Westlake Canyon Lakes Homeowners ... - GM Management



Westlake Canyon Oaks

Homeowners’ Association

Board of Directors Meeting

April 28, 2016

Location: 31200 Oak Crest Drive

Westlake Village, CA 91361

President John Mullin called the meeting to order at 6:31 p.m. Also present:

John McDevitt, Vice President

John Perry, Secretary

Jim Shaw, Treasurer

John Lyon, Member-at-Large

John Snee, GM Management

Anil Singhal 30865 Overfall

Steve Munoz, 30848 Overfall

Christopher Leon, 30842 Overfall

Rick Ross, 30876 Overfall

Frank Stroshane, 30823 Oakrim

Approval of Minutes

Jim Shaw made a motion to approve the regular and executive session minutes of the March, 2016 meeting. John Perry seconded and the motion carried.

Open Discussion & Homeowner’s Comments

Anil Singhal 30865 Overfall, presented a request to make modifications to his home. John Perry moved to conditionally approve the request based on the plans presented. Mr. Singhal must turn in the completed architecture modification request with neighbor approval that also includes the request to install smooth-textured stucco. Jim Shaw seconded and the motion carried. Mr. Singhal will submit a second request showing the next phase in the project for the additional modifications to the rear of the property.

Steve Munuz, 30848 Overfall, presented a request to install new plaster on his property and redo the eaves, including removal of paint. The new colors will be Sandstone and Fallbrook. The old wood trim will be removed as well. John Perry moved to approve the proposed plans. John Mullin seconded and the motion carried.

Rick Ross, 30876 Overfall, addressed the board regarding a request to install solar panels. Jim moved to approve the request to install the solar panels with non-black panels and frames. John McDevitt seconded and the motion carried. The board directed management to not include language in the solar panel approval letters indicating the panels and frames must be black.

Frank Stroshane, 30823 Oakrim, presented a proposal to make modifications to his home, including the addition of 700 square feet. The exterior color will be unchanged. John Perry made a motion to approve the request. Jim Shaw seconded and the motion carried. The board reminded the owner of the portable toilet and commercial equipment rules. Mr. Stroshane indicated the project should commence in mid-June and be completed by mid-September.

Committee Reports

Landscaping – John McDevitt reported everything is in good order.

Weed Abatement – The board reviewed and discussed the proposal from Al Thorn. Jim Shaw moved to approve the expenditure of $3,500 for the weed abatement service. John McDevitt seconded and the motion carried.

Tree Removal – John Snee reported that Enhanced Landscape will remove the tree behind 30842 Overfall soon.

Financial

Jim Shaw presented the Financial Report and stated that everything is in good order.

Jim requested that management find out why check # 1178 has not yet cleared. John Snee explained this was likely a refund for a dues over-payment through escrow, but this will be confirmed.

Management

John Snee presented the Manager’s Report.

Unfinished Business

Community Parks - Jim Shaw reported the soccer field grading has begun.

Lot 80 Passive Park – The board reviewed the engagement letter from law firm Wolf, Rifkin & Shapiro to review the city’s easement agreement. The board discussed inserting language in the agreement that would detail the maintenance standards and regularity of maintenance service. Jim Shaw recommended requiring approval of 75% of the homeowners for the granting of this perpetual easement. Jim made a motion to approve the engagement proposal with Wolf, Rifkin & Shapiro for the purpose of reviewing the Lot 80 Passive Park agreement, but they are not to review the Association’s CC&Rs. The approved maximum budgeted time is 3 hours, unless authorized by GM Management to increase this time. John Perry seconded and the motion carried.

New Business-

Architecture Requests – The board agreed that numerous owners have been making major improvements to their properties recently, to the general benefit of the entire community.

Executive Session

There was no executive session.

Adjournment

The meeting was adjourned at 7:37 p.m.

Minutes taken and transcribed by John Snee, GM Management, Inc.

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