CITY COUNCIL AGENDA



LAKEFIELD CITY COUNCIL MINUTES

November 6, 2017 ~ 7:00 PM

ADOPTED

CALL THE COUNCIL MEETING TO ORDER at 7:00 p.m.

2018 Street Project Preliminary Hearing

Council Present: Brian Rossow, Andrea Monson, Brent Pavelko, Bruce Bakalyar, Nathan Hall

Council Absent: None

Others Present: Kelly Rasche-Clerk, Laura DeKok-Media, Andrew Konechne-Police, Lance Frerichs-Street Foreman, Cheryl Ulferts-Finance Manager,

Jacqualine Knips-Jackson Co. Parks, Brent Kavitz-S.E.H. Engineer,

Public Present: Kathy Hohenstein, Tanner McClain, Greg McFarland, Dave Schrieber, Diane Gerdes, Hennan Rost, Marlene Vos, Steve Hanson, Diane Hussong, Rod Kunerth, Sheryl Glaser, Brad Glaser, Robert Redman,

Engineer Kavitz reviewed the project and discussed the engineers cost estimate. After the review public comment and questions were heard.

McFarland inquired about a 3rd option for N. Hunter Street for the council to consider and that is to leave the street as it is in its gravel state.

Vos questioned the cost difference (lack of difference) between the N. Hunter Street portion and the Broadway portion. It was explained that the assessable work done on N. Hunter and Broadway are comparable, as Broadway is reduced for assessments to a 37’ street and curb, gutter and asphalt is the assessable part of both streets.

Rost inquired on why all of Broadway, to Hwy 86, was not part of this project. The remaining part of Broadway is in the engineering plan for the waste water/water plant upgrades that are currently being reviewed the USDA Rural Development. If that project does not materialize, the balance of Broadway will be considered in a future project.

No additional comments were heard.

Motion to close the hearing at 7:30 p.m. made by Monson/Pavelko, all yes, motion carried.

The council took a 5 minute break to allow for equipment changes and rearrangements to be made for the council meeting to continue. Many of the residents left at this point.

Agenda Approval – Motion to approve the updated agenda made by Bakalyar/Monson, all yes, motion carried.

Minutes Approval – Motion to approve the minutes, of October 16, 2017, meeting made by Pavelko/Hall, all yes, motion carried.

Accounts payable –Motion to approve the payments as presented, in the amount of $141,191.35 by Bakalyar/Monson, all yes, motion carried.

WASTE WATER PROJECT OPEN FORUM (3 minutes per speaker)

SCHEDULED/UNSCHEDULED GUESTS

Scheduled

1. Jacqueline Knips – Jackson County Parks Director – Spark’s Park Information – Request to allow the county to demolish the house and the garage. The barn will be removed the other two structures can be added to the project. The foundation will be removed and the area returned to natural grade. Hope to do the project during a time of ground frozen over the winter. Removal depends on the availability of the Jackson County Highway Dept. Jackson County will remove the house, garage, and barn at county’s expense. The well on the property has been capped, according to records. The trails will continue to be maintained by Jackson County, at this time.

Unscheduled

DEPARTMENT REPORTS

1. Police Dept – Zuercher Software Upgrade, hoping to learn about the grant application. IF the grant is not received estimated cost to the City of Lakefield will range from $5,000 to $10,000. The range is because of the ability to use 911 dollars. If the grant is received the potential is no cost to the City of Lakefield.

2. Clerk

a. Krafka Golf Liquor License Revocation – The Minnesota Dept of Revenue has directed the City of Lakefield to revoke the liquor license for the golf club. There is due process for the revocation, including a certified mailing and a time frame of 30 days to rectify the situation with the Dept. of Revenue. Staff will bring the revocation to the council at the December 4, 2017, council meeting, if the license needs to be revoked.

b. 2016 Street Project – The contractor has been in Lakefield to replace and /or grind driveways that have issues. A list of the boulevards to be addressed is in the process of being assembled. The driveway work will be completed as quickly as the weather allows. Mike Johnson, Wenck Engineer has been in contact with the residents throughout the process to keep them as informed as possible on removal, grinding, pouring of cement.

COMMITTEE REPORTS

AGENDA ITEMS:

1. 2018 Street Project – The council discussed the project. Adding a bike trail on N. Hunter Street was eliminated (Option B of the preliminary report). The council also discussed the request of Mr. McFarland for Option C of N. Hunter Street, which was to do nothing to N. Hunter Street, the council feels the condition of the road in the spring with frost boils and the development of the housing lots on the East side of N. Hunter Street is in the best interest of the city, as a whole. Option C (do nothing) was eliminated.

a. Approval Consideration of S.E.H. Billing Fees for 2018 Street Project – Motion to approve the amount of $131,800 for the Final Design phase of the project made by Bakalyar/Monson, all yes, motion carried.

b. Resolution 17-24 – Order Improvement and Preparation of Plans – Motion to approve Resolution 17-24 made by Monson, Pavelko, all yes, voice vote, motion carried.

c. Financing – Ulferts shared information on the effect of this project on the property taxes. This project has an unusually high effect on the property taxes; this is caused by the extra width of Broadway. The additional width, outside of a normal street, is paid in the property taxes. The council will hold a workshop at 6:00 p.m. on November 20th to discuss the 2018 budget effect of the project and the future of additional street projects.

2. Spark’s Park Items if necessary – Motion to approve the removal of the house at Spark’s Park by Jackson County, made by Hall/Pavelko, all yes, motion carried.

3. Resolution 17-23 - Accept donations for Fire Department – Motion to approve Resolution 17-23, made by Hall/Pavelko, voice vote, all yes, motion carried.

4. Health Screenings for employees – Motion to approve the funding of BioMetric screenings for all city employees made by Bakalyar/Pavelko, all yes, motion carried. A partial reimbursement of the costs for these screenings will be received from the South West West Central Service Coop. The City of Lakefield is in the insurance pool of the SWWC Service Coop.

5. Nutrition Services Senior Dining Contract Renewal – Motion to approve the renewal contract and authorize for signature made by Monson/Bakalyar, all yes, motion carried. The contract will be for receipt of $3,795 during 2018.

6. Street Department Pickup Purchase – Motion to approve the purchase of a 2018 GMC Sierra WT in the amount of $26,963.72 plus taxes and fees, made by Bakalyar/Hall, all yes, motion carried. The other pickup in the department will be kept at this time.

OLD BUSINESS

1. Trailer House Discussion – It will be winterized and the gas shut off.

OTHER BUSINESS

INFORMATIONAL ITEMS

1. Department Head Report

2. Police Department Report

ANNOUNCEMENTS

1. Next council meeting Monday, November 20, 2017, at 7:00 p.m. in City Hall.

2. Council Workshop at 6:00 p.m. November 20, 2017.

3. City and Utility Departments will be closed Friday, November 10, 2017, in observance of Veteran’s Day. Liquor Store will be Open

Motion to adjourn the meeting at 8:45 p.m. made by Pavelko/Bakalyar, all yes, motion carried.

Attest:

_________________________ _____________________________

Kelly R. Rasche, Clerk Brian Rossow, Mayor

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