PowerPoint 2000 Class Notes



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PowerPoint Session 1: Tutorial 1, 2.1 and 5.2

Creating a Presentation

Apply and Modify Text and Graphics

Setting up a Presentation

Tutorial 1: Creating a Presentation

Open the File Lorena.ppt

Views:

• Slides Tab-Thumbnails

• Outline Tab

• Slide Pane

• Notes Pane

• Buttons on bottom-Normal, Slide Sorter, Slide Show

Run Slide Show:

• Click the Slide Show button on bottom of screen.

• Press spacebar or mouse click to advance to next slide

Creating Presentation from AutoContent Wizard:

• Click File(New

• Click the AutoContent Wizard link in the New Presentation task pane.

• Click the General button then select Training and hit next

• Click On-Screen Presentation

• Click in Presentation Title text box and type Global Humanitarian press the Tab key

• In Footer text box type Overview of Global Humanitarian.

• Click on Date Last Updated

• Click Next and then Finish

• Replace and Edit text in presentation (Pg. PPT15 in book)

Delete Slide:

• Highlight slide area on left

• Delete key

• To Delete Line:

• Select line

• Delete

Add Slide:

• Click ‘New Slide’ on the toolbar

• Or go to Insert on menu ( New Slide

• The slide will be added after the slide you have selected

• Choose the Slide Layout you want to use. Either Text, Content or Text and Content

Adding Text:

• Click anywhere in title text placeholder and type Membership

• Click in the body text place holder and type the following:

o Individual Membership: $75 press enter

o Family Membership: $150 press enter

Promoting Outline Text:

• Promote increases the outline level

• Place cursor in to left of text you just typed above then select the Increase Indent button on the toolbar

Demoting Outline Text:

• From outline area, place cursor at left of area to be moved

• Click the Decrease Indent arrow to demote item

Move Slide:

• With window in normal view select the slide you want to move from the Slide view pane on the left of the screen

• Select, hold and drag the slide to the new position and let go of the mouse

• You will see a bar appear when you are moving the slide, this lets you know where the slide will appear.

• With window in slide sorter view select the slide you want to move by selecting and holding then dragging slide to new position and releasing.

Change Slide Layout:

• Select slide to change

• Format on MENU

• Slide Layout

• Choose the layout desired

Hide Slide:

• Click desired slide

• Slide Show on MENU

• Hide Slide

Unhide Slide:

• Go to hidden slide on outline

• Slide Show on MENU bar

• Hide Slide toggles off if slide is hidden

Style Checker:

• Go to Tools (Options (Spelling and Style tab

• Check the Style box and then select Style Options

• Here you can check types of text and font sizes to make sure they are homogenous throughout your presentation

• The style checker will place a light bulb next to all areas where it found a problem.

• You can click on the light bulb and an office assistant dialog box will open telling you what the problem is and give you 3 solutions to change it

Thesaurus:

• Highlight the word you want to change

• Click on Research button on the Standard toolbar

• Click the list arrow and choose Thesaurus (English)( then click on the green arrow button

• Thesaurus will give you a list of synonyms.

Speaker Notes:

• To create speaker notes go to Normal View

• Place cursor in the area at the bottom of the slide main window that says Click to Add Notes

• You can add notes for here

• Make the typing area larger by placing cursor over bar underneath the main slide window and dragging box up to make space larger

Printing Presentation:

• Go to Slide 1( then select Print Preview button

• Click Options in menu then color/grayscale and choose grayscale to see what your slides will look like when printed out in black and white

• If the graphics on the slide get in the way of the text go to (Format

(Background(then select Omit Background Graphics from Master

• Click Print What list arrow on preview tool bar and choose handouts (4 slides per page)( click print

• To restore Graphics click on Format(Background(deselect Omit Background Graphics from Master

Tutorial 2: Apply and Modify Text and Graphics

Design Templates:

• Click Create New Presentation

• Click from Design Template

• Place cursor over template and a description of template appears.

• Search for Teamwork Template and insert it

• Title text type( Peru Expedition 2006

• In subtitle placeholder type(your name

• Save as PeruExp2

• To apply a second design template select a slide thumbnail(choose template(select drop down arrow and apply to selected slide

Change Design Template:

• To change design template on a completed presentation( open PeruExp2

• Click Design button

• Scroll to find Mountain Top template(insert

Change Slide Layout:

• Click Format(Slide Layout

• Go to slide 6( scroll to find Title, Text, and Content

Insert a picture into a Slide:

• Click Insert Clip Art Button(Type Globe in Search box( Go

• Select the desired picture file from the list and click on it to insert

• Move and resize the picture as desired by grabbing resize handles or green rotate handle

• Stretching or shrinking by using the corner handles will keep the picture in perspective

Edit Clip Art Color:

• Right click on picture( Selecting Format Picture(Select Picture Tab(then select Recolor Picture

• Select either color or fills to recolor either lines or fill color.

• Select original color of clip art section you want to change then choose a new color on the left

• Save work

Modifying Slide Master:

• View(Master(Slide Master to change the Title Master or Slide Master using the Slide Master View toolbar

• Click on Slide Master

• Position cursor over teal green area until it changes to a plus sign with arrows and click( press Delete key

• Position cursor over brown mountain area unit cursor changes( then select and delete

• Position cursor over brown shadow(click and delete

• All slides will comply with that formatting style in the active presentation.

• Hit save

Insert a Graphic on Slide:

• Click Insert Picture button on Drawing Toolbar

• Navigate to MntTop bitmap from Tutorial 2 in Blackboard

• Select Insert

• To resize picture use white sizing handles or green dot to rotate

• With Bitmap image selected click the Set Transparent Color button on Picture toolbar(click anywhere in blue sky above picture

• Click Draw on toolbar(Order( click Send to Back. This will send your image to the back of all the objects on slide master

• Then Click Draw(Order(Bring Forward. This will put mountains in slide master in front of background but behind text place holders

• To place new graphic on Title Master( copy image( select Title Master slide thumbnail (Paste

Modify Fonts:

• Click Slide Master

• Click dotted line around text to select entire box(Click Font List arrow(choose Font

• Click Font Color List arrow( choose Color or select More Colors to open dialog box

• Click Align Left button

Footers/Slide Numbers:

• Click View(Header and Footer(Select Slide Tab

• Choose between Date and Time, Slide Number, Footer Or whether you want it on the Title Slide or not

Reposition Text Boxes:

• Go to Slide Master View(click edge of Date and Time placeholder press Delete key

• Select Footer placeholder and press the ( key until placeholder is aligned on left

• With Footer placeholder selected click Align Left button

• Select Footer placeholder(hold Shift Key( Select Slide Number placeholder(press the down arrow key two or three times until both placeholders on the bottom of the slide

Tutorial 5.2: Setting up a Presentation

Slide Show Set up

Open GHSlides.ppt

Run Entire Show:

• Go to Slide 1(click Slide Show Button to start the presentation

• Press spacebar or left click mouse to move to next slide

Set up Automatic Timings:

• Click Slide Sorter button(Click Transition button on Slide sorter toolbar(click Dissolve(click Automatically after(click the up arrow to change seconds(Click Apply to All Slides

Self-Running Show:

• In Slide Sorter View Click Slide 1

• Click Rehearse Timings button on slide sorter toolbar.

• Press spacebar to move to next slide(press pause to stop rehearsal timer, click it again to resume

• Click on Repeat to check or modify timing on current slide

• Click Slide Show from Menu bar(Set Up show( click Browsed at a Kiosk (full screen)

• To Pause self running show click on folder button in bottom left corner(click on Pause show

• To resume(click on folder button(click resume

• To end show(right click anywhere on screen(click End Show

Using Pointer Pen:

• Move the mouse until you can see the pointer and then click the pen icon in lower left corner of screen

• Click Felt tip pen(draw lines on screen

• To change ink color(click on Ink color(choose color

• To Erase Ink(choose Erase All Ink on slide to erase everything. Choose Erase Ink to click on certain things you want erased

End of Session 1

PowerPoint Session 2: Tutorial 2.2, 3.2, 4, 5.1

Integrating and Collaborating

Advanced Special Effects

Creating Special Presentations

Open PeruExp2.ppt

AutoShapes:

• Insert a new slide with Title Only

• Click AutoShapes button(Choose Basic Shapes(click in Isosceles Triangle

• Click inside slide and drag the cursor down and to the right or left to make triangle appear.

• Click Fill Color list arrow(choose light blue

• Click on Draw button(choose Rotate or Flip(then click Flip Vertical

Text Boxes:

• Click Text box button(place cursor inside slide and click(Click Center align button (type Intern(add another one and type Expeditions

• To format text Right click in text box(choose Format Text Box(here you can change fonts, choose word wrap, etc.

• Move text boxes click in text box(to rotate click hold the green dot(to resize use the white dots(to move place cursor on dotted lines

Summary Slide:

• Change Slide Sorter View(select Slide 2(hold shift key and select last Slide(click Summary Slide button on toolbar

Create a Table within a Slide:

• Go to Slide 7(click Format(Slide Layout(choose Title and Content(click Insert

• Click on Insert Table button(type 4 in columns box(type 9 in rows box

• Enter the following data:

|Date |City |Time |Flight |

|Dec.25 |Lv Dallas |4:22 PM |AA 982 |

|Dec.26 |Ar Lima |12:19 AM | |

|Dec.26 |Lv Lima |9:30 AM |AC 920 |

|Dec.26 |Ar Juliaca |10:30 AM | |

|Jan.4 |Lv Cuzco |9:20 AM |AC 918 |

|Jan.4 |Ar Lima |11:18 AM | |

|Jan.5 |Lv Lima |1:05 AM |AA 487 |

|Jan.5 |Ar Dallas |10:42 AM | |

• Click Draw Table button on Tables and Borders Toolbar.

• Move cursor until it changes to a pointer pen

• Click Border width(select 3 pt

• Click Border color button(click light blue tile

• Drag pointer along border(release

• Click on Draw Table button to deselect it

Creating a Diagram:

• Go to Slide 5(change layout to Title and Content(click on Insert Diagram or Chart button(choose Venn Diagram

• Click Insert Shape button on diagram toolbar

• Right Click bottom circle(click AutoFormat(click Colors and Lines(click color list arrow(click on Light blue tile(click OK

• To add text Click in Text box(Type Volunteers(Type the next Text Box(type Global hit enter type Humanitarian

• Shift click all text boxes(change Font to 24

Tutorial 3.2: Graphs and Charts, Package for CD

Open Peru Expedition.ppt

Inserting a Chart:

• Go to Slide 10(click New Slide(click Title and Content(in Title type Climate of Paqarimuy

• Click Insert Chart button(delete row 3(row 1 replace label East with High(Enter(replace label West with Low

• In cell with 1st Qtr replace with J (for January)(press tab key(replace 2nd Qtr with F (February)(tab key( continue to label columns with M,J,J,A,S,O,N,D

• Type the following:

cellA1: 48 A2:25

cell B1:50 B2:27

cell C1:49 C2:26

cell D1:45 D2:23

cell E1:42 E2:22

cell F1:38 F2:21

cell G1:36 G2:21

cell H1:37 H2:21

cell I1:40 I2:22

cell J1:43 J2:23

cell K1:45 K2:25

cell L1:48 L2:26

• Click Chart(Chart Type(Standard Types(choose Line

• Click Chart(Chart Options(Titles Tab

• In Chart Title text box type Average Monthly Temperatures

• Click in Value (y) axis text box type Temperature (degrees F)

Inserting an Organization Chart:

• Insert a new slide with Title and Content Slide Layout

• Click Insert Diagram or Org Chart button (small dots and arrows)(choose Org Chart

• Click in top (level 1) text box type Pablo Fuentes press enter type Expedition Coordinator

• Click the edge of first box in level 2 press Delete key then press Delete key again to delete the next box

• In last box type Ken Wagoner press enter and type Expedition Leader

• Click Insert Shape list arrow(click Subordinate(Click level 3(type Cultural Team Leader

• Click Insert Shape list arrow again(click Coworker(click level 3(type Medical Team Leader

• Insert another level 3 coworker box and type Educational Team Leader

• Click in Medical Team Leader box to select(Insert Shape(click Layout( Standard(click in level 4 box(type Health Team

• Insert two more level 4 boxes to right of Health Team box(type Hygiene Team in one box and Dental Team in the other

• Select all boxes in org chart(click Font size(change to 16

• Click Font color(click Yellow

• Click Fill Color(choose Dark Brown

Create Package for CD using PowerPoint Viewer:

• You will need a computer with a CD Writer/Burner and a blank CD

• Click File on Menu bar(choose Save As(Click Tools(Save Options(click on Embed True Type fonts to select it. With Embedded Fonts the presentation will always have the desired fonts even if the computer being used doesn’t.

• Save again to replace old file

• Click File(Package for CD(in the Name the CD box type Peru Expedition( click Copy to CD

• Put blank CD in drive and click Retry(then No(Close

To Run Presentation from a CD:

• Put CD in drive(click Accept and slide show will start automatically

Tutorial 4: Integrating PowerPoint with Other Programs

Import Documents from Other Applications:

PowerPoint converts all text formatted using the Heading 1 style in PowerPoint slide titles and the Heading 2 styles into PowerPoint bulleted items that follow the slide titles.

• Create a blank title slide as a placeholder in a new presentation or go to the slide after which you want to import Word outline

• Click ‘Insert’ on the main menu

• Click ‘Slides from Outline’

• Find GalaOutl

• Select it

• Click ‘Insert’ button

To Export to a Word Outline:

• Click File on Menu Bar

• Point to Send To(click Microsoft Office Word, a dialog box opens and you can choose to export it in a variety of ways

• Click Outline only option(click OK

Linking an Excel Chart:

• Insert a new slide an select Title Only(type Projected Income as the title

• Click Insert(Object(Create from File(Browse find GHChart(right click and choose Copy(right click blank area in browse dialog box and paste

• Right click Copy of GHChart and rename Gala Projected Income(press enter

• Select Gala Projected Income to highlight(click Ok

• Click the Link check box to select(press Ok

Create a Hyperlink:

• Open Gala Planning.ppt

• Go to slide 4(double click the word Banquet(click Insert Hyperlink(identify the file or location you want to link to(click Place in This Document(click 5. Banquet(click Ok

• You can add hyperlinks to all bulleted items in list

Create a Return Hyperlink:

• Go to slide 5(click Text Box button on toolbar(click text Pointer(click Align Right(type Return to Even List

• Select the text Return to Event List(click Insert Hyperlink(set hyperlink target to slide 4(slick Ok

Action Button Hyperlinks:

• Go to slide 2(click Slide Show(point to Action Buttons(click Action Button: Document

• Place cursor in document and hold and drag to insert Button

• Click Hyperlink to option button(click Hyperlink to list arrow(Other PowerPoint Presentation(select Global Humanitarian: Our Objectives and Mission(click Ok

Print Presentation:

• Switch to Print preview

• Click Options button(point to Color/Grayscale(then click Pure Black and White(close

• Select slide 14(click Color/Grayscale(Pure Black and White

• Click the Settings button(click Light Grayscale(click Close Black and White View button

• Switch back to normal view

Publish Presentation to the Web:

• Open GHMission.ppt

• Click File(Save as Web Page(change the document name(click Save

Tutorial 5.1: Applying Advanced Special Effects

Pasting Slides into another Slide as Pictures:

• Open ServLern.ppt

• Save the presentation as Global Humanitarian Service Learning

• Go to Slide 2 and insert a new slide with Title Only Layout(close task pane

• Type Presentation Contents as title of slide

• Click View(click Grid and Guides to display(make sure snap objects to grid check box is selected(click Display Grid on Screen(Ok

• Open Grid and Guide Dialog box again(click Spacing list arrow(click 1/5”(ok

To Make Thumbnails by Copying Slides:

• Switch to Slide Sorter view(click Slide 3(click Copy button(double click Slide 2 to change to normal view(click Edit(Paste Special(Click Picture(Ok

• Go to Format Picture(Size tab(check Lock aspect ratio(Ok

To Hyperlink From a Thumbnail:

• Select Slide 3(click Insert Hyperlink(choose Place In This Document(choose 3. Service-Learning Courses(Ok

Removing Background Objects:

• Open ServLern.ppt

• Go to Slide 11(click on Format(Background(Omit Background Graphics from Master(Apply (Not Apply to All)

• Resize graphic to fit full screen

• Click on Text box title and stretch to fit screen and center text

• Click on View(Master(Slide Master

• Select the green bar from Slide Master and Copy

• Close Master View and go back to Slide 11(Paste Bar on Slide 11(drag to make a border between title and graphic

Animating Objects or Text:

• Open ServLearn.ppt

• Go to Slide 10(select all objects on slide(Click Add Effect( Entrance(More Effects(Click on Wipe(Ok

• In Task pane click Start List arrow(click After Previous(Click Direction(From Left(click Speed(choose Fast

• Now click on Play

• To change position of animation

o click on Left Arrow 10 in Task pane(drag to position 6 and let go

o Click on Shape 12(drag to below Left Arrow 8

o Click Down Arrow 11(drag up to below Shape 12

o Click Right Arrow 15(drag up until it’s below Shape 9

o Click Shape 14(drag up until it’s below Right arrow 15

• Click Play

To Remove/Edit Animated Items:

• Click Shape 16 in Task Pane(click on List Arrow(click Remove

• With item still selected choose new animation

Insert Slides from Other Presentations:

• Go to Slide 2

• Click Insert( Slide from File(Browse to find PeruPlan from Tutorial 3

• Click Slide 2 and Slide 3 thumbnail to select them(click Insert

• Slides will be inserted after the selected slide in presentation

End of Session 2

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