Oakton Community College



Oakton Community College Purchasing Department

Request for Proposal 1600 East Golf Road

Des Plaines, IL 60016-1268

(847) 635-1635

Proposal Number: #4

Date: October 8, 2009

Proposals will be received in the Purchasing Office at the above address until 2:00 p.m. on Thursday, October 22, 2009. Proposals will be opened publicly at this time.

NOTE: Late Proposals will not be accepted. Community College District No. 535-

Please Read Instructions and Terms Before Completing Form

Request for Proposal to Purchase Custodial Supplies, Training,

Consulting and Related Support Services

Oakton Community College seeks to establish a three-year agreement for custodial supplies, training, consulting, and support services, with an annual renewable extension option for up to five additional years pending mutual agreement and approval by the College’s Board of Trustees. The College is looking to bring an enhanced quality of work, increased productivity, an environmentally safe program, guaranteed costs leading to cost savings, and a more efficiently managed operation.

Proposals will be awarded at the November 17, 2009 Board of Trustees meeting. The contract period is January 1, 2010 through December 31, 2012.

Inquiries regarding this Request for Proposal may be directed to Mary Scott, Facilities Operations Coordinator at marys@oakton.edu or Wayne Szatkowski, Purchasing Manager at wszatkow@oakton.edu .

Oakton Community College District No. 535 is exempt from Federal, State and Municipal Taxes

Discount terms ___________________________________. I have examined the specifications and instructions included herein and agree, provided I am awarded a contract within 60 days of Proposal due date, to provide the specified items from the sum shown in accordance with the terms stated herein. All deviations from specifications and terms are in writing and attached hereto.

_________________________________________________________________________________________________

Firm Name (Print) By (Print)

_________________________________________________________________________________________________

Address Title (Print) Signature

_________________________________________________________________________________________________

City/State/Zip Date Telephone e-mail

Page 2

Instructions to Vendors

|1. |Bid Forms: |Proposals should be submitted on the form provided. Envelopes marked “Sealed Proposal For…” Bids cannot be |

| | |accepted via fax machines or e-mail |

| | | |

|2. |Specifications: |Generally, where specifications indicate a particular brand or manufacturer’s catalog number, it shall be |

| | |understood to mean that or equal, unless “no substitutes” is specified. When offering alternates, they must be |

| | |identified by brand name, catalog number and manufacturer’s literature must be included. |

| | | |

|3. |Samples: |Vendors will be required to furnish no charge samples upon request. |

| | | |

|4. |F.O.B. Point: |All prices must be quoted F.O.B. destination. Shipments shall become property of Oakton Community College after |

| | |delivery and acceptance. |

| | | |

|5. |Delivery Points: |Deliveries will be made to the various buildings within the district, as indicated. |

| | | |

|6. |Delivery Schedule: |Bids must specify delivery time. Unrealistically long delivery times may cause proposals to be rejected. Order |

| | |may be canceled without obligation if delivery requirements are not met. |

| | | |

|7. |Evaluations: |Oakton Community College reserves the right to reject any and all proposals, to waive any technicalities in the |

| | |proposals, and to award each item to different vendors or all items to a single vendor. |

| | | |

|8. |Vendor Selection: |All purchase will be awarded to the lowest responsible vendor who meets all the requirements of the |

| | |specifications. The determination of a responsible vendor and award of tie proposals for like equipment, |

| | |supplies, or services shall be based upon the following factors: a) capacity to perform, and b) performance |

| | |history. In the case these factors are equal for award of tie proposals, first preference will be given to |

| | |suppliers located within the boundaries of District #535 and second, from with the state over out of state. In |

| | |the case of tie proposals according these criteria, purchases will be determined by a coin toss. Cash discounts |

| | |will be used in determining the lowest responsible vendor. |

| | | |

|9. |Prices: |Prices, terms and conditions must be firm for acceptance for sixty (60) days from the date of proposal opening |

| | |unless otherwise agreed to by District #535 and vendor. |

| | | |

|10. |Quantities: |Quantities shown may be estimates only and orders may be more or less depending on actual requirements and budget |

| | |limitations. |

| | | |

|11. |Exceptions: |Any exceptions to these terms, conditions or deviations from written specifications must be shown in writing and |

| | |attached to the proposal form. |

| | | |

|12. |Tax Exemptions: |Oakton Community College District #535 is exempt from Federal, State and Municipal taxes. Exemption certificates |

| | |will be furnished upon request. |

| | | |

|13. |Equal Employment Opportunity |Oakton Community College is an equal opportunity employer, and parties doing business with the College must comply|

| |Clause/ |with the Equal Employment Opportunity Clause as required by the Illinois Fair Employment Practices Commission. |

| |Prevailing Wage: |Not less than the prevailing wage shall be paid for labor on the work to be performed as required by law. |

| | | |

|14. |Non-Collusion Clause: |The vendor or agent hereby declares that he, nor any other agent of his business, entered into any collusion or |

| | |agreement relative to the price to be bid. He further declares that no persons, firms or corporations, have or |

| | |will receive directly, any rebate, fee, gift, commission, etc., or that any employee or Board of Trustee member of|

| | |Oakton Community College District #535 has any undisclosed interest in the awarding of this contract. |

Oakton Community College

Proposal #4

Page 3

Request for Proposal to Purchase Custodial Supplies, Training,

Consulting and Related Support Services

1. Introduction

a) Oakton Community College, District 535, is requesting proposals from firms interested in providing custodial supplies, training, consulting, and related support services as described herein.

b) Proposal responses must be received by 2:00 pm, on Thursday, October 22,2009 at:

Oakton Community College

Purchasing Office Room 1540

Proposal #4

1600 E. Golf Road

Des Plaines, IL 60016

c) Inquiries regarding this Request for Proposal may be directed to Mary Scott, Facilities Operations Coordinator at marys@oakton.edu or Wayne Szatkowski at wszatkow@oakton.edu.

2. Scope

a) Oakton Community College incorporates approximately 650,000 sq. ft. in 2 locations. The main campus consists of one building, 3 stories, totaling 450,000 sq. ft. and located at 1600 E. Golf Road, Des Plaines, IL 60016. The Skokie Campus consists of 1 building, 2 stories, totaling 200,000 sq. ft and is located at 7701 N. Lincoln Avenue, Skokie, IL 60077.

i) The student population is approximately 5,000 FTE credited students and 30,000 non-credit students. The staff consists of 30 Administrators, 150 full-time faculty, 450 adjunct faculty, 225 full-time staff and 75 part-time staff.

ii) Oakton Community College’s hours of operation are Monday through Friday, 7:00 AM to 10:30 PM, Saturday and Sunday, 7:00 AM to 6:00 PM. Summer hours, May 30 through August are Monday through Thursday, 6:30 AM to 10:30 PM, closed on the weekends.

b) The custodial function at Oakton Community College is performed, at both locations, by its staff consisting of 35 full-time custodians, 3 head custodians, 1 3rd-shift supervisor and 1 housekeeping manager. All custodial personnel are employees of the College. All supplies needed in the performance of the custodial function are ordered, received at a central receiving dock at both locations.

Oakton Community College

Proposal #4

Page 4

c) Oakton Community College seeks to establish a three-year agreement for custodial supplies, training, consulting, and support services in order to bring the College enhanced quality of work, increased productivity, an environmentally safe program, cost savings and a more efficiently managed operation. This agreement will become effective January 1, 2010.

d) This agreement is intended to be entered into with only one supply source that will be responsible for delivering all supplies on an “as needed” basis so as to eliminate the need to carry custodial supplies in inventory by Oakton Community College. This will not only save the College inventory costs, but will also eliminate the costs/confusion associated with having to deal with multiple vendors for “like-kind” products, multiple purchase orders and generating multiple checks per month.

e) To assist Oakton Community College in optimizing our cleaning resources, the successful supplier shall provide the College with in-service training for custodians. These training sessions should be a minimum of 18 sessions (9 at each campus) 30-60 minutes in length and should include but not limited to the following areas:

i) Hard surface floor care (quarry tile, terrazzo and vinyl tile)

ii) Restroom care and infection control (MRSA)

iii) Regulatory compliance and personal protective equipment

iv) Carpet care

v) High productivity cleaning

vi) Using and maintaining custodial equipment

vii) Classroom cleaning

viii) Window cleaning

ix) Cleaning with Microfiber Products

x) Team building

xi) “Green” Cleaning

f) The selected supplier shall provide an initial quality assurance report that includes:

i) An assessment of current cleanliness levels

ii) Defined cleanliness goals for each area

iii) A computer-generated reporting process to track on-going quality

g) The selected supplier is to provide all necessary product dispensers as determined by the College. The current count for these dispensers at both campuses is:

i) Toilet paper dispensers 267

ii) Towel dispensers 173

iii) Soap dispensers 233

iv) Urinal Cleaners 73

v) Hand Sanitizers 50

Oakton Community College

Proposal #4

Page 5

h) The selected supplier shall provide and install mutually agreed upon chemical dispensing stations in all janitorial closets at both locations. There are 15 janitorial closets at the Des Plaines campus and 5 closets at the Skokie Campus. These dispensing stations are to be stocked with product according to the need of the area. Please indicate in your proposal the manufacturer and information about the system you will be using. The College will be accepting chemicals from 3M, Buckeye and Sunburst or equivalent. If quoting an equivalent product, vendor is to submit samples for approval prior to being awarded the contract.

i) The supplier will be on-site every 2 weeks to measure the success of the program, to adjust inventory levels and do the necessary ordering of product.

j) The supplier will provide on-going technical service support and set-up an MSDS program available to all custodians.

k) The supplier will provide a delivery system that includes:

i) Delivery directly to each campus

ii) Deliveries within two business days

iii) Availability of emergency next day delivery

l) At nine months, the supplier will provide a complete listing of all items purchased on the attached list of products. Adjustments will be made at this time concerning the quantities used. Any adjustments for year one will be made 90 days after being mutually agreed to.

m) Oakton Community College believes that a trained staff is a successful, motivated staff. Proper training makes cleaning not only the overall goals of the custodial department, but individual responsibilities as well. The successful supplier will demonstrate the capacity to facilitate professional training sessions that include computer-generated technical support materials such as task descriptions and product application guides that can be attached to their cleaning carts.

n) The successful supplier shall be responsible for carrying sufficient inventory of all products to satisfy the needs of Oakton Community College for a 2-week period.

o) All products and services will meet mutually agreed upon quality standards, throughout the life of the agreement. The College is willing to review and evaluate new products during the agreement period that would be mutually beneficial to both parties.

p) As part of the College’s Strategic Goal to become a Green College and adopt ecologically sound practices and to purchase non-toxic cleaning products whenever practical; all paper products must have 100% recycled content and should be Green Seal and Processed Chlorine Free Certified. Lotion Soap should be Green Seal Certified. Cleaning products, chemicals, floor wax, etc. should be Green Seal Certified wherever possible.

Oakton Community College

Proposal #4

Page 6

3. Vendor Qualifications

Vendors must meet the following criteria in order to submit a proposal:

a) Have been in business for at least 5 years

b) Annual sales over $2 million

c) Have at least 3 customers that purchase over $50,000 annually

d) Represent at least 15 different manufacturers

e) Operate office and warehouses sufficient to meet the College’s “just in time” needs.

4. Proposal Requirements

Responses will consist of three (3) copies of the following information and in the sequence presented.

a) A company profile that includes but is not limited to the location of the distribution center that will be servicing this agreement, years in business, annual sales, names of customers over $50,000 in annual sales, the names of companies where you have a similar partnership and perform a similar service, etc. (This information will be kept confidential.)

b) Resumes of the key personnel that will provide support services and/or training related to the agreement.

c) A line item listing of the custodial supplies to be provided to Oakton Community College as a part of this agreement.

d) The proposed, fixed, annual fee for all the listed products and services presented as a monthly service fee.

e) A detailed description of the approach to be taken which includes an implementation schedule, procurement process, personnel training, consulting, and support services, etc.

f) The proposed service agreement shall be for three calendar years with an annual renewable extension option for up to five additional years pending mutual agreement and approval by the College’s Board of Trustees.

5. Oakton Community College to provide.

a) Oakton Community College has provided a listing of products used during the past fiscal year with quantities.

b) Oakton Community College will allow access to the campuses for proposal purposes providing previous arrangements have been made with Mary Scott, Facilities Operations Coordinator. Please call 847-635-1782.

Oakton Community College

Proposal #4

Page 7

6. Purchase of Existing Contract.

The current dispensers (soap, toilet paper, paper towel) are the property of the current supplier. If you choose to quote the same products and will be using existing dispensers please add $23,185.00 to your quote to purchase the existing contract on the dispensers. If you are quoting a different paper towel, toilet paper or lotion soap, the cost of the dispensers and labor to install are the responsibility of the supplier.

7. Submitting a Proposal

When submitting a Request for Proposal response, the following information should be included:

• Name of the Company submitting proposal

• Address

• Name of person to contact regarding proposal

• Title of contact person

• Phone number and fax number for contact person

• Email address for contact person

8. Awarding Contract

The contract will be awarded to the vendor that provides the best combination of price and performance as outlined in their proposal. The College will select the proposal that is deemed in its best interest which may or may not be the vendor with the lowest price in the actual supplies.

9. Summary

With this partnership program, the College is hoping to:

• Reduce costs, improve products and deliver systems

• Provide an improved training and safety program to our custodians

• Leverage the expertise of our supplier to provide cutting edge products, systems and practices into our operation.

• Reduce administrative costs by issuing one purchase order and 12 checks over the next year.

• Provide an improved custodial operation to our students and employees.

Oakton Community College

Proposal #4

Page 8

List of Products Currently in Use

I. Washroom Products

|Washroom Products |

|  |  |  |  |  |

|Mfg. |Description |Units per |Unit of |One Year Average |

| | |Case |Measure |No.of Cases Used |

|Paper Towels |

|Cascades |North River Green Seal Roll Towels 775 ft. |6 |Rolls |1000 |

| |per case | | | |

|  |  |  |  |  |

|Toilet Tissue |

|Cascades |Tandem Hi-Cap 2-ply bath tissue |12 |Case |665 |

|Hand Soap |

|Technical |AutoFoam Lotion Soap 1100ML Refill |6 |Case |200 |

|Concepts | | | | |

|Technical |OneShot Soap 1600ML Refill |4 |Case |10 |

|Concepts | | | | |

|Technical |Technical Concepts One Shot Foam Hands Free |1 |Each |8 |

|Concepts |Automatic Dispenser | | | |

|  |  |  |  |  |

|Hand Sanitizer |

|Inopak Ltd. |Dermagel Instant Hand Sanitizer NDC |6 |Case |25 |

| |#58575-130 | | | |

|  |  |  |  |  |

|Urinal Cleaners |

|Technical |Technical Concepts Purinel with DBQ |6 |Each |50 |

|Concepts | | | | |

|  |Urinal Screens |72 |Case |35 |

Oakton Community College

Proposal #4

Page 9

List of Products Currently in Use

II. Plastic Liners

|Plastic Liners |

|Description |Units per Case |Unit of Measure |One Year Average |

| | | |No.of Cases Used |

|  |  |  |  |

|17x17 Can Liner 4-7 gal Clear Medium |1000 |Case |20 |

|24x32 Can Liner 10-15 gal Clear Heavy |250 |Case |500 |

|36x58 Can Liner 55 gal Black Extra Heavy |100 |Case |225 |

|42.5x48 Can Liner 56 gal Black Heavy |100 |Case |150 |

|30x46 Can Liner 40-45 gal Buff Heavy |100 |Case |300 |

|33x40 Can Liner 17 Micron Blue Heavy |250 |Case |60 |

|36x58 Can Liner 55 gal Blue Heavy |200 |Case |50 |

|College’s Strength Rating |Linear Low Density |

| |MIL Thickness |

|Light (L) |0.5 |

|Medium (M) |0.75 |

|Heavy (H) |1 |

|Heavy Plus (H+) |1.3 |

|Extra Heavy (XH) |1.5 |

|Extra Extra Heavy (XXH) |2 |

Oakton Community College

Proposal #4

Page 10

List of Products Currently in Use

III. Chemicals

|Sunburst Cleaning System Products |

|  |  |  |  |  |

|Mfg. |Description |Units per |Unit of |One Year |

| | |Case |Measure |Usage |

|Sunburst |BIOCLEAN - Disinfectant ( Case yields|2 |Capsules |36 |

| |288 ready to use gallons) | | | |

|Sunburst |SOLID GREEN 14 - All Purpose Cleaner |2 |Capsules |9 |

|Sunburst |SOLID GREEN 78 - Glass and Neutral |2 |Capsules |7 |

| |Cleaner (Yields 200-400 gallons per | | | |

| |capsule) | | | |

|Sunburst |EXTRACT - Extraction Compound (Case |2 |Capsules |2 |

| |yields 480 ready to use gallons) | | | |

|Sunburst |SOLID GREEN 28 - Solid Biological Floor |2 |Capsules |8 |

| |Cleaner | | | |

|Sunburst |STEP #2 - Laundry Detergent (Case yields |2 |Capsules |1 |

| |480/50lb loads) | | | |

|Sunburst |SOLID GREEN 22 BioActive |2 |Capsules |12 |

| |Digestant/Deodorant | | | |

|Sunburst |REFLECT - Tub & Tile Cleaner (Case yelds |2 |Capsules |7 |

| |400 ready to use gallons) | | | |

|Sunburst |SOLID GREEN 22 BioActive Digestant |2 |Capsules |4 |

Oakton Community College

Proposal #4

Page 11

List of Products Currently in Use

|Miscellaneous Cleaning Products |

|  |  |  |  |  |

|Mfg. |Description |Units per |Unit of |One Year |

| | |Case |Measure |Usage |

|Buckeye |WORKOUT® Action Pac® Graffiti Remover |1 |Each |1 |

| |5-gallon "bag- in- a- box" | | | |

|Buckeye |QUAT 128 Disinfectant (Case yields 516 |4 |Gallon |5 |

| |ready to use gallons) | | | |

|Sunburst |SO EASY--Stainless Steel Cleaner |6 |Quarts |8 |

|Sunburst |ACCENT--Laundry Detergent Powdered |1 |Each |3 |

| |Concentrate 40 Lb | | | |

|Sunburst |LIME REMOVER PLUS De-Liming Acid Cleaner |4 |Gallon |3 |

|Spartan |LIQUID CREME CLEANSER--Disinfectant Crème|12 |Quarts |2 |

| |Cleanser | | | |

|Zenex |ZENAFREEZ--Chewing Gum Remover 12 oz. can|12 |Cans |6 |

|Blue Ribbon |Bleach |6 |Gallon |3 |

| | | | | |

|Floor and Carpet Care |

|Mfg. |Description |Units per |Unit of |One Year |

| | |Case |Measure |Usage |

|Specialty |Taski®Wi Wax |1 |5-Gal. |4 |

|Flooring | | | | |

|Systems | | | | |

|Specialty |Taski®Profi Oil and Grease Remover |1 |5-Gal. |4 |

|Flooring | | | | |

|Systems | | | | |

|Buckeye |AWAKEN - Carpet Cleaner/Sanitizer |4 |Gallon |3 |

|Buckeye |DEFOAM--Defoamer for use in recovery |4 |Gallon |3 |

| |tanks. | | | |

|Buckeye |BASE HIT - Baseboard Stripping Gel |12 |23 oz. |3 |

|Buckeye |VERDE - Environmental Floor Finish |1 |5-Gal. |8 |

|Buckeye |PENETRATE - Environmental Floor Stripper |1 |5-Gal. |6 |

|Spartan |SPRAYBUFF - Buffing compound |1 |5-Gal. |1 |

|Spartan |SSE Carpet PreSpray & Spotter |4 |Gallon |11 |

| | | | | |

Oakton Community College

Proposal #4

Page 12

List of Products Currently in Use

IV. Miscellaneous Supplies

|Miscellaneous Supplies |

| | | | | |

|Mfg. |Description |Units per Case|Unit of |One Year |

| | | |Measure |Usage |

|Galaxy |Dotted Cloth Gloves |12 |Each |9 |

|Unisan |UNS951T--Brooms, Toy Corn w/Wooden Handle |1 |Each |3 |

|Hospeco |Maxi Thins |250 |Case |4 |

|Hospeco |Tampons |500 |Case |4 |

|Hospeco |Waxed Sanitary Liners |  |Case |1 |

|Norton |NORTN02558--21" Aqua Ultra High Speed Burnishing Pad |5 |Each |1 |

|Norton |NORTN07795- 20'' "Grizzly Bear" Lite Buffing Pad |5 |Each |1 |

|Norton |NORTN14191--17'' Blue Ultra Floor Stripping Pad |5 |Each |1 |

|Norton |NORTN54212--20'' White Super Floor Burnishing Pad |5 |Each |1 |

|Norton |NORTN54230--20'' Floor Pad Black Bear 54 Super |5 |Each |1 |

|Norton |NORTN54247--20'' Floor Pad Blue Bear Super |5 |Each |1 |

|Norton |NORTN54264--20" Green Super Scrub Floor Pad |5 |Each |1 |

|Norton |NORTN54279--20'' Floor Pad Bear Red 54 Super |5 |Each |1 |

|Premier Pads |PAD403- Doodle Bug Brown |20 |Each |1 |

|Pro Line |BRU136--Metal Tip Handle, Threaded, 60" (Handle for Doodle Bug) |1 |Each |1 |

|Pro Line |BRU9008--Grout Brush |1 |Each |10 |

|  |RCP2531--Dust Pan Upright Open |1 |Each |10 |

|SafePrep |SFPR501200--Latex Powder Free Gloves - Medium (100 per box) |1 |Box |1 |

|SafePrep |SFPR501300--Latex Powder Free Gloves - Large (100 per box) |1 |Box |50 |

|SafePrep |SFPR501400--Latex Powder Free Gloves - Extra Large (100 per box) |1 |Box |211 |

|Standard |HUCKTWLN50LBS--Huck Towels, Blue Used, 50 lb. |1 |Each |2 |

|Standard |ITE20X40--White Towels 20X40 |12 |Package |3 |

|Unger |UNGSRB3-- # 9 Single Edge Blade 100/Box |1 |Each |1 |

|Unger |UNGSR50--Scraper, Safety |1 |Each |12 |

|Unisan |UNS160--Johnny Mops |1 |Each |18 |

|Unisan |UNS24--Trigger Sprayer Bottles 24 oz. |1 |Each |60 |

|Unisan |UNS59108--Trigger Sprayer Nozzle 24 oz. |1 |Each |96 |

|  |Glue Traps |12 |Case |20 |

|  |Toilet Bowl Brushes |1 |Each |12 |

|  |Door Stops |1 |Each |6 |

Oakton Community College

Proposal #4

Page 13

V. Vacuum Repair Parts

|Eureka/Sanitaire |

|Mfg. |Description |Units per |Unit of Measure |One Year Usage |

| | |Case | | |

|Eureka |EUR12988-1--Motor Fan Blower for Sanitaire models SC684-D|1 |Each |12 |

| |and SC886-E | | | |

|Eureka |EUR30563A--Belt for Sanitaire |1 |Each |72 |

|Eureka |EUR52282-4--Bristle Strip for Sanitaire 2 per pack |1 |Each |12 |

|Eureka |EUR52320A12--Disposable Vacuum Bags |12 |Case |10 |

|Eureka |EUR13738-5--Push Switch for Sanitaire |1 |Each |1 |

|Eureka |EUR36409-13--Push Switch for Sanitaire |1 |Each |1 |

|Eureka |EUR14660-1--Switch Button for Sanitaire |1 |Each |1 |

|Eureka |EUR15001-3--Red Cloth Bag for Sanitaire |1 |Each |1 |

|Eureka |EUR2269--Vacuum Magnets for Sanitaire Models # SC886-E |1 |Each |12 |

| |and SC684-D | | | |

|Eureka |EUR24834A-3--Foot Pedal for Sanitaire |1 |Each |1 |

|Eureka |EUR26059A--Cap Cover for Sanitaire 2 per pack |1 |Each |1 |

|Eureka |EUR53074-2--Front Wheels for Sanitaire model #SC684D |1 |Each |1 |

|Eureka |EUR35858-1--Rear Wheels for Sanitaire Model #SC684D |1 |Each |1 |

|Eureka |EUR36263--Wheel Cover for Sanitaire |1 |Each |1 |

|Eureka |EUR38183-1--Handle Socket for Sanitaire |1 |Each |1 |

|Eureka |EUR49899--Felt Washers for Sanitaire Models SC684-D and |1 |Each |1 |

| |SC886-E | | | |

|Eureka |EUR53121--Push Nuts for Sanitaire Model #SC886-E (10 per |1 |Each |1 |

| |pack) | | | |

|Eureka |EUR53122--Strain Relief Bushing for Sanitaire 10 per pack|1 |Each |1 |

|Eureka |EUR53198-1--Screw Nut Assembly for Sanitaire 6 per pack |1 |Each |1 |

|Eureka |EUR53238-13--Motor Mounting Screw for Sanitaire 10 per |1 |Each |1 |

| |pack | | | |

|Eureka |EUR53238-14--Clamp Screws for Sanitaire 10 per pack |1 |Each |1 |

|Eureka |EUR53270--Disturbulator Assembly for Sanitaire |1 |Each |12 |

|Eureka |EUR53574-1--Cord Retainer Set for Sanitaire |1 |Each |1 |

|Eureka |EUR54256-1--Bearing Retainer for Sanitaire 2 per pack |1 |Each |1 |

|Eureka |EUR54314-2--Hood Assembly for Sanitaire |1 |Each |1 |

|Eureka |EUR54352-3--Motor Assembly for Sanitaire |1 |Each |8 |

|Eureka |EUR57900-2--Base Assembly for Sanitaire |1 |Each |6 |

Oakton Community College

Proposal #4

Page 14

V. Vacuum Repair Parts (continued)

|Noble Vacuum |

|Noble |Fitting, BRS, E45,PM04,PF04T |1 |Each |2 |

|Noble |Fitting, BRS, STR,PM04 CloseT |1 |Each |2 |

|Noble |Valve, Water Flow Control 04PF |1 |Each |2 |

|Noble |Filter |1 |Each |2 |

|Noble |Vacuum Filter |1 |Each |20 |

|Noble |Filter, Foam Exhaust |1 |Each |8 |

|Noble |Viper Vacuum Bags |1 |Each |1 |

|Noble |Viper Paper Vacuum Bags |1 |Each |10 |

|Noble |Cart Assembly Complete |1 |Each |2 |

VI. NEW SmartColor® Cleaning System

|Green Cleaning System - New Products |

|SmartColor® Cleaning System. Need to equip 28 custodians. |

|Mfg. |Description |Units per |Unit of |

| | |Case |Measure |

|Unger |MB400 - Microfiber cloth Green. Medium Duty designed for 5 |15 |Package |

| |day a week cleaning operations. Medium absorbency and | | |

| |mechanical action for general purpose cleaning. Hand or | | |

| |Machine wash and dry up to 1000 cycles. | | |

|Unger |MB40B -Microfiber cloth Blue Medium Duty |15 |Package |

|Unger |MB40R -Microfiber cloth Red Medium Duty |15 |Package |

|Unger |MB40Y -Microfiber cloth Yellow Medium Duty |15 |Package |

|Unger |SCFPG - Smart Color Floor Pack 250 includes EZ25G SmartColor |1 |Each |

| |Tele-Pole 250, SM40G SmartColor Mop Holder, SmartColor 30L | | |

| |Dual Bucket System and SmartColor 30L Side Press. | | |

|Unger |SMFPR - Restroom Floor Pack Starter Kit includes SmartColor |1 |Each |

| |Micro Mop (MM40R), Restroom Mop Holder (SM40R), New Restroom | | |

| |Bucket 30L (BUCKR), New Restroom Side Press (SPRER) and Ergo | | |

| |Tele Pole (EP24R). | | |

|Unger |SmartColor MicroMop 15.0 Replacement Mop Heads. Heavy Duty |5 |Package |

| |for tile floors, grout lines. Product Numbers: MM40R, MM40Y,| | |

| |MM400 and MM40B | | |

|Unger |MA450 SpillMop 1L |5 |Package |

Oakton Community College

Proposal #4

Page 15

General Terms

1. The College is exempt from all taxes. Certificates will be furnished upon request.

2. Pricing must be submitted on the forms provided. Your company may be disqualified if

another pricing sheet is used.

3. Because this is a “sealed proposal” we cannot accept bids over the phone, fax. or e-mail. When you

return a bid response to the College via an overnight carrier or your own envelope, please address the envelope to:

Oakton Community College

Attention: Purchasing, Room 1540

Proposal #4

1600 East Golf Road

Des Plaines, Illinois 60016

4. The Purchasing department will verify all price calculations. The primary determining factor is the

Grand Total price for each year. The Purchasing department will check to be sure the monthly

charge equals the Grand Total price for each year divided by 12 months. In the event of an error,

the Grand Total price for each year will prevail.

5. The proposal will be presented at the November 17, 2009 Board meeting. If approved, the

purchase order will be placed by November, 23, 2009.

6. Failure to respond to this bid will result in elimination from the College’s bid list. A “NO BID” is

considered a valid response.

7. The College participates in the following purchasing consortia:

Educational and Institutional Cooperative Services (E & I)

U. S. Communities, Government Purchasing Alliance

Illinois Department of Central Management Services (CMS)

Illinois Community College System Purchasing Consortium (ICCSPC)

Illinois Public Higher Education Cooperative (IPHEC)

Midwestern Higher Education Compact (MHEC)

Any appropriate discounts and/or special pricing from these consortia should be applied to this proposal.

Oakton Community College

Proposal #4

Page 16

Proposal Pricing

Year One Pricing

Grand Total for all items $ _______________

Amount required to buy out existing dispensers

with current supplier.

Add $ 23,185.00– See item #6 $ _______________

Grand Total Year One $ _______________

Divided by 12 months

*Amount billed to College each month $ ______________*

Year Two Pricing

Grand Total for all items $ _______________

(Identical quantities as year one)

Grand Total for Year Two $ _______________

Divided by 12 months

*Amount billed to College each month $ ______________*

Year Three Pricing

Grand Total for all items $ _______________

(Identical quantities as year one)

Grand Total for Year Three $ _______________

Divided by 12 months $ ______________*

*Amount billed to College each month

****This Proposal Pricing sheet must be returned with your Proposal****

Company:

Print Company Name

Name: Title: _______

Print Print

Signature: E-mail________________________________

Oakton Community College

Proposal #4

Page 17

Proposal Checklist

1. Did you include a company profile with your proposal? YES NO

2. Did you include the references requested? YES NO

3. Did you list key personnel? YES NO

4. Did you complete and include your fully completed

proposal price sheet? YES NO

5. Did you include information how you plan to implement/

manage the various required processes? YES NO

6. Did you read and do you agree to all terms and specifications

as noted in the proposal? YES NO

****This Proposal Checklist must be returned with your Proposal****

Company: ___________________________________________________________________

Print Company Name

Name: _____________________________ Title: _______________________________

Print Print

Signature: _____________________________ E-mail________________________________

Oakton Community College

Proposal #4

Page 18

CONTRACTOR'S CERTIFICATION

Pursuant to Illinois Revised Statutes Chapter 38, Article 33E (Public Contracts), the undersigned certifies that he/she is a duly authorized agent of the contractor submitting the attached bid to Community College District 535, Oakton Community College and that said contractor is not barred from bidding on this public contract as a result of a violation of either Section 33E-3 or 33E-4 of said statute.

Signed this __________ day of ____________, 2009.

By: ___________________________________

Title: ___________________________________

Address: ___________________________________

___________________________________

SUBSCRIBED AND SWORN TO before

me this _____ day of __________, 2009.

____________________________________

Notary Public

Please return this form with your bid.

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