Background Information - Online Teaching: Pedagogy : USC ...



cet.usc.eduUsing USC Google Drive to Collaborate OnlineWhat is this resource?An overview of the many options that USC Google Drive tools afford instructors and students for working collaboratively online, and ideas for using each of those tools: Google Docs, Google Slides, Google Sheets, Google Forms, Google Drawings, and Google Team Drive. This resource assumes no previous experience with Google Drive.How do I use it?Review the following information, suggestions, and steps for using each of the USC Google Drive tools to collaborate online. Consider using USC Google Drive tools with your students in combination with your Zoom live class sessions and Blackboard course materials, and encourage students to collaborate with each other using the tools. For assistance, consult CET Instructional Designers usccet@usc.edu. For technical support with your USC -linked Google Drive account, consult ITS at consult@usc.edu or 213-740-5555. For assistance using USC Google Drive inside your course in Blackboard, consult ITS blackboard@usc.edu and using it during your Zoom live session, consult@usc.edu or 213-740-5555.You may know Google most commonly as a search engine (“just google it”), an email provider (gmail), and a document creation, storage and sharing center (Google Drive).USC makes Google Drive available securely to all faculty, staff, and students. This means that we should log into Google Drive using our USC email login information. To log In for the first time, and for technical support information, follow the Instructions at or access USC Google Drive directly at usc.edu/googledrivePlease use your USC Google Drive account rather than a personal Google Drive account because the USC version is free, offers unlimited storage, and most importantly, features data security and privacy through the protected USC login.Background InformationGoogle Drive is an online service (in the cloud) where you can create and store almost any type of file and share your files with others. It is similar to other online file storage options like DropBox or OneDrive. You can access Google Drive using a desktop computer, laptop, smartphone or tablet. You can log into Google Drive from any device, anywhere, and see the latest version of the document you created and were working on.Google Drive contains many different applications, or “apps” (not really the same as the apps on your smartphone). Using these apps, you can create various kinds of documents as you could using Microsoft tools. The apps inside of Google Drive include Docs, Slides, Sheets, Forms, etc.Any item (document, slides, survey, etc.) created using the apps on Google Drive can easily be shared with other faculty or students for collaboration, meaning more than one person can edit a document (at the same time in real time), and all updates are saved automatically. You don’t need to send files back-and-forth or save multiple versions. If you accidentally close something, it doesn’t matter because it’s auto-saved. You also don’t need to save anything on your desktop or flash drive because Google Drive is automatically saving to “the cloud” all the time. One of Google Drive’s nice features is the ability to upload documents created with Microsoft Office, such as Word or Excel documents, and then view or edit them on Google Drive. You can also download Google Drive files into other formats, such as PowerPoint or pdf.Google Docs: Create a DocumentInstructors may wish to use Google Docs in the following ways.Create and share syllabi, assignment descriptions, or any other text-based document (even faculty meeting agendas/minutes or curriculum planning)Grade papers by inserting comments, notes, and recommended revisions to give instant feedbackUse “revision history” to track which students revised which parts of an assignmentBring up a Google Doc to use as a whiteboard during a live Zoom class session. See CET Resource on Sharing your Screen in ZoomPlace a link to a shared Google doc in your course in Blackboard or the Zoom Chat. See CET Resource on Using the ChatInstructors may wish to encourage student collaboration by using Google Docs in the following ways.Groups collaborate to write/edit or peer review a paperWrite and share notes, study guides, or brainstorming either as a whole class or breakout groups. See CET resource on Breakout Rooms in ZoomChat with a group inside the document while writing together or working on an assignmentGroups share a Google Doc they've been working on during a Zoom live class session. See CET resource on Assessing Students in ZoomGoogle Slides: Create a PresentationInstructors may wish to use Google Slides in the following ways.Create and share lecture slides including during a live Zoom class session. See CET Resource on Sharing your Screen in ZoomGive feedback on students’ slides before/after their presentationTrack student participation to see which students contributed what to building their group presentationDownload Google Slides as PowerPoint slides and post them to Blackboard. See Blackboard Resource on Uploading Course ContentInstructors may wish to encourage student collaboration by using Google Slides in the following ways.Groups collaborate to make presentation, project, or speech slides during a live Zoom class session. See CET resource on Assessing Students in ZoomCommunicate with a professor to make changes to a presentation based on feedback Chat with a group inside the presentation while building it together Google Sheets: Create a SpreadsheetInstructors may wish to use Google Sheets in the following ways.Track, organize, visualize and share data with charts and graphsCreate and share rubrics for assessing studentsKeep a backup gradebook to track student missing assignments, etc.Track student in-class work participation to see which students contributed what to the groupPost a link to a shared Google Sheet in Blackboard or the Zoom Chat. See CET Resource on Using the ChatInstructors may wish to encourage student collaboration by using Google Sheets in the following ways.Groups collaborate to visualize their data Chat with a group inside the spreadsheet while building it together Keep a personal record of your assignment grades Plan a budget for a case study, research, or other project Google Forms: Create a SurveyInstructors may wish to use Google Forms in the following ways.Collect data and information; receive an organized spreadsheet of responses Ask or quiz students by posting a link to a shared survey in Blackboard or the Zoom Chat. See CET Resource on Using the ChatPlan course events like require student input/Information Keep an anonymous running course feedback form open for student communicationInstructors may wish to encourage student collaboration by using Google Forms in the following ways.Gather research project data Receive peer feedback Plan events like study sessions Share collected survey results during a live Zoom class session. See CET resource on Assessing Students in ZoomGoogle Drawings: Create a PictureInstructors may wish to use Google Drawings in the following ways.Make and share images and diagrams to insert into Docs, Sheets, Slides, and Forms Present heavy text information as infographics to make lecture content more visualDraw diagrams to improve students’ recall of information and share them while lecturing. See CET Resource on Sharing your Screen in ZoomInstructors may wish to encourage student collaboration by using Google Drawings in the following ways.Collaborate to make images and diagrams to insert into Docs, Sheets, Slides, and Forms Summarize course info like readings and notes into infographics or diagrams Edit and label images to demonstrate concept knowledge and present during a live Zoom class sessionShare images during a live Zoom class session presentation. See CET resource on Assessing Students in ZoomGoogle Team Drive: Create a Team WorkspaceInstructors may wish to use Google Team Drive in the following ways.Create a shared workspace where you can monitor small-group work of student teams. The Team Drive has all the featured tools listed above.Put a shared drive for the course linked in BlackboardInstructors may wish to encourage student collaboration by using Google Team Drive in the following ways.Teams collaborate outside class time or during a live Zoom class session to accomplish group project assignment by using all the tools available to them in a Team Drive: docs, slides, forms, sheets, etc. See CET resource on Breakout Rooms in ZoomInterested in more? Google has specialized training for educators to show you how to use Google Drive with students and advanced training for professional development. ................
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