Job description template - Nuffield Foundation
JOB DESCRIPTIONJob titleProgramme Manager – Q-StepDepartmentStudent ProgrammesJob holderReports toSimon Gallacher, Head of Student ProgrammesJob typePermanent, full-timeDate created/amended11.09.17Job aimTo contribute to the leadership and development of Nuffield Student Programmes, specifically:To oversee the development and maintenance of the Q-Step Programme, (acting as deputy on this work to the Head of Student Programmes)Support Nuffield Research Placements as required and Work with the Head of Student Programmes on the development of potential new initiatives ResourcesResponsibilities include:1. InitiativesWork on the development of new and exploratory programmes: Supporting the Head of Student Programmes in the development of new interventions aimed at pre-16 students and concerning quantitative skills for humanities undergraduatesManaging existing activities under the Q-Step Strategic Impact Programme (SIP)Working on links between existing Student Programmes (NRP and Q-Step), including ways of bringing Nuffield and other research to bear on programme changeContributing to related research developments2. Data management and planningWork with the Head of Student Programmes to manage and plan programmes: Retrieving, analysing and reporting on data from Centres and AffiliatesSupporting data links with UCAS and Higher Education Statistics Agency (HESA)Working with NRP colleagues to identify and target schoolsDeveloping new programme plans and data requirementsContributing draft material to Trustee papers and external consultationsOverseeing and maintaining the Programme Risk Register3. Network managementManage Q-Step high-level stakeholder relationships including: Developing and managing (2) Funders meetings each yearDeveloping and managing (2) Coordinators' meetings each yearDeveloping and managing (2) Strategy Board meetings each yearQ-Step evaluation - Developing and managing termly meetings4. Communications/marketingManage Student Programme communications, eg: Managing contact with student programme alumni and developing promotional work with themPiloting work with Q-Step undergraduates to develop a programme of alumni activities and establish a forum for quantitative graduatesMaintain and update existing communication activitiesMaintaining regular contact with Q-Step CoordinatorContributing to and monitoring communication channels, such as LinkedIn and Twitter and internal/external blogsWorking with NRP Coordinators to maintain a feed of information about Q-Step to schools and studentsExternal representation at meetings and presentations as required5. Reporting/monitoringManage Q-Step reporting and monitoring by, for example: Managing the annual report cycle from Q-Step Centres and Affiliates, including analysisWorking with Finance colleagues and external funders to monitor and manage financial reconciliationDeveloping budget proposalsContributing to the Q-Step Evaluation6. Financial supportWork with the Head of Student Programmes to control and plan programme budgets:Managing the Q-Step budgetPlanning budgets for initiativesOther: Professional developmentDeveloping and maintaining a broad awareness of the wider work of the FoundationSupporting other work of the Foundation as workload requiresContributing to raising the profile of Student Programmes within and outwith the Foundation (establishing links as required).Person specification Experience (E – essential; D – desirable)At least five years of relevant project management experience (E). To include managing projects within budget from start to finish, (including risks)Extensive working knowledge of either (or both) the schools and higher education sectors in the UK (or similar) (HD)Experience of strategic planning (E)Notable experience of, and confidence in, both handling and interpreting data (E)Demonstrable experience of communicating effectively in different media and with a range of audiences (including senior staff) (E)Experience of overseeing and managing the work of others (e.g. external delivery partners – including academics, consultants, freelancers, subcontractors) (E)Liaising and maintaining relationships with external key stakeholders and partners (E)Experience of planning, administering and monitoring budgets (E)Experience of running a service-focused project/programme (D)A degree or equivalent professional experience (E)Knowledge and skillsExcellent project management skillsExcellent literacy and meticulous attention to detailHigh level of numerical fluency, including manipulating large datasetsAn ability to communicate well, both orally and in writing, and to draft without supervisionConfident IT skills (to include Microsoft Office, spreadsheets, databases, content management systems and online software such as Survey Monkey and Google docs etc) with a willingness to develop and upgrade IT skills as neededAn ability to work to independently, knowing when to refer to/involve othersDesire to keep abreast of policy concerning programme areas – for example, mathematics, data, STEM, employer engagement in education, teachingPersonal qualitiesA well-organised, logical approach to workAn ability to take initiative and work independently, as well as within a teamA flexible attitude to work, willingness to work across projects as needed and openness to changeAbility to work to deadlines when required and managing peaks and troughs of workAn interest in learning new skillsAn interest in working for an organisation concerned with science and educationSpecial job requirementsSome occasional off-site and evening and weekend work, where required and with notice given and appropriate recognition of time spent away from home (perhaps five nights per year, spread throughout) ................
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