CREDIT CARD PURCHASES UPDATE
|CREDIT CARD PURCHASES UPDATE |
|To: All Subrecipients |
|From: Capt. Chris Reinfurt, Director, Homeland Security Unit |
|Date: November 29, 2005 |
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|A new requirement has been requested by the Department of Public Safety accounting division when submitting reimbursement for purchases that were paid with |
|a credit card. |
|If a purchase is made and charged to a: |
|1. personal credit card the following is needed: |
|a. a copy of the invoice from the vendor with invoice number and date |
|b. a copy of the credit card statement with the charge |
|c. a copy of the credit card statement showing the payment |
|1. if the credit card is paid by an individual a copy of that check is required |
|2. then a copy of the check from the sub-recipient reimbursing the individual is also required |
|3. if the credit card is paid on-line, a copy of the payment confirmation sheet verifying payment details is required |
|2. company (sub-recipient’s) credit card the following is needed: |
|a. a copy of the invoice from the vendor with invoice number and date |
|b. a copy of the credit card statement with the charge |
|c. a copy of the credit card statement showing the payment or a copy of the check paying the credit card service. |
|1. if the credit card is paid on-line, a copy of the payment confirmation sheet verifying payment details is required |
|3. If the purchase is an on-line purchase, the following is needed: |
|a. a printout of the confirmation to include: |
|1. confirmation number |
|2. items ordered |
|3. date of order/purchase |
|4. how purchase was paid |
|b. a copy of the credit card statement with the charge |
|c. a copy of the credit card statement showing the payment or a copy of the check from the sub-recipient to the credit card service. |
|1. if the credit card is paid on-line, a copy of the payment confirmation sheet verifying payment details is required and supporting bank statement showing |
|that the payment was processed. |
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|©DEPARTMENT OF PUBLIC SAFETY 2004 - This page updated March 13, 2006 |
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