CIVIL SERVICE OF JAMAICA JOB DESCRIPTION & SPECIFICATION

CIVIL SERVICE OF JAMAICA JOB DESCRIPTION & SPECIFICATION

Ministry/Entity: MINISTRY OF JUSTICE

Job Title Job Grade

Accounting Clerk (Payments) FMG/AT 1

Post Number

Unit

Division

Finance and Accounts Division

Reports To:

Supervisor, Payments

Direct Reports

Indirect Reports

THIS DOCUMENT IS VALIDATED AS AN ACCURATE AND TRUE DESCRIPTION OF THE JOB AS SIGNIFIED BELOW:

__ Employee

__ Manager/Supervisor

__ Head of Department/Division

__ Date received in Human Resource Division

Date Date Date Date created/revised

A. JOB PURPOSE STATEMENT (reason for job existing)

Under the direct supervision the Payments Supervisor, the incumbent is responsible or the processing of utility, payment vouchers and upkeep claims.

B. KEY OUTPUTS

Payment vouchers prepared Upkeep claims processed Payment vouchers inserted TRN inserted Payment vouchers Information provided upon request Monthly utility payment schedules prepared

C. KEY RESPONSIBILITY AREAS

Dispatch copies of telephone bills/information to HR, for routing to staff and identification of private/official calls

Prepares payment and utility vouchers for the Ministry and its Departments Calculates and records travelling and subsistence claims Inserts payment vouchers on the FMIS Securely files payment documents Prepares monthly utility payment schedules Submit payment details to utility companies Liaises with utility companies to ensure bills are received on time Uploads Withholding Tax Certificate Inserts TRN on FMIS Utility Registers updated

 Acts as relief cashier Responds to customers queries on matters relating to the areas of responsibility in keeping

with the citizens charters guidelines Any other duties assigned

D. PERFORMANCE STANDARDS This job is satisfactorily performed when:

Utility vouchers are accurate and prepared within the agreed timeframe Upkeep claims and payment vouchers are accurate and processed within the agreed

timeframe and in accordance with the established policies and procedures Confidentiality and integrity are exercised in the conduct of duties Vouchers accurately inserted Monthly report submitted within the agreed timeframe Telephone bills dispatched within one week of receipt Queries addressed in accordance with guidelines

E. REQUIRED COMPETENCIES (I. and II. See PMAS Competency framework for behavioural attributes)

I. Core Competencies

Good interpersonal and customer service skills

Level

II. Technical/Functional Competencies

Working knowledge of the relevant computer software

level

Excellent oral and written communication skills

Ability to lead and work in teams

F. MINIMUM REQUIRED EDUCATION AND EXPERIENCE (a) Qualifications and Experience 4 GCE O' Level / CXC passes including English Language and a numeric subject; In-service training courses in Government Accounting and Voucher Preparation; Certificate in Accounting.

G. SPECIAL CONDITIONS ASSOCIATED WITH THE JOB Normal working condition.

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