CAREER OPPORTUNITY MINISTRY OF TOURISM & …

[Pages:8]CAREER OPPORTUNITY

MINISTRY OF TOURISM & ENTERTAINMENT

Applications are invited from suitably qualified persons to fill the following positions in the Ministry of Tourism and Entertainment.

ECONOMIST (GMG/SEG 4) ? Not Vacant

Under the general supervision of the Senior Director Strategic Planning & Evaluation, the Economist is responsible for:

Analyzing the impact on economic opportunities for the Tourism Industry; Monitoring Tourism industry performance in relation to the overall performance of

Jamaica's economy;

KEY OUTPUTS

1. Empirical studies conducted 2. Systems for tracking trends and performance established 3. Databases established and maintained 4. Market Information system produced 5. Policy recommendations made 6. Technical advice given 7. Reports, position papers, Cabinet Submissions prepared

Strategic and Technical Responsibilities

1. Tracks industry performance and impact, reporting routinely on trends and changes; 2. Identifies, economic potential and opportunities for growth and development in the

industry, tourism and entertainment sector; 3. Analyzes and comments on plans/studies prepared within ministries and agencies then

provides information to assist with decision making and/or to determine the viability of adopting new measures proposed; 4. Prepares material for a written bulletin on industry performance for circulation throughout the Ministry, related agencies and the private sector; 5. Directs empirical studies to ascertain the structure behavior and impact of the industry by evaluating the impact of the existing fiscal regime on investment and incentives, identifying economic potential of various aspects of the sector; 6. Appraisal of proposed tourism projects, substantiating their financial and economic feasibility and making recommendations to the Minister. 7. Conducts site visits where necessary to:

Assists in projects and programmes aimed at improving or capturing the economic impact of industry, tourism and entertainment;

Devises implements and monitors any other specialized incentives for the Tourism Industry.

8. Participates in project and programmes aimed at improving or capturing the economic impact of tourism and entertainment: Assists with the identification and appraisal of public sector programmes and projects and maintains contact with relevant technical staff in the ministries and agencies; Liaises with JAMPRO and other relevant local and international organizations which impact on economic opportunities for the tourism and entertainment sectors; Liaises with international agencies regarding funding for studies on fiscal and economic impact issues.

9. Provides technical support to the Tourism Linkages Task Force, including technical advice on the strengthening of linkages between tourism, entertainment, manufacturing and agriculture. More specifically, the economist: Assesses the extent to which the lack of competitiveness currently contributes to the low level of sales to the hotel sector of domestic agricultural and manufactured products and the factors contributing to the lack of competitiveness of selected products, and identifies products that are successfully marketed to the hotel sector and the factors contributing to success.

Develops and administers a database of information, inclusive of product descriptions, reference prices and suppliers, on products purchased by the hotel sector and produced locally.

10. Liaises with the STATIN and PIOJ to ensure the measurement of tourism for purposes of national accounting, and in the conduct of policy research and studies;

11. Interfaces with local and international partners by representing the Ministry at meetings, conferences, where relevant to the portfolio and make presentations where necessary;

12. Monitors and collaborates on issues raised by the World Trade Organization (WTO) and other organizations with respect to globalization and agreements dealing with trade in services as they relate to the tourism industry and entertainment sectors

13. Monitors issues raised with respect to the Caribbean Single Market and Economy (CSME) and participate in the implementation process;

14. Prepares cabinet submissions as required; 15. Compiles an analysis of the Tourism industry for discussion with the IMF and World Bank

Missions in Jamaica; 16. Prepares reports for submission to the PIOJ and ESSJ; 17. Reviews legislation, offers advice and recommends necessary legislative changes for the

Hotel Incentives Act and Resort Cottages Incentives Act; 18. Performs any other related duties that may be assigned periodically.

Required Competencies Excellent analytical and research skills Excellent oral and written communication skills Proficiency in the use of relevant Data Software, (SPSS) Good interpersonal and cooperation skills Good presentation skills Good customer and quality-focus skills High levels of initiative Knowledge of government policies and programmes

MINIMUM EDUCATIONAL REQUIREMENTS

Post Graduate Degree in Economics Specialized training in modern approaches to policy research, analysis and data mapping Minimum of five to six (5-6) years experience at a Middle Management level

OR Any other equivalent combination of qualification and experience

Remuneration Basic Salary $2,517,614- $2,992,652 per annum Fixed Motor Vehicle Allowance $1,219,656 per annum

SENIOR SECRETARY- CORPORATE SERVICES DIVISION ? Vacant

Reporting to the Director, Corporate Services, the incumbent is required to assist in the delivery of efficient and effective secretarial/administrative support services.

KEY OUTPUTS 1. Establishes, updates and maintains proper administrative records for the Director, Corporate Services; 2. Correspondence received, sorted, recorded and dispatched; 3. Operating systems and procedures maintained; 4. Minutes documented and disseminated; 5. Logistics organized and executed

KEY RESPONSIBILITY AREAS

Administrative Responsibilities

1. Liaises with the Office of the Prime Minister/MOFP, as directed, on the status of critical Ministry matters;

2. Requests and collate information from the Heads of Units, for the preparation of the Division's Quarterly Report, Operational Plan and/or special Report on the work of the Division/Ministry;

3. Provides administrative support for meetings chaired by the Director, Corporate Services by taking minutes/notes and circulating accordingly;

4. Coordinates logistical support for seminars, meetings and other events that are being organized on and off site by the Corporate Services Division

5. Secures local accommodation for Ministry personnel; 6. Receives and actions all requests for local per diem for out-of-town travel by Ministry

officials; 7. Receives and requests the sign-off on invoices with the respective officers, prior to

submission to the Accounts Unit;

8. Receives and records incoming correspondence and files submitted to and dispatched from this office by maintaining a database for tracking correspondence received for comments/action;

9. Manages the Corporate Services mailbox, responds to general questions and requests for information made by stakeholders and liaises with the Director regarding all mails;

10. Drafts responses to correspondence (letter, memoranda, etc.) from dictation, instruction and other notes, as directed;

11. Follows-up on required action to critical correspondence received to ensure timely responses;

12. Maintains an efficient records management system that complies with MTE's registry system;

13. Arranges the printing, photocopying, collating, binding, dispatching, etc of documents produced.

14. Receives all external calls to the Office of the Director, Corporate Services and route accordingly for action;

15. Responds intelligently and expeditiously to internal and external enquires and complaints; and where necessary, refers these enquiries to the appropriate officers;

16. Prepares and assist in the management of the Directors Diary and Annual Calendar of Events/Meetings ;

17. Manages the requisition of stationery and office supplies; ensuring a re-order level is developed and maintained;

Other Responsibilities

1. Execute any related other duty that may be assigned from time to time as assigned by the Director, Corporate Services on all divisional matters.

UNUSUAL REQUIREMENTS/ WORKING CONDITIONS From time to time the incumbent will be required to work late and or on weekends to meet emergency deadlines for completion of assignments; Utilization of limited resources for the achievement of maximum output;

MINIMUMAL REQUIREMENTS

Education/Certification

1. Certificate in Administrative Management (CAM 2),or 2. Diploma in Administrative Management/Secretarial studies from a recognized institution; 3. A minimum of two (2) years experience in a similar capacity;

OR 4. Any other equivalent combination of qualification and experience

Knowledge, Skills and Abilities

Good knowledge of principles and practices of Office Administration, Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook etc.) Critical attention to detail; Strong time management skills Good oral, presentation and commutation skills; Good interpersonal skills High level of initiative High level of integrity and confidentiality Team work and cooperation

Remuneration Basic Salary $804,454-956,243 per annum

FACILITATION AND MONITORING OFFICER (GMG/SEG2) - Not vacant Under the direct supervision of the Senior Director, Tourism Policy and Monitoring, the incumbent is required to:

Conduct research and analyze data on matters pertaining to tourism policies, plans, legislation, and other tourism related programmes, and, assist with the monitoring and implementation of policies and programmes as guided by the Tourism Master Plan and Vision 2030 Tourism Sector Plan.

Assist with the implementation of projects and programmes emanating from international and regional tourism bodies such as the United Nations World Tourism Organization (UNWTO) and the Caribbean Tourism Organization (CTO) and other organizations implementing tourism-related programmes. The officer is also expected to be integrally involved with the implementation of local projects.

KEY OUTPUTS 1. Research to facilitate: a. Legislation review b. Tourism Policy preparation c. Ministry papers, cabinet submission, technical reports, briefs etc. 2. Operational plans and budget developed. 3. Quarterly, monthly and year-to-date reports prepared in technical areas as requested. 4. Implementation of policies monitored 5. Concerns/complaints documented, reported and actioned accordingly. 6. Tourism programmes and projects coordinated and executed. 7. UNWTO surveys, requests and correspondence effectively addressed; 8. Other programmes of international agencies/associations coordinated and monitored as assigned.

MAJOR DUTIES AND RESPONSIBILITIES

Technical and Professional Responsibilities

1. Conducts research in order to inform and guide policy recommendations and legislative amendments made by the Tourism Policy and Monitoring Unit and/or the Ministry in stipulated timeframe

2. Provides research support for the Unit on global tourism industry trends and maintains database on sub-sectors of the tourism industry in order to inform tourism policy development

3. Researches and analyzes data and prepares draft reports on technical, routine administrative and other matters as required

4. Reviews technical studies to guide policies for sustainable development of the tourism sector

5. Review of other policies 6. Prepares technical briefs, reports and cabinet submissions 7. Assists with monitoring and evaluation of policies being driven by the Ministry including

development of monitoring instruments and mechanisms 8. Assists with the coordination of work programmes emanating from international and

regional tourism bodies and related organizations such as the UNWTO, CTO and OAS. Also assists, where required, with the coordination of work programmes associated with MTE Agencies, other government Ministries, Departments and Agencies and key local strategic partners. 9. Investigates queries, complaints from tourism trade associations/ private sector and provide the appropriate responses 10. Liaises with private sector tourism associations, government ministries, departments and agencies, statutory bodies and non-government organizations on tourism related matters, reports major issues and actions concerns accordingly. 11. Assists with the monitoring of the tourism related activities emanating from interministerial and inter-agency committees; represents the Ministry on those committees when assigned and prepares reports for information for the Divisional Director and/or Senior Director, Technical Services, within a stipulated timeframe;

Administrative Responsibilities 1. Preparation of the division's operational plans to ensure the work of the division is carried out according to plan and agreed targets; 2. Provides input in the division's budget to ensure that adequate resources are provided to execute the plans and agreed targets; 3. Prepares quarterly, monthly reports on the status of activities as it relates to specific job functions in the Tourism Policy and Monitoring Unit's Operational Plan according to agreed format; 4. Liaises with government and non-government organizations and represents the Ministry on various committees and Boards when assigned. 5. Provides support to divisional programmatic and other focus areas, and perform duties with respect to any other special projects which may be assigned from time to time.

Other responsibilities

1. Executes any other duties or special assignments as requested by the Ministers, Permanent Secretary, Senior Director, Technical Services, Senior Director - Tourism Policy and Monitoring, and other senior officials.

PERFORMANCE INDICATORS

1. Timely inputs into the one year Operational Plan of the Tourism Policy and Monitoring Unit.

2. Timely inputs in the preparation of technical briefs, reports and other key deliverables completed within agreed timeframe and according to required standard.

3. Timely inputs in the review of proposals, technical reports submitted for comments by other government agencies and private sector.

4. Special assignments requested by Permanent Secretary, Senior Director, Technical Services, Senior Director of Tourism Policy and Monitoring and other senior officials are executed according to established terms of reference and guidelines.

5. A team approach is adopted with the other members' of staff on cross cutting issues.

KEY COMPETENCIES

1. Demonstrates an understanding of the tourism industry and applies knowledge and training undertaken to job activities.

2. Identifies and articulates the needs of external clients and monitors programs to ensure a satisfactory result.

3. Seeks to continuously deliver service promptly to the quality standards required to meet clients' needs.

4. Uses data gathering to assess and analyze problems, and identify alternate solutions. 5. Keeps team members informed of up-to-date useful information; values and contributes

positively to team work. 6. Performs work activities using relevant information systems such as spreadsheets. 7. Action oriented, decisive and resourceful ensuring that the job gets done in a timely but

thorough manner despite the obstacles. 8. Adheres to rules regulations, internal control systems and established frameworks. 9. Adopts a systematic approach to the planning and organization of tasks, is meticulous and

quality conscious in achieving goals and objectives.

UNUSUAL REQUIREMENTS/ WORKING CONDITIONS

1. The incumbent is required to work in excess of normal working hours from time to time to meet emergency deadlines for completion of assignments.

2. The incumbent is required to travel throughout the island or overseas when necessary to ensure effective performance.

3. The incumbent is expected to creatively utilize limited resources for the achievement of maximum output.

MINIMUM EDUCATIONAL REQUIREMENTS

Education/Certification

5. A BSc in Social Sciences, Tourism Planning, Public Administration or a degree combining two or more of the above disciplines

6. At least two (2) years experience in Tourism Management and /or Policy/Research environment and or Tourism Administration

7. Training in Statistical Techniques, Policy Analysis, and/or Research

KNOWLEDGE, SKILLS AND ABILITIES

1. Sound knowledge of the machinery of government (policies and programmes) and steps in the legislative process,

2. Knowledge of the tourism industry and related tourism services. 3. Skills in appraising and evaluating proposals. 4. Adept in qualitative and quantitative analysis, research design and technical report

writing. 5. Good oral, presentation and written communication skills. 6. Good interpersonal skills.

Remuneration Basic Salary $1,679,717-$1,996,656 per annum Full Upkeep Allowance $643,128 per annum

Applications accompanied by a resume should be submitted no later than January 31, 2016 to: Director, Human Resources Management Ministry of Tourism and Entertainment 64 Knutsford Boulevard Kingston 5 hrm@.jm

We thank all applicants for their interest; however, only shortlisted applicants will be contacted.

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