CORRESPONDENCE MANUAL

SECNAV M-5216.5 JUNE 2015

DEPARTMENT OF THE NAVY

CORRESPONDENCE MANUAL

SECNAV M-5216.5 JUNE 2015 June Table of Issuances and Revisions/Changes

SECNAV Manual 5216.5

Basic Issuance Date March 2010 June 2015

Change/Revision History

Date Published

SECNAV M-5216.5 JUNE 2015 June List of Revisions/Changes

Some grammatical, administrative, and other minor corrections have been incorporated into this Revision of the Manual. The following list outlines those changes. They have not been highlighted.

1. References, page x, added SECNAVINST 5216.7, MARADMIN 733/12, DoD Manual 5200.01, Vols 2, 3, and 4

2. Chapter 2, page 2-2, paragraph 1a(4)(a)

3. Chapter 2, page 2-3, paragraph 2a and 2b

4. Chapter 2, page 2-4, paragraph 4 and paragraph 5b(2)

5. Chapter 2, page 2-5, paragraph 5e and paragraph 6

6. Chapter 2, page 2-6, paragraph 8b(2) and paragraph 8c

7. Chapter 2, page 2-7, paragraph 10

8. Chapter 2, page 2-8, paragraph 11a(5) and 11b(3)

9. Chapter 2, page 2-9, paragraph 13

10. Chapter 2, page 2-10, paragraph 13a and paragraph 14e

11. Chapter 2, page 2-11, paragraph 15 and paragraph 17a

12. Chapter 2, page 2-12, paragraph 19b(10)

13. Chapter 2, page 2-13, paragraph 19b(11) and paragraph 21

14. Chapter 3, page 3-1, paragraph 3a

15. Chapter 3, page 3-2, paragraph 3b and paragraph 3e

16. Chapter 4, page 4-1, section 4-1, section 4-2, paragraph 1c, and paragraph 2c

17. Chapter 4, page 4-2, paragraph 4a and paragraph 4b(5)

18. Chapter 5, page 5-1 and 5-2, paragraphs 2a thru 2c

19. Chapter 5, page 5-2, paragraph 3a

SECNAV M-5216.5 JUNE 2015 June 20. Chapter 6, page 6-1, section 6-1, and section 6-2, paragraphs 2a thru 2c 21. Chapter 6, page 6-2, paragraph 3a(6) 22. Chapter 6, page 6-3, paragraph 4 23. Chapter 6, page 6-5, Figure 6-2 24. Chapter 6, page 6-7, Figure 6-4 25. Chapter 7, page 7-1, Section 7-2, paragraphs 1 thru 3, and paragraph 3a(2) 26. Chapter 7, page 7-2, paragraphs 3a(2)(a) thru 3a(2)(c), and paragraph 4 27. Chapter 7, page 7-3, paragraph 5, paragraph 6a(1) and 6a(2) 28. Chapter 7, page 7-4, paragraph 7b 29. Chapter 7, page 7-5, paragraph 8c, 8d, and 9a 30. Chapter 7, page 7-6, paragraph 10b(1) 31. Chapter 7, page 7-10, paragraph 10b(16) 32. Chapter 7, page 7-12, paragraph 11f and paragraph 12 33. Chapter 7, page 7-15, paragraph 16 and paragraph 17 34. Chapter 7, page 7-20, Figure 7-5 35. Chapter 7, page 7-21, Figure 7-6 36. Chapter 7, page 7-22, Figure 7-7 37. Chapter 7, page 7-23, Figure 7-8 38. Chapter 8, page 8-1, Section 8-3 39. Chapter 8, page 8-3, Figure 8-2 40. Chapter 9, page 9-1, Section 9-1 41. Chapter 9, page 9-2, paragraph 4 42. Chapter 9, page 9-3, Figure 9-1

June 43. Chapter 9, page 9-4, Figure 9-2 44. Chapter 10, page 10-7, Figure 10-5 45. Chapter 10, page 10-8, Figure 10-6 46. Chapter 11, page 11-4, paragraph 15 47. Chapter 12, page 12-1, paragraphs 1, 2a, 2a(1) thru 2a(3) 48. Chapter 12, page 12-2, paragraph 4a and 4b 49. Chapter 12, page 12-3, paragraph 1a and 1b 50. Chapter 12, page 12-4, paragraph 2e(1) 51. Chapter 12, page 12-5, paragraph 4 52. Chapter 12, page 12-6, Section 12-4 and paragraph 1a(8) 53. Chapter 12, page 12-9, Figure 12-1 54. Chapter 12, page 12-16, Figure 12-8 55. Appendix A, page A-2 and A-3 56. Appendix B, page B-5 and B-7 57. Appendix C, page C-1, paragraph 1d(1) 58. Appendix D, page D-1, paragraphs 1 thru 5 59. Appendix E, pages E-1 thru E-6, updated

SECNAV M-5216.5 JUNE 2015

SECNAV M-5216.5 JUNE 2015 June FOREWORD This manual implements policy set forth in Secretary of the Navy Instruction 5216.7, is issued to prescribe uniform standards for the management and preparation of correspondence, and is applicable to all commands and activities of the Department of the Navy. The following manual is cancelled: SECNAV M-5216.5 of March 2010 Local supplements to amplify this manual may be issued and inserted as chapter 13. A local supplement shall not contradict or repeat information contained in this manual. This manual may be accessed through the Department of the Navy Issuances Web site . Contact information is provided below for assistance or to offer recommended changes: OFFICE OF THE SECRETARY OF THE NAVY DIRECTOR OF ADMINISTRATION 1000 NAVY PENTAGON ROOM 4D652 WASHINGTON DC 20350-1000

RAY MABUS

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SECNAV M-5216.5 JUNE 2015 June TABLE OF CONTENTS

TITLE

PAGE

FOREWORD

i

TABLE OF CONTENTS

iii

REFERENCES

x

CHAPTER 1 ? CORRESPONDENCE MANAGEMENT

1-1 ? Objective and Responsibilities

1-1

1

Objective

1-1

2

Responsibilities

1-1

CHAPTER 2 ? CORRESPONDENCE STANDARDS AND PROCEDURES

2-1 ? Correspondence Standards and Procedures

2-1

1

General

2-1

2

North Atlantic Treaty Organization (NATO)

2-1

2-2 ? Procedures

2-1

1

Correspondence Through Channels

2-1

2

Take Advantage of Correspondence Shortcuts

2-3

3

Coordination

2-3

4

Submit Finished Products for Signature

2-4

5

Signature Authority

2-4

6

Electronic Signatures

2-5

7

Incoming Correspondence Controls

2-5

8

Replies to Correspondence

2-6

9

Outgoing Correspondence Controls

2-6

10

Limit Use of Social Security Numbers (SSN)

2-7

11

Identifying Navy and Marine Corps Personnel

2-7

12

Letterhead Stationery

2-8

13

Enclosures

2-9

14

Copies

2-10

15

Expressing Military Time

2-11

16

Expressing Dates

2-11

17

Abbreviations and Acronyms

2-11

18

Punctuating, Capitalizing, Spelling, Hyphenating, and Separating

2-12

Words

19

Proofreading

2-12

20

Typeface

2-13

21

Color of Ink

2-13

iii

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