1Grants for the Arts



5476875-712470Vehicle purchase and Grants for the ArtsContents TOC \o "1-3" \h \z \u 1Grants for the Arts PAGEREF _Toc441245539 \h 22Vehicle purchase and Grants for the Arts PAGEREF _Toc441245540 \h 22.1What you can apply for PAGEREF _Toc441245541 \h 22.2What you cannot apply for PAGEREF _Toc441245542 \h 23Key things to consider PAGEREF _Toc441245543 \h 33.1Is the vehicle necessary? PAGEREF _Toc441245544 \h 34Selecting a vehicle PAGEREF _Toc441245545 \h 44.1Vehicle access for passengers using wheelchairs PAGEREF _Toc441245546 \h 55Operating the vehicle PAGEREF _Toc441245547 \h 65.1Operating legally PAGEREF _Toc441245548 \h 65.2Operating safely PAGEREF _Toc441245549 \h 75.3Financial viability PAGEREF _Toc441245550 \h 86Further information PAGEREF _Toc441245551 \h 87Contact us PAGEREF _Toc441245552 \h 91Grants for the ArtsGrants for the Arts (GFTA) is our Lottery-funded grant programme for individuals, arts organisations and other people who use the arts in their work. Grants are available for activities carried out over a set period and which engage people in England in arts activities and help artists and arts organisations in England carry out their work.Activities we support must be clearly related to the arts and must be project-based, up to a maximum of three years in length. Grants normally range from ?1,000 to ?100,000 and we can fund up to 90 per cent of the cost of an activity.All applicants must also read the ‘How to apply guidance’. Download it from our website or contact us for a copy. 2Vehicle purchase and Grants for the ArtsThese guidelines have been developed with the help of the Community Transport Association to encourage best practice in the purchase of vehicles.2.1What you can apply forThe Arts Council is able to fund the purchase of new vehicles. The vehicle(s) can be the sole subject of an application or one part of a larger application.In line with our principle of providing maximum access, vehicles designed to carry passengers must be equipped for use by disabled people, including wheelchair users.We encourage organisations to make Arts Council-funded vehicles available for other arts and community groups, subject to any legal or insurance constraints.2.2What you cannot apply forWe will not fund second-hand vehicles. 3Key things to considerWe will need to see evidence that buying a vehicle is vital to the development of your arts activities. You will need to show that you lack appropriate transport and that buying a vehicle is the best solution.You should also contact us at an early stage, as we may be able to put you in touch with other arts groups in your region who have transport facilities or similar needs.3.1Is the vehicle necessary?You will need to demonstrate why the vehicle is needed by your organisation. You should also try to answer the following questions. how many people will be using the vehicle? who are these people and where will they be going? what form of transport does your user group want? when will it be needed and for how long? are there other organisations in the area with whom you could cooperate for transport needs? will the vehicle be used frequently or would hiring be an easier and cheaper alternative? As with all aspects of your application, you should consider questions of quality and fitness for purpose. Particular attention should be paid to design, access into – and around – the vehicle, and the choice of specialist equipment:The artsYou need to demonstrate how the vehicle will enable or enhance the arts activities you provide.UseYou need to be clear about the level of use you anticipate, and also how this will support the implementation of your equal opportunity and access policies.PartnershipsIt is important for you to consider your request in the context of existing local and regional vehicle availability. You should support your case with research to demonstrate the need for the new vehicle and, if appropriate, to identify the benefits to other groups in the area.SpecificationYou need to ensure that the design of the vehicle is appropriate, both for your activity and for the passengers who will use it.Environmental considerationsIn selecting and using your vehicle, you should try to minimise the impact on the environment. This can be done not only by ensuring an appropriate specification but also by regular maintenance, by avoiding unnecessary mileage, and by driving smoothly.Legal complianceYou must understand your legal obligations in operating the vehicle.Operational SafetyYou need to provide appropriate training for people who will use the vehicle. You should have procedures to minimise the risks to passengers, staff, volunteers and the general public.Financial ViabilityYou should show that you are able to operate the vehicle on a sound financial basis. You must budget for all the associated costs, including maintenance and servicing of the vehicle for the first three years. You must also show how you plan to replace the vehicle.4Selecting a vehicleYou will need to show that you have chosen a vehicle that meets your requirements and certain minimum standards. In particular, you should demonstrate that you have sufficient knowledge to select an appropriate vehicle or that you have involved a specialist.The vehicle selected should meet the following minimum requirements:it must be newit must comply with the 1986 Construction & Use regulations and revisions and you may need to seek further advice to make sure you are complying with the lawall vehicles should be fitted with a first aid kit and fire extinguisher. In minibuses and larger buses, you must make sure that the kits and extinguishers comply with the relevant regulationsyou should consider the needs of disabled drivers and passengers. If the vehicle is going to be driven by a wheelchair user, you should select a vehicle with an automatic transmission and a conversion kit approved by the original manufacturerthe vehicle should have a radio control or a ‘hands-free’ car telephone, and an automatic fire extinguisher system. Contact the Department for Transport for more details (see ‘Further information’ below) an experienced and responsible company should carry out all conversions. They should conform to any requirements laid down by the original vehicle manufacturer. As the operator of the vehicle you will be responsible for the legality of the vehicle on the road – not the convertera ‘Guarantee of Work’ should be obtained from the converter. It should last for at least 12 months from the delivery of the vehicleyou should obtain three quotes for the supply and conversion of the vehicle (including the fitting of security devices or alarms or both). As basic vehicle prices are subject to increases and terms vary widely, try to negotiate a fixed price with the converter (and vehicle manufacturer, where applicable)4.1Vehicle access for passengers using wheelchairsIf the vehicle will be carrying passengers other than the driver and one or two front seat occupants, you will need to meet additional requirements to make sure that your vehicle is easily accessible for passengers using wheelchairs. You need to make sure that you select a vehicle that is large enough in size and Gross Vehicle Weight to carry a full load (i.e. any wheelchair users, other passengers and/or any equipment.) You are responsible for ensuring any vehicle meets current standards and regulations:the vehicle must be supplied with a lift or easy-gradient ramp (to comply with British Standard 6109 pt2: 1989). Ramps should allow independent access by a wheelchair user. This is only possible on vehicles with low floors or lowering suspension. The ramps should be fixed to the vehicle and power-operatedthe vehicle should have an entrance door no less than 750mm wide and with 1,500mm headroom so that it is accessible for wheelchair usersany wheelchair space in the vehicle must be forward facing with a minimum dimension of 1,200mm (long) by 700mm (wide) and minimum headroom of 1,400mm. The space could be fitted with one or more removable seats when it is not occupied by a wheelchair useras well as seatbelts for passengers in wheelchairs, the space also needs to be fitted with 4-point webbing tie-down. This will provide a safe way of restraining the chair. Both belts and tie-downs should have been tested to allow for the combined mass of the passenger and the wheelchair, of 180kg. Wheelchair clamps are not suitable for electric wheelchairs. You should discuss the options with the CTA and your converterminibuses and buses should comply with the Department of Environment, Transport and the Regions Code of Practice on the Carriage of Passengers in Wheelchairs on Buses -VSE 87/1. Copies are available free from the CTAIf this is the first time your group has taken on responsibility for running a vehicle, you should also take advice from a recognised source, such as the Community Transport Association (CTA).5Operating the vehicleOnce you have selected the right vehicle, you and your board or executive committee will need to ensure that you are able to operate it legally and safely, and that you have budgeted for the costs of running and replacing the vehicle. 5.1Operating legallyYou will need to ensure that you operate within the law in respect of matters such as the licensing of drivers and the vehicle, insurance, maintenance of the vehicle in a road-worthy condition (including MOT testing), operating within loading limits, the wearing of seat belts, adherence to traffic regulations, and driving with an appropriate duty of care to other road users and pedestrians.If the vehicle (and/or its trailer) is to be used for recreational, educational or instructional purposes when stationary at a site, it will be classified as a ‘mobile project vehicle’. This may have further legal implications for your organisation. You should seek advice from the National Playbus Association (see ‘Further information’ below). Different regulations apply to different vehicles, for example minibuses, goods vehicles, cars/MPVs/small vehicles – it is your responsibility to ensure any vehicle meets current standards and regulations. 5.2Operating safelyYou must be able to operate the vehicle safely. In particular, you should consider the following questions.which member of your group or team will take responsibility for the vehicle and its upkeep? do you have an adequate system to assess driver competence and to train all your drivers in the use of the vehicle and its access equipment? In the case of minibuses, MPVs and cars, this system should be at least to the national standards of the CTA’s MiDAS scheme. This includes comprehensive information on the safety of disabled passengers. The CTA can also advise on training for other vehicleswill all drivers be trained in emergency procedures? For passenger-carrying vehicles, these should include practising the simulated evacuation of disabled passengers under realistic conditionswill other staff travelling in the vehicle be given basic instruction in the use of access and safety equipment?what rules will you enforce to eliminate the risk of driver fatigue, particularly if your group is touring or performing at night?what risk assessment procedures will be in place to minimise, or eliminate, risks to passengers, staff, volunteers and the general public?5.3Financial viabilityYou will need to budget for the running costs of the vehicle, in addition to the capital grant you are seeking. You should show that you can finance: full maintenance and service costs (including MOT fees) for the vehicle. These are likely to rise as the vehicle ages. For minibuses and larger vehicles, these should include a maintenance contract covering safety inspectionsannual vehicle excise duty and comprehensive insurance cover, with an allowance made for the insurance excess that may be payable in the event of a claimbreakdown and ‘get-you-home’ cover, to include transport of passengers using wheelchairsrunning costs (fuel, oil, tyres, exhausts etc.) appropriate to your vehicle and its usesecure garaging and other securityYou will need to make sure that these costings include or exclude VAT as appropriate to your organisation’s VAT status. If not registered for VAT, you may wish to consider if the purchase and operation of a vehicle makes it beneficial to seek voluntary registration. 6Further informationCommunity Transport Association Advice line: 0845 130 6195 advice@Advises on any aspect of non-profit minibus and accessible vehicle purchase and operation; also operates discount schemes including vehicle purchase and insurance and other discountable produces for CTA member organisations.National Playbus Association Phone: 0117 916 6580Fax: 0117 916 6588playbus@.uk.ukParticular expertise on ‘mobile project vehicles’, i.e. those used for recreational, instructional and educational purposes.Department for TransportPhone: 0300 330 3000 .ukAdvice and information for motorists (including disabled and elderly motorists) on driving, car adaptations and vehicle choice. It also runs a driver assessment service, for which there is a charge. Driver Vehicle Licensing Agency (DVLA) Customer Enquiries (Drivers) Phone: 0300 790 6801 Fax: 0300 123 0784.ukCustomer enquiry line will help with questions of driving entitlement for UK and foreign licence holders.7Contact usPhone:0845 300 6200, 0161 934 4317Textphone:0161 934 4428Email:enquiries@.ukWebsite:.ukPost:Arts Council England - Grants for the Arts,The Hive, 49 Lever Street, Manchester, M1 1FN? Arts Council England January 2016 TOC \o "1-3" \h \z \u ................
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