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SCHROEDER TOWNSHIP Minutes for Regular Board Meeting of January 12, 2021*Due to the Emergency Declaration of Covid-19, The meeting was held virtually on Zoom. All votes are by voice roll call. Present: Supervisors Tina McKeever, Bruce Martinson; Lloyd Chase, Clerk Anna Green; Treasurer Carla Menssen; Deputy Clerk Doug Schwecke; Fire Chief Phil Bonin and Commissioner Storlie. The meeting was called to order by Chair T. McKeever at 7:00 PMThere was an addition to the agenda under other business to approve the 2021 meeting schedule as presented by Clerk. L. Chase moved to approve the agenda with the addition. B. Martinson seconded. Motion carried unanimously. B. Martinson moved to approve the minutes of December 8th regular town board meeting. L. Chase seconded. Motion carried unanimously.Treasurer’s Report: Treasurer Carla Menssen reported a correction from last month’s report. Claims were reported totaled $16,665.84 but it should have totaled $15,430.67. The difference is the exact number that the township payroll totaled to be for that month, so it looks to be that payroll got added in twice; Receipts for December totaled $$1,981.69. Disbursements totaled $15,430.67. The ending checkbook balance, as of December 30, 2020, was $112,327.71 and a Total Balance of $250,290.56. Carla stated that the Economic Development Fund total with 9 CDs is $95,192.66. B. Martinson moved to approve check numbers 4983-5000 with check number 4991 voided and checks totaling $6,039.19. L. Chase seconded. Motion Carried unanimously. L. Chase moved to accept the treasures report with the stated correction. B. Martinson seconded. Motion carried unanimously. No Lodging tax reported for missioner Storlie: Commissioner Storlie talked about the revolving Loan Fund. At the end of December they discussed a request for a name change to “Hal Greenwood Cook County Revolving Loan Fund” Storlie stated that this was for a committee to work on and that a policy should be in place for requests such as this one. An extension was discussed for the loan payments until June 30. Within the county, $256,250.00 has been awarded for businesses and nonprofits. This is turned over to the EDA and the Chamber who will solicit applications and the funds will be awarded by March 15th. Commissioner Storlie reported a “Difficult Situation” at their board meeting. At the end of January, the assessor’s office received notification that there was an error on the transposing of the spreadsheet data in the relation of evaluations of 36 short term rental commercial properties. This miscalculation developed into a loss of $177,000 to the county. The department of revenue provided counties with a new format that listened the total estimated value and the equalized market value for each of the 36 parcels. Due to the lack of staff in the assessor’s office they transposed the figures and discovered that they insufficiency did that. They felt that this was an error that has been done in transposing the numbers. Some ways that it could be corrected was discussed. Bob has been asked to work on a plan as to how to collect information from the department of state. There has been a vote to take $100,000 out of the county general fund and divide the $77,000 to the taxpayers in the county. Property tax papers are not coming out until March and the correction will be made. Fire Dept: Fire Chief Phil reported 4 or 5 fire fighters that went through fire 1 and 2 training. Grants are coming up to be looked at. Tool inventory was taken. Phil reported that Tofte is putting in a scholarship for this year’s students and Schroeder is included. It is a $500.00 scholarship and Schroeder can donate money back to Tofte. T. McKeever made a motion to take $250.00 out of the Fire Department fund to put toward the Tofte/Schroeder scholarship. B. Martinson seconded. Motion carried unanimously. Phil also reported during the last blizzard-snowstorm a tree was blocking the driveway to the Fire Hall. Phil had to contact dispatch to let them know that they would be offline until the tree was taken care of. The tree should have been taken care of right away due to being Emergency Services. It was taken care of in the afternoon. Road and Bridge: Bruce had no reports for Road and Bridge. Lloyd stated they are exploring options for crack fillings and sealing. But the options are limited. Cemetery: Bruce reported no activity at the Cemetery. Recreation: No reports for recreation. Maintenance: Bruce reported that the infrastructure committee had a meeting. Bruce has talked to Dave Gustafson who reported on sight during the infrastructure meeting. He is now free to work on the kitchen project. Bruce stated it is a matter of squaring the wall, redoing the electrical and putting LED lights on the ceiling. Also redoing the floor in the kitchen. Dave Gustafson gave a quote being $2,500.00 for materials, $800.00 for flooring and $6000.00 for labor at $60.00 and hour. Dave Rude estimated $3500.00 for materials and labor for electrical. Totaling $12,800.00 for the kitchen project. Bruce also reported that Dave Gustafson would move the partition in the men’s bathroom to make a larger area to make it wheelchair accessible. The bathroom project would be a separate total cost, but Bruce stated he had boughten the materials. Phil reported how hot it gets while cooking in the kitchen area. Lloyd stated he mentioned the possibility of raising the opening another foot or 16 inches, so the heat is not trapped in there. He also stated an external vent could be an idea. Otherwise, there is a large vent tube that comes onto the stage that is powered by a switch. That could be hooked into the ceiling of the kitchen. Phil also reported that the outlets are very minimal. L. Chase made a motion to approve $14,000 for the kitchen remodel project, including moving the partition the bathroom. B. Martinson seconded. Motion carried unanimously. Bruce reported the back deck needing to be replaced and Dave Gustafson is also able to do that project once spring comes. Because of how small the current one is, the new deck is going to be about 16 by 14. Steps and a ramp also will be put in place. Rick Anderson met with Bruce and Lloyd to discuss the siding project at the town hall. Because of the extent of this project, Rick suggested the town hall to pay for the hoist for this project. The infrastructure committee will look at suggestions for who the township can contact for the siding project. Before Rick resigned, he gave Jerry Star instructions on replacing the gutters and that project has not been started yet. Other Business: Tina researched the specifics to donating to Schroeder Area Historical Society. The township may appropriate from its General Fund an amount not to exceed 0.02418 percent of the estimated market value. The monies donated can be only for Historical Work. T. McKeever moved to approved Lavonne Anderson, Judy Gregg, Doug Schwecke and Anna Green as election judges for the 2021 election. L. Chase seconded. Motion Carried Unanimously. T. McKeever made a motion to approve the same for the absentee ballot board. L. Chase seconded. Motion carried unanimously. T.McKeever made a motion to approve the 2021 meeting schedule as presented. B. Martinson seconded. Motion carried unanimously. Options are being explored for the March 2021 Annual Meeting due to COVID. Correspondence: Sent- NoneReceived- RAMS Director. Public Comments: NoneL. Chase moved to adjourn. B. Martinson seconded. Motion carried. Adjourned at 8:52 p.m. Respectfully submitted, Anna Green, Clerk ................
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