Guidelines for Formatting a Statement of Work for - Amazon S3



Alaska Sustainable Salmon FundStatement of WorkProject Title: Southeast Alaska Fish Passage Inventory – Phase 1Project Number: 45966PCSRF Objective: P&APrincipal Investigator Gillian O’Doherty, PIADF&G, Sport Fish Division333 Raspberry RdAnchorage, AK 99503Phone: (907) 267-2146 Fax: (907) 267-2464Email: gillian.odoherty@ Mark Eisenman, Co-PIADF&G, Sport Fish Division333 Raspberry RdAnchorage, AK 99503Phone: (907) 267-2891 Fax: (907) 267-2464Email: mark.eisenman@ Project Period: 4/1/11 – 2/28/13Project DescriptionSynopsisThis project will provide a comprehensive inventory and assessment of fish passage conditions on 417 miles of state road in Juneau, Haines, Skagway, Gustavus, and surrounding communities as part of an ongoing ADF&G effort to comprehensively inventory and assess fish passage barriers throughout Alaska. In addition to the inventory, ADF&G will identify a subset of the highest priority crossing sites and offer recommendations for restoration of fish passage at each. The ultimate goal of the project is to increase interest, awareness, and funding for restoration of, or improvements to, fish passage through stream crossings within the project area. Related AKSSF project: 44635.Introduction This project will attempt to locate all unsurveyed road-stream crossings (not to include private or federal forest roads) in potentially fish-bearing streams in northern Southeast Alaska and classify them with respect to fish passage in selected communities. ADF&G field crews will visit each community and inventory all stream crossings, surveying and classifying culverts as needed. At the end of the project, the information will be made available on ADF&G’s Internet Mapping Service (IMS) website. IMS allows anyone with internet access to locate barriers, view photographs, and read and print survey data and notes. A written report will provide an initial prioritization of sites for replacement. This project will be carried out in cooperation with the U.S. Forest Service (USFS) and the U.S. Fish and Wildlife Service (USFWS). The USFS previously surveyed the majority of the stream crossings in the Tongass National Forest and many additional roads in the region, and the USFWS carried out fish passage surveys on a portion of the road system around Haines. This data (separately funded) will be incorporated into the current inventory and presented on the IMS site in order for the project to present a comprehensive picture of barriers to fish passage in the region. LocationLatitude: 58.3019444 N Longitude: 134.4197222 W AKSSF ObjectiveSoutheast: 1B-1ObjectivesProject ObjectivesIdentify the number, type, and location of stream-crossing structures in fish-bearing streams within the project areaAssess fish passage conditions utilizing the coarse filter screening criteriaIdentify a subset of high priority stream-road crossing sites for future restoration or improvementAdd all inventoried culvert crossing sites to the ADF&G Fish Passage Improvement Database; make data available on the internet, along with mapped information, through the IMS2. MethodsPre-Project PlanningThe project will run from April 2011 through November 2012 with field work from June to August of both years. Project participants will complete passage assessments in Haines, Skagway, Juneau, and Gustavus. This area comprises approximately 417 road miles with 219 predicted road crossings. This equates to two fish-bearing streams per mile of road. In 2009 and 2010, ADF&G crews surveyed fish passage conditions in the Mat-Su borough in a separate project and averaged three sites per day. Assuming five months of fieldwork at 20 days per month and three sites per day, 306 sites are expected to be surveyed over the course of this project. If survey crews encounter fewer crossings than expected in the first four communities and time allows, the project will inventory road systems in Hoonah and Sitka, identifying and assessing an additional 90 miles and 74 predicted crossings.Field SurveysDuring the survey, the two-person field crew will drive each road in the project area and locate known or predicted crossing sites using a handheld GPS and maps and will visually survey for additional crossings. In the Mat-Su borough more than 70 unmapped streams were located in the 2009 field season using this method, approximately 40% of which were anadromous waters or visually confirmed to be tributaries to catalogued anadromous waters.Bridges, low water crossings, extremely damaged culverts, or culverts with an unusual design cannot be surveyed for fish passage using ADF&G standard techniques. Instead, crews will document the site, take photographs, and record comments on the conditions affecting fish passage. All other culvert sites will be surveyed with standard methodology.Crews will follow a standardized survey methodology that includes collection of information such as structure type and condition as well as the dimensions of each culvert (length, inlet and outlet dimensions, water depth, and rust line height). The site is sketched and photographed. A longitudinal profile is surveyed through the culvert(s) in order to determine the gradient, outfall height, and amount of fill covering the structure. Stream width, at ordinary high water, is recorded. Data ReductionAfter the data has been collected, the likelihood of each structure to pass fish is assessed on-site using the coarse filter screening criteria developed for Alaska. The protocol is very similar to that outlined in the 2005 USDA Forest Service National Inventory and Assessment Procedure Manual. The physical parameters of the structure, gradient, size, and outfall height are compared to critical values, and the sites are classified.Classification of a site relies on a set of critical values designed to evaluate crossing structures with respect to passage by juvenile salmonids. This procedure classifies culverts into one of three categories: Red - conditions at the crossing are assumed to be inadequate for fish passage Gray - conditions at the crossing are unlikely to allow adequate fish passage Green - conditions at the crossing are likely to provide fish passage A subset of Gray culverts may also be assessed for fish passage using FishXing, a hydraulic model which requires collecting additional data at the culvert as well as a discharge measurement. The decision as to whether a site is a suitable candidate to be accurately modeled using FishXing will be made in the field. In addition to the Red, Gray, Green classification, crews collect data on additional factors that may affect fish passage, e.g., damaged or blocked culverts and adjacent structures. This information is used in prioritizing barrier culverts for passage restoration. Stream reaches adjacent to crossings which are not in the Anadromous Waters Catalog are sampled for fish presence using minnow traps on an opportunistic basis. Minnow traps will be baited and allowed to soak for 1-4 hours; captured fish will be identified to species and released.Data is entered into the Fish Passage Improvement Database weekly and quality checked monthly and again at the end of the field season. Once the data is fully quality checked it will be made available on the IMS and compiled into an ADF&G technical report on fish passage conditions in northern Southeast Alaska.AnalysisA subset of “Red” barriers will be identified as high priorities for future fish passage restoration or improvement. High priority barriers will be identified based on the severity of the barrier, in particular barriers to upstream adult passage; improved access to habitat (quantity and quality); the presence of species or populations of concern; and other local factors.Project performance will be measured by the number of road-stream crossings inventoried and assessed and by the proportion of the total miles of targeted roads examined for stream-road crossings compared to the actual number of road miles.Prior to commencement of project activity, PI will obtain ADF&G Fish Collection, Fish Resource, Fish Transport, and/or other required permits, as appropriate. BenefitsIdentifying barriers to fish passage (particularly barriers to juvenile salmonids) and making that information available online via the IMS website allows agency staff and road managers to request, plan, and budget for replacement projects during routine maintenance projects. Targeted fish passage projects, those undertaken independent of road building or maintenance activities, can be better prioritized and funded with an understanding of the problem on a watershed or regional scale. The ultimate benefit of this project will be an increase in the rate of removal and replacement of barriers to fish passage.Products, Milestones, and TimelinesApril – May 2011: Finalize planning and logistics; hire and train seasonal technicians; prepare gear and truck; transport all necessary equipment to Skagway June 1 – Aug 25, 2011: Carry out inventories and assessments in Haines, Skagway and Juneau; travel via road from Skagway to Haines and then by ferry to JuneauAug 30, 2011: Travel from Juneau to Haines via ferry and back to Anchorage October 2011: Complete data entry; carry out data quality assurance; finalize data and results for 2011 field season April – May 2012: Finalize planning and logistics for 2012 field season; hire and train seasonal technician; prepare gear and truck; transport truck and equipment to Juneau via the ferry from Haines June – July 2012: Finish inventory and assessments in Juneau and Gustavus; travel to Hoonah and Sitka via ferry if time allows; return to Haines via ferry August 2012 – February 2013: Finish data entry; carry out data quality assurance; finalize data and results for 2012 field season; write reportPI will submit PCSRF performance metrics, semiannual, and project completion reports according to the AKSSF schedule, as well as copies of any other report/product/ deliverable produced with this funding.All invoices will be submitted for payment within 30 days of the project end date in accordance with the current AKSSF invoicing P&P. Any report or product distributed as a result of this funding will include the following language:?This [report/video/website] was prepared by [recipient/author name] under award #NA08NMF4380597 from the National Oceanic and Atmospheric Administration, U.S. Department of Commerce, administered by the Alaska Department of Fish and Game.? The statements, findings, conclusions, and recommendations are those of the author(s) and do not necessarily reflect the views of the National Oceanic and Atmospheric Administration, the U.S. Department of Commerce, or the Alaska Department of Fish and Game. Any displays produced (e.g., signs, interpretive displays, posters) must include logos from both the National Oceanic and Atmospheric Administration and the Alaska Department of Fish and Game (please contact AKSSF staff for graphics).PartnersUSFS, USFWSProject BudgetADF&G SFFY11FY12FY13Total100 Personnel$18,960$52,500$34,465$105,925200 Travel$370$14,400$12,700$27,470300 Contractual$5,045$6,690$3,513$15,248400 Supplies$2,000$3,200$1,700$6,900500 Equipment$0$0$0$0Subtotal$26,375$76,790$52,378$155,543ADF&G 3%$4,666Total$160,209Budget Narrative:Line 100: Personnel (estimated using the state salary calculator)Mark Eisenman, Sport Fish (SF) Habitat Biologist I, will oversee field operations, data collection and quality control, lead field crews and train technicians, and work with the PI on study design and report writing.FY11: 1.8 months @ $7,050 including OT/month = $13,060FY12: 3 months @ $8,480 including OT/month = $25,440FY13: 2.5 months @ $8,650 including OT/month = $22,185Total: $60,685Fish and Wildlife Technician II (TBD) will participate in field survey trips, enter data, and perform quality assurance checks under the supervision of the biologists.FY11: 1 months @ $5,900/month = $5,900FY12: 3 months @ $6,020/month = $18,060FY13: 2 months @ $6,140/month = $12,280Total: $36,240Ryan Snow, Analyst Programmer IV, will assist PI and field crews with data handling, IMS, data storage, and quality control.FY12: 0.5 months @ $8,490/month = $4,500Total: $4,500Skip Repetto, Analyst Programmer III/GIS Analyst, will assist with IMS, preparation of maps, and upload/download of spatial data layers, etc.FY12: 0.5 months @ $8,060/month = $4,500Total: $4,500FY13: $0Line 100 Total: $105,925Line 200: TravelEmployee in-state airfare (AK Airlines) to carry out inventories and assessments FY12: 2 R/T tickets Juneau-Anchorage @ $600/ticket = $1,2002 R/T tickets Juneau-Gustavus @ $250/ticket = $500FY13: 2 R/T tickets Juneau-Anchorage @ $600/ticket = $1,200Ferry fees in FY12 for transporting truck and two crew members from Haines to Juneau and Juneau to Sitka, then back to Haines or Skagway, and for a single round trip to Sitka in FY13 (based on published 2010 rates and routes). FY12: $640FY13: $400Employee in-state lodging FY11: lodging in Tok: 1 day @ $125/day x 2 people = $250FY12: lodging in Gustavus and Juneau: 30 days @ $125/day x 2 people = $7,500 FY13: lodging in Sitka and Hoonah: 30 days @ $125/day x 2 people = $7,500Employee per diem (standard State of Alaska rate) FY11: 2 people @ $60/day x 1 day = $120FY12: 2 people @ $60/day x 30 days = $3,600FY13: 2 people @ $60/day x 30 days = $3,600Car rental in Gustavus FY12: 16 days @ $60/day = $960Line 200 Total: $27,470Line 300: ContractualEmployee in-state lodging/rentalFY11: 4 weeks rental housing in Haines and Skagway @ $1,000/week = $4,000FY12: 2 months furnished short-term 2-bedroom apartment rental in Juneau @ $2,000/month = $4,000FY13: 1 month furnished short-term 2-bedroom apartment rental @ $2,000/month = $2,000Cell phone serviceFY11: 1 month @ $20/month = $20FY12: 12 months @ $20/month = $240FY13: 3 months @ $20/month = $60First aid trainingFY11: 1 person @ $125/person = $125FY12: 2 people @ $125/person = $250Fuel: (DOT contract) based on estimated mileage FY11: 1,500 miles @ $0.40 mpg = $600FY12: 3,500 miles @ $0.40 mpg = $1,400FY13: 2,570 miles @ $0.40 mpg = $1,028Truck lease (DOT contract) FY11: 1.85 months @ $54/month = $100FY12: 11.1 months @ $54/month = $600FY13: 7.86 months @ $54/month = $425Optical level calibrationFY11: $200FY12: $200Line 300 Total: $15,248Line 400: SuppliesField project suppliesFY11: Waders and boots: $300Rite in the Rain paper and field notebooks: $200Various small supplies (bait, measuring tapes, minnow traps etc.): $300FY12:Rite in the Rain paper and field notebooks: $200Various small supplies (bait, measuring tapes, minnow traps, etc.): $300Waders and boots: $300FY13:Various small field supplies: $500Field groceriesFY11: 2 people @ $20/person x 30 days = $1,200FY12: 2 people @ $20/person x 60 days = $2,400FY13: 2 people @ $20/person x 30 days = $1,200Line 400 total: $6,900Budget adjustments between line items are allowed for amounts equal to or less than 10% of the total award without prior AKSSF approval; any amount above 10% requires prior AKSSF approval. All costs in lines 100-500 must represent actual cash expenditures.All direct and match expenses shall be adequately documented and filed.All invoices will be submitted for payment within 30 days of the project end date in accordance with the current AKSSF invoicing P&P. Invoices submitted after that deadline will not be reimbursed. Expenses incurred after the project end date will not be reimbursed.Match BudgetSFFY11FY12FY13Total100 Personnel$8,850$26,520$18,085$53,455200 Travel$0$0$0$0300 Contractual$0$0$0$0400 Supplies$0$0$0$0500 Equipment$0$0$0$0Total$8,850$26,520$18,085*$53,455*Match budget shows more match than is required for this projectTotal required ADF&G match: $51,330Match Budget Narrative:Line 100: PersonnelGillian O’Doherty, Habitat Biologist III: oversight, planning, budgeting, logistics, hiring and trainingFY11: $7,850FY12: $8,010FY13: $4,085Mark Eisenman, Habitat Biologist I: preparation and logistics for fieldwork, planning, fieldwork, field gear purchasing and maintenance, data analysis and reporting FY11: $1,000FY12: $18,510FY13: $14,000 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download