Current Contract Information Form - Washington



State of Washington

Current Contract Information

Price Adjustment: Effective October 2, 2009

Contract Extension: Contract extended through January 31, 2010

|Contract number: |04105 |Replaces Contract: |14000 |

|Commodity code: |5840 |

|Contract title: |Gyro Compass Equipment Maintenance & Repair |

|Purpose: |Contract extended an additional two months through January 31, 2010 |

| |Revised Pricing, Attachment “A”. Effective, October 2, 2009 |

|Term: |December 1, 2007 |Through: |January 31, 2010 |

|For use by: |Department of Transportation – Washington State Ferries. |

|Contract type: |This contract is designated as mandatory use. |

|Scope of contract |This contract is awarded to one contractor(s). |

|Contractor : |Groth Services Company LLC |Contact: |Karl W. Groth |

|Address: |1309 Bonneville Ave Ste 206 mmmmm |Phone: |(425) 879-1419 |

| |Snohomish, WA 98290-2002 |FAX: |(360) 568-1870 |

| |Email: |grothserv@ |

| |Fed. I.D. No.: |71-0912460 |

| |Supplier No.: |W3879 |

| | |

|Ordering information: |Refer to page 2 Note I |

|Ordering procedures: |Refer to page 2 Note II |

|Special notes: |For special invoicing instructions refer to Attachment “B” |

| | |

This page contains key contract features. Find detailed information on succeeding pages. For more information on this contract, or if you have any questions, please contact your local agency Purchasing Office, or you may contact our office at the numbers listed below.

|Contracts Specialist: |Kathie Collins |Assistant: |Christine Schoepfer |

|Phone Number: |(360) 902-7428 |Phone Number: |(360) 902-7193 |

|Fax Number: |(360) 586-2426 |Fax Number: |360) 586-2426 |

|Email: |kcollin@ga. |Email: |cschoep@ga. |

|Payment address: |See Contractor Address Above |

|Order placement address: |See Contractor Address Above |

Visit our Internet site:

|Minimum orders: |None |

|Payment terms: |1%, 30 days |

|Shipping destination: |Freight On Board (FOB) Destination aboard vessel |

|Freight: |Prepaid and included in unit pricing |

|Contract pricing: |See Attachment “A” |

|Term worth: |$ 228,888.00 |

|Current participation: |$0.00 MBE |$0.00 WBE |$228,888.00 OTHER |$0.00 EXEMPT |

| |MBE 0% |WBE 0% |OTHER 100% |Exempt 0% |

|Recovered material : |None |

Notes:

I. This contract is subject to RCW 43.19.190(2) & RCW 43.19.1905(7): which authorizes state agencies to purchase materials, supplies, services, and equipment of equal quantity and quality to those on state contract from non-contract suppliers. Provided that an agency subsequently notifies the Office of State Procurement (OSP) State Procurement Officer (SPO) that the pricing is less costly for such goods or services than the price from the state contractor.

If the non-contract supplier's pricing is less, the state contractor shall be given the opportunity by the state agency to at least meet the non-contractor's price. If the state contractor cannot meet the price, then the state agency may purchase the item(s) from the non-contract supplier, document the transactions on the appropriate form developed by OSP and forwarded to the SPO administering the state contract. (Reference General Authorities document)

If a lower price can be identified on a repeated basis, the state reserves the right to renegotiate the pricing structure of this agreement. In the event such negotiations fail, the state reserves the right to delete such item(s) from the contract.

II. Washington State Ferries will: Submit Order directly to Contractor for processing.

Contract History:

1. 10/2/09: Change Notice No. 5, adjusts price effective 10/2/09, per Attachment “A”. Change Notice No. 6 extends contract an additional two months (through January 31, 2010). Per WSDOT/Ferries, contract will terminate 1/31/10 as equipment will go into backup, non-operational status.

2. 12/1/07: Change Notice No. 4 extends Contract 04105 with Groth Services Company LLC for another full term, through November 30, 2009. Pricing for services and parts are listed under Attachment “A”. Bid Specifications and scope of work to be performed are listed under Attachment "B". All other terms, and conditions remain unchanged.

Special Conditions:

1. Contractor documents to be on file with this contract are as follows:

➢ Performance Guarantee required: $10,000.00 within Fifteen (15) days after Contractor receipt of Contract Award Notice. (Note: Performance Bond to be concurrent from December 1, 2005 through November 30, 2007).

➢ Contractor to furnish the Contract Specialist, a copy of a valid certificate of insurance with coverage’s outlined in Section II paragraph 2,2 A, 2B and copy of U.S. L & H coverage outlined in Section II paragraph 2C within Fifteen (15) days after Contractor receipt of award notice.

➢ Contractor to furnish the State Procurement Officer, a copy of factory training certificates of service personnel as outlined in Section III Specifications paragraph 3C.

➢ PERSONNEL (FIDELITY) BONDS

All contractor employed service technicians must be bondable. Within Fifteen (15) days after notice of award, contractor must post bonds for all employees who will work aboard vessels in the amount of $25, 00.00 per individual. Employees hired during contract performance must also be bonded prior to dispatch to vessels. Contractor is responsible to maintain a current listing with Washington State Ferries concerning status of Technicians and their bonding. (Bonds will be in the contract file maintained by the Office of State Procurement.) Copies required for contract file.

2. Contractor to perform maintenance as outlined by Specifications Attachment "B"

3. Contractor, prior to processing of invoice, must provide each agency’s accounts payable department (addresses shown at Attachment "B", Section XIV) a copy of current applicable parts price list(s). With invoice for routine inspections and overhauls, contractor shall provide a list of the procedural and technical specifics performed. See Attachment "B", Specifications, Section XIV.

4. All Work Orders must be signed by the Vessel's Captain, or Senior Officer aboard, upon completion of the work. Contractor is to maintain a breakdown of repair parts and labor by vessel. (Note: Service technician(s) shall not remove any unserviceable parts from the vessel until verified and then released by the vessels Captain or Senior Officer aboard. Any item or system disturbed in the process of assigned task shall be returned to the condition it was found. If a deficiency is discovered upon initial inspection of site, or equipment, it must be reported immediately to WSF representative in charge, or to the Operations Center. Failure to do so could result in the responsibility for repair automatically assigned to Contractor.)

5. Contract Usage Reports

Contractor shall continue to submit to the State reports of sales against this contract to the Contract Administrator. Said reports shall be provided on a quarterly basis, or if required sooner by the Contract Administrator Attachment “E”. Refer to Invitation for Bid Section II paragraph 10.

6. All other terms, conditions, and specifications remain unchanged.

Attachment “A” - Price Sheets

Attachment “B” - Specifications

Attachment “C” – WSF Fleet Gyrocompass Event Reporting Form

Attachment “D” - Service Shop Locations and service Personnel

Attachment “E” – Quarterly Sales Report

ATTACHMENT A NEW REVISED PRICE SHEETS – Effective 10/2/2009

|Item Description |Unit Cost |Estimated Usage |Extended Cost |

|Vessel Fixed Rates: | | | |

|Vessel Fixed Rates-ANNUALLY |$5,763.73 |25 |$144,093.25 |

|Decommission Rate X 6 |$458.00 |6 |$2,748.00 |

|Re- Decommission Rate X 6 |$0.00 |6 |$0.00 |

|Hourly Servicing rate X 300: |$78.00 |300 |$23,400.00 |

|Overtime Servicing Rate X 100 |$96.00 |100 |$9,600.00 |

|Evening, Weekend and Holiday Rate X100 |$96.00 |100 |$9,600.00 |

| | | |  |

|TRIP CHARGES | | | |

|Pier 52 (Colman Dock) |$103.05 |4 |$412.20 |

|Anacortes |$196.50 |5 |$982.50 |

|Edmonds |$52.90 |2 |$105.80 |

|Mukilteo |$0.00 |2 |$0.00 |

|Point Defiance |$198.70 |1 |$198.70 |

|Port Townsend |$233.80 |2 |$467.60 |

|Eagle Harbor |$199.10 |6 |$1,194.60 |

|Fauntleroy |$111.60 |3 |$334.80 |

|Everett Yards |$0.00 |3 |$0.00 |

|Tacoma Yards |$215.45 |2 |$430.90 |

|Bellingham Yards |$253.10 |2 |$506.20 |

|Seattle Yards |$107.45 |6 |$644.70 |

|Bremerton |$213.65 |1 |$213.65 |

|Vashon Head |$124.90 |1 |$124.90 |

|Keystone |$175.30 |1 |$175.30 |

|Clinton |$68.40 |1 |$68.40 |

|Kingston |$76.00 |1 |$76.00 |

|New Revised Parts List – Effective 10/2/2009 |Unit Cost |Discount |Discount Price |

|Anschütz Gyro Sphere (Part Number 4004792) |$11,573.00 |0.075 |$10,705.00 |

|Anschütz Standard 20 Gyro Compass (Part Number 110-813) |$ 17,340.00 |0.15 |$ 14,739.00 |

|Anschütz Digital Repeater (Part Number 2223G) |$3,780.00 |0.075 |$3,496.50 |

|Anschütz Pump (Part Number 3609274) |$2,655.00 |0.075 |$2,455.88 |

|Anschütz Distributor (Part Number 4000034) |$11,470.00 |0.075 |$10,605.79 |

|Anschütz Sensor PCB (Part Number 3600089 |$4,080.00 |0.075 |$3,774.00 |

|Anschütz Slip Ring Assembly (Part Number 3608968) |$1,100.00 |0.075 |$1,017.50 |

|Anschütz Brush Set (Part Number 3605139) |$1,060.00 |0.075 |$980.50 |

|Anschütz Gasket Kit (Part Number 3608939) |$50.00 |0.1 |$45.00 |

|Anschütz Distilled Water (Part Number 1508499) |$30.00 |0.1 |$27.00 |

|Anschütz Supporting Liquid (Part Number 1501645) |$125.00 |0.1 |$112.50 |

ATTACHMENT A OLD PRICE SHEETS – 8/1/2007 THROUGH 10/1/09

|Item Description |Unit Cost |Estimated Usage |Extended Cost |

|Vessel Fixed Rates: | | | |

|Vessel Fixed Rates-ANNUALLY |$5,139.19 |25 |$128,479.75 |

|Decommission Rate X 6 |$458.00 |6 |$2,748.00 |

|Re- Decommission Rate X 6 |$0.00 |6 |$0.00 |

|Hourly Servicing rate X 300: |$78.00 |300 |$23,400.00 |

|Overtime Servicing Rate X 100 |$96.00 |100 |$9,600.00 |

|Evening, Weekend and Holiday Rate X100 |$96.00 |100 |$9,600.00 |

| | | |  |

|TRIP CHARGES | | | |

|Pier 52 (Colman Dock) |$103.05 |4 |$412.20 |

|Anacortes |$196.50 |5 |$982.50 |

|Edmonds |$52.90 |2 |$105.80 |

|Mukilteo |$0.00 |2 |$0.00 |

|Point Defiance |$198.70 |1 |$198.70 |

|Port Townsend |$233.80 |2 |$467.60 |

|Eagle Harbor |$199.10 |6 |$1,194.60 |

|Fauntleroy |$111.60 |3 |$334.80 |

|Everett Yards |$0.00 |3 |$0.00 |

|Tacoma Yards |$215.45 |2 |$430.90 |

|Bellingham Yards |$253.10 |2 |$506.20 |

|Seattle Yards |$107.45 |6 |$644.70 |

|Bremerton |$213.65 |1 |$213.65 |

|Vashon Head |$124.90 |1 |$124.90 |

|Keystone |$175.30 |1 |$175.30 |

|Clinton |$68.40 |1 |$68.40 |

|Kingston |$76.00 |1 |$76.00 |

|Old Parts List – Effective 8/1/2007-10/1/2009 |Unit Cost |Discount |Discount Price |

|Anschütz Gyro Sphere (Part Number 4004792) |$ 9,695.00 |0.075 |$ 8,967.88 |

|Anschütz Standard 20 Gyro Compass (Part Number 110-813) |$ 17,340.00 |0.15 |$ 14,739.00 |

|Anschütz Digital Repeater (Part Number 2223G) |$ 3,325.00 |0.075 |$ 3,075.63 |

|Anschütz Pump (Part Number 3609274) |$ 2,255.00 |0.075 |$ 2,085.88 |

|Anschütz Distributor (Part Number 4000034) |$ 9,785.00 |0.075 |$ 9,051.13 |

|Anschütz Sensor PCB (Part Number 3600089 |$ 3,470.00 |0.075 |$ 3,209.75 |

|Anschütz Slip Ring Assembly (Part Number 3608968) |$ 945.00 |0.075 |$ 874.13 |

|Anschütz Brush Set (Part Number 3605139) |$ 900.00 |0.075 |$ 832.50 |

|Anschütz Gasket Kit (Part Number 3608939) |$ 45.00 |0.1 |$ 40.50 |

|Anschütz Distilled Water (Part Number 1508499) |$ 25.00 |0.1 |$ 22.50 |

|Anschütz Supporting Liquid (Part Number 1501645) |$ 105.00 |0.1 |$ 94.50 |

ATTACHMENT B SPECIFICATIONS

|Description |Check If As |Describe Fully If Not As Specified |

| |Specified | |

|1. SCOPE AND INTENT | | |

|This contract is for the purchase of a vendor provided maintenance and repair program for the Anschütz Gyrocompass equipment listed below. The | | |

|maintenance and repair program provided by the vendor shall include all necessary supplies, parts and labor to properly maintain the reliable | | |

|operation and maximum performance of the Gyrocompass equipment located on board most of Washington State Ferries' vessels. This contract will | | |

|be such that the vendor will assume the costs of maintaining and repairing the Gyrocompass System at a fixed rate charge calculated and paid per| | |

|month per vessel. | | |

| The Vendor shall, in addition to regular Servicing and Maintenance (both preventative and responsive), be capable of performing any required | | |

|systems alterations, additions, or upgrades, to the existing Gyrocompass Systems on Washington State Ferries. Any alterations, additions, or | | |

|upgrades shall be a cooperative effort between Washington State Ferries and the Vendor. These designs shall meet or exceed current U. S. C. | | |

|G., Manufacturers, and any other standards and requirements for Gyrocompass Systems. This additional work shall be independently billed items. | | |

|When such alterations, additions, or upgrades, are made to the existing systems the Vendor shall provide to Washington State Ferries drawings | | |

|and schematics to reflect the Gyrocompass System after the changes have been completed. Further details are in No. 13-DRAWINGS below. | | |

| Technician Qualifications: WSF requires that all technicians that work on the Gyrocompass systems be in possession of a valid manufacturer | | |

|signed or issued certificate of authorization that professes the qualification of a technician to work on Anschütz equipment. This is | | |

|necessary to ensure that warranty items and warranty terms are not violated and that warranty periods are not invalidated. Failure to produce a| | |

|valid document at the time of award will prohibit any technician from performing work on WSF vessels until such time that a document is | | |

|produced. | | |

| | | |

|NOTE: Bidder will furnish a photocopy of the certificates with bid for reference. | | |

| Service Reduction Adjustments: With Vessels going into and out of extended lay-up periods, WSF reserves the right to place vessel Out of | |See 3.4 II.2 for price reduction. |

|Service in regards to regular equipment servicing. Vessels that are identified as being “Out of Service” will not incur the billing rate | | |

|identified for of that of a vessel in service, and billing adjustments must be made. WSF will request the Vendor to provide a rate for charges | | |

|to decommissioning and re-commissioning the Gyrocompass system. | | |

|Equipment: WSF utilizes an enhanced Anschütz Standard 20 Gyrocompass system. The standard system includes one (1) Standard 20 Gyrocompass, two| | |

|(2) Compact Distributors, one (1) Speed Error Correction Operators unit, two to four (2-4) 133-555 or 133-556 Gyrocompass Repeaters, and one (1)| | |

|Repeater power interruption Reset Switches (133-556 only). These Systems are powered off of an independent 24-Volt DC power supply system with | | |

|a McCarron Battery Charger. Minor variations do exist within the fleet. | | |

|Response: Due to the critical nature of WSF operation, and the need of an operational Gyrocompass, and where a Satellite Compass is not | | |

|installed, WSF will require the awarded bidder to respond within 30 minutes to the callout for service and an additional 3 ½ hours, for a total | | |

|of four hours to respond to the vessel; unless it is one of the extreme out ports. Failure to meet these time limitations may result in the | | |

|dispatch of another qualified bidder. Multiple failures to respond within the specified times may result in contract termination. | | |

|Coverage: If multiple callouts occur simultaneously and the primary bidder cannot respond to all callouts in the time limits identified in F of | | |

|this SCOPE section, WSF reserves the right to contact another qualified bidder. Failure to respond will result in terms listed in Section 3.5, | | |

|Performance Guarantee / E-Failure to Respond. | | |

|2. EQUIPMENT LIST | | |

|Twenty-six 26 of the 29 vessels currently operated by the Washington State Ferries utilize portions or all of the following gyro compass | | |

|equipment. | | |

|(26 Vessels) Anschütz Standard 20 Gyrocompass (Part Number 110-222), one each per vessel. | | |

|Anschütz Open Scale Repeater (Part Number 133-555 or 556), two each per vessel. | | |

|Anschütz Digital Scale Repeaters (Part Number–MBST2050) two each per vessel; except for the Jumbo Mark II Class, which utilizes 4 per vessel. | | |

|Anschütz Distributor (Part Number 110-224), two each per vessel (3 vessels have only one). | | |

|Anschütz / PSI Alarm Unit (Part Number 615-42), two each per vessel. | | |

|Custom Alarm Unit (Contract yard design), two each per vessel. | | |

|Anschütz Standard 20 Speed Error Operators Correction Unit (one per vessel). Part #130601. | | |

|If part numbers do not correspond to current Anschütz parts list please contact the WSF Port Captains Office for clarification. | | |

|Other Gyrocompasses acquired and installed by Washington State Ferries on their vessels during the contract period shall automatically be | | |

|included in and covered by this contract. This will also cover any new or chartered vessels acquired by this agency during the contract period.| | |

|Additional time required performing any required service and/or maintenance on newly assigned vessels will be assumed at the rate similar to | | |

|type and quantity. | | |

|3. COMPETENCY OF VENDOR | | |

|The Vendor must be regularly engaged in the maintenance and repair of Marine Gyrocompass equipment and must maintain a full service shop within | | |

|ninety (90) miles of the Washington State Seattle Ferry Terminal (Colman Dock). Vendor shall list their service shop location(s) including | | |

|contact person and telephone number at Section 3.6, Service Repair Facilities and Service Personnel. | | |

|B. At the time of bid opening, bidder must be a manufacturer's authorized dealership/service and repair facility for the brands and models of| | |

|Gyrocompasses listed in the equipment list. This direct relationship with the equipment manufacturer is necessary to assure that the Contractor| | |

|is kept current on all service bulletins and upgrade information on each of the Gyrocompasses. It shall be the Contractors responsibility to | | |

|inform Washington State Ferries of any Gyrocompasses, or component or parts within the entire Gyrocompass System, identified in service | | |

|bulletins, and what alterations may need addressing by Washington State Ferries. A copy of service bulletins and updates, of any type or form, | | |

|shall be forwarded to the Port Captain’s Office, South Region Operations, at 2901 3rd Ave, Seattle WA. The Contractor shall be provided access | | |

|to all database information regarding serial number, software, and specifics for each Gyrocompass and their history as available. | | |

| C. It is important that the gyro compass equipment on board each of the vessels be properly maintained in safe and satisfactory operating | | |

|condition at all times. For this reason, the vendor must employ and / or supervise a minimum of three (3) experienced and qualified full-time | | |

|service technicians, residing in the Greater Seattle area. Technicians must be factory authorized and trained to service and be familiar with | | |

|and capable of efficiently repairing Anschütz Standard 20 Gyrocompass equipment, and accessory components, as listed above. Bidders are to | | |

|identify and list their service technicians and provide copies of their factory training certificates at Section 3.6, Repair Facilities. | | |

|4. MANNER AND TIME OF CONDUCTING WORK | | 2 technicians sub-contracted but |

|A. All work shall be performed only by qualified service technicians directly employed and supervised by the vendor. | |directly supervised. |

|Vendor must provide emergency repair service on an around-the-clock (24-hour) basis seven (7) days per week, including holidays. Repair service| | |

|must be provided to the vessel within four (4) hours of request. Vendor must provide and maintain at least two (2) emergency telephone numbers | | |

|of dispatch personnel who can guarantee repair service within the four (4) hour maximum specified above. Contractor must be capable of | | |

|responding to the vessel with, accompanying the service technician, a complete set of repair parts and equipment (“Fly Away Pack see item 6) for| | |

|the Gyrocompass System within four (4) hours of notification of need. Emergency 24 hour telephone numbers are to be listed on Section 3.10 | | |

|Supplemental Information. | | |

|C. Any and all non-emergency maintenance that requires the disabling of the Gyrocompass system during operational periods is prohibited. | | |

|Maintenance of a system disabling nature shall be conducted during lay-up and layover periods. Annual Inspections shall be conducted during | | |

|yearly vessel lay-up periods. Whereas Annual Inspections and servicing cannot wait until such lay-up periods the work shall be performed during| | |

|vessel tie-up periods. Annual Inspections, regardless of the time performed, are not to be considered other than regular servicing hours. In | | |

|cases where a Satellite Compass is inter-connected to the gyrocompass system all maintenance may be performed at any time that it is required | | |

|with permission approval of both the Chief Engineer and Captain, not withstanding any existing conditions that may preclude such servicing. | | |

|5. ANNUAL INSPECTIONS AND OVERHAULS | | |

|A. The Vendor shall conduct inspections of the gyro compass equipment by request of WSF. Additionally, the vendor shall conduct annual | | |

|equipment inspections and necessary overhauls to maintain the equipment at peak operating efficiency and to incorporate any manufacturer advised| | |

|equipment modifications and updates. Bidders are to enclose with their bid, at Section 3.10, Supplemental Information a list of the procedural | | |

|and technical specifications and individual tasks to be performed on each piece of equipment during these inspections. The estimated time | | |

|required to perform each specified task will be included on this Attachment. | | |

|It shall be the Vendor’s responsibility to provide to Washington State Ferries, and all of the Vendor’s technicians, accurate and updated | | |

|records reflecting the most recent Inspection and Annual Overhaul. This is to provide current equipment status to technicians in the field. | | |

| C. An Annual inspection shall in as much as possible occur during shipyard lay-up periods. When this cannot occur the inspection will be | | |

|conducted within the 60-day period following the 12 months of the previous inspection. | | |

|Because certain portions of a repair may satisfy many components of an Annual inspection, an Annual inspection may be performed if it is within | | |

|a fourth quarter window from the date of the last Annual Inspection, or with approval of the WSF Port Captains Office. Defining provisions are| | |

|listed in part E of this section. | | |

|Many tasks that are utilized to analyze and repair a Gyrocompass System may satisfy portions of an Inspection. When an unscheduled service call| | |

|occurs the technician shall execute the repair and, if possible, perform any additional procedures required to satisfy the needs of an | | |

|Inspection. This shall be identified as a “Spot Inspection”. Spot inspections must be confirmed with WSF prior to commencement. | | |

|The items conducted to facilitate the repair shall be identified on the Invoice separate of the additional items to complete the Spot | | |

|Inspection. The charges for a Spot Inspection will be included in the annual servicing costs. | | |

|When an unscheduled service call occurs, and the associated work requires the gyro-sphere to spin down, and the technician will be detained on | | |

|the vessel (because of Sailing Schedule), where sufficient time is available to conduct a Spot inspection and the time of service falls within | | |

|the time interval identified in “D” of this Subsection (immediately above), the technician may perform a Spot Inspection. | | |

|When the above-described situations occur that are just outside of the minimum interval, the Vendor or Technician shall contact the Washington | | |

|State Ferries Port Captains Office to advise of the opportunity for such repair and for possible acceptance. | | |

|This work may be omitted if Technician’s services are required on another Washington State Ferries the Technician is unable to perform the work | | |

|due to extreme circumstance and noted. | | |

|This work may be omitted if the additional procedures necessary to complete a Spot Inspection would cause the technician to be on a vessel’s | | |

|final sailing to the opposite side of Puget Sound, or an Island, without return transportation to the mainland. | | |

|Additionally this work may be omitted, if the additional procedures necessary to complete a Spot Inspection would cause the technician to be | | |

|detained on the vessel (because of Sailing Schedule) for more than forty-five (45) minutes in excess of the time required to complete the work. | | |

|Frequent failure to conduct Spot Inspections when the opportunity does exist may be deemed as an abuse of contractual intent and may constitute | | |

|grounds for contract termination. | | |

|Washington State Ferries holds the right to modify the provisions, implementation, and/or frequency of regularly scheduled Inspections if deemed| | |

|excessive or unnecessary for proper operation. Washington State Ferries in agreement with the Manufacturer, Coast Guard, and the Vendor would | | |

|determine whether such situation exists. Any hardships may be applied for within stipulations of this contract. | | |

|Annual Inspections shall be conducted in the manner described in Section 3.3, SPECIFICATIONS "4C". Washington State Ferries will make all | | |

|attempts possible to provide the Vendor with the anticipated Lay-Up schedule for the ensuing year. These schedules do change and the Vendor | | |

|will be notified of such changes as they occur. | | |

|Annual Inspections shall occur once yearly and within the same quarter (three-month interval) that it was performed the previous year, unless | | |

|otherwise directed by Washington State Ferries. | | |

|Many tasks that are utilized to analyze and repair a Gyrocompass System may satisfy portions of an Annual Inspection. When an unscheduled | | |

|service call occurs and satisfies the stipulations identified in “H” of this Subsection, and within the time interval identified in “I” of this | | |

|Subsection (above), the technician shall execute the repair and, if possible, perform any additional procedures required to satisfy the needs of| | |

|a Annual Inspection. This shall be identified as a “Spot Annual Inspection”. | | |

|All of the items and stipulations identified for Spot Inspections apply to Annual Inspections. However, prior to conducting a Spot Annual | | |

|Inspections the Vendor or Technician must contact Washington State Ferries Operation Center, and or the Port Captain’s Office (South Region | | |

|Operations), to advise of the opportunity for such repair and for possible acceptance. | | |

|All other guidelines and directions do apply | | |

|The intent of the Annual and Spot Annual Inspections is to reduce the frequency, and/or redundancy of system disabling service (sphere spin | | |

|down) over the lifetime of the Gyrocompass. This philosophy is not to compromise or corrupt the proper operation of the Gyrocompass Systems. | | |

|6. SUPPLIES AND REPAIR PARTS | | |

|A. Vendor must maintain a complete set of replacement repair parts. Repair parts must be locally stocked in the Greater Seattle area throughout| | |

|the term of the contract, to allow for immediate parts replacement in case of equipment failure. | | |

|A complete set of replacement repair parts as defined by Washington State Ferries is as follows: | | |

|Each and every part and component of the Gyrocompass, and the entire Gyrocompass System, including but not limited to the Gyrocompass, Repeaters| | |

|(both 133-555 and 133-556), Compact Distributor, Distribution Boxes, Power Supplies, Filters, Cabling, Connectors, Housings, Mounts, Enclosures,| | |

|Speed Error Correction Operators Unit, and any other parts that are included within the Gyrocompass System. This is to provide for the | | |

|immediate access to any part, no matter how obscure or infrequently replaced, for replacement at any time. | | |

|The types of parts, and quantity, to be kept on hand in inventory are to reflect the number and types of units in service. Parts that are | | |

|determined to require frequent replacement will be stocked as inventory to accurately reflect demand and a fleet of aforementioned size. Parts | | |

|determined to be of frequent replacement constitute any part replaced more than 6 times yearly throughout the fleet and shall reflect the | | |

|anticipated rate of replacement. Parts subsequently identified to be of frequent replacement shall be immediately carried at a level to reflect| | |

|the needs of a fleet of Gyrocompasses of this size. The bidder through experience, research, or inquiry, from a documentable source, will | | |

|provide a list of frequently used parts. | | |

| Repetitious failure to effect immediate repair through failure of stocking, and anticipating, adequate inventory may result in denial of | | |

|reimbursement for return transportation cost to repair the equipment, and may be grounds for contract termination. All reasonable variances may| | |

|be applied for and will be accepted for consideration with documentation. | | |

|The bidder shall be required to carry and maintain at least one (1) “Fly Away Pack” (complete service packs); to be constructed by the bidder. | | |

|These packs, to be carried by the service technician, are to contain virtually all of the necessary parts to effect a repair of the specified | | |

|Gyrocompass in one service call. Parts identified as frequent replacements shall be stocked at adequate levels in addition to the “Fly Away | | |

|Pack”, so that coverage of frequently utilized parts will not create a gap in repair response. The “Fly Away Pack” is a supplemental unit and | | |

|does not relieve the bidder of the responsibility to adequately stock replacement parts. | | |

|Procurement of these packs shall be the responsibility of the bidder. Upon obsolescence of Gyrocompass model, provisions regarding “Fly Away | | |

|Pack” for the specific model must be mutually determined. Bidder will be provided a schedule of anticipated Gyrocompass alterations. | | |

| Re-acquisitions of replacement parts for the Fly Away Pack are considered to be included in the annual fix rate charges for the parts utilized | | |

|to affect the repair as identified on the Service Invoices. Parts must be returned to the manufacturer for exchange if available. This will be | | |

|documented by invoice to WSF upon replacement of utilized part. Replacement parts shall be reordered from the manufacturer, the day of use or | | |

|the beginning of the next working day. Due to the proximity of the manufacturer, replacements shall be procured within seventy-two (72) hours, | | |

|or three working days, from time of reorder. Exceptions require notification to the Port Captain’s Office, South Region Operations, at Coleman | | |

|Dock, P-52 with follow up correspondence noting reason for delay. | | |

|Seldom replaced parts should be part of the “Fly Away Pack”. In the event of multiple casualties requiring repair by the same seldom replaced | | |

|part(s), WSF. Will pay the shipping costs for twenty-four (24) hour delivery of the part(s) and replacement(s) for the “Fly Away Pack” with | | |

|documentation citing both vessels involved and work order numbers. | | |

| These packs are to be exclusively utilized upon Washington State Ferries to ensure parts availability at all times. These packs are to be | | |

|maintained with new or exchange parts from the manufacturer. Incorrect use of these packs, use outside WSF vessels, and failure to properly | | |

|service WSF vessels may be grounds for contract termination. | | |

| Return transportation costs for repair of a malfunction (unresolved service call/same vessel or work order) caused by failure to initially | | |

|supply adequate parts will be the responsibility of the contractor. | | |

|Due to the critical nature of the need for the full functionality of the Gyrocompass System, and the minimization of down time, all parts shall | | |

|be tested for proper operation within factory defined specifications and parameters prior to installation or replacement upon any vessel. This | | |

|shall include all parts, excepting fluids, used to maintain any portion of the system. This will require the Vendor to maintain a fully | | |

|operational Gyrocompass System in their servicing center for the testing of parts prior to installation. This unit may be used to satisfy a | | |

|portion of the replacement parts on hand, and shall be replenished similar to the Fly Away Pack described earlier. Frequent failures to repair | | |

|items on the first visit especially associated with untried parts may provide grounds for termination of this contract. | | |

| Due to the possibility of damage to components by external causes addressed in Section 6.1.3, Parts that are deemed Non Repairable Items, that| | |

|are eligible for exchange, will be exchanged. | | |

|No parts shall be borrowed or robbed from other vessels in the WSF fleet to satisfy a spare part requirement. Should the need arise to do this | | |

|on an emergency basis, the Port Captain’s Office, South Region Operations, at Coleman Dock, P-52 must be notified in advance and give his/her | | |

|consent. This must be a last resort and must not be substituted for poor planning of ordering and carrying the required inventory of shore | | |

|based spares. | | |

|Frequent failures that result in the above-described and discouraged process may result in grounds for contract termination. | | |

|Due to the timeliness and the necessity to repair equipment as quickly as possible, parts replaced in the process of effecting the repair may | | |

|not have failed. Replaced parts deemed to still be operational and functional can be re-used or replaced on the gyro from which they were | | |

|removed; in so much that the part does not compromise the future operation, or the life expectancy of the part is such that immanent failure | | |

|from life-cycle completion is near. | | |

|7. PERFORMANCE WARRANTY | | |

|All work performed by the vendor, for non contracted items, must be warranted for parts and labor for a minimum period of ninety (90) days from| | |

|completion of repair work and or the cessation of the contract. If parts replaced carry a longer factory warranty than 90 days, then the longer| | |

|warranty will apply. Vendor must maintain manufacturer warranties and factory technical updates for all gyro compass equipment covered by this | | |

|contract. | | |

|8. LOCATION OF WORK | | |

|Work location will be on board ferry vessels located in the waters of Puget Sound or while moored at their respective terminals, Eagle Harbor | | |

|Repair Facility, or commercial shipyard. Transportation to and from ferry terminals or docks, excluding ferry tolls, shall be the | | |

|responsibility of the vendor. | | |

|9. FIDELITY BOND | | |

|All vendor employed service technicians must be bondable. Within fifteen (15) days after notice of contract award, vendor must post bonds for | | |

|all employees who will work aboard vessels in the amount of $25,000 per individual. Employees hired during contract performance must also be | | |

|bonded prior to dispatch to vessels. (Bonds will be in the contract file maintained by the Office of State Procurement.) | | |

|10. MILEAGE CHARGES | | |

|Mileage and Travel charges, including Labor charges, are included in the price of the vessel fixed rate for each vessel. Maintenance and repair| | |

|costs for failures to the gyrocompass systems are also included in the vessel fixed rate and are not a billable item. Unless through some | | |

|extreme circumstance, WSF and the vendor come to an agreement to the justification of the condition on an individual and one time only charges, | | |

|would any charges be considered. | | |

|From among those service shop locations listed at Section 3.7, Repair Facilities, bidders are to specify the distance to the service shop | | |

|location closest to each ferry terminal. This information shall be for the performance of non-repair and requested work by WSF. The round trip | | |

|mileage from this shop location and labor, or the per trip charge, specified shall be used for invoice purposes regardless of the actual | | |

|dispatch shop utilized for a specific service call. | | |

|While in transit to remote terminals and vessels, where the connections and layovers may require detainment of the technician, the exact time of| | |

|arrival at the terminal where detained, the arrival time to the desired vessel, the departure from the desired vessel, and the re-embarking on | | |

|the vessel to return to the port of original embarkation (whereto the travel charges are calculated) must be noted upon the invoice. The vendor| | |

|may apply for up to 2 hours of detainment upon verification of provided receipt and invoice defining such detainment. This two-hour charge is | | |

|applicable for Annual Inspections that cannot wait until a yard period, and only for vessels that do not return to the mainland. This charge | | |

|must be prior approved by the WSF Port Captains Office. | | |

|11. WORK ORDER | | |

|A. Vendor will ensure that the time arriving on board a vessel and the departure time are properly indicated on a pre-numbered Work Order. | | |

|Vendor will ensure that the Ship’s Captain, or the Senior Officer on board, upon completion of the work properly signs all Work Orders. This | | |

|signature will confirm that the vendor's service technician had worked on the vessel's gyro compass equipment. | | |

|Further details regarding Work Orders and Invoicing are listed at No. 16 below | | |

|12. MANUALS AND SCHEMATICS | | |

|Vendor shall ensure their service technicians have read and are familiar with equipment maintenance manuals and schematics. The Washington | | |

|State Ferries will ensure that proper maintenance manuals, schematics and other pertinent manuals are available for inspection on board each | | |

|vessel. | | |

|13. DRAWINGS | | |

|When alterations are to be made to the existing Gyrocompass systems, the Vendor may be required to generated and provide drawings to Washington | | |

|State Ferries depicting proposed changes. In such cases these alterations must meet U.S. Coast Guard requirements, and Washington State Ferries| | |

|Vessel Design approval. These drawings shall include and identify the components, cabling specifications and lengths, interconnects, breakers, | | |

|penetrations, power sources, panels utilized, and any other regularly included Gyrocompass System items. | | |

|In such instances, the Vendor may be required to submit to the U.S. Coast Guard an Electrical Drawing, and Cable Guide Drawing, for approval of | | |

|the system changes. Drawings may be made by class where no variations exist, however, individual application must be made for each vessel. | | |

|Approval must be received, from the U.S. Coast Guard, prior to the commencement of the actual work on each vessel. | | |

|These drawings shall be billed by Invoice to Washington State Ferries at an identified rate in SECTION 3.4 Price Sheets, not to exceed the | | |

|regular service hourly rate, and not to exceed a 2-hour charge on a general basis. Invoices that are anticipated to exceed the 2-hour time | | |

|limit will require prior approval, justification, and clarification from Washington State Ferries. | | |

|14 PARTS PRICE LISTS | | |

|Bidders are to identify at Section 3.4, Parts Price Lists, the specific parts lists to be utilized for this contract for each piece of Anschütz | | |

|Gyro Compass equipment. A copy of each reference parts price list shall be enclosed by the bidder at Section 3.7, Catalogs and Price lists. | | |

|These prices are provided in the case of items that have been deemed unrepairable due to external causes. Bidders are encouraged to identify | | |

|percentage discounts off these price lists for contract pricing purposes. Bidders are to identify on Section 3.4 Price Sheets, Parts Price | | |

|Lists, their one fixed percent (%) discount off each manufacturer's latest dated retail parts price list. Bidders shall also identify parts | | |

|that are available for exchange and the exchange refund rate. Each price list must be identified along with its effective date and a copy must | | |

|be attached to and returned with Section 3.4 Price Sheets, | | |

|15. TROUBLE-SHOOTING CHECK LIST | | |

|Bidders are to enclose with their bid, labeled as Section 3.12, a trouble-shooting checklist for the gyro compass equipment identified in the | | |

|"Equipment List" above. This trouble-shooting checklist will be utilized by the Ship's Captain and crew to identify deficiencies or equipment | | |

|malfunctions prior to placing a service call to the vendor. | | |

|16. VENDOR INVOICING PROCEDURES | | |

|Attach to each invoice a copy of the pre-numbered Work Order. | | |

|A. WORK ORDERS must show the following minimum information to be considered complete: | | |

|The identity of the vessel and the WSF terminal dock. | | |

|The name of the Gyrocompass manufacturer and model number and Serial Number. | | |

|A complete description of breakdown and / or description of the repairs or service work completed; including the repair parts, components, and | | |

|software upgrades (including version number) used during the servicing. | | |

|In addition to the Accounting copy, additional copies of the work performed/problem analysis, repair parts, components replaced/repaired/used, | | |

|reason for non-completion (estimated date for completion), confirming tests, observations, shall be generated. | | |

|One copy shall be a ‘Ships Copy’ to be left with the Master/State Employee if available, or with the Ships Log Book. | | |

|An ‘Operations Copy’ may be placed in a W.S.F. in-house mailer or forwarded by the Vendor to the WSF Port Captains Office; delay in receipt may | | |

|delay processing of monthly invoice. | | |

|4. Arrival time on the vessel and departure time from the vessel (i.e. arrived 0800 hours, departed 1100 hours). | | |

|The signature of the vessel captain or senior officer following completion of work. A copy of the work order must be left with the state | | |

|employee signing it. | | |

|B. INVOICES If they are a separate document from the work order, must have the original copy of the work order attached and must show the | | |

|following additional information to be considered complete. The Vendor is encouraged to list pricing on the invoices, although no charges will | | |

|occur for normal servicing. | | |

|1. For each repair part or component used the manufacturer's part number, retail list price, the bid discount and the contract price should be | | |

|listed. Parts that have an exchange, or core refund value for remanufacture, shall be identified. | | |

|2. Separately itemize any additional charges and attach any required documentation, such as ferry toll receipts. | | |

|3. Washington State Sales Tax should not be added to invoices for work done on board WSF vessels (referenced RCW 82.08.0285) except to the | | |

|extent that statute provides otherwise. | | |

| | | |

|4. Contractor shall be responsible for the correctness of each work order, Service Report, and Invoice. Incorrect invoices for non-maintenance | | |

|work will be returned unpaid to the Contractor for correction and reissue. Repetitious incorrect invoicing may be grounds for contract | | |

|termination. Invoices shall be mailed to the following address: | | |

|Washington State Ferries | | |

|Accounts Payable Office | | |

|2911- 2nd Ave. | | |

|Seattle, Washington 98121 | | |

|6. Ensure that invoices are properly itemized and completed. | | |

|7. Maintain a breakdown of repair parts and labor by vessel. | | |

|8. Any items not addressed, or specified, within the contract will need to be addressed upon each occurrence. So as to not delay the processing| | |

|of contract inclusive items, any billing outside of the contract specified charges should be invoiced separate of contract inclusive items. A | | |

|copy of the non-contract specified charges (i.e. non-maintenance) should be additionally forwarded to the WSF Port Captain’s Office, for review | | |

|and to expedite the processing of the Invoice. | | |

|9. Billing for the Annual fixed rate servicing for WSF vessels will be made monthly as a 1/12 increment of the total yearly portion for each | | |

|vessel. This will be a monthly charge provided to WSF indicating the number of vessels on active status multiplied by the monthly vessel charge| | |

|and any adjustments that may impacting the charges, such as decommissioning etc. | | |

|17. LOG BOOKS, RECORDS AND REPORTING PROCEDURES | | |

|Contractor and all service technicians shall comply with applicable USCG and any other regulatory body regarding records and reporting | | |

|procedures; including the recording of repairs in the vessel's "Radar Log Book”, or a specific Gyro Log Book if constructed. Upon completion | | |

|and entry into the “Radar Log Book”, and completion of the original Work Order, the dated signature of the vessel Captain or Senior Officer, if | | |

|aboard, must appear both in the log book and on the original work order. Two copies of the Work Order/Work performed shall be provided to | | |

|Washington State Ferries; one for a Ships Copy to be left on the vessel, and one to be sent by the Vendor to Washington State Ferries Port | | |

|Captains Office. See 15, above, for other work order requirements. | | |

|The Vendor shall also maintain records for all work conducted and supplied to Washington State Ferries upon request at no additional costs. An | | |

|end of the month list of Invoice Numbers as well as a Servicing summary, by vessel, shall also be provided to Washington State Ferries. | | |

|Washington State Ferries also encourages the Vendor to maintain parallel files by vessel to construct servicing histories. | | |

|The Vendor shall keep all records of work performed on WSF vessels. Any documentation of work performed, equipment replaced and or installed, or| | |

|any contract related items (within the scope of the equipment serviced as described in the contract) shall be provided to WSF upon request at no| | |

|charge. | | |

|Additionally, the Vendor or any person employed thereby, may be requested to attend meetings for contract clarification, or to explain work | | |

|done, or develop strategies regarding the equipment, at no additional costs to WSF. These meetings shall not exceed four times yearly up to | | |

|sixteen hours. Any excess may be submitted to WSF for billing, prior to the actual meeting, for approval. | | |

| Washington State Ferries utilizes a Tracking and Monitoring system form for all Gyrocompass related Events. An “Event” is defined as any one | | |

|or more of the following items: Annual Inspection, Gyrocompass Casualty, and Gyrocompass Repair. The technician may be requested to provide | | |

|certain specific information during and after the service call or “Event” to any of the following: a Deck Officer, an Engineering Officer, | | |

|and/or representative of Washington State Ferries. | | |

|Certain situations will require the technician to complete portions of this form (i.e. scheduled Annual Inspection where no deck crew is aboard.| | |

|A sample of this form is included within this bid package. | | |

|Full explanation and direction are available upon request and will additionally be provided upon contract award. | | |

|18. DISPOSAL OF STATE PROPERTY | | |

|All equipment removed and replaced will remain property of the State. In cases where exchanges are available, the exchange will be documented | | |

|in writing to the State, and a copy of the exchange purchase order will be forwarded to the Port Captain’s Office, at the time of the exchange. | | |

|All other disposition of removed or replaced equipment shall be made through arrangement with the WSF Port Captain’s Office. | | |

|19. SAFETY AND SECURITY | | |

|It shall be the responsibility of the Contractor to provide safety training to their employees. This shall include but not be limited to High | | |

|Voltage Work, Fall Restraint, Lock-Out /Tag Out, and Security Provision as provided in the Scope Section of this document. The employees of the| | |

|Contractor shall also be subject to all existing safety standards utilized while working on board the vessel. | | |

|20. WORK STANDARDS | | |

|All work performed by the vendor shall be expected to meet the work standards and guidelines set forth at the site in which maintenance is | | |

|performed and shall be confirmed through the WSF Inspector or WSF Eagle Harbor Facility Foreman, Chief Engineer, Master, or Supervising WSF | | |

|personnel; this shall encompass all WSF supervised and operated facilities, and all commercial yards where work for WSF vessel construction, | | |

|repair, and maintenance is performed. It will additionally be the responsibility of the Vendor to contact the lead WSF Inspector to identify | | |

|the task to accomplish the installation and coordinate the time schedule for the installation. | | |

|Any alterations or upgrades to the Gyrocompass system shall be under direction of Washington State Ferries Port Captains Office, Port Engineers | | |

|Office, and Vessel Engineering, or representatives thereof. Contracted servicing employees shall be directly reportable to the WSF Master on | | |

|Watch, Chief Engineer, Inspector, or site Supervisor. | | |

|Any alterations or upgrades shall meet or exceed current U. S. C. G. standards and requirements; these U. S. C. G. standards and requirements | | |

|shall be the responsibility of the Vendor to determine and uphold. Any alterations or upgrades failing to pass U. S. C. G. Inspection shall be | | |

|corrected to U. S. C. G. requirements; if this results from failure to confirm regulations or negligent or sub-standard work, costs will be the | | |

|responsibility of the Vendor. Completion of any alterations or upgrades must satisfy the Washington State Ferries Port Captains Office, Port | | |

|Engineers Office, and Vessel Engineering, or representatives thereof, and pass approval of the WSF Master on Watch, Chief Engineer, WSF | | |

|Inspector, or WSF Eagle Harbor Facility Foreman. | | |

|The Contractor shall return to its original location any items, or equipment, that needs to be displaced, or removed, to facilitate the | | |

|installation; under certain circumstances and at the approval of the WSF site and vessel authorities items may be located to new position. When| | |

|items require displacement or removal to facilitate any alterations or upgrades, it shall be the responsibility of the Vendor to notify the | | |

|proper personnel. Items of an extraordinary nature (i.e. cabinetry, paneling, insulation, etc.), that require removal shall be identified to the| | |

|WSF Inspector or WSF Eagle Harbor Facility Foreman. Any questionable items shall be alerted to at least one of the following prior to removal or| | |

|displacement: the Washington State Ferries Port Captains Office, Port Engineers Office, and Vessel Engineering, or representatives thereof, and | | |

|WSF Inspector or WSF Eagle Harbor Facility Foreman. If the Contractor is involved with such relocation and replacement it may be a billable item| | |

|with proper documentation. The Vendor shall provide a Rate per Man Hour for items that are required to be relocated with the alteration or | | |

|upgrade; any relocation shall include continuous wiring and cabling, where proper marine practices and standards are observed. Costs, which can| | |

|be documented, may be reimbursable under these work provisions with prior approval. If items are not identified, the replacement shall be the | | |

|responsibility of the Vendor. Any questionable items shall be alerted to the WSF Inspector or WSF Eagle Harbor Facility Foreman prior to | | |

|removal. | | |

|When in a commercial yard, any alterations or upgrades shall be conducted on a “not to interfere” basis with other yard Contracted Work. It | | |

|will be the responsibility of the Vendor to contact the lead WSF Inspector to determine the potential of interference with any emerging, or any | | |

|conflicting, Contract Work; it is additionally the Vendors responsibility to notify WSF personnel for the need of all hot work, crane lifts, or | | |

|any other work associated with any alterations or upgrades of the Gyrocompass or Gyrocompass System on a “not to interfere” basis with other | | |

|shipyard work. Commercial yard, or Washington State Ferry Repair Facility, personnel must perform all “Hot Work”; the scheduling and costs for | | |

|any required “Hot Work” that has not been previously identified may be the responsibility of the Vendor; but costs can be reimbursed with | | |

|documentation. The use of cranes for lifting and removing Gyrocompass related items may be coordinated with the WSF Inspector; scheduling and | | |

|costs may be the responsibility of the Vendor, but costs can be reimbursed with documentation. | | |

|21. SANITATION AND CLEAN UP | | |

|The Vendor must keep their workspace clean and free of any potential safety hazards. In as much that any hazards to safety may be left | | |

|unattended, or should develop, it shall be clearly marked by the Vendor and reported to the WSF Inspector. General clean up shall be on a | | |

|daily basis with a total clean up upon completion, any debris removal costs shall be the responsibility of the Vendor. The costs of any clean | | |

|up, that is related to the installation that is from the negligence or oversight of the vendor and failure to perform such clean-up, shall be | | |

|assessed to the vendor. | | |

|STATE HOLIDAYS | | |

|Listed below are the Washington States legal holidays as designated by stature Revised Code of Washington (RCW) 1.16.050: | | |

|State Holidays: New Year Day Labor Day | | |

|Martin Luther King Jr. Veterans Day | | |

|Presidents Day Thanksgiving Day | | |

|Memorial Day Friday immediately following Thanksgiving Day | | |

|Independence Day Christmas Day | | |

|These are the recognized dates that will be accepted as Holidays for the purpose of defining working days. These days shall be considered the | | |

|same as weekend days and will not be included in any of the response times that identify a specified period of time or working days. | | |

ATTACHMENT C REPORTING FORM

|VESSEL: DATE: TIME: |EVENT TYPE |

|Complete this page and applicable sections of this form. Answer sequentially unless directed otherwise. This form |QUARTERLY ________ |

|must be submitted by fax to the WSF Operations Center for each event. |ANNUAL ________ |

| |CASUALTY ________ |

| |REPAIR ________ |

Technician’s Name:_____________________________ Signature: _____________________________

Date: _________________

WSF Officer’s Name:____________________________ Signature:_____________________________

Date: _________________

Comments: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

INSPECTIONS

|Question |Yes |No |

| 1) Was this an inspection? |______ |_____ (Go to Section II or III) |

| 2) Time inspection commenced? ____________ | | |

| 3) Was this a Quarterly Inspection? |______ (Go to # 5) |_____ (Go to Section I.) a.) |

| 4) Was this an Annual Inspection? |______ (Go to Section I.) a.) |_____ |

| 5) Provide the following Heading Data: | | |

| Master _________________________________________ | | |

| Repeater No. 1 End _______________________________ | | |

| Repeater No. 2 End _______________________________ | | |

| If so equipped, Aft Repeater Heading: | | |

| Aft Repeater No. 1 End ____________________________ | | |

| Aft Repeater No. 2 End ____________________________ | | |

| 6) Did all readings indicate proper operation? |______ |_____ (Go to #8) |

| 7) Time inspection completed? ____________ (Go to #20) | | |

| 8) What problem is indicated or suspected? | | |

|Ask Technician ___________________________________ | | |

| 9) What is the estimated time to repair? _____________ Hours | | |

|10) Is the gyro still operationally functional? |______ |_____ (Go to #19) |

|11) Can this be repaired without securing the power? |______ |_____ (Go to #15) |

|12) Can this be repaired without disabling the gyro? |______ |_____ (Go to #15) |

|13) Does the Technician have the ability to repair it now? |______ |_____ (Go to #18) |

|14) Can the gyro be used until the next 6-hour layover? |______ |_____ (Go to #18) |

|15) When is the next 5-hour + (repair time) layover? | | |

|Date/Time _____________________________________ | | |

|16) Can the vendor provide service at that time? |______ |_____ (Go to #18) |

|17) Notify WSF Operations Center of the situation. | | |

|Time notified _________________________ (Go to #20) | | |

|18) Notify WSF Operations Center and Port Captain’s Office of the | | |

|situation. | | |

|Time notified _________________________ (Go to #20) | | |

|19) Notify WSF Operations Center and USCG MSO and apply for | | |

|a Letter of Deviation. | | |

|Time notified _________________________ (Go to #20) | | |

|20) Fax the signed and completed form to appropriate destinations. | | |

I. INSPECTIONS-cont. [ANNUALS] (to be filled out by technician)

|Question |Yes |No |

|21) Interval that inspection was performed. | | |

|Shipyard ____________________________________ | | |

|Layover _____________________________________ | | |

|22) Answer #2, #3, #4 and #5 prior to securing power to conduct an | | |

|Annual Inspection. | | |

|23) Time power was secured to gyrocompass. ____________ | | |

|24) Provide invoice number detailing service performed, parts and | | |

|items replaced, and discoveries. ____________________ | | |

|25) Were any abnormalities discovered? |______ |_____ (Go to #28) |

|26) Did the repairs return the gyro to full functionality? |______ (Go to #28) |_____ (Go to #27) |

|27) Immediately notify the WSF Operations Center. | | |

|28) Time power was returned to gyrocompass? ____________ | | |

|29) Estimated time gyrocompass will stabilize? ____________ | | |

|30) Will you be present when gyro has stabilized? |______ (Go to #32) |_____ |

|31) Who will provide data to #32? _______________________ | | |

|32) Provide the following Heading Data: | | |

| Master _________________________________________ | | |

| Repeater No. 1 End _______________________________ | | |

| Repeater No. 2 End _______________________________ | | |

| If so equipped, Aft Repeater Heading: | | |

| Aft Repeater No. 1 End ____________________________ | | |

| Aft Repeater No. 2 End ____________________________ | | |

|33) Fax signed and completed form to WSF Operations Center. | | |

CASUALTIES

Note: This form must accompany a request for a Letter of Deviation from the USCG MSO.

|Question |Yes |No |

|34) Did you consult the Radar/Gyro Maintenance Checklist? |______ |_____ (confirm gyro fault) |

|35) Provide the following Heading Data: | | |

| Master _________________________________________ | | |

| Repeater No. 1 End _______________________________ | | |

| Repeater No. 2 End _______________________________ | | |

| If so equipped, Aft Repeater Heading: | | |

| Aft Repeater No. 1 End ____________________________ | | |

| Aft Repeater No. 2 End ____________________________ | | |

|36) Does the Master Gyrocompass have any error indicators | | |

|displayed in its LCD readout? |______ (what?) |_____ |

|37) What type of failure/departure from normal operations is | | |

|being experienced? | | |

| Total System Failure _______________________ (go to #40) | | |

| Stuck Repeaters ___________________________________ | | |

| Master LED Error Indicator __________________________ | | |

| Repeaters do not match Master ________________________ | | |

| Other Equipment Affected ____________________________ | | |

| Abnormal Noises ___________________________________ | | |

| Improper Heading Display (state method determined) ______ | | |

| Other (describe) ____________________________________ | | |

|38) Is the Master Gyro still operationally functional? |______ |_____ (Go to #41) |

|39) Notify WSF Operations Center of the situation. | | |

|Time notified _________________________ | | |

|40) When is the next 5-hour + (repair time) layover? | | |

|Date/Time _____________________________________ | | |

|41) Notify WSF Operations Center and USCG MSO and apply for | | |

|a Letter of Deviation. | | |

|Time notified ____________________________________ | | |

|42) Did vessel receive a Letter of Deviation? |______ |_____ |

|43) Notify WSF Operations Center of the results. | | |

|Time notified _____________________________________ | | |

III. REPAIR

Note: If this is an emergency repair during an operational period, this form must accompany a request for a Letter of Deviation from the USCG MSO.

|Question |Yes |No |

|44) When did the Technician report? | | |

|Date/Time _____________________________________ | | |

|45) Provide the following Heading Data: | | |

| Master _________________________________________ | | |

| Repeater No. 1 End _______________________________ | | |

| Repeater No. 2 End _______________________________ | | |

| If so equipped, Aft Repeater Heading: | | |

| Aft Repeater No. 1 End ____________________________ | | |

| Aft Repeater No. 2 End ____________________________ | | |

|46) What problem is indicated or suspected? (ask Technician) | | |

|_______________________________________________ | | |

|47) What is the estimated time to repair? _____________ Hours | | |

|48) Is the gyro still operationally functional? |______ |_____ (Go to #57) |

|49) Can this be repaired without securing the power? |______ |_____ (Go to #53) |

|50) Can this be repaired without disabling the gyro? |______ |_____ (Go to #53) |

|51) Can the gyro be used until the next 6-hour layover? |______ |_____ (Go to #56) |

|52) Does the Technician have the ability to repair it now? |______ (Go to #55) |_____ (Go to #56) |

|53) When is the next 6-hour + (repair time) layover? | | |

|Date/Time _____________________________________ | | |

|54) Can the vendor provide service at that time? |______ |_____ (Go to #56) |

|55) Notify WSF Operations Center of the situation. | | |

|Time notified _________________________ (Go to #59) | | |

|56) Notify WSF Operations Center and Port Captain’s Office of the | | |

|situation. | | |

|Time notified _________________________ (Go to #69) | | |

|57) Notify WSF Operations Center and USCG MSO and apply for | | |

|a Letter of Deviation. | | |

|Time notified _________________________ | | |

|58) Upon receipt of a Letter of Deviation from USCG MSO, | | |

|proceed with repair. | | |

|Time received _________________________ | | |

|59) Time power secured to gyrocompass. ___________________ | | |

|60) Was a lockout tag utilized? |______ |_____ |

III. REPAIR– cont.

|Question |Yes |No |

|61) Time power returned to gyrocompass. ___________________ | | |

|62) Estimated time gyrocompass will stabilize. (Notify Ops Ctr.) | | |

|Time stabilized _________________________ | | |

|63) Will you be present when gyro has stabilized? |______ (Go to #65) |_____ |

|64) Who will provide data to #65? _________________________ | | |

|65) Provide the following Heading Data: | | |

| Master _________________________________________ | | |

| Repeater No. 1 End _______________________________ | | |

| Repeater No. 2 End _______________________________ | | |

| If so equipped, Aft Repeater Heading: | | |

| Aft Repeater No. 1 End ____________________________ | | |

| Aft Repeater No. 2 End ____________________________ | | |

|66) Ask the Technician for invoice or servicing number. | | |

|_______________________________________________ | | |

|67) Time and location that Technician departed the vessel. | | |

|_______________________________________________ | | |

|68) When gyro has stabilized, notify the USCG MSO in writing | | |

|to close the event. | | |

|Time notified _________________________ | | |

|69) Fax the signed and completed form to appropriate destinations. | | |

ATTACHMENT D

SERVICE SHOP LOCATIONS AND SERVICE PERSONNEL

I. SERVICE SHOP LOCATIONS

Bidder shall list below the name and address of service shops to be utilized in the performance of this contract:

1. Name: Groth Services, LLC. Contact Person: Karl W. Groth

Address: 4723 132nd Place SE Telephone No.: 425 879-1419

City/State: Snohomish, WA

Zip Code: 98296

II. EMERGENCY 24 HOUR TELEPHONE NUMBERS

Number: 425 879-1419

Number: 425 379-8790

III. TECHNICAL SERVICE PERSONNEL: (See - Specifications, III-C)

Bidders shall list below the names of their service technicians to be utilized in the performance of this contract (minimum of three (3). A copy of each of their FCC license and bond must be attached to this attachment.

1. Karl Groth

2. Dave Lyons

3. Dave Smith

ATTACHMENT “E” SALES AND SUBCONTRACTOR REPORT

For each contract held, you have agreed to fill out a quarterly sales and MWBE report, providing the information requested below. Reports are due thirty (30) days after the end of the calendar quarter, i.e., April 30th, July 31st, October 31st and January 31st. This report may be obtained electronically at our website and click Sales and Subcontractor Report. You may submit this form via fax at (360) 586-4944, email csmail@ga., or mail to Office of State Procurement PO BOX 41017 Olympia WA 98504-1017.

| |

SECTION A (Sales by contractor)

|Contract No: |04105 | |Contract Title: |Gyro Maintenance & Repair |

|Contractor Name: |Groth Services, LLC | |OSP Supplier/Vendor | |

| | | |Registration No.: |W3879 |

|Procurement Officer: |Kathie Collins | |Contact Person: |Karl W. Groth |

|Contract Term: | Complete This Space When Reporting | |Contractor Signature: |Complete This Space When Reporting |

|Reporting Period: |Qtr 1 Qtr 2 Qtr 3 Qtr 4 | |Date: | |

(Please circle one)

|(Should agree with the total sales reported in Sections B & C) TOTAL SALES THIS QUARTER: |$ |Complete This Space When |

| | |Reporting |

|Check here if sales equal zero this quarter: | Complete This Space When |

| |Reporting |

| |

SECTION B (Parts Cost)

|1. |Anschütz Gyro Sphere (Part Number 4004792) |$ _______________ |

|2. |Anschütz Standard 20 Gyro Compass (Part Number 110-813) |$ _______________ |

|3. |Anschütz Digital Repeater (Part Number 2223G) |$ _______________ |

|4. |Anschütz Pump (Part Number 3609274) |$ _______________ |

|5. |Anschütz Distributor (Part Number 4000034) |$ _______________ |

|6. |Anschütz Sensor PCB (Part Number 3600089 |$ _______________ |

|7. |Anschütz Slip Ring Assembly (Part Number 3608968) |$ _______________ |

|8. |Anschütz Brush Set (Part Number 3605139) |$ _______________ |

|9. |Anschütz Gasket Kit (Part Number 3608939) |$ _______________ |

|10. |Anschütz Distilled Water (Part Number 1508499) |$ _______________ |

|11. |Anschütz Supporting Liquid (Part Number 1501645) |$ _______________ |

Total Parts This Quarter: $____________________________

Total Labor This Quarter: $____________________________

OFFICE OF STATE PROCUREMENT

PERFORMANCE REPORT

To OSP Customers:

Please take a moment to let us know how our services have measured up to your expectations on this contract. Please copy this form locally as needed and forward to the Office of State Procurement Purchasing Manager. For any comments marked unacceptable, please explain in remarks block.

|Procurement services provided: |Excellent |Good |Acceptable |Unacceptable |

|Timeliness of contract actions | | | | |

|Professionalism and courtesy of staff | | | | |

|Services provided met customer needs | | | | |

|Knowledge of procurement rules and regulations | | | | |

|Responsiveness/problem resolution | | | | |

|Timely and effective communications | | | | |

Comments:

Agency: Prepared by:

Title:

Contract No.: 04105 Date:

Contract Title: Phone:

Send to:

Purchasing Manager

Office of State Procurement

PO Box 41017

Olympia, Washington 98504-1017

PRODUCT/SERVICE PERFORMANCE REPORT

Complete this form to report problems with suppliers or to report unsatisfactory product or services. You are also encouraged to report superior performance. Agency personnel should contact suppliers in an effort to resolve problems themselves prior to completion and submission of this report.

Contract number and title:

Supplier’s name: Supplier’s representative:

|PRODUCT/SERVICE: |

| |Contract item quality higher than required | |Damaged goods delivered |

| |Contract item quality lower than required. | |Item delivered does not meet P.O./contract specifications |

| |Other: | | |

|SUPPLIER/CONTRACTOR PERFORMANCE: |

| |Late delivery | |Slow response to problems and problem resolution |

| |Incorrect invoice pricing. | |Superior performance |

| |Other: | | |

|CONTRACT PROVISIONS: |

| |Terms and conditions inadequate | |Additional items or services are required. |

| |Specifications need to be revised | |Minimum order too high. |

| |Other: | | |

Briefly describe situation:

|Agency Name: |Delivery Location: |

|Prepared By: |Phone Number: |Date: |Supervisor: |

| | | | |

Send To:

Kathie Collins

CONTRACT SPECIALIST

OFFICE OF STATE PROCUREMENT

PO BOX 41017

OLYMPIA WA 98504-1017

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