Southern Harford County Rotary Giving Guidelines



Southern Harford County Rotary Giving Guidelines

The Southern Harford County Rotary (SHCR) Club is able to assist charitable organizations and grant scholarships through the money it raises from events. This amount varies from year to year. SHCR will accept applications from organizations that fit our vision and mission for Southern Harford County and that meet the requirements below. SHCR is looking for organizations to receive funds from our annual fundraiser who support our mission and vision in benefiting children in our service area.

Our vision is to provide for children of southern Harford County by ensuring they are secure, protected, thriving, valued, and nurtured.

Our mission is to assist children in southern Harford County, as a group or through their families, to reach their maximum potential.

The Southern Harford County Rotary is interested in funding

▪ Programs that meet immediate, basic needs of children in Southern Harford County either directly or indirectly by helping their families

▪ Selected long-term needs such as literacy programs, counseling, treatment or intervention programs (non-inclusive)

▪ Both new and ongoing programs;

▪ Countywide programs that demonstrate how a grant from SHCR will assist southern Harford County children

▪ Programs that are sustainable and include opportunities for members of SHCR to actively participate

▪ Programs that can assist SHCR in its annual fundraising efforts

▪ Programs that can publicly promote SHCR’s efforts to the community

Regretfully, support is not provided for

▪ Programs that do not serve children or their families in Southern Harford County

▪ Annual giving

▪ Capital campaigns

▪ Galas, special events, golf tournaments, or other fundraising events

▪ Operating support (general support to pay salaries, rent, utilities, etc)

▪ Individuals except scholarships

▪ National or local chapters for specific diseases

▪ One-time only events, seminars, or workshops

▪ Advertisements, sponsorships, or boosters

▪ Pre-incurred expenses

▪ Political activities

Eligibility

▪ Your organization must be a charitable organization exempt from federal tax under section 501(c)(3) of the Internal Revenue Code.

▪ Southern Harford County Rotary (SHCR) does not promise or guarantee continued funding.

▪ Your organization may request funding from SHCR no more than one time per year.

▪ If selected, your organization must support the event through ticket sales, sponsorship and auction donations, including the October promotional event.

▪ If selected, your organization will need to attend and speak at the October promotional event. Your board and advocates are required to attend the event.

▪ If selected, your organization will provide two promotions per month for the event on your social media. The event will also be listed on your website with a link to the Southern Harford County Rotary event site.

Reporting Requirements

▪ If you are given funds by SHCR, the head of your organization must sign a statement agreeing to spend the money for the purpose it was requested.

▪ One year from the date of receiving the check, your organization must write us a letter or email, to explain the program’s success, to include the number served from the Edgewood/Joppa/Abingdon/Belcamp area and any follow through.

Conflict of Interest

The Southern Harford County Rotary Club wants to be fair and objective in its giving. The members of the Rotary Club are involved in many community activities as volunteers, donors, and members of boards. When it is time for SHCR to decide which organizations are to receive funds, it will ask club members to abstain from voting on a proposal from any organization in which they are involved.

Application

Answer the questions below as clearly and briefly as you can. Use a 12-point font. Do not exceed one page.

1. The problem for southern Harford County children or their families insert name of organization wishes to address is complete the rest of the sentence and explain.

2. In order to solve the problem above, insert name of organization will take the following steps:

(Hint: Though it is often easiest to explain a plan sequentially, if this does not work you, use a method that does.)

3. After our program is complete, the lives of southern Harford County children will be improved as follows: complete the sentence(s) .

(Hint: It is probably easiest to address how many children (and/or their parents) you anticipate helping such as 15 children will attend summer camp and 5 of those children will be provided transportation. Do not say you will do things you cannot substantiate.)

4. Insert name of organization will provide members of SHCR to actively participate as follows: __________________

5. What amount of funding is requested (up to $10,000) $_____________________

Application Process

The application process is as follows:

1. This application is due by July 31, 2019.

2. Each organization will be invited to present their plan to SHCR’s grants committee in August and September.

3. All presentations will be complete by September 26th.

4. SHCR will announce the beneficiary for the year’s fundraising efforts on October 30, 2019.

I fully understand the requirements set forth in the giving guideline. (Your organization name) will support the Snowball by raising 30% of the amount we have requested through ticket sales, silent auction donations and/or sponsorships. We understand that failure to meet the above requirements may result in reduced grant funding.

____________________________________________________ ____________________ ____________________

CEO/Executive Director Date

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