Selection and confirmation of a received order
1. Introduction
Learning Content
This learning unit shows how to select and confirm items of received purchase orders.
Learning Targets
You have to use the FST supplier platform to select and confirm your received orders.
Prerequisites & Cross-References
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2. Recording area
[pic] Click the Login button.
[pic] If required your administrator can create further users for your company.
See learning unit "Creation and maintenance of users".
Enter the provided user and its password.
You will receive an email when an entry as result of a new purchase order has been created.
Using the offered link you have a direct access to this order. However, when using this access you can only confirm this very order. There are no other options such as overview, history or changing to other orders.
For a direct access to your full data on the portal please use the link offered by Freudenberg Sealing Technologies (FST).
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Auf der Startseite können Sie zwischen den angezeigten Sprachen wechseln. Die letzte Einstellung bleibt jeweils als Voreinstellung erhalten.
[pic] [pic]Click the Logistic tree entry.
Here you can change the default language, change back to the start screen and log out.
[pic] Click the Received orders tree entry.
The logistic path offers the selectable activities.
Please click the received orders tree entry to check and confirm received orders.
|Tree Entry |Activity |
|Received orders |Selection and confirmation / partial confirmation of the purchase orders|
| |entered by a FST company. |
|Schedule lines |Selection of schedule lines entered by a FST company. |
|Delivery note / Notification |Notify confirmed order items and schedule lines of a FST company |
|Consignation monitor / VMI |Monitoring of consignation stock level at the FST company and active |
| |planning of VMI materials. |
[pic] Following you will get a short look on the header level, then we will change to the item level.
[pic] However, it is possible to confirm order items on header level, too.
[pic] Click the Header Level tree entry.
The orders can be displayed on header or item level.
[pic] Click the Item Level tree entry.
[pic] Click the Fast view button.
The fast view displays an overview of the current month.
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[pic] Click the horizontal scroll bar.
|State |Meaning |
|Sent |The order has been entered by the FST company in form of a PDF but is |
| |fully unprocessed from the supplier’s part. |
|Confirmed / partially confirmed |You, the supplier, have confirmed in total or partially the order. |
|Notified / partially notified |You, the supplier, have notfied in total or partially the order. |
The summary on header level contains among others the ordering FST company, the state, the order number and the total value of the order (see next screen).
With the filter function[pic] you can select various criteria. The number of displayed entries per page can be fixed as default value[pic].
Using the Excel icon[pic] enables you to copy the list into an Excel file.
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[pic] Click the horizontal scroll bar.
The traffic light indicates whether the order has been confirmed.
Via FILES, if existing, you can display attachments for this order. These are visible in the open orders, too.
Open and processed orders are ticked in the column OPEN; orders which only have been opened but not yet been processed are indicated with [pic].
Via PORTAL MESSAGES you can send messages to the buyer, but please make sure to add the purchase order number to the reference field!
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[pic] Click the Fast view button.
[pic] Please process the order items on item level!
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[pic] Click the horizontal scroll bar.
On item level you get a detailed view of the single order items.
The state on item level corresponds with the one from the header level.
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[pic] Click the [pic] horizontal scroll bar.
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[pic] Click the Open button.
When clicking on the file icon you will reach the input mask to maintain the order confirmation.
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[pic] Click the vertical scroll bar.
[pic] Here you will get a first overview.
ATTENTION: Only the delivery date and/or the quantity can be changed. A change of quantity is checked in background with respect to the material specific settings and the agreed tolerances.
If required the total quantity can be split.
Xxxxx Xxxxxxxx
Xxxxx Xxxxxxxx
XXX
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Click on the number of the PDF document.
[pic] First of all, always check the attached PDF document!
A confirmation without an opening of this document is impossible!
[pic] In case the ordering company changed the order you will find here more than one PDF document. Each is marked with the exact creation date and time.
[pic] Here you could find furhter attached documents to the order.
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[pic] Click the Open button.
Xxxxx Xxxxxxxx
Xxxxx Xxxxxxxx
XXX
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[pic] Click the vertical scroll bar.
[pic] Please check this PDF document properly! There could be additional information in comparison to the input mask.
[pic] If required, you can save this document locally.
[pic] Using the input mask you can change the quantity and/or the delivery date.
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[pic] Click the Close button.
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[pic] Click the vertical scroll bar.
Xxxxx Xxxxxxxx
Xxxxx Xxxxxxxx
XXX
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The supplier confirmation number can be maintained optionally on item level or on header level, then valid for all items of this order.
[pic] This button only is present after the PDF document has been opened!
Item level
Header level
[pic] Enter 3345 into the supplier confirmation number field.
[pic] Click the Save and send back button.
Confirm the ordered quantity.
If required you can split the quantity via [pic].
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[pic] Click the OK button.
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[pic] Click the vertical scroll bar.
As result of your confirmation a respective message has been sent to the system of the FST company.
The state in the overview will be adjusted.
Xxxxx Xxxxxxxx
Xxxxx Xxxxxxxx
XXX
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[pic] Click the Close button.
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Follow-up activity for this order is the notification!
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