Dual Enrollment Program Regulations – 1600. 2018 - 2019 ...

Dual Enrollment Program Regulations ? 1600.

2018 - 2019 Award Year

Effective Date ? July 1, 2018

2082 East Exchange Place Tucker, Georgia 30084

1601. Table of Contents.

Section

Page

1601. Table of Contents........................................................................................... 2

1602. Program Overview. ....................................................................................... 5

1603. Definitions. (Electronic Link)........................................................................... 6

1604. General Eligibility Requirements. ................................................................... 6

1604.1. General Eligibility. ................................................................................... 6

1604.2. Enrollment Status. .................................................................................. 6

1604.3. Satisfactory Academic Progress. ............................................................ 6

1605. Program Specific Eligibility Requirements...................................................... 8

1605.1. Student Participation Criteria. ................................................................. 8

1605.2. Length of Eligibility. ................................................................................. 8

1605.3. Impact on Future HOPE Eligibility........................................................... 9

1605.4. Responsibilities of the Georgia Department of Education....................... 9

1605.5. Eligible High School or Home Study Program Responsibilities and Participation Agreement. ................................................................................... 10

1605.6. Eligible Postsecondary Institution Responsibilities and Participation Agreement. ........................................................................................................ 11

1606. Eligible Coursework. .................................................................................... 12

1606.1. Credit Courses...................................................................................... 12

1607. Ineligible Coursework................................................................................... 13

1607.1. Joint Enrollment Coursework. ............................................................... 13

1607.2. Exemption by Examination Coursework. .............................................. 13

1607.3. Continuing Education and Audit Coursework. ...................................... 13

1607.4. Total Withdrawal from Coursework....................................................... 13

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1608. Student Application Requirements............................................................... 14 1608.1. Application Process. ............................................................................. 14 1608.2. Application Deadline Date. ................................................................... 15

1609. Award Amounts............................................................................................ 16 1609.1. Tuition Amounts at Public Eligible Postsecondary Institutions. ............. 16 1609.2. Tuition Amounts at Private Eligible Postsecondary Institutions. ........... 16 1609.3. Eligible Postsecondary Institutions Fee Allowance. .............................. 16 1609.4 Eligible Postsecondary Institutions Book Allowance. ............................. 17 1609.5. Tuition Amount Reductions................................................................... 17 1609.6. Awards Per School Term. ..................................................................... 18 1609.7. Student Notification of Award. .............................................................. 18

1610. Invoicing Requirements. .............................................................................. 19 1610.1. Submission of Invoices. ........................................................................ 19 1610.2. Payment of Invoices. ............................................................................ 19 1610.3. Crediting of Student Accounts. ............................................................. 20

1611. Student Refund Requirements..................................................................... 21 1611.1. Calculation of Refund Amounts. ........................................................... 21 1611.2. Collection of Refunds............................................................................ 22

1612. Reconciliation Requirements. ...................................................................... 23 1612.1. Term-Reconciliation.............................................................................. 23 1612.2. Fiscal Year End Reconciliation. ............................................................ 23

1613. Records Retention Requirements. ............................................................... 24 1613.1. Length of Retention. ............................................................................. 24 1613.2. Documentation...................................................................................... 24 1613.3. Extended Retention. ............................................................................. 25

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1614. Administrative Review and Exceptions. ...................................................... 26 1614.1. Administrative Review. ......................................................................... 26 1614.2. Exceptions. ........................................................................................... 26

1615. Compliance Reviews. .................................................................................. 27 1615.1. Compliance Review Policy. .................................................................. 27 1615.2. Compliance Review Process. ............................................................... 27 1615.3. Institutional Repayment. ....................................................................... 27

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1602. Program Overview.

The Dual Enrollment (DE) Program provides for participation in Dual Credit Enrollment for Eligible High School and Home Study students. These students earn postsecondary credit hours while simultaneously meeting their high school graduation or Home Study completion requirements.

State revenues provide funding for this program. The total amount of funds appropriated for the program is established each year by the Georgia General Assembly during the prior legislative session and is subject to change during the Award Year.

The Dual Enrollment Program is created in accordance with the Move On When Ready Act, Official Code of Georgia Annotated (O.C.G.A.) ?20-2-161.

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1603. Definitions. (Electronic Link) 1604. General Eligibility Requirements. 1604.1. General Eligibility.

1. A student must be a 9th, 10th, 11th or 12th grade student at an Eligible High School, subject to the limitations set forth in 1605.2.

a. 9th Grade officially begins the Fall of the student's 9th grade year.

2. An Eligible High School is any private or public secondary educational institution within the State of Georgia and any Home Study program operated pursuant to O.C.G.A. ?20-2-690.

3. A student who does not live in Georgia may participate in the Dual Enrollment Program if the student is enrolled and physically attending a participating high school in Georgia, and meets all other eligibility requirements.

1604.2. Enrollment Status.

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1. A student must be admitted and classified as a Dual Credit Enrollment student by an Eligible Postsecondary Institution.

2. A student is eligible for the Dual Enrollment Program up to 15 semester or 12 quarter hours per term. Full-Time Enrollment is not a requirement.

3. A student may Enroll at two or more Eligible Postsecondary Institutions during a single term. An Eligible Dual Enrollment student cannot receive Dual Enrollment funding for hours which exceed the 15 semester or 12 quarter hours per term limit, regardless of the number of Eligible Postsecondary Institutions in which the student is Enrolled.

4. A student's Dual Enrollment eligibility is not limited to a specific number of semesters or quarters over the course of his or her high school or Home Study enrollment.

1604.3. Satisfactory Academic Progress.

1. A student must maintain Satisfactory Academic Progress (SAP), as defined and certified by his or her Eligible Postsecondary Institution.

a. For state aid programs, Eligible Postsecondary Institutions may establish an appeal process for students with dual-enrollment credit hours that fail to meet the quantitative standard (pace) for degree completion, generally identified as 150 percent of the published length of the program.

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b. The appeal should consider attempted hours toward the program in which the student is enrolled, satisfactory qualitative (grade-based) standards, and the student's satisfactory pace in pursuit of completing the program with and without the dual enrollment credits. Eligible Postsecondary Institutions have sole discretion and responsibility for evaluation and approval of any such appeals.

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1605. Program Specific Eligibility Requirements.

1605.1. Student Participation Criteria.

1. A student must be approved and classified, by the Eligible High School or Home Study program at which he or she is Enrolled, as a Dual Credit Enrollment student.

2. A student must have applied, been accepted and approved by the Eligible Postsecondary Institution at which he or she is Enrolled as a Dual Credit Enrollment student.

3. A student must not have already received a high school diploma, a General Education Development (GED) diploma or completed a Home Study program.

4. A student must abide by the rules of the Eligible High School or Home Study program and the Eligible Postsecondary Institution the student is attending, and a student can be denied participation at any time in the Dual Enrollment Program for violations of such rules.

5. Prior to participating in the Dual Enrollment Program, the student and student's

parent(s) or guardian shall sign an advisement form provided by the Eligible High

School or Home Study program acknowledginga complete understanding of the

NEW

responsibilities assumed by the student while participating in the Dual Enrollment Program, including acknowledgement of the 15 semester or 12 quarter hours per

term maximum Dual Enrollment funding limit.

1605.2. Length of Eligibility.

1. A student, approved by the Eligible High School or Home Study program and the Eligible Postsecondary Institution, may participate in the Dual Enrollment Program during his or her 9th, 10th, 11th and/or 12th grade years. Eligibility may not be extended beyond a student's 12th grade year.

a. For the purposes of calculating length of Dual Enrollment eligibility, a student's 12th grade year concludes at the end of the spring term after four years of the student's high school enrollment beginning in the 9th grade.

2. A student pursuing a documented Alternative Graduation Option (Senate Bill 2), that includes extended enrollment beyond the typical four (4) years is eligible to participate in Dual Enrollment while continuing on the plan until high school graduation. The student must maintain all other eligibility requirements.

a. The student must submit a Length of Eligibility Extension Request Form to GSFC. Extensions are approved on a case by case basis.

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