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FedBizOppsCombined Synopsis/Solicitation Notice*******CLASSIFICATION CODESUBJECTCONTRACTING OFFICE'S ZIP-CODESOLICITATION NUMBERRESPONSE DATE (MM-DD-YYYY)ARCHIVE DAYS AFTER THE RESPONSE DATERECOVERY ACT FUNDSSET-ASIDENAICS CODECONTRACTING OFFICE ADDRESSPOINT OF CONTACT(POC Information Automatically Filled from User Profile Unless Entered)DESCRIPTION*See AttachmentAGENCY'S URLURL DESCRIPTIONAGENCY CONTACT'S EMAIL ADDRESSEMAIL DESCRIPTION ADDRESSPOSTAL CODECOUNTRYADDITIONAL INFORMATIONGENERAL INFORMATIONPLACE OF PERFORMANCE* = Required FieldFedBizOpps Combined Synopsis/Solicitation NoticeRev. March 2010FFort Bayard National Cemetery grounds maintenance9461236C78618R042707-05-20181N14561730Valentin Saucedovalentin.saucedo@Fort Bayard National Cemetery200 Camino de PazFort Bayard, NM 88036valentin.saucedo@valentin.saucedo@Description: This acquisition is a 100% set aside for Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB). If Two or more interested (SDVOSB) and/or (VOSB) respond, then the solicitation to acquire services described below, shall be 100% Set-aside to the appropriate SDVOSB or VOSB. If there are less than 2 interested veteran certified companies, this requirement shall be set aside to all small businesses. The associated North American Industrial Classification System (NAICS) Code is 561730 (Landscaping Services) $7.5 Million size standard.Please note: That this is a request for proposals; The National Cemetery Administration Pacific District is seeking quotes from SDVOSB/VOSB that are qualified to contract services to provide all labor, materials, equipment, tools, and supplies to perform interments, inurnments, and grounds and facility maintenance services at Fort Bayard National Cemetery, NM 88036. TheContract award will consist of one Base year w/4 Option periods; a total of five years (maximum if needed). Subject to all terms, conditions, provisions, and schedules of the contract; contractor shall furnish all equipment, parts, materials, supplies, labor, and supervision necessary and incidental to the work required.Technical and Past Performance is significantly Greater Than PriceParticipation in this effort is strictly voluntary. All costs associated with responding to this Notice will be solely at the interested respondent’s expense. The objective of this Notice is to allow the industry the opportunity to provide comments to the VA NCA Pacific District. Review of the responses to the Notice will focus on the offeror’s technical input and clarification of requirements.Notice Response Due Date: The VA NCA Pacific District will only entertain written communication; no verbal communions will be accepted. Please submit written information via e-mail to Valentin Saucedo @ valentin.saucedo@ by July 5, 2018 at 10am. PST. Response Contact: Respondents to this Notice shall designate a primary and one alternate point of contact within the company (Name, Address, Email, and Telephone). Clarification of Notice Responses: To fully comprehend the information contained within a response to this Notice, there may be a need to seek further clarification from those responding. This clarification may be requested in the form of a written communication via email. The VA NCA Pacific District reserves the right to seek additional information from those respondents identified with unique solutions that are determined to be beneficial to the VA NCA Pacific District.PART I - THE SCHEDULE SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS PRICE SCHEDULE: The contractor shall provide all labor, materials, equipment, tools, and supplies to perform interments, inurnments, and grounds and facility maintenance services at Fort Bayard, 200 Camino de Paz, Fort Bayard, NM 88036All work shall be performed in accordance the Description/Specifications/Statement of Work, contained in this contract; National Cemetery Administration National Shrine Commitment Operational Standards and Measures (Version 5.1 July 2014 or the most current version); Handbook 3120: Interment Area Layout; Handbook 3410: Integrated Pest Management Procedures for VA National Cemeteries; Handbook 3420: Turfgrass Maintenance in VA National Cemeteries; the most current Organizational Analysis and Improvement Guide (OAI); and in accordance with the NCA Environmental Management System (EMS). The base contract performance period is from October 1, 2018 (or Date of Award), through September 30, 2019 with four (4) one-year options beginning on October 1 through September 30, if exercised.BASE YEAR: October 1, 2018 (or Date of Award) through September 30, 2019CLINITEMEST. QTYUNITUNIT PRICETOTAL PRICEIntermentsRock Excavation20cu-yd$ FORMTEXT ???? ?$ FORMTEXT ???? ?Full Casket Interments60each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Cremation Interments70each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Cremation Inurnments (Columbaria)20each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Interment/Memorial Service Set-up120each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Burial Service Assistance120each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0001$ FORMTEXT ???? ?Disinterments and DisurnmentsCremation Disinterments3each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Cremation Disurnments (Columbaria)3each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0002$ FORMTEXT ???? ?Headstone Setting and AlignmentSetting New or Replacement Upright Headstones/ Upright Memorial Markers65each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Setting New or Replacement Flat Markers75each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Setting New or Replacement Niche Covers25each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Headstone Removal, Break-up and Disposal50each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Upright Headstone “Bump & Run”200each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0003$ FORMTEXT ???? ?Headstone Cleaning and MaintenanceUpright Headstone Cleaning7200each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Flat Marker Cleaning1300each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Minor Headstone Cleaning1000each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0004$ FORMTEXT ???? ?Headstone Raise, Lower, Re-align & ResetRaise and Re-align Upright Headstones/Memorial Markers200each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Raise and Re-align Flat Markers50each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0005$ FORMTEXT ???? ?Gravesite Maintenance0Sunken Grave Repair– Full Casket Gravesite30each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Sunken Grave Repair – Cremain Gravesite10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Placing D.G. on gravesites after burials70each$ FORMTEXT ???? ?$ FORMTEXT ???? ?D.G. Burial Sections Maintenance 12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0006$ FORMTEXT ???? ?Columbaria MaintenanceClean Columbaria and Courtyards12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Pressure Wash Structures2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Niche Cover Cleaning2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Pea Gravel Flower Strips12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0007$ FORMTEXT ???? ?Cemetery Grounds Management PlanDaily, weekly, monthly Grounds Maintenance Schedule showing frequency of all activities for the contract year, including monthly updates.12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0008Turf RenovationVegetation Removal1,000sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Preparation for Turf500sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Renovation by Sod1,000sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Renovation by Seed500sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Prep and Sodding of Full Casket Gravesites60each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Prep and Sodding of Cremains Gravesites1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Interseeding5Acres$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0009$ FORMTEXT ???? ?Turf Maintenance – Fertilization$ FORMTEXT ???? ?Soil Testing and Recommendations1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Fertilizer Applications5jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Conditioner: (Humate) 10.3 Acres @ 750#/A1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0010$ FORMTEXT ???? ?Turf Maintenance – Pest ControlWeed Control – Post Emergent Herbicide12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Weed Control – Pre-Emergent Herbicide(1 job = 2 Split Applications)1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Invertebrate Pest Control12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Vertebrate Pest Control12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Repair of Landscape Damaged by Vertebrate Pests12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Repair and Protection of Irrigation Valve Boxes filled with Soil by Vertebrate Pests5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0011$ FORMTEXT ???? ?Turf Maintenance – Mowing, Trimming & EdgingCleaning Mowers to remove all Vegetation8months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Mowing (March-October)36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Trimming Upright Headstones/Memorial Markers36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Edging Flat Markers & Clipping Removal36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Edging Curbs/Sidewalks/Landscape Borders36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0012$ FORMTEXT ???? ?Turf Maintenance – AerificationAerification by Verticutting1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Aerification by Core Aerator1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0013$ FORMTEXT ???? ?Turf Maintenance – TopdressingTopdressing Type 1 (90/10 2Mil Dakota Blend)10.3acres$ FORMTEXT ???? ?$ FORMTEXT ???? ?Topdressing Type 2 (Fill tire ruts)1000lineal feet$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0014$ FORMTEXT ???? ?Turf Maintenance – DethatchingDethatching0.1acre$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0015$ FORMTEXT ???? ?Tree, Shrub, Planting Bed MaintenanceShrub and Ground Cover Pruning/Trimming12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Pruning/Trimming12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Branch/Limb Disposal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Pest Control2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Planting Bed Weed Control - Pre-Emergent 2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Planting Bed Weed Control - Post-Emergent / Manual Removal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Inorganic Mulch (decorative rock) – Planting Beds, Drainage Swales/Basins, and Open Ground Areas12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Planting Bed Edger Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Staking and Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Hand-Water Trees without Permanent Irrigation (April through October)7months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Deep Root Irrigation/Fertilization1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Plant Fertilizing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Perimeter Buffer Area Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0016$ FORMTEXT ???? ?Tree, Shrub & Groundcover PlantingTree Planting (15 gallon)5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Shrub Planting (5 gallon)10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Ground Cover Planting (1 gallon)20each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0017$ FORMTEXT ???? ?Irrigation System ManagementManage and Maintain Irrigation System including Scheduling and Sprinkler Adjustments8months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Irrigation Audit1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Rotor Pressure Testing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Irrigation Schedule1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0018$ FORMTEXT ???? ?Irrigation System Scheduled MaintenanceIrrigation Pump Station Maintenance2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Irrigation Pump Filter Maintenance2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Backflow Preventer Testing and Certification2each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Heated Backflow Enclosure Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Master Valve Testing1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Flow Meter Testing and Calibration1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Air-Vac Release Valve Testing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Isolation Valve Testing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Leak Detection2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Control System Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Rotor Head Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Bubbler Head Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Seasonal Shut-down and Start-up2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0019$ FORMTEXT ???? ?Irrigation System Maintenance & RepairTurf Rotor Head Repair25each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Rotor Head Replacement25each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Bubbler Repair/Replacement10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Electric Valve Repair5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Electric Valve Replacement5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Quick Coupling Valve Replacement2each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Decoder/Surge Protector Replacement2each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Control Wire Fault Location and Repair5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Lateral Line Repair10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Mainline Repair5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Replace Broken Valve Box and Cover5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Replace Broken Cover on Valve Box 5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Emergency Irrigation Parts /Repair1year$3,600$3,600TOTAL 0020$ FORMTEXT ???? ?Drainage/Sewer System MaintenanceRemove debris from Catch Basins/Trench Drains12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clear Drain Lines at Gravel Flower Strips1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Remove Debris from Culverts/Pipes under Paving4jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Concrete Drainage Channels12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Septic System2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0021Trash & Debris Removal (Waste Management)Plant Litter Collection and Removal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Trash and Debris Collection and Removal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0022$ FORMTEXT ???? ?Pavement MaintenanceGravel Road Maintenance12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Gravel Road Erosion Repair50cu-yd$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Gravel Road Shoulders12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Power sweeping of pavements including walkways, P.I.C., maintenance yard, assembly area, columbaria courts, driveways, curb lines and gutters.12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Power washing of pavements including walkways, P.I.C., maintenance yard, assembly area, columbaria courts, driveways, curb lines and gutters.2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0023$ FORMTEXT ???? ?Ice Prevention/Ice and Minor Snow RemovalDe-icing and Minor Snow & Ice Removal4months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0024Structure MaintenanceClean Main Entry Walls and Gates2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Perimeter Fences1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Gate Hinges1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Rostrum Structure2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Signage, Memorial Plaques and Insignia2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean and Maintain Flag Poles2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Exterior and Interior Lighting12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Buildings Exteriors and Roofs2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Interior and Exterior of Committal Shelter12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean and Maintain Site Furnishings: seat walls, benches, trash receptacles, flower vase holders, flower vases, flower watering stations.12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Provide and Maintain Fire Extinguishers1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0025$ FORMTEXT ???? ?Janitorial ServiceJanitorial Duties: (P.I.C. and Shop Area).240jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Janitorial Duties: (Daily cleaning of Restrooms open to the Public). 240jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Scrub & Wax Floor Tile in P.I.C. and Restrooms.2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Shampoo all Carpets2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Wash all Windows2jobs$ FORMTEXT ???? ?TOTAL 0026$ FORMTEXT ???? ?CeremoniesCeremonies Assist w/ Set-up/Break-down (Memorial Day, Veterans Day, and Wreaths Across America) 3jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0027Contractor ResponsibilitiesSafety and Training12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Contractor’s Quality Control Plan (QCP)12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Record Keeping12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 0028Total Estimated Cost for Base Year: $ FORMTEXT ???? ?OPTION YEAR 1: October 1, 2019 through September 30, 2020CLINITEMEST. QTYUNITUNIT PRICETOTAL PRICEIntermentsRock Excavation20cu-yd$ FORMTEXT ???? ?$ FORMTEXT ???? ?Full Casket Interments60each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Cremation Interments70each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Cremation Inurnments (Columbaria)20each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Interment/Memorial Service Set-up120each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Burial Service Assistance120each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1001$ FORMTEXT ???? ?Disinterments and DisurnmentsCremation Disinterments3each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Cremation Disurnments (Columbaria)3each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1002$ FORMTEXT ???? ?Headstone Setting and AlignmentSetting New or Replacement Upright Headstones/ Upright Memorial Markers65each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Setting New or Replacement Flat Markers75each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Setting New or Replacement Niche Covers25each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Headstone Removal, Break-up and Disposal50each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Upright Headstone “Bump & Run”200each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1003$ FORMTEXT ???? ?Headstone Cleaning and MaintenanceUpright Headstone Cleaning7200each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Flat Marker Cleaning1300each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Minor Headstone Cleaning1000each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1004$ FORMTEXT ???? ?Headstone Raise, Lower, Re-align & ResetRaise and Re-align Upright Headstones/Memorial Markers200each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Raise and Re-align Flat Markers50each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1005$ FORMTEXT ???? ?Gravesite MaintenanceSunken Grave Repair– Full Casket Gravesite30each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Sunken Grave Repair – Cremain Gravesite10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Placing D.G. on gravesites after burials70each$ FORMTEXT ???? ?$ FORMTEXT ???? ?D.G. Burial Sections Maintenance 12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1006$ FORMTEXT ???? ?Columbaria MaintenanceClean Columbaria and Courtyards12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Pressure Wash Structures2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Niche Cover Cleaning2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Pea Gravel Flower Strips12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1007$ FORMTEXT ???? ?Cemetery Grounds Management PlanDaily, weekly, monthly Grounds Maintenance Schedule showing frequency of all activities for the contract year, including monthly updates.12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1008$ FORMTEXT ???? ?Turf RenovationVegetation Removal1,000sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Preparation for Turf1,000sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Renovation by Sod500sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Renovation by Seed500sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Prep and Sodding of Full Casket Gravesites60each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Prep and Sodding of Cremains Gravesites1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Interseeding5Acres$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1009$ FORMTEXT ???? ?Turf Maintenance – FertilizationSoil Testing and Recommendations1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Fertilizer Applications5jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Conditioner: (Humate) 10.3 Acres @ 750#/A1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1010$ FORMTEXT ???? ?Turf Maintenance – Pest ControlWeed Control – Post Emergent Herbicide12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Weed Control – Pre-Emergent Herbicide(1 job = 2 Split Applications)1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Invertebrate Pest Control12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Vertebrate Pest Control12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Repair of Landscape Damaged by Vertebrate Pests12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Repair and Protection of Irrigation Valve Boxes filled with Soil by Vertebrate Pests5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1011$ FORMTEXT ???? ?Turf Maintenance – Mowing, Trimming & EdgingCleaning Mowers to remove all Vegetation8months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Mowing (March-October)36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Trimming Upright Headstones/Memorial Markers36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Edging Flat Markers & Clipping Removal36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Edging Curbs/Sidewalks/Landscape Borders36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1012$ FORMTEXT ???? ?Turf Maintenance – AerificationAerification by Verticutting1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Aerification by Core Aerator1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1013$ FORMTEXT ???? ?Turf Maintenance – TopdressingTopdressing Type 1 (Finely-Ground Compost Mix)10.3acres$ FORMTEXT ???? ?$ FORMTEXT ???? ?Topdressing Type 2 (Fill tire ruts)1000lineal feet$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1014$ FORMTEXT ???? ?Turf Maintenance – DethatchingDethatching1acre$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1015$ FORMTEXT ???? ?Tree, Shrub, Planting Bed MaintenanceShrub and Ground Cover Pruning/Trimming12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Pruning/Trimming12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Branch/Limb Disposal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Pest Control2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Planting Bed Weed Control - Pre-Emergent 2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Planting Bed Weed Control - Post-Emergent / Manual Removal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Inorganic Mulch (decorative rock) – Planting Beds, Drainage Swales/Basins, and Open Ground Areas12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Planting Bed Edger Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Staking and Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Hand-Water Trees without Permanent Irrigation (April through October)7months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Deep Root Irrigation/Fertilization1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Plant Fertilizing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Perimeter Buffer Area Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1016$ FORMTEXT ???? ?Tree, Shrub & Groundcover PlantingTree Planting (15 gallon)5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Shrub Planting (5 gallon)10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Ground Cover Planting (1 gallon)20each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1017$ FORMTEXT ???? ?Irrigation System ManagementManage and Maintain Irrigation System including Scheduling and Sprinkler Adjustments8months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Irrigation Audit1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Rotor Pressure Testing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Irrigation Schedule1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1018$ FORMTEXT ???? ?Irrigation System Scheduled MaintenanceIrrigation Pump Station Maintenance2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Irrigation Pump Filter Maintenance2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Backflow Preventer Testing and Certification2each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Heated Backflow Enclosure Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Master Valve Testing1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Flow Meter Testing and Calibration1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Air-Vac Valve Testing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Isolation Valve Testing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Leak Detection2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Control System Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Rotor Head Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Bubbler Head Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Seasonal Shut-down and Start-up2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1019$ FORMTEXT ???? ?Irrigation System Maintenance & RepairTurf Rotor Head Repair25each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Rotor Head Replacement25each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Bubbler Repair/Replacement10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Electric Valve Repair5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Electric Valve Replacement5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Quick Coupling Valve Replacement2each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Decoder/Surge Protector Replacement2each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Control Wire Fault Location and Repair5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Lateral Line Repair10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Mainline Repair5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Replace Broken Valve Box and Cover5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Replace Broken Cover on Valve Box 5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Emergency Irrigation Parts/Repairs1year$3,600$3,600TOTAL 1020$ FORMTEXT ???? ?Drainage/Sewer System MaintenanceRemove debris from Catch Basins/Trench Drains12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clear Drain Lines at Gravel Flower Strips1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Remove Debris from Culverts/Pipes under Paving1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Concrete Drainage Channels12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Septic System2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1021$ FORMTEXT ???? ?Trash & Debris Removal (Waste Management)Plant Litter Collection and Removal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Trash and Debris Collection and Removal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1022$ FORMTEXT ???? ?Pavement Sweeping and CleaningGravel Road Maintenance12months $ FORMTEXT ???? ?$ FORMTEXT ???? ?Gravel Road Erosion Repair50cu-yds$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Gravel Road Shoulders12months $ FORMTEXT ???? ?$ FORMTEXT ???? ?Power sweeping of pavements including walkways, P.I.C., maintenance yard, assembly area, columbaria courts, driveways, curb lines and gutters.12months $ FORMTEXT ???? ?$ FORMTEXT ???? ?Power washing of pavements including walkways, P.I.C., maintenance yard, assembly area, columbaria courts, driveways, curb lines and gutters.2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1023$ FORMTEXT ???? ?Ice Prevention/Ice and Minor Snow RemovalDe-icing and Minor Snow & Ice Removal4months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1024$ FORMTEXT ???? ?Structure MaintenanceClean Main Entry Walls and Gates2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Perimeter Walls, Fences, and Guardrails1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Gate Hinges/Rollers1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Rostrum Structure2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Signage, Memorial Plaques and Insignia2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean and Maintain Flag Poles2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Exterior and Interior Lighting12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Buildings Exteriors and Roofs2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Interior and Exterior of Committal Shelters12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean and Maintain Site Furnishings: seat walls, benches, trash receptacles, flower vase holders, flower vases, and flower watering stations.12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Provide and Maintain Fire Extinguishers1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1025$ FORMTEXT ???? ?Janitorial ServiceJanitorial Duties: (P.I.C. and Shop Area)240jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Janitorial Duties: (Daily cleaning of Restrooms open to the Public). 240jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Scrub & Wax Floor Tile in P.I.C. and Restrooms.2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Shampoo all Carpets2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Wash all Windows2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1026$ FORMTEXT ???? ?CeremoniesCeremonies Assist w/ Set-up/Break-down (Memorial Day, Veterans Day, and Wreaths Across America) 3jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1027Contractor ResponsibilitiesSafety and Training12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Contractor’s Quality Control Plan (QCP)12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Record Keeping12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 1028$ FORMTEXT ???? ?Total Estimated Cost for Option Year 1: $ FORMTEXT ???? ?OPTION YEAR 2: October 1, 2020 through September 30, 2021CLINITEMEST. QTYUNITUNIT PRICETOTAL PRICEIntermentsRock Excavation20cu-yds$ FORMTEXT ???? ?$ FORMTEXT ???? ?Full Casket Interments60each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Cremation Interments70each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Cremation Inurnments (Columbaria)20each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Interment/Memorial Service Set-up120each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Burial Service Assistance120each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2001$ FORMTEXT ???? ?Disinterments and DisurnmentsCremation Disinterments3each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Cremation Disurnments (Columbaria)3each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2002$ FORMTEXT ???? ?Headstone Setting and AlignmentSetting New or Replacement Upright Headstones/ Upright Memorial Markers65each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Setting New or Replacement Flat Markers75each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Setting New or Replacement Niche Covers25each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Headstone Removal, Break-up and Disposal50each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Upright Headstone “Bump & Run”200each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2003$ FORMTEXT ???? ?Headstone Cleaning and MaintenanceUpright Headstone Cleaning7200each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Flat Marker Cleaning1300each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Minor Headstone Cleaning1000each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2004$ FORMTEXT ???? ?Headstone Raise, Lower, Re-align & ResetRaise and Re-align Upright Headstones/Memorial Markers200each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Raise and Re-align Flat Markers50each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2005$ FORMTEXT ???? ?Gravesite MaintenanceSunken Grave Repair– Full Casket Gravesite30each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Sunken Grave Repair – Cremain Gravesite10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Placing D.G. on gravesites after burials70each$ FORMTEXT ???? ?$ FORMTEXT ???? ?D.G. Burial Sections Maintenance 12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2006$ FORMTEXT ???? ?Columbaria MaintenanceClean Columbaria and Courtyards12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Pressure Wash Structures2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Niche Cover & Memorial Marker Cleaning2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Pea Gravel Flower Strips12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2007$ FORMTEXT ???? ?Cemetery Grounds Management PlanDaily, weekly, monthly Grounds Maintenance Schedule showing frequency of all activities for the contract year, including monthly updates.12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2008$ FORMTEXT ???? ?Turf RenovationVegetation Removal1,000sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Preparation for Turf1,000sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Renovation by Sod500sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Renovation by Seed500sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Prep and Sodding of Full Casket Gravesites60each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Prep and Sodding of Cremains Gravesites40each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Interseeding5Acres$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2009$ FORMTEXT ???? ?Turf Maintenance – FertilizationSoil Testing and Recommendations1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Fertilizer Applications5jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Conditioner: (Humate) 10.3 Acres @ 750#/A1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2010$ FORMTEXT ???? ?Turf Maintenance – Pest ControlWeed Control – Post Emergent Herbicide12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Weed Control – Pre-Emergent Herbicide(1 job = 2 Split Applications)1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Invertebrate Pest Control12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Vertebrate Pest Control12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Repair of Landscape Damaged by Vertebrate Pests12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Repair and Protection of Irrigation Valve Boxes filled with Soil by Vertebrate Pests5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2011$ FORMTEXT ???? ?Turf Maintenance – Mowing, Trimming & EdgingCleaning Mowers to remove all Vegetation8months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Mowing (March-October)36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Trimming Upright Headstones/Memorial Markers36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Edging Flat Markers & Clipping Removal36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Edging Curbs/Sidewalks/Landscape Borders36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2012$ FORMTEXT ???? ?Turf Maintenance – AerificationAerification by Verticutting1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Aerification by Core Aerator1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2013$ FORMTEXT ???? ?Turf Maintenance – TopdressingTopdressing Type 1 (90/10 20mil Dakota Blend)10.3acres$ FORMTEXT ???? ?$ FORMTEXT ???? ?Topdressing Type 2 (Fill tire ruts)1000lineal feet$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2014$ FORMTEXT ???? ?Turf Maintenance – DethatchingDethatching10.3acres$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2015$ FORMTEXT ???? ?Tree, Shrub, Planting Bed MaintenanceShrub and Ground Cover Pruning/Trimming12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Pruning/Trimming12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Branch/Limb Disposal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Pest Control2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Planting Bed Weed Control - Pre-Emergent 2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Planting Bed Weed Control - Post-Emergent / Manual Removal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Inorganic Mulch (decorative rock) – Planting Beds, Drainage Swales/Basins, and Open Ground Areas12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Planting Bed Edger Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Staking and Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Hand-Water Trees without Permanent Irrigation (April through October)7months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Deep Root Irrigation/Fertilization1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Plant Fertilizing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Perimeter Buffer Area Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2016$ FORMTEXT ???? ?Tree, Shrub & Groundcover PlantingTree Planting (15 gallon)5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Shrub Planting (5 gallon)10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Ground Cover Planting (1 gallon)20each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2017$ FORMTEXT ???? ?Irrigation System ManagementManage and Maintain Irrigation System including Scheduling and Sprinkler Adjustments8months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Irrigation Audit1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Rotor Pressure Testing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Irrigation Schedule1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2018$ FORMTEXT ???? ?Irrigation System Scheduled MaintenanceIrrigation Pump Station Maintenance2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Irrigation Pump Filter Maintenance2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Backflow Preventer Testing and Certification2each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Heated Backflow Enclosure Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Master Valve Testing1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Flow Meter Testing and Calibration1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Air-Vac Valve Testing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Isolation Valve Testing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Leak Detection2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Control System Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Rotor Head Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Bubbler Head Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Seasonal Shut-down and Start-up2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2019$ FORMTEXT ???? ?Irrigation System Maintenance & RepairTurf Rotor Head Repair25each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Rotor Head Replacement25each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Bubbler Repair/Replacement10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Electric Valve Repair5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Electric Valve Replacement5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Quick Coupling Valve Replacement2each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Decoder/Surge Protector Replacement2 each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Control Wire Fault Location and Repair5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Lateral Line Repair10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Mainline Repair5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Replace Broken Valve Box and Cover5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Replace Broken Cover on Valve Box 5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Emergency Irrigation Parts/Repairs1year$3,600$3,600TOTAL 2020$ FORMTEXT ???? ?Drainage/Sewer System MaintenanceRemove debris from Catch Basins/Trench Drains12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clear Drain Lines at Gravel Flower Strips1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Remove Debris from Culverts/Pipes under Paving4jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Concrete Drainage Channels12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Service Septic System2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2021$ FORMTEXT ???? ?Trash & Debris Removal (Waste Management)Plant Litter Collection and Removal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Trash and Debris Collection and Removal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2022$ FORMTEXT ???? ?Pavement Sweeping and CleaningGravel Road Maintenance and Repair12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Gravel Road Erosion Repair50cu-yds$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Gravel Road Shoulders12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Power sweeping of pavements including walkways, P.I.C., maintenance yard, assembly area, columbaria courts, driveways, curb lines and gutters.12months $ FORMTEXT ???? ?$ FORMTEXT ???? ?Power washing of pavements including walkways, P.I.C., maintenance yard, assembly area, columbaria courts, driveways, curb lines and gutters.2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2023$ FORMTEXT ???? ?Ice Prevention/Ice and Minor Snow RemovalDe-icing and Minor Snow & Ice Removal4months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2024$ FORMTEXT ???? ?Structure MaintenanceClean Main Entry Walls and Gates2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Perimeter Walls, Fences, and Guardrails1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Gate Hinges/Rollers1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Rostrum Structure2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Signage, Memorial Plaques and Insignia2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean and Maintain Flag Poles2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Exterior and Interior Lighting12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Buildings Exteriors and Roofs2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Interior and Exterior of Committal Shelters12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean and Maintain Site Furnishings: seat walls, benches, trash receptacles, flower vase holders, flower vases, flower watering stations, and drinking fountains.12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Provide and Maintain Fire Extinguishers1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2025$ FORMTEXT ???? ?Janitorial ServiceJanitorial Duties: (P.I.C. and Maintenance Shop) 240jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Janitorial Duties: (Daily cleaning of Restrooms open to the Public). 240jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Scrub & Wax Floor Tile in P.I.C. and Restrooms.2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Shampoo all Carpets2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Wash all Windows2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2026$ FORMTEXT ???? ?CeremoniesCeremonies Assist w/ Set-up/Break-down (Memorial Day, Veterans Day, and Wreaths Across America)3jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2027Contractor ResponsibilitiesSafety and Training12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Contractor’s Quality Control Plan (QCP)12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Record Keeping12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 2028$ FORMTEXT ???? ?Total Estimated Cost for Option Year 2: $ FORMTEXT ???? ?OPTION YEAR 3: October 1, 2021 through September 30, 2022CLINITEMEST. QTYUNITUNIT PRICETOTAL PRICEIntermentsRock Excavation20cu-yd$ FORMTEXT ???? ?$ FORMTEXT ???? ?Full Casket Interments60each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Cremation Interments70each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Cremation Inurnments (Columbaria)20each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Interment/Memorial Service Set-up120each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Burial Service Assistance120each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3001$ FORMTEXT ???? ?Disinterments and DisurnmentsCremation Disinterments3each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Cremation Disurnments (Columbaria)3each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3002$ FORMTEXT ???? ?Headstone Setting and AlignmentSetting New or Replacement Upright Headstones/ Upright Memorial Markers65each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Setting New or Replacement Flat Markers75each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Setting New or Replacement Niche Covers25each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Headstone Removal, Break-up and Disposal 50each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Upright Headstone “Bump & Run”200each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3003$ FORMTEXT ???? ?Headstone Cleaning and MaintenanceUpright Headstone Cleaning7200each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Flat Marker Cleaning1300each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Minor Headstone Cleaning1000each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3004$ FORMTEXT ???? ?Headstone Raise, Lower, Re-align & ResetRaise and Re-align Upright Headstones/Memorial Markers200each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Raise and Re-align Flat Markers50each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3005$ FORMTEXT ???? ?Gravesite MaintenanceSunken Grave Repair– Full Casket Gravesite30each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Sunken Grave Repair – Cremain Gravesite10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Placing D.G. on gravesites after burials70each$ FORMTEXT ???? ?$ FORMTEXT ???? ?D.G. Burial Sections Maintenance12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3006$ FORMTEXT ???? ?Columbaria MaintenanceClean Columbaria and Courtyards12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Pressure Wash Structures2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Niche Cover & Memorial Marker Cleaning2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Pea Gravel Flower Strips12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3007$ FORMTEXT ???? ?Cemetery Grounds Management PlanDaily, weekly, monthly Grounds Maintenance Schedule showing frequency of all activities for the contract year, including monthly updates.12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3008$ FORMTEXT ???? ?Turf RenovationVegetation Removal1,000sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Preparation for Turf1,000sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Renovation by Sod500sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Renovation by Seed500sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Prep and Sodding of Full Casket Gravesites60each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Prep and Sodding of Cremains Gravesites40each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Interseeding5Acres$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3009$ FORMTEXT ???? ?Turf Maintenance – FertilizationSoil Testing and Recommendations2each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Fertilizer Applications5jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Conditioner: (Humate) 10.3 Acres @ 750#/A1jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3010$ FORMTEXT ???? ?Turf Maintenance – Pest ControlWeed Control – Post Emergent Herbicide12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Weed Control – Pre-Emergent Herbicide(1 job = 2 Split Applications)1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Invertebrate Pest Control12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Vertebrate Pest Control12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Repair of Landscape Damaged by Vertebrate Pests12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Repair and Protection of Irrigation Valve Boxes filled with Soil by Vertebrate Pests5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3011$ FORMTEXT ???? ?Turf Maintenance – Mowing, Trimming & EdgingCleaning Mowers to remove all Vegetation8months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Mowing (March-October)36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Trimming Upright Headstones/Memorial Markers36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Edging Flat Markers & Clipping Removal36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Edging Curbs/Sidewalks/Landscape Borders36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3012$ FORMTEXT ???? ?Turf Maintenance – AerificationAerification by Verticutting1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Aerification by Core Aerator1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3013$ FORMTEXT ???? ?Turf Maintenance – TopdressingTopdressing Type 1 (Finely-Ground Compost Mix)10.3acres$ FORMTEXT ???? ?$ FORMTEXT ???? ?Topdressing Type 2 (Fill tire ruts)1000lineal feet$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3014$ FORMTEXT ???? ?Turf Maintenance – DethatchingDethatching10.3acres$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3015$ FORMTEXT ???? ?Tree, Shrub, Planting Bed MaintenanceShrub and Ground Cover Pruning/Trimming12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Pruning/Trimming12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Branch/Limb Disposal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Pest Control2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Planting Bed Weed Control - Pre-Emergent 2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Planting Bed Weed Control - Post-Emergent / Manual Removal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Inorganic Mulch (decorative rock) – Planting Beds, Drainage Swales/Basins, and Open Ground Areas12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Planting Bed Edger Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Staking and Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Hand-Water Trees without Permanent Irrigation (April through October)7months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Deep Root Irrigation/Fertilization1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Plant Fertilizing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Perimeter Buffer Area Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3016$ FORMTEXT ???? ?Tree, Shrub & Groundcover PlantingTree Planting (15 gallon)5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Shrub Planting (5 gallon)10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Ground Cover Planting (1 gallon)20each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3017$ FORMTEXT ???? ?Irrigation System ManagementManage and Maintain Irrigation System including Scheduling and Sprinkler Adjustments8months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Irrigation Audit1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Rotor Pressure Testing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Irrigation Schedule1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3018$ FORMTEXT ???? ?Irrigation System Scheduled MaintenanceIrrigation Pump Station Maintenance2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Irrigation Pump Filter Maintenance2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Backflow Preventer Testing and Certification2each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Heated Backflow Enclosure Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Master Valve Testing1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Flow Meter Testing and Calibration1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Air-Vac Valve Testing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Isolation Valve Testing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Leak Detection2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Control System Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Rotor Head Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Bubbler Head Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Seasonal Shut-down and Start-up2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3019$ FORMTEXT ???? ?Irrigation System Maintenance & RepairTurf Rotor Head Repair25each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Rotor Head Replacement25each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Bubbler Repair/Replacement10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Electric Valve Repair5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Electric Valve Replacement5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Quick Coupling Valve Replacement2each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Decoder/Surge Protector Replacement2 each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Control Wire Fault Location and Repair5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Lateral Line Repair10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Mainline Repair5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Replace Broken Valve Box and Cover5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Replace Broken Cover on Valve Box 5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Emergency Irrigation Parts /Repairs1year$3,600$3,600TOTAL 3020$ FORMTEXT ???? ?Drainage/Sewer System MaintenanceRemove debris from Catch Basins/Trench Drains12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clear Drain Lines at Gravel Flower Strips1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Remove Debris from Culverts/Pipes under Paving4jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Concrete Drainage Channels12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Septic System2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3021$ FORMTEXT ???? ?Trash & Debris Removal (Waste Management)Plant Litter Collection and Removal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Trash and Debris Collection and Removal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3022$ FORMTEXT ???? ?Pavement Sweeping and CleaningGravel Road Maintenance12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Gravel Road Erosion Repair50cu-yds$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Gravel Road Shoulders12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Power sweeping of pavements including walkways, P.I.C., maintenance yard, assembly area, columbaria courts, driveways, curb lines and gutters.12months $ FORMTEXT ???? ?$ FORMTEXT ???? ?Power washing of pavements including walkways, P.I.C., maintenance yard, assembly area, columbaria courts, driveways, curb lines and gutters.2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3023$ FORMTEXT ???? ?Ice Prevention/Ice and Minor Snow RemovalDe-icing and Minor Snow & Ice Removal4months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3024$ FORMTEXT ???? ?Structure MaintenanceClean Main Entry Walls and Gates2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Perimeter Walls, Fences, and Guardrails1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Gate Hinges/Rollers1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Rostrum Structure2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Signage, Memorial Plaques and Insignia2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean and Maintain Flag Poles2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Exterior and Interior Lighting12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Buildings Exteriors and Roofs2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Interior and Exterior of Committal Shelters12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean and Maintain Site Furnishings: seat walls, benches, trash receptacles, flower vase holders, flower vases, flower watering stations, and drinking fountains.12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Provide and Maintain Fire Extinguishers1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3025$ FORMTEXT ???? ?Janitorial ServiceJanitorial Duties: (P.I.C. and Maintenance Shop) 240jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Janitorial Duties: (Daily cleaning of Restrooms open to the Public). 240jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Scrub & Wax Floor Tile in P.I.C. and Restrooms.2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Shampoo all Carpets2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Wash all Windows2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3026$ FORMTEXT ???? ?CeremoniesCeremonies Assist w/ Set-up/Break-down (Memorial Day, Veterans Day, and Wreaths Across America) 3jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3027Contractor ResponsibilitiesSafety and Training12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Contractor’s Quality Control Plan (QCP)12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Record Keeping12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 3028$ FORMTEXT ???? ?Total Estimated Cost for Option Year 3: $ FORMTEXT ???? ?OPTION YEAR 4: October 1, 2022 through September 30, 2023CLINITEMEST. QTYUNITUNIT PRICETOTAL PRICEIntermentsRock Excavation20cu-yd$ FORMTEXT ???? ?$ FORMTEXT ???? ?Full Casket Interments60each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Cremation Interments70each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Cremation Inurnments (Columbaria)20each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Interment/Memorial Service Set-up120each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Burial Service Assistance120each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4001$ FORMTEXT ???? ?Disinterments and DisurnmentsCremation Disinterments3each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Cremation Disurnments (Columbaria)3each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4002$ FORMTEXT ???? ?Headstone Setting and AlignmentSetting New or Replacement Upright Headstones/ Upright Memorial Markers65each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Setting New or Replacement Flat Markers75each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Setting New or Replacement Niche Covers25each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Headstone Removal, Break-up and Disposal50each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Upright Headstone “Bump & Run”200each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4003$ FORMTEXT ???? ?Headstone Cleaning and MaintenanceUpright Headstone Cleaning7200each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Flat Marker Cleaning1300each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Minor Headstone Cleaning1000each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4004$ FORMTEXT ???? ?Headstone Raise, Lower, Re-align & ResetRaise and Re-align Upright Headstones/Memorial Markers200each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Raise and Re-align Flat Markers50each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4005$ FORMTEXT ???? ?Gravesite MaintenanceSunken Grave Repair– Full Casket Gravesite30each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Sunken Grave Repair – Cremain Gravesite10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Placing D.G. on gravesites after burials70each$ FORMTEXT ???? ?$ FORMTEXT ???? ?D.G. Burial Sections Maintenance12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4006$ FORMTEXT ???? ?Columbaria MaintenanceClean Columbaria and Courtyards12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Pressure Wash Structures2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Niche Cover & Memorial Marker Cleaning2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Pea Gravel Flower Strips12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4007$ FORMTEXT ???? ?Cemetery Grounds Management PlanDaily, weekly, monthly Grounds Maintenance Schedule showing frequency of all activities for the contract year, including monthly updates.12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4008$ FORMTEXT ???? ?Turf RenovationVegetation Removal1,000sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Preparation for Turf1,000sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Renovation by Sod500sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Renovation by Seed500sq-ft$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Prep and Sodding of Full Casket Gravesites60each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Prep and Sodding of Cremains Gravesites40each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Interseeding5Acres$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4009$ FORMTEXT ???? ?Turf Maintenance – FertilizationSoil Testing and Recommendations1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Fertilizer Applications5jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Soil Conditioner: (Humate) 10.3 Acres @ 750#/A1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4010$ FORMTEXT ???? ?Turf Maintenance – Pest ControlWeed Control – Post Emergent Herbicide12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Weed Control – Pre-Emergent Herbicide(1 job = 2 Split Applications)1jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Invertebrate Pest Control12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Vertebrate Pest Control12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Repair of Landscape Damaged by Vertebrate Pests12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Repair and Protection of Irrigation Valve Boxes filled with Soil by Vertebrate Pests5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4011$ FORMTEXT ???? ?Turf Maintenance – Mowing, Trimming & EdgingCleaning Mowers to remove all Vegetation8months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Mowing (March-October)36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Trimming Upright Headstones/Memorial Markers36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Edging Flat Markers & Clipping Removal36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Edging Curbs/Sidewalks/Landscape Borders36jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4012$ FORMTEXT ???? ?Turf Maintenance – AerificationAerification by Verticutting1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Aerification by Core Aerator1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4013$ FORMTEXT ???? ?Turf Maintenance – TopdressingTopdressing Type 1 (90/10 2mil Dakota Blend)10.3acres$ FORMTEXT ???? ?$ FORMTEXT ???? ?Topdressing Type 2 (Fill tire ruts)1000lineal feet$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4014$ FORMTEXT ???? ?Turf Maintenance – DethatchingDethatching10.3acres$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4015$ FORMTEXT ???? ?Tree, Shrub, Planting Bed MaintenanceShrub and Ground Cover Pruning/Trimming12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Pruning/Trimming12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Branch/Limb Disposal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Pest Control2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Planting Bed Weed Control - Pre-Emergent 2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Planting Bed Weed Control - Post-Emergent / Manual Removal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Inorganic Mulch (decorative rock) – Planting Beds, Drainage Swales/Basins, and Open Ground Areas12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Planting Bed Edger Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Staking and Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Hand-Water Trees without Permanent Irrigation (April through October)7months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Tree Deep Root Irrigation/Fertilization1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Plant Fertilizing1jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Perimeter Buffer Area Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4016$ FORMTEXT ???? ?Tree, Shrub & Groundcover PlantingTree Planting (15 gallon)5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Shrub Planting (5 gallon)10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Ground Cover Planting (1 gallon)20each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4017$ FORMTEXT ???? ?Irrigation System ManagementManage and Maintain Irrigation System including Scheduling and Sprinkler Adjustments8months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Irrigation Audit1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Rotor Pressure Testing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Irrigation Schedule1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4018$ FORMTEXT ???? ?Irrigation System Scheduled MaintenanceIrrigation Pump Station Maintenance2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Irrigation Pump Filter Maintenance2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Backflow Preventer Testing and Certification2each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Heated Backflow Enclosure Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Master Valve Testing1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Flow Meter Testing and Calibration1each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Air-Vac Valve Testing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Isolation Valve Testing1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Leak Detection2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Control System Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Rotor Head Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Bubbler Head Maintenance1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Seasonal Shut-down and Start-up2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4019$ FORMTEXT ???? ?Irrigation System Maintenance & RepairTurf Rotor Head Repair25each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Turf Rotor Head Replacement25each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Bubbler Repair/Replacement10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Electric Valve Repair5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Electric Valve Replacement5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Quick Coupling Valve Replacement2each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Decoder/Surge Protector Replacement2each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Control Wire Fault Location and Repair5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Lateral Line Repair10each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Mainline Repair5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Replace Broken Valve Box and Cover5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Replace Broken Cover on Valve Box 5each$ FORMTEXT ???? ?$ FORMTEXT ???? ?Emergency Irrigation Parts /Repairs1year$3,600$3,600TOTAL 4020$ FORMTEXT ???? ?Drainage System MaintenanceRemove debris from Catch Basins/Trench Drains12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clear Drain Lines at Flower Gravel Strips1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Remove Debris from Culverts/Pipes under Paving4jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Concrete Drainage Channels12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Septic System2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4021$ FORMTEXT ???? ?Trash & Debris Removal (Waste Management)Plant Litter Collection and Removal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Trash and Debris Collection and Removal12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4022$ FORMTEXT ???? ?Pavement MaintenanceGravel Road Maintenance and Repair12months $ FORMTEXT ???? ?$ FORMTEXT ???? ?Gravel Road Erosion Repair50cu-yds$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Gravel Road Shoulders12months $ FORMTEXT ???? ?$ FORMTEXT ???? ?Power sweeping of pavements including walkways, P.I.C., maintenance yard, assembly area, columbaria courts, roadways, parking lots, driveways, curb lines and gutters.12months $ FORMTEXT ???? ?$ FORMTEXT ???? ?Power washing of pavements including walkways, P.I.C., maintenance yard, assembly area, columbaria courts, roadways, parking lots, driveways, curb lines and gutters.2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4023$ FORMTEXT ???? ?Ice Prevention/Ice and Minor Snow RemovalDe-icing and Minor Snow & Ice Removal4months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4024$ FORMTEXT ???? ?Structure MaintenanceClean Main Entry Walls and Gates2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Perimeter Walls, Fences, and Guardrails1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Gate Hinges/Rollers1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Rostrum Structure2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Signage, Memorial Plaques and Insignia2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean and Maintain Flag Poles2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Maintain Exterior and Interior Lighting12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Buildings Exteriors and Roofs2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean Interior and Exterior of Committal Shelters12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Clean and Maintain Site Furnishings: seat walls, benches, trash receptacles, flower vase holders, flower vases, flower watering stations, and drinking fountains.12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Provide and Maintain Fire Extinguishers1job$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4025$ FORMTEXT ???? ?Janitorial ServiceJanitorial Duties: (P.I.C. and Maintenance Shop) 240jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Janitorial Duties: (Daily cleaning of Restrooms open to the Public). 240jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Scrub & Wax Floor Tile in P.I.C. Restrooms.2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Shampoo all Carpets2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?Wash all Windows2jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4026$ FORMTEXT ???? ?CeremoniesCeremonies Assist w/ Set-up/Break-down (Memorial Day, Veterans Day, and Wreaths Across America) 3jobs$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4027Contractor ResponsibilitiesSafety and Training12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Contractor’s Quality Control Plan (QCP)12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?Record Keeping12months$ FORMTEXT ???? ?$ FORMTEXT ???? ?TOTAL 4028$ FORMTEXT ???? ?Total Estimated Cost for Option Year 4: $ FORMTEXT ???? ?SUMMARY TOTALSESTIMATED TOTALBASE YEAR: October 1, 2018 (or Date of Award) through September 30, 2019$ FORMTEXT ???? ?OPTION YEAR 1: October 1, 2019 through September 30, 2020$ FORMTEXT ???? ?OPTION YEAR 2: October 1, 2020 through September 30, 2021$ FORMTEXT ???? ?OPTION YEAR 3: October 1, 2021 through September 30, 2022$ FORMTEXT ???? ?OPTION YEAR 4: October 1, 2022 through September 30, 2023$ FORMTEXT ???? ?Total Base and all Option Years Estimated Cost:$ FORMTEXT ???? ?NOTE: The quantities given are only estimates of work to be performed. The Contractor shall be paid only for services approved by the COR and actually rendered or performed. The Contactor shall meet with the COR at least weekly to plan the work to be performed as indicated on the Cemetery Grounds Management Plan. The COR will provide the Contractor with the interment schedule on a daily basis. The Contractor shall not be compensated for work unauthorized by the COR.DESCRIPTION / SPECIFICATIONS / WORK STATEMENTBACKGROUNDThe Department of Veterans Affairs, National Cemetery Administration, honors Veterans with a final resting place and lasting memorials that commemorate their service to our nation. There are approximately 134 National Cemeteries in 39 states that receive visitors, hold ceremonies and conduct committal services on an ongoing basis. Because of the special significance and attention our National Cemeteries receive from the public, strict adherence to the following specifications is essential.PLACE OF PERFORMANCEThe Contractor shall provide all supervision, labor, equipment, materials and supplies necessary to provide Interment and Grounds Maintenance Services at Fort Bayard National Cemetery, hereby known as “the Cemetery”. Specific locations, sizes and services required for the cemeteries are as follows:CemeteryAddressAcreageRequired ServicesFt. Bayard National Cemetery200 Camino de PazFt. Bayard, NM 8803618.9 Developed Acres10.3 Turf AcresInterment and Full Grounds Maintenance ServicesMAINTENANCE AREASThe physical area of the contract includes the cemetery proper, structures, paving, and landscaped grounds, maintenance areas, roadways, stormwater facilities, perimeter landscaped areas, forested lands, and all of its landscape elements. A portion of the cemetery may be under renovation by another contractor at any time; and specific grounds maintenance activities may be under separate contract with another vendor.CONTRACT OBJECTIVESTo use an innovative and creative technical approach to manage the grounds maintenance operation at the Cemetery in order to maintain the high standards of appearance as a National Shrine, in accordance with the National Cemetery Administration National Shrine Commitment Operational Standards and Measures (Version 5.1 July 2014) and standard commercial practices.GENERAL REQUIREMENTS & SPECIFICATIONSSERVICES PROVIDED: The Contractor shall provide all supervision, labor, equipment, materials and supplies necessary to perform the following Cemetery Maintenance Services at the Fort Bayard National Cemetery. THE CONTRACTOR SHALL PROVIDE THE MANPOWER & RESOURCES NECESSARY TO PERFORM AND COMPLETE MULTIPLE JOBS SIMULTANEOUSLY. Services to be provided include the following:IntermentsDisinterments and DisinurnmentsHeadstone Setting and AlignmentHeadstone Cleaning and MaintenanceHeadstone Raise, Lower, Realign & ResetGravesite MaintenanceColumbaria MaintenanceCemetery Grounds Management PlanTurf RenovationTurf Maintenance – FertilizationTurf Maintenance – Pest ControlTurf Maintenance – Mowing, Trimming & EdgingTurf Maintenance – AerificationTurf Maintenance – TopdressingTurf Maintenance – DethatchingTree, Shrub & Planting Bed Maintenance Tree, Shrub & Groundcover PlantingIrrigation System ManagementIrrigation System Scheduled MaintenanceIrrigation System Maintenance and RepairDrainage/Sewer System MaintenanceTrash & Debris Removal (Waste Management)Pavement MaintenanceIce Prevention/Ice and Minor Snow RemovalStructure MaintenanceJanitorial ServiceCeremoniesContractor ResponsibilitiesSupervision, Work Hours, and TrainingGovernment ContactsINTERMENTSNCA STANDARDSEach gravesite is excavated to assure uniformity with other gravesites in that burial section.Integrity of existing graves, grave markers and other objects around the worksite shall be preserved and protected.Open graves are identified and protected by guards and markers appropriate to cemetery operations.Outer burial receptacles awaiting installation are placed in an orderly manner.Traffic control shall be provided for committal mittal services are conducted in clean and orderly shelters that provide for the safety, privacy, and special needs of the family.All remains shall be handled in a manner that assures accurate placement and validation, and causes no damage to the casket or urn.Each day's burials are covered, initially groomed, marked and presentable for visitors before close of business each dayGraves and niches are marked with an accurate, complete and properly aligned temporary marker on the day on interment/inurnment.SCOPEWork consists of excavation, backfilling and preparing for interments specified by the Contracting Officer’s Representative (COR). There shall be approximately 60 casketed and 70 in-ground cremain interments, and 20 niche cremain inurnments per year. The COR or representative shall notify the Contractor a minimum 12 hours in advance of gravesite to be opened. Normally interments shall be accomplished Monday through Friday during the hours of 8:00 a.m. to 4:30 p.m. However, there may be instances where the Contractor shall be required to perform interments on weekends and/or holidays and outside the regular hours.Provide traffic control for customers attending committal services. Direct vehicles to proper parking locations as indicated by the COR. GENERAL REQUIREMENTSGravesite Preparation:Prior to any interment, the Contractor shall consult with the COR to determine the exact location, the dimensions of each grave and specific placement of the casket/cremains.When entering gravesite sections during winter months or wet weather conditions, ‘Mobi-mat’ or plywood boards will be used to bring equipment on the grounds for the interment and all damages to the existing and surrounding graves or grounds will be repaired by the contractor at no additional cost to the Government by the COB of the day of the burial.No grave shall be pre-dug the day before a scheduled interment. Any exceptions must be authorized by both the COR and Cemetery Director. The grave site secured to prevent unauthorized and accidental entry, and the excavation covered with heavy-duty sheets of plywood to the satisfaction of the COR or his designee.It shall be the COR's responsibility to notify the Contractor of any underground utilities in the vicinity of gravesite excavation.Turf Burial Sections: Once the area to be excavated is defined, sod shall be cut into slabs, removed intact, and placed on a tarp prior to excavation. Sod shall be stored on an adjacent area or relocated as directed by the COR. Sod shall be cut 1-1/2" to 2" deep to keep roots healthy. Sod shall be reused on the gravesite from which it was taken. If the sod is not reusable, gravesite shall be either resodded or reseeded as directed by the COR. Gravesite shall have turf re-established within 30 days weather permitting.Crushed Aggregate Sections: The existing mulch shall be salvaged from the gravesite as much as possible prior to excavation and shall be stockpiled in a central location on the Cemetery grounds approved by the COR for screening and later reuse as “clean” mulch. If the grave has an existing headstone, it shall be removed and carefully placed in an area near the gravesite and covered with proper protection. Headstones removed for second interments shall be destroyed as directed by the COR.Headstones, tools or equipment are never to be placed directly on another’s gravesite when avoidable. A temporary marker for all interments shall be placed on the gravesite. Temporary markers as with permanent markers shall always be kept as aligned as possible with surrounding markers.Safety boards or mud tracks will be placed along the edges of the excavation to provide personnel working around the gravesite excavation a safe base to work from and reduce the chance of falling into the excavation should the edge fail. Personnel should avoid working or standing near the edge of the excavation whenever possible. When a grave is opened, the Contractor shall remove any adjacent headstones needed to ensure access for the vault and the remains and subsequently replaced. Once removed, these headstones shall be placed in protective collars. Adjacent headstones not removed shall be protected by means of a Plexiglas sheath. Any headstones handled during this process shall be reinstalled, realigned and cleaned before the close of business. These headstones will not be included in the overall count of headstone work performed by contract. At no time before, during, or after an interment should any equipment be in contact or stored against or on a headstone or any occupied gravesite. Excavation of Graves:Rock Excavation: The COR must be present during excavation. Rock removed will be photographed, and measured by the COR and Interment Crew, all measurements will be reported and invoiced in cubic yards. For example, if the last foot of a 3 ft. by 9 ft. grave is made of rock the calculation would be 0.33 yard in depth x 1 yard in width x 3 yards in length = 0.99 Cu Yd removed. Round total up to next whole number. In this example the rock removed would be 1 Cubic Yard.Gravesites excavations for caskets or cremains shall be completed and lowering device made ready within a minimum of one and one-half (1-1/2) hours prior to the interment service.Soil excavated from the gravesite shall not be placed on any occupied gravesite. Soil to be reused as backfill may be placed on plywood sheets on unoccupied gravesites, or in the case where there are no unoccupied gravesites, hauled to the designated spoils yard. Any soil left near the gravesite shall be covered with green carpet. Any excess backfill shall be hauled to a designated spoils yard or removed from the site in a lawful manner.Caskets, Traditional: Traditional graves shall measure 5' x 10' unless otherwise advised by the COR and shall be excavated to five (5) feet or seven (7) feet in depth, depending on the number of interments. Caskets, Pre-placed Crypts: Pre-cast concrete crypts measure 3’ x 8’ and are pre-placed. All crypt grave sites are stacked double-depth providing space for two full caskets. The lower crypt is covered with a concrete shelf, and the upper crypt is covered with a concrete lid.Cremains, In-ground: Graves for cremated remains shall be approximately 18 inches square and three (3) feet deep. For subsequent cremations going into a crypt section the same procedures must be used as if it were a subsequent casket to achieve proper depth. These incidents will be invoiced as a casket interment. Cremains, Columbarium: The Columbarium consists of above-ground niches, 10 ? inches wide, 14 ? inches high, and 20 inches deep. The niches are set into columbarium walls in a repeating pattern of rows and columns, typically 5 (five) rows high. Unoccupied niches are covered with blank stone niche covers, secured at the four corners by decorative stainless steel rosettes. The Contractor shall remove the blank cover, place the cremains, and re-install the blank cover with a temporary gravesite marker. The Contractor shall remove the blank and install the new inscribed niche cover within five working day of delivery to the cemetery.The COR shall advise the Contractor of the required depth, and position prior to any excavation operation. Contractor should probe all full interments prior to excavation to assure adequate depth for second interment. COR should be notified immediately of insufficient depth to accomplish interment.Excavating the grave to a greater depth to accommodate the second interment is the responsibility of the Contractor and is considered as a part of the regular grave excavation price. The COR or his/her representative shall be present and shall be responsible for insuring the gravesite is deepened to accommodate both interments. If the excavation is five feet deep or deeper, a worker is prohibited from entering into the grave until the sides of the grave are shored in a safe manner in accordance with OSHA standards.The Contractor shall cover the excavation, place 4 stanchions, and chain off all casket gravesites 5 feet from the all sides of open gravesite while unattended. A designated a member of the Contractor’s staff shall be posted to keep visitors away from open gravesite and man the gate fifteen (15) minutes prior to interment service and provide other duties as assigned by the COR.When a grave is opened to receive a second interment and is found to be of insufficient depth to permit interment due to a vault not being deep enough, the remains of the first interment shall be removed and the grave excavated to a depth to accommodate both interments. The gravesite shall be screened from the public view during the removal and reinterment of any remains. Arrangement and payment for disinterment of the vault of the first decedent is the COR's responsibility.For traditional burials, a Government-provided graveliner will be provided by the cemetery and installed by the Contractor. The gravesite excavation shall be completed and the vault pre-set in the grave one hour and fifteen minutes prior to the service. Each graveliner shall be installed according to procedures as demonstrated by the Government.If damage to a graveliner occurs, the casket and graveliner shall be removed from the grave and replaced with a new graveliner. Contractor shall reimburse the Government for the cost of damaged graveliner based on the actual price paid by the Government.If a private concrete vault is to be used, the gravesite excavation shall be completed to allow the vault to be pre-set in the grave one (1) hour prior to the service. Pre-placed Concrete Crypts:Crypts will be excavated in the manner for traditional burials to expose the concrete crypt lids. The soil must be dug out by shovel to expose the lift attachments and allow for the lifting device to be installed.Prior to use of the lid lifting devices the interment crew shall inspect them to ensure they are safe to use. The cables shall be sound, all hooks shall be free of noticeable wear or bending, check for signs of metal fatigue, elongating, etc. and they shall be in overall good repair. When the excavation is completed to the equipment operator's satisfaction and all soil removed from above the crypt lids, the crypt lid(s) will be removed and set to one side using the lifting device. For first interments, the shelf will be lifted from the crypt and placed on the lid. The shelf, lid and inside wall of the crypt will be repainted with the crypt number using black paint and stencils to match existing. When performing interments in the pre-placed concrete crypts, extreme care shall be used while lifting the approximately 1000- pound lid with the lifting device. (Initial lifting device is cemetery-provided and shall be maintained in clean, good working order by the Contractor).For first interments, the shelf will be lifted from the crypt and placed on the lid. The shelf, lid and inside wall of the crypt will be repainted with the crypt number using black paint and stencils to match existing.After interment, the shelf and lid shall be reinstalled in a similar manner by which they were removed.Interment Service Set-Up: The Contractor shall furnish and set up greens, prepare funeral bier and committal shelter for each interment service, at least one (1) hour prior to the interment service, and return these items to the storage area within one (1) hour after conclusion of the interment service.The area around committal shelter shall be cleaned and the shelter shall be clean, free of webs and any other dirt or debris prior to each interment service.The Contractor shall furnish and set up greens, provide means to play music if requested by the family, prepare funeral bier, committal shelter and all required seating, consisting of approximately 12 to 24 chairs for each interment service, at least one (1) hour prior to the interment service, and return these items to the storage area within one (1) hour after conclusion of the interment service.Memorial Service Set-Up: Same as an interment service set-up. The only difference is that there are no remains to inter or inurn.Burial Service Assistance:General: The Contractor is responsible for the transport and lowering of remains. Background: The current practice is that the funeral home transports the remains from the committal shelter to the burial area, and the Contractor transports the remains, for both casket and cremains, to the gravesite. (Note: In the event that this practice discontinues or is not available for an interment, the Contractor shall transfer the remains in a dignified manner from the interment/committal shelter to the proper gravesite following all NCA policies. The means of transportation shall be approved by the COR. The Contractor shall provide a minimum of two (2) employees to remove the casket from the bier, place into the vehicle, and transport to the burial section. A casket cart provided by the Government shall be used to transport the casket from the bier to the vehicle.)The Contractor is responsible for transport of the casket from the vehicle by means of the casket cart to the casket lowering device at the gravesite. The Contractor is responsible for providing a Government-approved, commercially-available, mechanical casket lowering device (CLD) and setting it up at the grave site. The CLD shall be equipped with two sets of straps: primary lowering straps and secondary safety straps. The CLD will be inspected by for damage and defective/worn straps, prior to being set up over the crypt.The Contractor is responsible for transporting the floral arrangements from the committal shelter to the burial area. The driver of the vehicle must hold a valid state driver's license. These employees shall be provided a cemetery radio and a daily schedule to prevent any delays and the designated employees should report to the committal shelter as discreetly as possible no more than 10 minutes after the committal service arrives at the shelter. The employees must be in a clean presentable uniform.The Contractor shall lower casketed remains into gravesite with the casket lowering device in a safe and efficient manner, with dignity, and without damage to casket.All cremated remains will be transported to the cremains burial site by the funeral home, and lowered by the Contractor in a dignified manner.Backfill of Graves:All gravesites shall be backfilled and ready for viewing by the next of kin within one and one-half (1-1/2) hours after the interment service.Prior to backfilling grave sites, CLD shall be removed, and vault shelves and lids shall be securely replaced.Backfill material surrounding the grave liner/vault shall be sufficiently flowable to allow voids to be filled for solid compaction and to reduce subsequent ground settlement. Initial backfill material for interments and inurnments shall consist of 1/4-inch minus crushed aggregate. Full caskets burials shall be backfilled with the crushed aggregate to 1/2-inch above the grave liner or vault. The remaining backfill material shall be clean soil excavated from the grave site. The final 12 inches of backfill material shall be clean topsoil stockpiled from the excavation site.Cremain urns shall be set on a 3-inch minimum bed of compacted crushed aggregate and backfilled to 12 inches above the urn with crushed aggregate. The remaining backfill material shall be clean soil excavated from the grave site. The final 12 inches of backfill material shall be clean topsoil stockpiled from the excavation site.Soil backfill shall be brought to established grade in one (1) foot lifts. Each lift shall be thoroughly compacted by means of an approved mechanical or hand tamper. Backfill should not be mounded, but should conform to existing grades. The Contractor shall remove all unusable dirt, rocks, roots and other types of objects from the cemetery grounds.See attached Attachment B for “Diagram of Graves” and handling of multiple interments.Headstone Setting: The headstone shall be replaced after the grave is backfilled following standard procedures described herein. Where there is no existing headstone, a temporary marker shall be placed at the grave by the Contractor or his/her representative.The temporary marker for the second interment shall be centered directly in front of existing headstone.Turf Repair: After backfilling is complete and compacted, and the final two inches of screened topsoil has been placed and tamped, the gravesite shall be either seeded and mulched, or sodded by the COB of the day of the burial per “Turf Renovation”.Sod: The grade will be brought up to depth relative to the adjacent gravesites to accommodate for sod thickness to replant the gravesite, whether reusing existing sod or planting new sod. Seed: The grade will be brought up to 3/8 inch relative to the adjacent gravesites to accommodate for seeding and compost covering to replant the gravesite.Aggregate Repair: In crushed aggregate burial sections, after backfilling is complete and compacted, three (3) inches of clean crushed aggregate to match existing ‘Rose Fines’ or COR-approved aggregate (either new or from screeded stockpile) shall be placed and compacted on top of the freshly excavated gravesite and smoothed to the surrounding grade.The Contractor shall place the temporary marker on the grave. Setting the new headstone or marker when it is delivered is part of the new interment.Floral Arrangements: All floral bouquets and arrangements left at the gravesite by the funeral party shall be neatly arranged upon the grave and removed when they become unsightly or at least at every mowing. All stands from floral wreaths shall be removed before placing the wreath flat on the grave.EXCEPTIONSDiagram “D” - Attachment B. The conditions shown in "D" shall occur only rarely, and usually when the minor dependents predecease their parents or in extremely rare cases when an accident takes the lives of a family group.Diagram "E" - Attachment B. When the remains are in a small casket, they shall be placed in the lower corner of the gravesite, at a depth of five (5) feet, permitting room for an additional like burial at the head of the first at a depth of seven (7) feet and the second at five (5) feet.When it is necessary to make side-by-side burials in a single gravesite, extreme care shall be exercised to accurately locate the sideline of the site. Where a burial vault is used in such cases, it may be necessary to encroach several inches on adjacent site(s). This is permissible provided the site encroached upon has been or shall be utilized as shown in Diagram "A" or "B" in Attachment B.Unusual conditions may require occasional deviations from the methods indicated. For cases not covered herein, the Contractor shall consult with the COR for advice on determination of action to be taken.DISINTERMENTS & DISINURMENTSNCA STANDARDSAll caskets and urns are checked and verified to assure accurate placement, and are undamaged by cemetery personnel.SCOPEWork consists of removal of remains from a burial plot.GENERAL REQUIREMENTSOn occasion, next-of-kin may elect to disinter/disinurn the remains of a loved one. All administrative procedures shall be completed by cemetery administrative staff. If disinterment is approved, Contractor shall be notified of date, time and performing entity (contracted personnel, funeral director, family member, etc.).Special care shall be shown to adjacent graves and headstones to avoid or minimize damage. Contractor personnel shall reopen the grave to one foot above the top of the casket or casket container. Family contracted personnel shall complete disinterment, including removal of liner/vault, removal of casket and/or human remains. Cemetery contracted staff are prohibited from any activities other than the aforementioned opening of the grave.Cremated remains that are inurned may be fully uncovered. Contractor personnel shall not remove urn/liner or otherwise participate in any other aspect of the disinterment operation. Only family contracted personnel, funeral directors and/or family members are authorized to actually remove the container.Damaged urns/containers should be reported immediately to COR and/or cemetery director.Headstones and/or markers of disinterment/disinurnment sites shall be removed and destroyed in accordance with established policy.HEADSTONE SETTING & ALIGNMENTNCA STANDARDSDefinition: Headstones include upright headstones, flat markers, and columbaria niche covers.Headstones are properly installed.Headstones are aligned in accordance with the section plan or historic pattern.Proper height and alignment of each headstone is maintained.Headstones are clean, free of debris and objectionable accumulations.SCOPEWork consists of setting new or replacement headstones on gravesites and resetting or realigning those already in place that have shifted out of vertical or horizontal alignment. It includes reporting physical defects to the Contracting Officer or his/her authorized representative. Contractor shall align and level-set an estimated 65 upright headstones; 75 flat markers; and 25 columbaria niche covers per year.GENERAL REQUIREMENTSThe type of headstone to be used shall be determined by the Contracting Officer Representative (COR) through direction of the National Cemetery Administration, Central Office (in accordance with the general plan of the cemetery).Headstones shall be installed within five (5) working days of delivery to the Cemetery as weather and soil conditions permit. Headstones shall be cleaned after setting. Cost for cleaning to be included in work for headstone setting.All headstones received during the winter months must be set, except when severe weather conditions do not allow access to the gravesite. The Contractor shall use COR-approved methods to excavate sockets during frozen ground conditions. The Contractor shall contact the COR with questions concerning accessibility.Acceptability. The "Setting & Alignment" of new or replacement headstones is considered "acceptable" when the Contractor clearly evidences compliance in meeting contract requirements.Inspection & Acceptance: Acceptance is defined as the point in time which the COR has determined the work performed is satisfactory. The Government reserves the right to inspect any/all services rendered and either reject or require correction when headstone setting & alignment are not in conformity with contract specifications.Headstones that are set by the Contractor shall maintain the proper height and alignment for a period of 90 days after being initially set. Any settlement or misalignment of headstones during this 90 day period will be corrected by the Contractor at no additional cost to the Government. The Government may require the contractor to re-perform any non-conforming services at no increase in contract price. PROCEDURE: NEW & REPLACEMENT HEADSTONESThe Cemetery is responsible for ordering headstones, checking for proper wording spelling.Headstones are delivered by the vendor to the Cemetery and received by the Cemetery Staff. Cemetery Staff shall inventory and inspect headstones for damage immediately upon receipt. Cemetery Staff shall inventory and inspect headstones for proper wording within two (2) days after receipt. Contractor shall remove glue or crating material from the headstones that has adhered to the surface.In transporting or storage of headstones, they shall be protected from the weather to avoid damage or staining from crating materials. Each stone shall be placed so as to rest flat. If there is any breakage or damage in any form due to the Contractor's handling or negligence, the cost for replacement shall be borne by the Contractor. The COR shall designate a suitable area for storage of the headstones at the Cemetery. Initial inspection shall be accomplished by COR and contractor’s representative upon receipt. Defective headstones shall not be set. Replacement headstone shall be ordered by the Cemetery.Headstones shall be erected in appropriate places within five (5) working days of receipt, or if weather or soil conditions prohibit this time frame, as soon as practicable after receipt. See “Headstone - Raise, Lower, Realign & Reset” for specific procedures for setting each type of headstone.Trees or shrubs obstructing headstones shall be noted and the COR shall determine remedial action, and any modification needed for installation of a headstone.Headstones shall be lifted and transported or set by at least two (2) people unless special one-person lifting devices are approved. Realignment, when consisting merely of straightening the headstone, may be accomplished by one person.Older markers shall be realigned laterally, transversely and diagonally in the same manner as new headstones.Damaged markers shall be identified and immediately brought to the attention of the COR. Damaged markers and defective/incorrectly inscribed markers on order would be, upon receipt of the new marker, destroyed by the Contractor by means of breaking the marker with a maul or sledge hammer to be totally unreadable. Resultant debris shall be removed from the cemetery grounds in a lawful manner.Replacement marker(s) shall be set within five (5) working days after receipt at the cemetery.The Contractor is responsible for the unloading of headstones from the delivery truck, and the COR is responsible for the initial inspection.The contractor shall report on his/her weekly inspection report to the COR the following:Number of headstones raised and what section _______(Upright, Flat) ________SectionNumber of headstones realigned and section _______(Upright, Flat) ________SectionIf there is a problem with realigning a specific marker, a report shall be sent to the COR providing a detailed explanation, the reasons the marker was not realigned.All headstones set by the Contractor shall be warrantied for a period of 90 days; any realignment of headstones during this warranty period shall be at the Contractor’s expense.Adjustment, raising and realigning newly set headstones due to initial settling, improper compaction or Contractor error will not constitute Headstone Raise, Lower, Realign, Reset, Backfill as described in the Price/Cost Schedule and shall be at the Contractor’s expense.REMOVAL OF HEADSTONESThis process involves the removal of any headstone associated with a second interment or to gain access to an area within an interment area:The COR, or his/her designee, will identify headstone(s) to be removed.The Contractor shall pull headstone(s) to gain access to the location(s) identified.Once removed, headstones shall not leave the gravesite unless the headstone needs additional inscription work.If additional inscription work is required the Contractor shall relocate removed headstones to the maintenance yard for destruction, or transport them to the inscription yard. Once work is completed in the area, the Contractor shall reset the original or replacement headstone(s) and the 90-day warranty period will begin.DISPOSAL OF HEADSTONESOnce the COR or his/her designee has identified a headstone for disposal the Contractor shall take the following actions:Move the headstone to an area of the maintenance yard located out of the view of the general public.Break the headstone into pieces so that the inscriptions are not legible.Dispose of the broken headstone pieces as directed by the COR.Headstones shall not be used for any purpose other than their intended use.The Contractor shall maintain a log of all disposed headstones. This log shall track the Name, date of disposal and the location of disposed headstone.NICHE COVER SETTINGInstall columbaria niche covers within five (5) working days of receipt. Install niche covers horizontally and vertically aligned with each other to within 1/32-inch tolerance. Install proper rosettes with security screws provided by the Government.PRIVATE MARKERS/MONUMENTSThe Contractor shall carefully inspect and document the condition of every private marker/monument. The Contractor shall immediately notify the COR in the event a private marker/monument appears to be a safety hazard to employees and/or the public. Any work needed to correct the safety hazard shall be through separate contract.HEADSTONE “BUMP & RUN”Headstone “Bump & Run” is a minor alignment process that does not require the upright headstone to be removed from the original socket. Approximately 35,000 upright headstones shall require “Bump & Run” each year. “Bump & Run” shall be accomplished by a two-person team as follows: One person shall use a wood lever (such as a 2x4) or metal pry bar to adjust each upright headstone to align vertically with adjacent headstones in the same row and column. Care shall be taken to wrap the bar or tool to ensure it does not damage or mar the headstone. A second person shall stand in the same row/column approximately 10 headstones distant to instruct which direction the subject headstone should be adjusted. Once the headstone has been satisfactorily adjusted so it is in alignment with the other headstones in the same row and column, a tamping tool shall be used to tamp around the base of the headstone so soil is compacted sufficiently to prevent shifting.HEADSTONE CLEANING AND MAINTENANCENCA STANDARDSUpright markers, flat markers and niche covers are clean, free of debris and objectionable accumulations.Upright markers, flat markers and niche covers are not damaged, marred, or discolored by Contractor operations.SCOPEWork consists of cleaning all markers as specified by the Contracting Officers Representative (COR) to remove objectionable material and discoloration, such as accumulations of bird droppings or mud, tire and hose markings, grass stains, residue from trees, fungus, lichens, and other biological activity. There are approximately 4,800 marked gravesites in the Cemetery with approximately 4,000 upright markers; 20 niche covers; and 750 flat markers. There are an additional 10 memorial walk monuments/benches that require bi-annual cleaning.Headstones shall be cleaned prior to Memorial Day and Veteran’s Day and any other times as determined by the Contracting Officers Representative (COR) with a minimal washing of one (1) time per year. The natural surfaces shall be retained. They shall not be painted, white washed or calcimined. Any headstones that have any dirt splash-up or grass debris from mowing/trimming, or crushed aggregate from the grounds maintenance contractor operations shall be promptly cleaned when found at no additional cost to the Government. Work to clean headstones of grass clippings and/or soil residue resulting from turf mowing, edging, and trimming operations, and to clean flat markers of crushed aggregate resulting from grooming and interment operations does not constitute “headstone cleaning” under this section and will not be billed for as such.Minor Headstone Cleaning: Any headstone that has objectionable accumulations of dust, bird droppings, sap or other naturally deposited dirt & debris shall be cleaned by dry brushing. Debris that cannot be removed by the dry brush method shall be removed with a wet brush and rinsed with water. The headstones most affected are those directly beneath trees.GENERAL REQUIREMENTSHeadstones that become misaligned during contractor cleaning operations shall be realigned per “Headstone Raise, Lower, Re-align & Reset” at no additional cost to the GovernmentProtect the turf area from any damage with protection boards or rubber mats. Any turf that is damaged shall be restored at no additional cost to the Government per “Turf Renovation”.Abrasive blasting and abrasive cleaning solutions shall not be used.Contractor shall report the condition of all headstones to the COR monthly the using Headstone, Marker and Niche Cover Maintenance Checklist. (See Attachment D.). The COR will train the Contractor in the proper use of this form.UPRIGHT AND FLAT MARKER BI-ANNUAL CLEANINGGovernment-approved cleaning agent and clean water shall be used to clean headstones. Cleaning techniques with water shall include high pressure spraying, scrubbing and rinsing.When pressure washing is utilized, the pressure shall not exceed 600 psi. Excessive soil may be removed with plain water and a stiff brush (no wire brushes), followed by rinsing with clear water.Use a cleaning product specifically designed to clean headstones each year. Acceptable Products: ‘D/2 Biological Solution by D/2 Biological Solutions, Inc.; ‘Weatherzyme’ by United Laboratories, Inc.; or COR-approved equal. Follow manufacturer’s printed instructions for product mixing and application. Protect turf from injury. Avoid contact between cleaning agent and turf exposed to direct sunlight. Initially clean two headstones using the approved cleaning agent as a test area to determine efficacy of cleaning and to observe for damage done to turf. COR will inspect and track results. Discontinue use of cleaning agents that are not producing satisfactory results and/or are damaging turf. Continue with cleaning of headstones when directed by COR.MINOR HEADSTONE CLEANINGClean headstones soiled by excessive accumulation of dust, bird droppings, sap or other dirt & debris when directed by the COR.Use a dry medium-stiff bristle brush to remove detritus. Wire brushes are not allowed.When the dry brush method does not achieve satisfactory results, use a wet brush and clean water to clean headstones by scrubbing and rinsing.HEADSTONE – RAISE, LOWER, REALIGN & RESETNCA STANDARDSProper height and alignment of each headstone is maintained. Older headstones shall be realigned laterally, transversely and diagonally in the same manner as new headstones.All headstone alignments that are not set or reset properly shall be corrected at no additional cost to the Government. SCOPEWork consists of raising, lowering, realigning and resetting existing markers. Standard upright marble headstones are approximately 42 inches long, 13 inches wide, 4 inches thick, and weigh approximately 230 pounds each.Flat markers are 24 inches wide and 12 inches in length and are either granite or marble. There are two thickness and weights of flat markers: 3 inch thick markers weighing approximately 90 pounds and 4 inch thick markers weighing approximately 130 pounds.Approximately, 200 upright headstones and 50 flat markers shall require “Raise & Realignment” annually.Acceptability: The "Raise, Lower, Realign & Reset" of existing headstones is considered "acceptable" when the Contractor clearly evidences compliance in meeting contract requirements.Headstones that are set by the Contractor shall maintain the proper height and alignment for a period of 90 days after being initially set. Any settlement or misalignment of headstones during this 90 day time will be corrected by the Contractor at no additional cost to the Government. Inspection & Acceptance: Acceptance is defined as the point in time which the COR or designee has determined the work performed is satisfactory and meets the criteria set forth in the contract. The Government reserves the right to inspect services rendered and either reject or require correction when Raise, Lower, Realign & Reset are not in conformity with contract specifications.The Government may require re-performance of non-conforming services at no increase in contract price.GENERAL REQUIREMENTSRecord Keeping and Reporting: The Contractor’s Site Manager shall provide theCOR with weekly written accurate reports detailing the burial section and range of graves raised and realigned during that specific week. These lists shall be provided on not less than a weekly basis, and shall identify all of the above work that took place within the previous seven calendar days. Upon request, the Contractor shall also provide a plan of action for the upcoming week, indicating headstone/marker locations and specific areas where work is scheduled to occur.All temporary markers, floral, commemorative, or other types of decorations (arrangements) causing interference with the raise and realignment of upright headstone operation shall be carefully, and in an orderly manner moved from, and upon completion of work, moved back to all gravesites by the Contractor. Prior to removal, the contractor shall verify the numbering sequence and location of the headstone and associated decorations.Any headstones broken or damaged by the Contractor shall be reported to the Cemetery Administrator or COR by close of business each working day in order that the grave can be properly marked. The Contractor shall be responsible for the cost of the headstone replacement. All headstone replacements shall be coordinated with the COR. Any grid or sectional monuments disturbed, displaced or broken shall be replaced by the Contractor at his/her cost. All grid or sectional monuments disturbed, shall be properly reset by a licensed land surveyor at Contractor's expense. Curbs, roads, walks, turf, trees, utilities existing above and below the ground that are damaged or disturbed by the Contractor during performance of contract work shall be repaired at the expense of the Contractor. Repairs to the above shall be completed by the Contractor within fourteen (14) workdays, unless otherwise agreed to with the COR.Headstones shall be cleaned after setting. Cost for cleaning to be included in work for headstone setting. Headstones set shall be clean of all dirt, handprints, etc. by the close of the work day when directed by the COR in accordance with HEADSTONE CLEANING.UPRIGHT HEADSTONES RAISE/LOWER/REALIGN & RESETOverview: This section outlines Upright Headstone realignment requirements. Raise, Lower, Realignment, Reset, and Backfill services consist of extracting, resetting, aligning backfilling and tamping/compacting upright headstones that are already in place which have shifted out of vertical and/or horizontal alignment and plumb, as well as inventorying and assuring accurate placement of gravesites. The Contractor shall provide all supervision, professional advice/guidance, labor, parts, materials, equipment, and personnel necessary to provide the services defined herein.Removal/Handling/Storage of Headstones: If headstones are to be removed, prior to their removal they shall be verified by the contractor using grave plot maps provided by the COR. Verify the accuracy of these maps with COR prior to removing any headstones. Headstones shall not be removed from the burial section. Place headstone flat side down on the associated gravesite supported by 2x4’s, or other COR-approved material. Do not lean headstones against any object. Headstones shall be handled and stored in a dignified manner.Headstones shall be removed from their sockets by using wooden and/or metal clamps. If metal clamps are used the area that contacts the headstone shall be protected with a rigid fabric that will prevent damage to, and marking of, the headstone. Clamps may be attached to a Bob Cat or similar machine to extract headstone from socket. Use care not to scratch or damage headstones in any manner. Contractor is responsible for restoring all damages caused to turf, crushed aggregate surfacing, and headstones during performance of this work. Headstones are to be raised and/or lowered in the following manner; (Note: In areas where smaller than standard size headstones may occur, coordinate specified measurements and dimensions of required work with COR)Shallow and Correct Depth Headstones Set in Earth: Earthen sockets are to be dug to a depth of 21 inches below finished grade with a three-inch (3”) clearance at the front, back, sides and beneath the headstone. Place minimum 3-inch deep base of 3/8-inch minus crushed rock base material and compact to 95 percent relative density such that 24-26 inches of the headstone will extend from the finish grade to the top of the arc on the headstone. Place aggregate base material around all sides of the headstones in 3-inch lifts and compact to 95 percent relative density, leaving the last 6 inches for placement of topsoil. Compact topsoil to 85 percent relative density and either seed or sod as directed by the COR per “Turf Renovation”.Deep Headstones Set in Earth: Earthen sockets are to be filled to a depth of 18 inches below finished grade with a three-inch (3”) clearance at the front, back, sides and beneath the headstone. Place minimum 3-inch deep base of 3/8-inch minus crushed rock base material and compact to 95 percent relative density such that 24-26 inches of the headstone will extend from the finish grade to the top of the arc on the headstone. Place aggregate base material around all sides of the headstones in 3-inch lifts and compact to 95 percent relative density, leaving the last 6 inches for placement of topsoil. Compact topsoil to 85 percent relative density and either seed or sod as directed by the COR per “Turf Renovation”.Initial and replacement headstones in old sections of the cemetery where such stones were not or cannot be set at the standard height of 25 inches shall be set at with the inscription the same distance above the ground as the adjacent headstones provided they can be set above ground level.For Straight Rows: Headstones shall be set vertically plumb in all directions, in all cases in a line vertically and laterally, and where possible transversely (coordinate with COR), with headstones of other graves using a top string, a back of headstone string line, and a side of headstone string line. Maximum vertical, lateral, and transverse tolerance of any headstone off the alignment string lines and/or marks shall be 1/8-inch or less. All measurements and string line set ups shall be taken from established section layout control points, not from previously set headstones or keystones, unless otherwise directed by the COR. In irregular terrain where sloping and uneven ground conditions exist, all headstones shall be set at proper heights and levels to provide a flowing transition through uneven terrain. Raised and realigned headstones in all soil and terrain conditions shall be firmly in place so that the headstones are rigid with no give or play. Headstones shall be installed to within one degree (1°) of fully vertical (90°) when measured on front and sides using a digital level.In cases where headstone sockets need to be realigned/shifted, and/or re-dug, the headstone sockets (holes) to receive headstones shall be dug by hand and/or mechanical devices to a sufficient depth so that 24-26 inches of the headstone is extending from the soil level to the top of the arc on the headstone. Contractor shall not dig a headstone socket wider than twelve (12) inches, twenty (20) inches in length, or exceed a depth of 21 inches that may cause the headstone to settle below height requirement.The measurements between rows of headstones and headstones within each row may differ from one section to the next due to the use of differing burial patterns; discuss with COR where this is found to occur. These measurements shall be adhered to as closely as possible. Headstones shall be accurately and precisely reinstalled on the correct gravesites with the utilization of grave plot maps.Specific headstones in each burial section shall be chosen to be “key” stones (keystones) for use throughout the headstone setting process. All keystones are stones identified by the COR that are set off the burial section’s permanent control markers. These keystones are headstones that are visibly in line with the majority of the rest of the headstones in both the rows and the columns and are as close as possible to the proper measurements for that particular section of headstones. All keystones are to be identified at beginning, middle, and the end of 72-feet grids. Keystones shall be at a maximum spacing of every 10th headstone or at a more frequent spacing as required in areas of sloped or rolling terrain in order to achieve a flowing transition between the rows and columns. (See Attachment C – Upright Headstone Layout & Realignment.)Keystones are to be aligned by leveling front and back and side-to-side, and raised or lowered to a height of 24-26 inches above topsoil level, while maintaining a level and pleasing topline. Constant quality control is to be maintained and is required on all keys.At the start of work in each burial section, the first row of reset/realigned headstones in each burial section is to be inspected by COR for appearance, spacing, depth, alignment, plumbness, height, accuracy, and smoothness in grade transition. No further setting of headstones shall be done until this first row has been inspected and accepted by the COR. If the first row is rejected by the COR, the contractor shall at no additional cost to the Government reset the rejected stones before proceeding in that section. It is the Contractors responsibility to notify the COR 24 hours in advance of when each of these inspections will be needed.Heavy string lines must run along the backs, sides, tops, and transversely of these keystones. The string line is required to be provided by the contractor and must be approved for use before by the COR before used. These lines are to be marked with the proper measurements (size of section) for the section being aligned. All remaining headstones in the row are then aligned along the strings front to back and side-to-side even with the measured marks on the line. Each headstone is leveled and plumbed front to back and side-to-side keeping the back of the headstone along the string and the side of the headstone along the measured mark. Maximum vertical, lateral, and transverse tolerance of any headstone off the alignment string lines and/or marks shall be 1/8 inch, or less. Each headstone is also raised or lowered as necessary to ensure a uniform measurement of 24-26 inches above topsoil (or crushed aggregate surfacing) level. The headstone is then aligned along the string front to back and side-to-side even with the measured mark on the line. The headstone is leveled and plumbed front to back and side-to-side keeping the back of headstone along the string and the side of the headstone along the measured mark.The alignment of the headstones shall be checked frequently during this process because the tamping may move the headstone out of level or off the mark on the line. This process of raising and realigning is repeated for each row of headstones. Upright headstones in all completed work areas shall be firmly set and anchored in place with no movement from forces subjected by the COR. The Government reserves the right to require the contractor to pull suspect stones to verify that the correct base material and specified depths have been achieved. Any stone pulled under this requirement will be pulled and reset at no additional cost to the Government.FLAT MARKER HEADSTONES RAISE/LOWER/REALIGN & RESETOverview: This section outlines Flat Marker Headstone realignment requirements. Raise, Lower, Realignment, Reset, and Backfill services consist of extracting, resetting, aligning backfilling and tamping/compacting flat markers that are already in place which have shifted out of vertical and/or horizontal alignment and plumb, as well as inventorying and assuring accurate placement of gravesites. The Contractor shall provide all supervision, professional advice/guidance, labor, parts, materials, equipment, and personnel necessary to provide the services defined herein.Marker Locations: Exact marker locations where adjustment, realignment, resetting and backfill will begin will be provided to the Contractor by the COR. The COR will determine the beginning point and ending point in each cemetery section.Work Activity Sequence: In burial sections where work consists of Flat Marker Raise/Realign, Cleaning, and Turf Renovation - The Contractor shall submit proposed sequence of work activities to COR for approval prior to starting work. Turf renovation work may be requested in conjunction with flat marker raise and realign work in order to achieve the uniformity of flat markers with the leveled burial section surface terrain. When flat markers are removed from any row to complete required work, each end of row shall have a temporary control marker placed by a registered surveyor. The contractor shall create a working drawing showing specific locations of each individual flat marker to facilitate precise flat marker reinstallation in the correct location.Raise, Lower, Realign, Reset, Backfill, Flat Markers shall be accomplished as follows:Full-casketed flat marker gravesites are 6’ by 10’, 5’ by 10’, or 3’ by 8’; cremation flat marker gravesites 3’ by 3’; and memorial marker sections are 3' by 3'. Granite and marble markers are 18 inches wide and 12 inches in length. The thickness and weights of flat markers: 3 inch thick markers weighing approximately 70 pounds.Cemetery Layout Survey Map: The Contractor shall have a temporary control pin marker placed by a registered land surveyor at the ends of each row of the burial section. The Contractor shall create an as-built survey map showing the exact location of each individual flat marker, and annotated by actual gravesite number and decedent name in order to facilitate precise flat marker reinstallation in the correct location.The measurements between rows of flat markers and flat markers within each row may differ from one section to the next; discuss with COR where this is found to occur. These measurements shall be adhered to as closely as possible. Some variances may be allowed in order to keep a uniform appearance of flat markers being aligned. Markers shall be accurately and precisely reinstalled on the correct gravesites with the utilization of temporary grave plotting maps, existing permanent control markers where available and temporary contractor installed control markers accurately and precisely installed at the ends of each gravesite row.Removal/Handling/Storage of Flat Markers: Cemetery Layout Maps shall be verified with the COR prior to removing any flat markers. The Contractor shall pull the flat markers from the flat marker sockets and carefully store the markers on each associated gravesite 2 or 3 feet below the original socket. All markers shall be placed back in the original socket by close of business each day. Flat Markers: Sockets/Trenches shall be dug directly below each headstone to a depth of five (5) inches under the plastic marker support geogrid; four (4) inches outward from long side of the headstone; and six (6) inches outward from short side of the headstone. Flat markers shall be reset to a depth so that the top surface of the flat marker is flush with finish grade for water-wise and seeded turf; or 1-inch above finish grade for sodded turf in accordance with Cemetery Master Plan or as directed by the COR. If not already in place, install a continuous strip of marker support geogrid along the entire length of each flat marker row beginning at the edge of the first flat marker and continuing until reaching the far edge of the last flat marker in the same row. If the geogrid material must be spliced, this shall be done in accordance with the support system manufacturer’s instructions.If leveling or adjustments to the marker support geogrid system are required, do not adjust the geogrid by filling just under the low edge or area. This shall leave a void under the center or other area under the flat marker. Fill under the entire flat marker area and work out the excess fill to provide a full firm base under the flat marker. Directly underneath each flat marker, backfill the honeycomb voids of the marker support geogrid with crushed rock base material and compact this material into place. The crushed rock base material shall be flush with the top of the geogrid material. The flat markers shall rest directly upon the geogrid material, which shall act as a base for the flat markers.Install the flat markers.Backfill the remaining exposed trenched areas around and between all flat markers from top of the marker support geogrid with a minimum of three (3) inches of clean topsoil or aggregate surfacing, to match surrounding landscaping, compacted firmly into place so that settlement shall not occur.All measurements and string line set-ups shall be taken from established section control markers and/or from temporary control markers installed by the Contractor around the section and at the end of each grave row, not from previously set flat markers, unless otherwise directed by the COR.All measurements shall be made in ascending grave number order. All markers in flat terrain shall be leveled laterally and transversely using a bubble level. In rolling terrain where sloping ground conditions exist, all flat markers shall be set with top surface at proper heights and levels to provide a uniform flowing transition through the rolling terrain. Markers shall be accurately and precisely reinstalled on the correct gravesites with the utilization of temporary grave plotting maps, existing permanent control markers where available and temporary Contractor-installed control markers accurately and precisely installed at the ends of each gravesite row.Flat markers shall be set in a line laterally, transversely, and diagonally with flat markers of other graves. All measurements and string line set-ups shall be taken from established section layout control markers, not from previously set flat markers, unless otherwise directed by the COR. (See Attachment C – Flat Marker Realignment.)All line set-ups shall be secured to retain proper alignment even in windy conditions.After all work has been completed, the flat markers in all soil and terrain conditions shall be held firmly in place by the compacted soil and crushed aggregate base so that the flat markers are rigid with no give, play, or movement when subjected to forces by the COR.The realign crew starts on a row of flat markers close to the center of the section to be realigned. The contractor shall find the 'key" stones. These keystones are ones that are visibly in line with the majority of the rest of the markers in the row, and are as close as possible to the proper measurements for that section of markers. “Key” stones shall be chosen and utilized at a maximum of every 10th marker (or more frequently in areas of rolling terrain). These keystones are then aligned by leveling front and back and side-to-side, and raised or lowered to a final elevation relative to the topsoil level as determined by the COR. For assistance in finding keystones, the Contractor shall follow the direction of the COR.At the start of work in each burial section, the first row of realigned flat markers in each burial section will be inspected by COR for appearance, spacing, depth, alignment, plumb, height, accuracy, and smoothness in grade transition. No further setting of flat markers shall be done until this first row has been inspected and accepted by the COR. It is the Contractors responsibility to notify the COR 24 hours in advance of when each of these inspections will be needed.Heavy strings or lines shall run along the sides and tops of the keystones. The string or line is required to be provided by the contractor and must be approved for use before by the COR before used. These lines shall be marked with the proper measurements- (size of gravesite) for the section being aligned. All remaining flat markers in the row shall be aligned along the strings front to back and side-to-side even with the measured marks on the line. Each flat marker shall be adjusted front to back and side-to-side keeping the back of the flat marker along the string and the side of the flat marker along the measured mark. Maximum vertical, lateral, and transverse tolerance of any flat marker off the alignment string lines and/or marks shall be 1/8 inch, or less. Each flat marker shall be raised or lowered as necessary to be in proper relation with topsoil level subject to the top string slopes required for the markers to flow with the sloping terrain. The flat marker shall be aligned along the string front to back and side-to-side even with the measured mark on the line. The flat marker shall be leveled and plumbed front to back and side-to-side keeping the back of marker along the string and the side of the marker along the measured mark.Adjustments to marker height and alignment shall be made by placing and compacting 3/8-inch minus crushed aggregate levelling base on top of the plastic marker geogrid support. Submit sample and sieve analysis of 3/8-inch minus aggregate to COR for approval.Turf shall be cut with a sharp knife where proper realignment of the marker requires removal of sod and/or soil.The alignment of the flat markers shall be checked frequently during this process to ensure that the marker is not out of level or off the mark on the line. This process of raising and realigning shall be repeated for each row of markers. Flat markers in all completed work areas shall be firmly set and anchored in place with no movement from forces subjected by the COR.Where sod and/or soil have been removed for realignment of the flat marker, COR-approved amended topsoil shall be compacted in the voids between the marker and sod. The soil shall be seeded with specified Bermuda seed and dressed with 1/8-inch layer of COR-approved compost.CRUSHED ROCK BASE MATERIAL SPECIFICATIONSCrushed Rock shall be composed of limestone, granite, dolomite, or any other hard, sound rock that is produced by blasting and then crushing.Crushed Rock shall be clean, hard, tough, and durable fragments (excluding schist, shale or slate) of uniform quality throughout and free of any detrimental quantities of soft, friable, thin, elongated or laminated pieces, disintegrated material, dirt, organic matter, oil, alkali, or other deleterious substance. Crushed Rock shall consist of hard durable fragments of particles of rock, free of stripping dirt, vegetation, and other foreign substances. Hardness: Resistant to breaking, crushing or crumbling.Shape: Sharp and angular (Do not use rounded pea gravel.)Gravel or Crushed Gravel mixed with filler, sand, crushed rock, or crushed stone is NOT acceptable substitutes.Crushed Rock shall consist of the product obtained by crushing rock or stone so that is meets the following gradation requirements:Sieve Size % PassingParticle Size% of Passing1/2 inch1003/8 inch70 – 90No. 450 – 72No. 835 – 55No. 4014 – 32No. 2004.0- 10.0The gradation of crushed rock shall comply with ASTM D-448. Sampling and sieve analysis shall be performed in accordance with ASTM D-75 and ASTM C-PACTION OF CRUSHED ROCK BASE MATERIALThe Crushed Rock Base Material shall be compacted in lifts not exceeding 1-1/2” in thickness. Before compaction, moisten or aerate each layer as necessary to provide optimum moisture content. If the fines are dry at the time of compaction, use a very fine mist type hose and spray the Base Material sparingly. The moisture content of the material during placing operations shall be within ± 2% of the optimum moisture content as determined by ASTM D 1557. Compact each layer to 90% to 95% relative density. Do not perform compaction operations on excessively wetted soils.Tamping Tools: Shall be approved by COR prior to use. Tamping tools shall have sufficient impact area and weight to achieve 90% to 95% compaction of the Crushed Rock Base Material. Tamping tools made of wood or containing wood are not acceptable.The COR will spot check optimal moisture content by employing a quick test known as the “Hand Test” in which he/she will squeeze a handful of soil. Optimally the soil will have the right amount of moisture for proper compaction when it is moldable and breaks into only a couple of pieces when dropped. If the soil is powdery and will not retain the shape made by the COR’s hand, it is too dry; if it shatters when dropped, it is too dry; if the soil is plastic, leaves small traces of moisture on the COR’s fingers and stays in one piece when dropped, it has too much moisture for compaction.MARKER SUPPORT GEOGRIDHigh density polyethylene (HDPE) plastic geogrid capable of supporting flat marker headstones; color: black.Approved Products:Invisible Structures, Inc. ‘Grasspave2’; size: (50cm) 1.6 ft wide rolls;Nursery West Corporation ‘Marker-Grids’; size: 13in x 13in. x 1-5/8in.; 11463 Broadacres Road, NE, Hubbard, OR 97032.Or approved equal.GRAVESITE MAINTENANCENCA STANDARDSGravesites have grades which are level and blend with adjacent grave levels.Sunken graves have been identified and a plan of action developed to re-establish the ground level and cover within 15 calendar days of the date identified.Grave re-openers during the mowing season show healthy turf re-established within 20 days of the interment.Water-wise burial sections (e.g., crushed aggregate surfacing) are generally weed free.Water-wise burial sections appear raked and groomed.Grave reopeners in water-wise burial section are raked, groomed and returned to their original state within the same workday.SCOPE: SUNKEN GRAVE SITESA sunken grave is defined as any gravesite that has subsided two (2) inches or more from the existing adjacent grade. Standard graves excavated and backfilled are approximately 5 feet wide and approximately 10 feet long. The Contractor shall identify sunken graves requiring repair.Repair of sunken graves shall be accomplished within 15 days of identification. Work consists of removal of existing turf, refilling sunken graves with approved backfill materials to match existing adjacent graves, and establishment of new turf cover.Approximately 40 grave sites shall be in need of repair per year. The cemetery shall be inspected no less than weekly for holes, washouts and sunken graves.SCOPE: WATER-WISE BURIAL SECTIONSWater-wise burial sections shall be maintained in a manner such that the crushed aggregate surfacing (typically ?-inch minus granitic rock) is firmly compacted, with no dips, ruts, washouts, or other noticeable surface variations that detract from a uniform appearance.Gravesites are maintained with the proper depth of surfacing material.The crushed aggregate surfacing material is raked and groomed regularly to provide a clean and uniform surface free of debris, impressions and any other surface variations which detract from the appearance.The crushed aggregate surfacing is replenished regularly to maintain the proper height to surface dimension between top of headstones and finish surface of the material.The crushed aggregate surfacing is stabilized in heavy use areas subject to noticeable wear, and sloped areas subject to erosion, and other areas which require unusual level of maintenance to keep material in place.The crushed aggregate surfacing is maintained free of weeds.GENERAL REQUIREMENTSSUNKEN GRAVE SITES:Cut and remove turf from the area of subsidence surrounding the sunken grave.Backfill with COR approved soil and tamped to within twelve (12) inches of finish grade. Amended topsoil shall then be added to bring the gravesite to final grade. The disturbed area shall then be raked free of stones and any debris larger than one-half (1/2) inch measured in any direction.Replant turf on gravesites by either seed or sod as directed by the COR per “Turf Renovation”.WATER-WISE BURIAL SECTIONS:Prior to close of business each day the Contractor shall inspect all burial sections to ensure the areas are raked and groomed; the gravesites are smooth, level, free of footprints and tire impressions; blend with adjacent grade levels; are weed and pest free; and cleared of leaves, debris, and trash. The Contractor shall provide, place and compact three to four inches of crushed aggregate surfacing on each grave after each burial is completed.The Contractor shall provide, place and compact aggregate surfacing throughout the burial sections as often as required to maintain a 3-inch uniform depth and be aesthetically pleasing to the eye as determined by the COR.The Contractor shall roll the burial areas with a partially filled water drum after topdressing new crushed aggregate surfacing, and when directed by the COR.The Contractor shall apply and mix a stabilizer with crushed aggregate surfacing to areas subjected to extreme wear or erosion. Install per stabilizer manufacturer’s printed instructions. Compact mixture to 90 to 95 percent relative density.Crushed Aggregate Surfacing: Fine, crushed, screened, naturally friable granite rock, 1/4-inch minus material to match existing. Gradation as determined by ASTM C 136 with 50 to 100 percent passing the No. 4 sieve, with 5 to18 percent passing the No. 200; ‘Rose Fines’ Decomposed Granite, (or equivalent material as approved by the COR).Stabilizer: A water-based polymer or organic powdered binder solidifying emulsion specifically manufactured to harden crushed aggregate surfacing. The solidifying emulsion shall not alter the gravel color. A copy of the manufacturers product sheets and instructions for application shall be furnished to the COR for approval.Storm Damage: Special attention will need to be given to water-wise burial sections after rainstorm events to repair erosion damage to crushed aggregate surfacing in a timely manner. The Contractor shall meet with the COR immediately after a rainstorm event to assess the damage and schedule the repair work.Weed Control: Remove weeds by chemical or mechanical means such that the gravesites are 100 percent weed free.COLUMBARIA MAINTENANCE NCA STANDARDSVisually prominent areas shall receive a high level of maintenance.SCOPEProvide regular and routine maintenance to all elements of the columbaria, the surrounding courts.GENERAL REQUIREMENTSThe Columbaria Court will require regular maintenance.Clean Columbaria structures by pressure washing twice a year to remove efflorescence, stains, and debris. Use low pressure setting on stone veneer. Scheduling cleaning one week before both Memorial Day and Veterans Day. Use lowest possible pressure setting while cleaning stone and concrete surfaces to prevent reoccurrence of efflorescence.Clean both occupied and vacant niche covers annually in accordance with “Headstone Cleaning” using Government-approved cleaning agent.Remove plant litter, trash and other debris from the courts daily.Remove objects placed on or attached to niche covers and columbaria walls daily.Remove graffiti daily, including lipstick.Remove efflorescence on stone veneer and concrete surfaces when evident by brushing with a stiff plastic bristle brush and mild detergent and water.Remove potted plants placed on gravesites more than 5 days before and 5 days after Christmas and other national holidays. (See Floral Regulations.)Remove non-conforming gravesite decorations and Christmas trees and deliver to a specified location or dispose thereof as directed by the COR.Remove, clean, and replace flower cones into designated receptacles daily.Remove fresh cut flowers and other debris in gravel flower strip when unsightly.Rake gravel at flower strip of columbaria daily to remove debris and to evenly distribute material. Remove non-conforming gravel/rocks from flower strips.Replenish gravel at flower strip of columbaria annually with matching gravel. Submit gravel sample to COR for approval prior to placement. Fill gravel up to 1/2-inch below top of surrounding pavement. CEMETERY GROUNDS MANAGEMENT PLANNCA STANDARDS All maintenance activities are included in a current Cemetery Grounds Management Plan.SCOPECemetery Grounds Management Plan: A maintenance plan developed by each national cemetery, which identifies required maintenance tasks and schedules for all grounds maintenance activities.Contractor shall develop a Cemetery Grounds Management Plan for the national cemetery based on all required grounds maintenance activities specified herein.Contractor shall update the Cemetery Grounds Management Plan on a monthly basis to reflect actual occurrence of maintenance activities. Submit an updated spread sheet to COR for review and approval.GENERAL REQUIREMENTSWithin 30 days after Notice to Proceed, the Contractor shall submit a Cemetery Grounds Management Plan to the COR and Pacific District Agronomist for review and approval.The plan shall be developed on an electronic spread sheet, listing each task/activity specified herein, represented on a year-long time line beginning with the fiscal year. The spread sheet shall clearly show the frequency of all tasks/activities on a daily, weekly, monthly basis throughout the fiscal year. A sample Grounds Management Plan spreadsheet may be obtained from the Pacific District Agronomist.The plan shall incorporate the activities outlined in the “Turf Application Schedule” and the “Trees, Shrubs, and Groundcover Application Schedule”.The plan shall incorporate a legend to indicate which specific products (i.e., manufacturer and product name) are proposed to be supplied with each application and the application rate in quantity of product and/or active ingredient (ai) per Acre or 1000 square-feet.The Contractor shall complete and maintain the Grounds Maintenance Checklists (Daily, Weekly, Monthly and Annually) The COR will provide training in the proper use of these documents. (See Attachment E.)TURF RENOVATIONNCA STANDARDSTurf used shall be compatible with the geographic region and shall adhere to the Cemetery Master Plan, where applicable. Seek guidance from expert sources (e.g. local county agricultural extension agent or, NCA Pacific District Agronomist, or landscape architects in NCA-CO) is adhered to regarding turf selection.Visually prominent areas have a well-established, healthy stand of turf, generally free of bare areas.Work consists of vegetation removal, soil preparation, and re- planting of turf by either seed or sod as directed by the COR on areas of the cemetery where no turf has previously been installed; turf has been disturbed, has died, has become infested; or has 25 percent or more visually bare area. Lawn at newly dug or repaired sunken graves shall be re-planted by either seed or sod as directed by the COR. Both full casket and cremain graves will require re-planting.SCOPEWork consists of ground preparation and either seeding or sodding as directed by the COR those areas of the cemetery where the turf is thin, has died, has become infested, or otherwise is in need of renovation.The Contractor shall be responsible for the removal and disposal of any weeds, dead turf, and shall use quality topsoil and compost/seed topper in performance of the seeding and/or sodding.All newly dug or refilled graves shall be re-planted with turf by the COB the day of the burial. The gravesite shall be replanted with the existing sod salvaged from the gravesite. If the sod is unusable, then the gravesite shall either be seeded or sodded per “Turf Renovation” as directed by the COR . The finished grade of each gravesite shall conform to the height and alignment specifications as expressed in “Headstone Setting and Realignment” section of this contract.DEFINITIONSTurf: Turfgrass, grass, lawn. Any ground cover consisting primary of cultivated turfgrass species, such as Bermudagrass. Interseeding: The practice of seeding the same species into itself for the purpose of increasing stand density and recovery of lost grass.Irrigated Turf: Lawn that has permanent irrigation system installed.Non-irrigated Turf: Lawn that does not have a permanent irrigation system installed and is allowed to go dormant during extremes of heat and soil: ASTM D 5268; natural or cultivated surface-soil layer containing organic matter and sand, silt, and clay particles, conforming to USDA classification for Loam or Sandy Loam; friable, pervious, and compatible in texture with the existing soil to prevent a perched water table; a minimum of 2 percent organic material content; pH range between 6 and 8; reasonably free of subsoil, clay lumps, gravel, rocks and other objects more than 13 mm (1/2-inch) in any dimension; and free of weeds, roots, and other extraneous materials harmful to plant growth.ABBREVIATIONS:USDA. United States Department of Agriculture.ASTM. American Society for Testing and Materials.TURF RENOVATION - Irrigated TurfVegetation Removal:Apply herbicide in a minimum of two applications. Do not turn off the irrigation system until just before the first application of the herbicide. Do not mow the area before application of herbicide. This will allow the turf/weeds to absorb the maximum amount of herbicide.While the turf is still actively growing, the entire vegetated area shall be sprayed with a non-selective herbicide (Glyphosate derivative). Application rate shall be at the maximum label recommended rate for the complete elimination of the existing turfgrass and weeds. Product label instructions shall be followed for elapsed time before moving to the next procedure to allow the herbicide to fully affect the plant material (approximately 10 to 14 days).After the elapsed time for burn out, the area shall then be irrigated to encourage growth of any remaining plant material. When there is sufficient re-growth, the area will be retreated with the non-selective herbicide, again following the product label directions for time to elapse for the herbicide to fully affect the plants.Power rake or verticut the entire area to loosen residual plant debris. Remove plant debris and dispose of as indicated for green waste in a legal manner.Soil Testing: (See requirements of “TURF MAINTENANCE – FERTILIZATION”.)Soil Preparation:Soil Amendment: Follow the recommendations on the soils report for the amendment of topsoil through the incorporation of compost, lime, gypsum, and fertilizers (i.e., macro and micro-nutrients). Where no soils report is available for a specific burial section, follow the recommendations for the nearest section. Fertilizers containing nitrogen shall have minimum of 50% of nitrogen formulated as “slowly available nitrogen” or slow-release form.Prior to supplying the compost, soil amendments and fertilizers, submit the following for the approval of the COR and the Pacific District Agronomist: One-half (1/2) cubic-foot sample of compost, and certification letter from the supplier attesting that compost is U.S. Composting Council Certified.Laboratory analysis of proposed soil amendments per the soils report, (i.e., lime, gypsum, etc.) and rate of application in pounds per 1000 square-position and laboratory analysis of fertilizer (i.e., N:P:K plus micronutrients) and rate of application in pounds per 1000 square-feet.Regardless of the recommendations of the soils report, add 1 cubic-yard of compost per 1000 square-feet to the soil. Incorporate the compost and other soil amendments uniformly to a depth of 6 to 8 inches by roto-tilling.Fine Grading:Restore the soil to an even condition before seeding or sodding by rolling in several directions with a standard turfgrass roller filled with water.All irregularities in the finished surface shall be corrected to eliminate depressions and high spots. Fill low spots with high quality topsoil, similar to the soil already present, to eliminate the depressions and achieve the desired finish grade.Finish grades adjacent to paving and curbs shall be 1/2 inch below the top of paving to allow for the placement of seed and compost or equal to the thickness of the sod.The finished seed/sod bed must be fine in texture and firmly compacted and free of any plant material, rocks or other debris greater than one-half (1/2) inch.Prepared seed/sod bed areas shall be protected from damage by vehicular or pedestrian traffic.Sodding:Sod: Sod shall be produced from stolons and State of New Mexico certified. The composition of the grass species in the sod shall be ‘La Prima XD’ Bermuda grass, or COR-approved Bermuda grass. The sod shall be certified weed and pest-free.Sod for existing cemetery sections: Sod shall be produced from stolons and State of New Mexico certified. The composition of the grass species in the sod shall be: 100% ‘La Prima XD’ Bermuda grass, or COR-approved Bermuda grass sod. The sod shall be certified weed and pest-free.Prior to delivery of sod, the COR shall inspect the work area. Any discrepancies in the ground preparation shall be corrected prior to the laying of sod in the work area.Prior to installation of the sod, the COR shall have the right to inspect and to assess the condition and quality of the proposed sod. The COR shall have the right to reject poor quality sod before installation. The Contractor shall warranty the sod for one (1) year from date of Final Acceptance. The sod shall be cut as thinly as possible (0.5 to 1 inch) to allow for faster rooting and shall be cut and delivered to the work site the same day of installation. Contractor shall make all necessary arrangements to protect delivered sod from excessive drying and wind damage. Sod shall be laid expeditiously without interruption, until the work area is completely sodded. Sod shall meet elevations of existing adjacent turf.Sod shall be laid perpendicular to the direction of the slope with seams staggered and tightly matched, and then tamped lightly or rolled to ensure firm contact with the soil with no air gaps. Sod placement shall match existing adjacent grades. Sod shall be cut and fitted around all markers, headstones and other objects.Sod shall be kept continually moist until it is well rooted and able to survive with routine irrigation scheduling.Gaps between sod slabs shall be filled with fine, washed, river sand. Place soil/compost along any temporary exposed edges of sod to keep the edges from drying out.Any substitution of sod type must be specifically approved by the COR and Pacific District Agronomist in writing.Begin mowing new turfgrass when the leaf blades reach one inch above normal recommended mowing height. Mow at desired maintenance height (See “Turf Maintenance—Mowing, Trimming & Edging”). Never remove more than 1/3 of the total foliage length.Continue watering and mowing until the new turfgrass is well-established. If weeds germinate with the turfgrass, do not treat with herbicides until the turfgrass has been mowed at least three times. Then eliminate the weeds by using appropriate post-emergent herbicides in accordance with procedures specified under “Turf Maintenance – Pest Control”, (and as indicated in NCA Handbook 3410–Integrated Pest Management Procedures for VA National Cemeteries).Seeding:Grass Seed: Fresh, clean, dry, new-crop seed complying with "AOSA, Rules for Testing Seed" for purity and germination tolerances. Seed shall be labeled in conformance with U. S. Department of Agriculture rules and regulations under the Federal Seed Act and applicable state seed laws. Wet, moldy, or otherwise damaged seed will not be acceptable.Seed Species: Not less than 98% purity; 90 percent germination, not less 85 percent pure live seed, and not more than 0.5 percent weed seed.Species: Blue Tag certified seed and State of New Mexico certified. The composition of the grass seed species shall be 100% ‘La Prima XD’ Bermuda grass, or COR-approved Bermuda grass.Apply 18:24:12 (N:P:K) granular starter fertilizer at a rate of 5 lbs./1000 sq-ft (200 lbs./Acre). Two surface applications of turf starter fertilizer are required, one immediately prior to seed placement, and another after the first mowing. Split applications such that a maximum of 1 pound of actual Nitrogen is applied per 1000 square-feet of seed bed. Broadcast fertilizers using an accurately calibrated spreader to uniformly apply fertilizer to the designated area.Place seed mechanically by drill seeder or slit seeder, directly placing the seed in contact with the soil. Provide two passed of the mechanical seeder at 90 degree to each other with seeder set at 2-inch spacing. Apply seed at 3 lbs./1000 sq-ft (87 lbs./Acre).Establishment:Care for turf by watering, mowing, and fertilizing until a healthy stand of turf is established.Hand mow with walk-behind mowers until turf is established to prevent damage from riding mowers.SODDING OF INDIVIDUAL GRAVESITESPrepare sod bed as indicated for “Turf Renovation – Irrigated Turf” beginning with “Soil Preparation,” unless noted otherwise.Finish grade of graves shall be backfilled with topsoil to within 0.5 to 1 inch below the adjacent gravesites to provide required depth for sod to replant gravesite.Apply 18:24:12 (N:P:K) granular starter fertilizer at 5 lbs. per 1000 sq-ft. using a calibrated spreader.Plant areas with Sod. The composition of the grass species in the sod shall be 100% ‘La Prima XD’ Bermuda grass, or COR-approved Bermuda grass. The sod shall be certified weed and pest-free and shall match surrounding turf variety in color and texture.Thoroughly hand water to maintain moist soil conditions until turf is re-established.Hand mow new turf with walk-behind mowers until established to prevent damage from riding mowers.SEEDING OF INDIVIDUAL GRAVESITESPrepare seed bed as indicated for “Turf Renovation – Irrigated Turf” beginning with “Soil Preparation,” unless noted otherwise.Finish grade of graves shall be backfilled with topsoil to within 3/8-inch below the adjacent gravesites to provide required depth for seed and compost/seed topper to replant gravesite.Apply 18:24:12 (N:P:K) granular starter fertilizer at 5 lbs. per 1000 sq-ft. using a calibrated spreader.Seed areas with 100% ‘La Prima XD’ Bermuda grass seed mix at 3 lbs. per 1000 sq-ft. using a calibrated seed broadcaster. (Substitute with alternate COR-approved Bermuda grass seed when directed.)Protect seeded areas with erosion-control blankets and fastened with biodegradable materials according to manufacturer's written instructions.Thoroughly hand water to maintain moist soil conditions until turf is re-established. Keep seed and seedlings moist until turf is established.Do not mow until grass has reached 4 inches in height. Hand mow new turf with walk-behind mowers until established to prevent damage from riding mowers.INTERSEEDINGInterseed thin, bare and winter-kill areas of turf, in spring (late March /early April) to coincide with annual rainfall. Begin interseeding regime in spring of Base Year and every year thereafter as directed by the COR. COR will designate areas of irrigated turf to be interseeded.In January/February apply post-emergent herbicide to kill both broadleaf and grass weed species. Wait until herbicide has effectively killed weeds before proceeding to next step. Reapply herbicide as needed to achieve 90% kill of weed species.Mow existing vegetation as short as possible, 1/2 to 1 inch in height, removing clippings from the site with bag attachments.Verticut the areas of dead turf to be interseeded to loosen surface soil to a depth of 1-inch, and to rake out loose vegetation. Remove loose vegetation from site. Verticut in two directions at 90 degrees to each other. (See “Turf Maintenance – Aeration”.) Apply 18:24:12 (N:P:K) granular starter fertilizer at a rate of 5 lbs./1000 sq-ft (200 lbs./Acre).Two surface applications of turf starter fertilizer are required, one immediately prior to seed placement, and another after the first mowing. Split applications such that a maximum of 1 pound of actual Nitrogen is applied per 1000 square-feet of seed bed. Broadcast fertilizers using an accurately calibrated spreader to uniformly apply fertilizer to the designated areas.Interseed by drop seeder or mechanical slit seeder with ‘La Prima XD’ Bermuda grass seed mix at 1.5 lbs. per 1000 sq-ft. (65 lbs./Acre) as directed by the COR. (Substitute with COR-approved Bermuda grass seed when directed.)Slit seeding unit shall be equipped with verticutting blades that cut through existing vegetation and opens up a slit or miniature furrow in the soil. The depth of the slit into the soil shall be no more than 1/2 the length of the grass seed husk.Broadcast seeder shall be properly calibrated to provide uniform coverage at the specified seeding rate. Make 2 passes with broadcast seeder at 90 degrees to the first pass.Make two passes with the slit seeder at 90 degrees to each other leaving a square shaped pattern with the seed placed into the soil at 1/2 inch apart.SATISFACTORY TURFTurf installations shall meet the following criteria as determined by COR:Satisfactory Sodded Turf: At end of 30 days, a healthy, well-rooted, even-colored, viable turf has been established, free of weeds, open joints, bare areas, and surface irregularities, with coverage exceeding 95 percent over any 10 sq. ft. (0.92 sq. m) and bare spots not exceeding 5 by 5 inches (125 by 125 mm).Satisfactory Seeded Turf: At end of 30 days, a healthy, uniform, close stand of grass has been established, free of weeds and surface irregularities, with coverage exceeding 90 percent over any 10 sq. ft. (0.92 sq. m) and bare spots not exceeding 5 by 5 inches (125 by 125 mm).GUARANTEE The Contractor, coordinating with the COR, shall be responsible for mowing, trimming, and ensuring all new turf areas are automatically irrigated, and maintained in a healthy and vigorous condition.The Contractor shall, at his own expense, replace any turf which has died or been damaged within 30 days of being installed. Healthy turf shall be re-established within 30 days on all grave re-openers during the growing season.TURF MAINTENANCE – FERTILIZATIONNCA STANDARDSAll visually prominent areas have a well-established, healthy stand of turf.SCOPEContractors shall be responsible for maintaining the turf area of the cemetery and the immediate area surroundings of the cemetery in a healthy condition by proper application of fertilizers and soil amendments indicated in soil tests for each burial section.GENERAL REQUIREMENTSFertilizer: Fertilizer shall be applied based on the results and recommendations of soil reports. The Contractor shall apply at least 5 to 6 pounds of actual Nitrogen per 1,000 square feet per year with 30% to 50% of the Nitrogen from controlled-release sources. To avoid salt burn limit single application of Nitrogen to 1.5 pounds per 1000 square-feet with: no more than 1.0 pound water-soluble Nitrogen, and 0.5 to 0.75 pound of controlled-release Nitrogen.The fertilizer shall be split into 4 applications every year: May, June, July, and September or as determined by the COR. The fertilizer shall be uniformly applied with an accurately calibrated spreader.Soil pH shall be maintained at optimal level for warm season turfgrass between 6.5 and 8.0.Gypsum: When soil tests indicate a need for gypsum, it shall be applied at the rate indicated in those tests. Time of application shall be in fall immediately after soil aerification. Split applications if report requires more than 50 pounds per 1000 square-feet to be applied to correct soils. A pelletized product shall be used for ease of application. Product shall be derived from: Calcium Sulfate and consist of: Calcium (Ca) 21.00%; Sulfur (S) 16.00%; and Gypsum (CaSO4 ? 2H2O) 60.00%.Elemental Sulfur: When pH above 8.0 in soil tests indicates a need for elemental sulfur, it shall be applied at the rate indicated in those tests. Limit sulfur applications to 5 pounds per 1000 square-feet every 5 to 6 weeks during the active growing season until the total recommended amount of product has been applied. A pelletized product shall be used for ease of application.Humates: Where soil tests indicate soil organic matter less than 6%, humates shall be applied at the manufacturer rates 750 lbs. per Acre indicated on their printed instructions. Time of application shall be in fall immediately after soil aerification. A pelletized product shall be used for ease of application. Product shall be derived from mined Gypsum and have a guaranteed minimum analysis: Calcium Sulfate dihydrate (CaSO42H20) 35.00%; Calcium (Ca) 7.00%; Sulfur (S) 5.00%, plus Humic Acids 1.5% derived from Leonardite.EQUIPMENT AND SUPPLIESThe Contractor shall provide all required chemicals, fertilizers, soil amendments and any other supplies as indicated in the “Turf Application Schedule”.Contractor shall provide all necessary personnel, applicators, hoses and other equipment. Water will be furnished by the Government at no cost to the Contractor.SOIL TESTINGThe Contractor shall have the soil tested during the base year and every year thereafter before the spring fertilizer application. Soil tests shall be conducted by a qualified, independent soils and plant laboratory, university laboratory, or an Agricultural Extension in the state of New Mexico recognized by the State Department of Agriculture, with the experience and capability to conduct the testing indicated and that specializes in types of tests to be performed. Soil laboratories affiliated with vendors are not permitted.The Contractor shall provide two (2) separate soil reports and recommendations annually. Soil extractions shall be performed in accordance with standard guidelines for agricultural soil sampling and under the observation of the COR. Soil samples shall be taken from areas within the cemetery that will properly represent the soil conditions. For each soil sample submitted to the laboratory for testing, a minimum of 10 soil extractions shall be taken from each cemetery section. (See ). The Contractor shall provide two (2) separate soil reports and recommendations annually for soil taken from representative of regions of the cemetery shown below. Region 1: Sections A, C and D.Region 2: Sections B, E and F.The Contractor shall provide a copy of each soil test results and recommendations to the COR and Pacific District Agronomist for approval prior to the fertilizer and amendment purchase.Provide soil analyses in the form of a graphical report showing:Soil composition (USDA particle size analysis indicating percentages of sand, silt and clay). Percent organic matter.Macro and micro nutrient fertility tests as determined by pH.Salinity (ECe).Nitrate nitrogen, ammonium nitrogen, phosphate phosphorous, potassium, calcium, magnesium, soluble copper, zinc, manganese, iron saturation extract, boron and sodium analyses.Exchangeable Sodium Percentage (ESP).Cation exchange capacity (CEC).Report suitability of tested soils for plant growth: Based upon the test results, the laboratory shall provide recommendations for fertilizers and soil amendments to be applied for the maintenance of healthy turf. State recommendations for macro and micro nutrients in pounds per 1,000 square foot or tons per acre, as necessary to correct soil nutrient deficiencies.State recommendations for soil amendments to be added in pounds per 1,000 square foot or tons per acre to adjust soil pH to within the range of 6.5-8.0.For Turf Renovation: state recommendations for compost to be added in cubic yards per 1000 square feet to adjust soil organic matter content of the soil to a minimum of 6 percent.VERIFICATIONList dates for fertilizer applications on the Cemetery Grounds Management Plan. The actual date of application shall be reported to the COR no later than 5 working days after completion of work.Submit to the COR and Pacific District Agronomist for approval, laboratory analyses and compositions of each soil amendment and each fertilizer intended for use on the cemetery prior to procuring those products.Submit to the COR and Pacific District Agronomist a spread sheet listing each burial section in the cemetery and indicating each fertilizer composition (i.e., N:P:K plus micronutrients), and soil amendment (i.e., gypsum, elemental sulfur) to be applied in each burial section corresponding to the recommendations of the soils reports. The spread sheet will list each product’s manufacturer, trade name and application rate in pounds of product per Acre or 1000 square feet.Documentation of compliance with the soil test application rate shall be provided to the COR within 5 working days of fertilizer/soil amendment application. Examples of suitable documentation include: purchase order; invoice; or delivery documents.TURF MAINTENANCE – PEST CONTROLNCA STANDARDSTurf in burial areas and visually prominent areas are to be 90 percent weed free.Turf in all other areas is to be generally weed free.SCOPEContractors shall be responsible for maintaining the turf area of the cemetery and the immediate area surroundings of the cemetery in a healthy condition by proper application of fertilizers, and chemicals (to control weeds, diseases, and invertebrate and vertebrate pests). Turf in high visibility areas shall be at least 90 percent pest and disease free.Conduct pest control in accordance with requirements as stated in NCA Handbook 3410 – Integrated Pest Management Procedures for VA National Cemeteries.DEFINITIONS:Pest is defined as any plant or animal detrimental to humans or human concerns including weeds, fungi, molds, vertebrates, and invertebrates.An animal is any living thing that is not a human being or a plant.A pesticide is herbicide, insecticide, fungicide, and poisonous baits.GENERAL REQUIREMENTSPesticides: Contractor shall keep a record of all insecticides, herbicides, etc. applied and submit a copy to COR on the appropriate form within 5 working days of application along with all supporting SDS sheets for any chemicals used in accordance with the Globally Harmonized System of Classification and Labelling of Chemicals (GHS). (See Attachment F -“Pesticide Application Data Sheet”). The COR will train the Contractor in the proper use of this form. Records will show type, amount, application area, and weather conditions. Post signs along the perimeters of treated areas informing the public that a chemical has been applied (Date and Time of Application). Weed Control: Weed growth and disease in turf shall be controlled by means of mowing, trimming and pesticide application or any other method approved by the COR. All personnel using such sprays shall be properly trained, and the person in charge shall be duly licensed by the State of New Mexico to use pesticides. Broadcast applications of pesticides for weeds shall be accomplished in the spring and the fall as specified in the “Turf Application Schedule”. Spot treatments of pesticides for weed control shall occur monthly. Grass Weed Pre/Post-Emergent: Contractor shall apply Contractor shall apply grass pre/post-emergent herbicide in liquid form when treating for annual bluegrass, barnyardgrass, crabgrass, dandelion, goosegrass, etc. at manufactures recommended rate allowable for the Southwest. Apply while bermudagrass is dormant, and one to two weeks prior to the anticipated weed seed germination when soil temperatures register between 50 to 55°F for 3 consecutive days. Follow the first application with a grass weed pre-emergent 8 to 10 weeks after the first, but not before establishment of interseeded grass. Pre-emergent must be applied with properly calibrated spray equipment. The Contractor is solely responsible for damage to turf, headstones or any other structures caused as a result of any pre-emergent application or herbicidal treatment. Alternate between herbicide products in different active ingredient Groups to reduce herbicide resistance.Grass Weed Pre-Emergent: Contractor shall apply grass pre-emergent herbicide in granular form when treating for fescue, perennial ryegrass, annual bluegrass, barnyardgrass, crabgrass, dallisgrass, goosegrass, johnsongrass , etc. at manufactures recommended rate allowable for the Southwest. Apply pre-emergent one to two weeks prior to the anticipated weed seed germination when soil temperatures register between 50 to 55°F for 3 consecutive days. Apply a second sequential application 8 to 10 weeks following the first application. Pre-emergent must be applied with calibrated spreading equipment. The Contractor is solely responsible for damage to turf, headstones or any other structures caused as a result of any pre-emergent application or herbicidal treatment. Alternate between herbicide products containing benefin, bensulide, dithiopyr, pendimethalin, and prodiamine to reduce herbicide resistance.Annual Bluegrass (Poa annua) Control: To limit annual bluegrass germination during winter, apply pre-emergent herbicides listed above in late summer or early fall when soil temperatures drop below 70°F. Repeat application in early spring. In addition to the pre-emergent herbicide application, the Contractor shall apply post-emergent herbicide spot applications of ethofumesate, foramsulfuron, pronamide, sulfosulfuron, and trifloxysulfuron to young plants. Successful control will be measured as cemetery turf with less than 10 percent annual bluegrass weeds. Broadleaf Weed Control: Broadleaf herbicides shall be applied with calibrated measured spraying equipment (not a hose end sprayer). The chemical must address issues of various broadleaf weed types which include dandelion, Russian thistle, shepard’s-purse, swinecress, white clover, bristly oxtongue, speedwell, bristly mallow, burclover, filaree, chickweed, sorrel, black medic, plantain, spurge, prickly lettuce, purslane, etc.. Applications shall be timely and at the proper dosage so that perennial weeds do not go to seed. Chemicals shall be broadcast and spot-applied to turf areas throughout the cemetery as appropriate for the degree of weed pressure. Use three-way herbicide products containing 2,4-D; and dicamba tank mixed with MCPP or MCPA to increase spectrum of control.Grass Weed Control: Grass weed herbicides shall be applied with calibrated measured spraying equipment (not a hose end sprayer). Applications shall be timely and at the proper dosage so that grass weeds do not go to seed. Chemicals shall be broadcast and spot-applied to grass weeds in turf areas throughout the cemetery as appropriate for the degree of weed pressure. Alternate between herbicides products containing dithiopyr in the spring and pronamide in summer to reduce herbicide resistance. Tank mix with MSMA or fenoxapropto increase spectrum of control.Sedge Weed Control: Sedge weed herbicides shall be applied with calibrated measured spraying equipment (not a hose end sprayer). The chemical must address issues of various weeds which include green kyllinga, annual sedge, purple nutsedge, yellow nutsedge, and aquatic sedges. Applications shall be timely and at the proper dosage so that grass weeds do not go to seed. Chemicals shall be spot-applied throughout the cemetery where infestations are evident, particularly in moist and low-lying areas prone to poor drainage. Tank mix with adjuvant per manufacturer’s printed instructions. Reapply 4 to 6 weeks per manufacturer’s printed instructions. Alternate between herbicides products containing halosulfuron, imazosulfuron, and sulfosulfuron to reduce herbicide resistance.Fungi: Employ IPM methods for reduction and treatment of fungi such as improving drainage through aeration and thatch removal; and proper mowing, fertilization and irrigation techniques to eliminate the conditions favorable for the growth of fungus. Application of fungicides is generally not required.Vertebrate Pest Control: Pests that include, but are not limited to: gophers, moles, voles, mice, rats, ground squirrels, rabbits, skunks, raccoons, wild pigs, badgers, and snakes shall be controlled by trapping, elimination of their food source, or other effective methods. Trapping shall be performed by licensed professionals permitted to trap the target pest. Shooting of animals will not be authorized. Comply with U.S. Fish and Wildlife laws and regulations, and state Fish and Game Code with regard to baiting and trapping of animal pests. All animals shall be disposed of or relocated in accordance with federal, state and local laws.If soil is disturbed by these pests, the Contractor shall ensure that all holes/ruts be filled with soil or other COR-approved material, tamped and re-graded. Areas of repair include both turf and planting beds. When applicable, damage to turf areas shall be sodded. When mowing, the Contractor shall mark off and avoid newly sodded areas until the turf is established.The Contractor shall: within 10 calendar days from start of the contract period conduct a complete inspection of the cemetery grounds and document all vertebrate pest damage using Attachment G - “Vertebrate Pest Inspection Sheet” or other COR-approved document. The Contractor shall provide this document to the COR. Within 15 calendar days from the start of the contract period the Contractor shall have treated with bait, and/or set traps to eliminate the pests. With 20 calendar days from the start of the contract period the Contractor shall have correctly repaired the areas damaged from pest activity with matching turf.Approximately 30 days after the start of the contract period, and every 15 days thereafter as required, the COR will inspect the cemetery grounds to determine if the vertebrate pest damage has been reduced to an acceptable level. Also at that time, the COR will determine if the damaged turf has been repaired to an acceptable level. (Acceptable is defined as 90% of vertebrate pests are eliminated).The Contractor shall inspect for pest damage daily. If any additional signs of pest damage are found the Contractor shall set baits and/or traps the day of discovery. The inspections shall be documented and reported to the COR on a weekly basis.The Contractor shall inspect each irrigation equipment valve box for soil spoils form pest activity. Remove soil from irrigation valve boxes, and install 1/4-inch by 10-gauge galvanized steel mesh under and up sides of box to prevent pest intrusion. Secure mesh to sides of box with galvanized steel fasteners.Invertebrate Pest Control: Pests that include but are not limited to: insects (all life cycle stages), and spiders shall be controlled by insecticides, biological controls or other effective methods.Turfgrass pests shall be controlled by broadcast insecticide application, spot application, and other effective COR-approved methods. (Consult New Mexico State University website for turfgrass pest control methods.) garden pests shall be controlled by broadcast insecticide application, spot application, and other effective COR-approved methods. (Consult New Mexico State University website pest control methods.) ants (both domestic and imported) shall be controlled by broadcast insecticide application, baiting nests and other effective COR-approved methods. Apply insecticide to all areas within the confines of the perimeter fence as required to control the ants. (Consult New Mexico State University website for fire ant control methods.) shall be live trapped and relocated by a specialist in bee keeping.Keep buildings free of wasps and their nests with particular attention given to the ceilings and eaves on the Committal Shelter, Assembly Area shade structure, and entries to PIC and Maintenance Shop.Fertilizer and Pesticide Application:All application methods of shall be in strict accordance with manufacturer, Department of Environmental Protection and all federal, state and local laws.All applications shall be made in accordance with manufactures label instructions to ensure proper rate and timing of application. Prior to any application, the Contractor shall provide to COR, a copy of product label for each chemical used and appropriate supporting SDS sheets. The Contractor shall provide the COR with SDS sheets one (1) week in advance of any application.Contractor personnel applying turf applications shall possess a current, valid State of New Mexico commercial pesticide/herbicide application license. A copy of the license will be provided to the COR. The Contractor shall be responsible for any damage resulting from the application of any fertilizer, herbicide or pesticide treatments.Train employees on environmental issues such as ground water contamination, wetland protection, etc., and be consistent and fully compliant with all applicable Federal, State, County and City laws, ordinances, Right-to-Know laws, EPA guidelines, and regulations.Post appropriate flags or markers in all treated areas for a period of 24 hours after a fertilizer and/or pesticide treatment has been applied accompanied by a sign informing the public of the time and date of the chemical application. Remove all flags and signs upon expiration of the 24-hour period.Turf applications shall be applied with appropriate calibrated spreading and spraying equipment. Liquid and pellet surface applications shall be uniformly distributed within the cemetery’s defined area of coverage. Surface applications shall not be made where surface run-off is likely to occur or near a water source.Spot applications of herbicide shall be made with an appropriate non-staining marker dye compatible with the herbicide being applied.Use surfactants and adjuvants with herbicides to improve herbicidal activity or application characteristics when recommended by herbicide plete each turf application within the “Annual Application Date” specified in the “Turf Application Schedule”, (weather permitting). Applications shall be provided in accordance with manufacturers label instructions to ensure proper rate of active ingredient (ai) and timing.Thirty (30) days after completion of the application, jointly inspect the pesticide application with the COR and assess results. In areas where results are less than acceptable* re-perform the application at no additional cost to the Government. (*Acceptable is defined as 90% of target pest species are eliminated).Take precautions to prevent damage to the cemetery, in any manner, including headstones, monuments, shrub and flower beds, trees and other structures during maintenance operations. Current replacement costs for headstones, other cemetery structures or property damaged by the work under this contract will be deducted from the contract price.Do not use any pesticide or fertilizer in either granular or liquid form that will stain or discolor any headstones. Notify the COR of all materials scheduled for use on turf before beginning any turf application. Clean cemetery structures, headstones, monuments, and roadways that are soiled or stained as a result of the application.Wash-down with water all soiled or stained structures, headstones, and monuments at the end of each workday. Do not use hazardous chemicals at any time on Government property. Bear all costs associated with washing and cleaning. Notify the COR of any such soiling or staining of structures prior to washing/pensated Worker Therapy: At the pleasure of the Government, Compensated Worker Therapy (CWT) employees of the Government may be directed by the COR to engage in manual removal of weeds; and turf renovation activities to supplement the contracted work. Coordinate contract maintenance to renovate the turf in a timely fashion where CWT workers have removed weeds.TURF APPLICATION SCHEDULE: Apply Fertilizers, Herbicides, and Soil Conditioners in accordance with NCA Turf standards. Any deviation from this Schedule must be approved by the COR and the Pacific District Agronomist. Provide fertilization, pre-emergent weed control, post-emergent weed control, aerification, soil conditioning and interseeding services to turf areas in strict accordance with the following: TURFAPPLICATIONANNUAL APPLICATION DATEDESCRIPTION#1OctoberApplication #1a: Post-emergent weed control applied in liquid form, to control grass and broadleaf weeds. (Broadcast apply if weed pressure is high, otherwise spot-apply to control target species.)#2November – DecemberApplication #2: Post-emergent weed control spot-applied in liquid form, to control winter annual and perennial grass and broadleaf weeds.#3January – FebruaryApplication #3: Post-emergent weed control broadcast-applied in liquid form, to control winter annual and perennial grass and broadleaf weeds.#4March Application #4: Pre/Post-Emergent or Pre-Emergent weed control broadcast-applied in granular form, to control grass and broadleaf weeds.#5April Application #5a: Post-emergent weed control broadcast -applied in granular form, to control grass and broadleaf weeds.Application #5b: Aerification of all weekly mowed cemetery turf areas in preparation of interseeding and topdressing. (Do not verticut any turf that has not been established for less than one growing season.)Application #5c: Interseeding of thin, bare, winter-kill damaged cemetery turf areas with Bermuda grass at 1.5 lbs./1000 sq-ft.Application #5d: Topdressing of all weekly mowed cemetery turf with 90/10 2mil Dakota Blend in base and odd option years; and finely-ground compost mix in even option years.#6Later April/Early May(2 Weeks after “Spring Green-up”)Application #6: Granular, minimum 50% slow release fertilizer applied at rate of 1.5 lbs. of actual Nitrogen/1000 sq. ft. using a properly calibrated broadcast spreader. Base Phosphorus and Potassium percentages on recommendations of the soils report.#7May 29-31(After Memorial Day)Application #7: Pre-Emergent weed control broadcast-applied in granular form, to control grass and broadleaf weeds.#8JuneApplication #8a: Post-emergent weed control spot-applied in liquid form, to control grass and broadleaf weeds.Application #8b: Granular, minimum 50% slow release fertilizer applied at rate of 1.5 lbs. of actual Nitrogen/1000 sq. ft. using a properly calibrated broadcast spreader. Base Phosphorus and Potassium percentages on recommendations of the soils report.Application #8c: Dethatch weekly mowed cemetery turf areas showing thatch build-up greater than 1/2 inch. #9JulyApplication #9a: Post-emergent weed control spot-applied in liquid form, to control grass and broadleaf weeds.Application #9b: Granular, minimum 50% slow release fertilizer applied at rate of 1.5 to 2.0 lbs. of actual Nitrogen/1000 sq. ft. using a properly calibrated broadcast spreader. Base Phosphorus and Potassium percentages on recommendations of the soils report.#10AugustApplication #10: Post-emergent weed control broadcast applied in liquid form, to control grass and broadleaf weeds.#11SeptemberApplication #11a: Post-emergent weed control spot-applied in liquid form, to control grass and broadleaf weeds.Application #11b: Core aeration of all weekly mowed cemetery turf areas.Application #11c: Humate derived from Gypsum and Humic Acid applied at a rate of 750 lbs. / acre using a properly calibrated broadcast spreader. Application #11d: Granular, minimum 75% slow release ‘Winterizer’ fertilizer with a guaranteed analysis of 15-5-10 applied at a rate of 7 lbs. /1000 sq. ft. using a properly calibrated broadcast spreader.#12As NeededApplication #12: Check for Bermudagrass turf pests (such as armyworms, bermudagrass mites and whitegrubs) and treat as necessary.TURF MAINTENANCE – MOWING, TRIMMING & EDGINGNCA STANDARDSVisually prominent areas in the cemetery are properly trimmed and edged.SCOPETurf shall be maintained at a height within one-inch range of that which is professionally recommended for the turfgrass type appropriate for the geographic region. Optimally, the height is no more than half an inch above that range. Turf surrounding a headstone shall be trimmed to the recommended height. There shall be no signs of “grass burns” caused by mowers. There shall be no signs of turf being “scalped” by string trimmers.The Contractor shall be responsible for mowing, trimming and edging all grass within the cemetery and any grass outside perimeter enclosure walls and fences. This encompasses approximately 10.3 acres of irrigated turf grass.EQUIPMENTRiding mowers may be used if they are not operated within 2 inches of headstones, monuments, tree trunks or other vertical elements unless directed to do so by the COR.Thirty-inch (30”) deck or smaller commercial walk-behind mowers shall be used to mow along curb edges, small spaces, and areas too steep to mow with riding mowers.Sixty-inch (60”) minimum and Seventy-two-inch (72”) maximum deck mowers shall be used to mow aisles between upright headstones within burial sections. Wheel paths of mowers shall not align on return passes within aisles to avoid creating ruts in the turf area.Mowers with decks larger than Seventy-two inches (72”) must be comprised of multiple “contour” cutting units.Brush mowers with rotary cutters, or flail crop shredders will be used to clear vegetation in buffer areas and undeveloped areas of the cemetery. Deck size as required to perform mercial-grade power trimmers and power edgers will be used to trim grass from around headstones, monuments, curblines, walkways, etc. Power trimmers shall be equipped with scalp-protectors.Cutting blades on mowing and trimming equipment must be sharpened every 20 hours of use, at the minimum so that grass tips are cleanly cut, and not torn or damaged. Cutting heights of all mowing equipment shall be set according to heights specified below. The height of grass is what is measured to get correct cutting height.GENERAL REQUIREMENTSTurf shall be cut to maintain heights as set forth below:Cutting Height - InchesTurf Grass Species1.0 to 1.5Warm Season TurfgrassMaintain turf in burial and public areas at a height within one inch range of that which is professionally recommended for the grass type by the New Mexico State University Agricultural Extension. Optimally, the height should be no more than half an inch above that range. For example, the height of Bermuda grass should be between 1.0 and 1.5 inches. In no circumstances shall the turf be allowed to grow taller than 2.0 inches or to be cut lower than 1.0 inches with the regular mowing cycle. Turf that is cut lower than 1.0 inches shall be repaired by Turf Renovation at no additional cost to the Government. (Note: Bermudagrass may be mowed shorter than 1.0 inch in preparation for dethatching and interseeding operations.)Maintain non-irrigated vegetation in visually prominent areas of the cemetery by mowing. Maintain vegetation height at 4 to 6 inches. In no circumstances shall the vegetation be allowed to grow taller than 6 inches.Do not remove more than 1/3 of the grass leaf surface at any one mowing. Be familiar with and utilize different mowing patterns. Changing direction and patterns reduces turf wear providing a cleaner cut, and avoids creating tire ruts in the turf areas.Clean mowing and trimming equipment prior to entering the cemetery grounds. This will minimize the possibility of introducing weed contaminates to cemetery turf from areas outside the cemetery grounds. Contact the COR to inspect the equipment prior to unloading.Clean mowing and trimming equipment prior to moving equipment from a turf area known to contain weed infestation to a turf area free of that weed infestation. This will minimize the spreading the weed infestations within the cemetery grounds. Contact the COR to inspect the equipment prior to proceeding from turf area to the next.Take the utmost care not to damage headstones, floral or commemorative items, structures, survey monuments, irrigation equipment, etc., while performing mowing, trimming and edging services. Repair or replace all damaged items caused by the Contractor to the satisfaction of the COR at no additional cost to the Government.Remove and replace all floral and commemorative items, such as fresh cut flowers, wreaths, (and artificial flowers, and potted plants when allowed), to their proper gravesite during the course of performing mowing and trimming services. Remove floral and commemorative items in accordance with the Floral Policy. (See “Trash and Debris Removal”.)Newly seeded and/or sodded turf will be present at newly interred gravesites, second interment gravesites, and renovated gravesite locations. New seedlings and sod must be hand mowed until it is fully established to the point where riding mowers will not cause damage to the turf.Mow around trees in a manner that prevents “ringing pattern” around the tree and associated damage to turf.Vary mower wheel width patterns and mowing patterns after each mowing to prevent and avoid wheel rutting from occurring.Trim un-mowed grass around headstones, monuments, and other vertical surfaces to keep the grass at the height standard for mown turf without scalping between stones or around stones. Scalped turf between headstones shall be repaired as per “Turf Renovation” at no additional cost the Government.Clean headstones, section markers, walkways, curbs, concrete bases, and roads of grass clippings and leaves after mowing, weed-eating, edging, and trimming. Do not use leaf-blowers to move grass clippings into planting beds and rock gardens.PROCEDUREFrequency of Mowing, Trimming, & Debris Removal: Mow, trim and remove clippings once every seven (7) days for all turf in the developed cemetery. During periods of active growth, and after dethatching operations, mowing may be required twice weekly as directed by the COR. Complete trimming around headstones and debris removal in conjunction with each mowing cycle.Mowing Timing: Do not mow wet turf. Coordinate irrigation schedule so irrigation does not occur during the evening or morning prior to mowing. Mowing cycle shall be completed by Friday of each week.Mowing Patterns: Cross-cut, the turf between headstones every other mowing cycle. Cut turf aisles between headstones in the opposite direction from the preceding mowing cycle.Mowing Speed: Do not operate mowers at speeds that will leave tire marks when making sharp turns. In no case shall mowers be operated at speeds exceeding the manufacturer’s indicated speed for safe operation, or at speeds which cause damage to cemetery property.Mower/Trimmer Maintenance: Mower and trimmer maintenance shall be conducted in the designated maintenance yard, including refueling of equipment. Do not refuel equipment in cemetery burial sections.Mowing & Trimming: Cut turf within the cemetery burial sections at recommended height unless otherwise specified by the COR. Use rotary mowers with rear discharge mulching decks for mowing. The design of the mowing decks and speed of the mowing shall be such that scalping is avoided. Use bicycle-handled “stick” string trimmers for mowing around all headstones and other structures. Trim turf around flat markers at a minimum of 90 degrees (perpendicular to the base/marker). Scalping of the turf around a marker/headstone is unacceptable. Edging: Edge turf at streets, curbs, walkways inside and outside cemetery grounds. The COR shall conduct random inspections of edging weekly. Edging shall provide a clear zone 1/2-inch wide by 1-inch deep with all vegetation removed from joints and cracks. Avoid damaging pavement. Remove debris from edging from the site on the same day as the edging event. Use “stick” edgers with metal blades.Removal of Turf Clippings: Immediately remove or disperse windrows and mats of grass clipping deposited on the turf to avoid turf damage. Remove clippings deposited on headstones and other monuments, section markers, concrete bases, roads, curbs, walks, plazas, gravel borders, rock beds, landscape beds, tree basins, or other non-turf grass areas the same day as the mowing event that produced them. Remove clippings deposited on sidewalks or at public visitor areas including at the Committal Shelter at same time mowing work is occurring. In specialty areas, collect clippings in bag attachments to the mowers, when directed by the COR.Removal of Grass Clippings and Soil: Immediately remove grass and/or soil splatter deposited onto headstones, section markers, and other structures the same day as the mowing and/or trimming event that produced them. Cleaning of headstones and structures soiled by mowing and trimming activities is incidental to the work and shall not be considered as “Headstone Cleaning and Maintenance” or “Structure Maintenance”, nor billed as such.Memorial Day: Complete mowing, trimming, edging & debris removal work no later than close of business on the Thursday prior to Memorial Day to allow sufficient time for the placement of personal floral arrangements on individual graves and for the preparation of Memorial Day services at the cemetery.Veterans Day: Complete mowing, trimming, edging & debris removal work for Veterans Day no later than two (2) work days prior to the scheduled holiday.Inspection: The COR will inspect mowing, trimming and edging a minimum of once a week.TURF MAINTENANCE – AERIFICATIONNCA STANDARDS Visually prominent areas have a well-established, healthy stand of turf.Turf areas have adequate drainage.SCOPESoil compacted by heavy foot or vehicle traffic shall be relieved by aerification to improve air, water, and nutrient penetration into the turfgrass canopy and root zone. Core aerification uses specialized equipment to remove numerous soil cores (from 4 to 6 inches long) as it passes across the turfgrass surface. The cores are to be removed from the site or left on the turfgrass surface as directed by the COR.Verticutting uses specialized equipment to cut straight lines or rows into the turf and soil with closely spaced blades attached to a rotating drum to a depth of 1 to 2 inches.The turf is to be aerated in early spring and late fall as provided in the “Turf Application Schedule”. Approximately 10.3 acres of turf will be treated in each application. In preparation for over-seeding, both non-irrigated turf and areas of bare or thin irrigated turf, are to be aerated by verticutting to create a loose texture soil suitable for placing seed into the ground. The blades are to be spaced at 1/2-inch apart and set to slice into the soil to a depth of 1-inch.PROCEDURECore Aeration: Use core aeration equipment to extract minimum 4-inch and maximum 6-inch core plugs at not less than 6-inch square spacing over all cemetery turf. Flag sprinkler heads, control markers, valve boxes and other appurtenances which are not readily visible. Do not damage surrounding vegetation or structures, including but not limited to, sprinkler heads, vases, valve boxes, control markers, etc.Soil Amending: Immediately after completion of the aeration, apply soil amendments (e.g., lime, gypsum, or topdressing) to burial sections requiring these soil amendments as identified in the soils reports per “Turf Maintenance – Fertilization”.Verticutting: Verticut turf areas in preparation for interseeding. (See “Turf Renovation”.)Interseeding: After completion of the verti-cutting, and removal of loose vegetation, mechanically slit-seed bare or thin areas of irrigated turf per “Turf Renovation – Interseeding by Slit-Seeding”.TURF MAINTENANCE – TOPDRESSINGTopdressing Type 1: (To Modify Soil Texture) Alternate between Type 1A and dressing Type 1A (Base and Even Option Years): Immediately following the spring turf aeration and interseeding, topdress the established bermudagrass turf with a 90% sand/10% reed sedge peat mix designed for topdressing turfgrass. Apply topdressing while aeration holes are open. Available Product: ‘90/10 2Mil Dakota Blend’, or approved equal. Submit product data sheets to COR for dressing Type 1B (Odd Option Years): Immediately following the spring turf aeration and interseeding, topdress the established turf with finely-ground compost formulated for topdressing turfgrass. Compost shall contain stabilized organic matter inoculated with beneficial microbes and mycorrhizae; 100 percent of the compost shall pass through a 3mm (0.125”) screen. Submit product data sheets to COR for approval.Apply topdressing while aeration holes are open. Avoid blocking sunlight from excessive coverage of turf with topdressing soil. Submit topdressing soil test analysis to COR for approval. (For Compost requirements see “TURF MAINTENANCE – FERTILIZATION”). Available Compost Product: Golf Ventures, ‘Command’ All Natural Compost, or approved equal; Available Mycorrhizae Product: Tr-C Natural Solutions, ‘Endo 120’ Arbuscular Mycorrhizal Inoculum, or approved equal. Apply mycorrhizae at a rate of 20 lbs/Acre.Apply topdressing at a rate of 0.5 cubic yards per 1000 square feet (22 cubic-yards/Acre) with turf tender equipment specifically designed for topdressing turf, and capable of being calibrated to uniformly apply the product at the specified rate. Use brushes to move the topdressing into the turf and aeration core holes. Irrigate thoroughly to move topdressing into turf. Remove topdressing from adjacent areas and headstones. Do not topdress newly laid sod or sod that has not completed one dormant dressing Type 2: (To Fill Ruts and Depressions)Topdress depressions in turf such as ruts created by maintenance equipment when directed by the COR with 90% sand/10% reed sedge peat mix formulated for topdressing turfgrass. Submit topdressing composition test analysis to COR for approval. Apply topdressing using approved equipment to apply no more than 1/2-inch of material in a single application. Use brushes to move the topdressing into the turf. After brushing, irrigate thoroughly to move topdressing into turf. Repeat applications over the course of several weeks as required to eliminate depressions. Acceptable Product: ‘90/10 2Mil Dakota Blend’, or approved equal. Submit product data sheets to COR for approval.TURF MAINTENANCE – DETHATCHINGNCA STANDARDSVisually prominent areas have a well-established, healthy stand of turf. SCOPENo more than 1/2-inch thatch layer shall exist at any time throughout the growing season.The turf is to be dethatched in March as provided in the “Turf Application Schedule” as directed by the COR. Approximately 10.3 acres will be treated per year. PROCEDUREUse a vertical mower with steel blades mounted solidly to an axle to dethatch all turf area with more than 1/2-inch of thatch build-up. Adjust the blades of the device so that they barely scratch the soil surface. Flag sprinkler heads, control markers, valve boxes and other appurtenances which are not readily visible. Do not damage surrounding vegetation or structures, including but not limited to, sprinkler heads, vases, valve boxes, control markers, etc.Remove thatch material immediately from the site in a lawful manner.Schedule additional mowing and trimming operations in response to major growth surge that accompanies thatch removal.TREE, SHRUB & PLANTING BED MAINTENANCENCA STANDARDSCemetery planting beds are well maintained, attractive, and compatible with the geographic region.Planting beds are generally weed free.Trees and shrubs are healthy, and free of pests and disease.Ornamental trees and shrubs are maintained so that they enhance and do not detract from the appearance of public areas.Damaged trees and shrubs that pose a safety hazard to staff and visitors shall have corrective action taken within one day of hazard identification.Branches that could pose a safety hazard in visually prominent areas are removed daily.SCOPEWork consists of, but is not limited to, planting and maintaining shrubs, trees and groundcovers in a healthy and attractive condition by proper watering, pruning, cultivation, fertilization, weed control and mulching techniques.The areas include all landscape beds inside the fenced area of the cemetery and the planters on both sides of the entry drive outside the main cemetery gates.Notify the COR within 48 hours of discovery of dead, diseased or insect infested trees or shrubs. Remove dead and diseased shrubs as directed by the COR.Pruning should focus on maintaining tree structure, form, health and appearance through crown-thinning and general pruning. All tree and shrub pruning and hedge trimming shall comply with ANSI A300 (Part 1) – 200 Pruning and companion publication “Best Management Practices” (2002 ISA).Pruning and trimming shall be limited to cuts that can be executed within 15 feet from the ground directly below the cut location. Pruning and trimming above that height shall be provided by others under a separate contract.Trees shall be kept free of sucker growth, water sprouts, broken/dead limbs, and low hanging limbs/branches. Fallen limbs/branches of all sizes shall be removed immediately.Young trees shall be training pruned annually to provide scaffold development, suppression, thinning and perimeter reduction.Tree removal will be provided by others under a separate contract to remove dead, diseased or wind-thrown and storm-damaged trees.Maintain the cemetery and the immediate surroundings of the cemetery in a healthy, visually pleasing condition with proper application of fertilizers, pesticides for the control of diseases and insect pests, herbicides and mulch to control weeds.Personnel shall be properly trained in the operations they are to perform. If pesticide sprays are used, the person in direct charge shall be licensed by the State.Control weeds year round in all landscape beds, areas of mineral mulch, area of organic mulch, tree wells, areas around all buildings, areas within a 5-foot zone outside fence lines, walls and columbaria walls, areas between fence lines/walls and curblines of public streets within the public right-of-way, and weeds growing in walkways and roadways. Contractor shall dispose of all dead and dying weeds.Maintain planting bed edging materials in sound, stable condition, and in proper relationship to finish grade.DEFINITIONSLandscape Bed: Any non-turf area containing trees, and/or shrubs, and/or ground cover plants. Landscape beds may consist primarily of inorganic mulch with plants planted singly or in groups.Ground cover: Low growing plants growing over an area of ground. Ground covers include grasses, shrubs, and herbaceous plants.Wildflowers: Annual and perennial flowering ground cover plants grown by sowing seeds.Vegetation: All plant material including weeds.Weed: Any non-desirable plant material, including escaped and invasive ornamental plants.Pesticide: Includes herbicides, insecticides, fungicides, poisonous baits, etc.SHRUBS and GROUND COVER PRUNINGShrub pruning and hedge trimming shall comply with ANSI A300 (Part 1) – 200 Pruning and companion publication “Best Management Practices” (2002 ISA).At the direction of the COR, prune shrubs/hedges monthly during summer months/growing season to conform to the current pattern of growth. Do not trim shrubs into “ball” shapes. Remove shrub trimmings immediately from the site.Prune hedges and shrubs to promote a healthy and attractive appearance and uniform growth over all parts of the plant. “Limb-up” lower branches of shrubs to promote air circulation at the ground level. Selectively trim internal stems of hedge shrubs to encourage branching and dense growth.Keep hedges and shrubs free of dead branches, leaves, and all weed growth. Remove weeds and their root systems.Deadhead spent flowers on shrubs, groundcovers, and annual plants after flowers have faded and wilted. Remove flowers by pruning the flower stems. Do not cut fresh blooms or flower buds. Do not shear plants to deadhead flowers unless directed by the COR.Prune groundcover plants to keep clear of walkways and lawns. Do not apply herbicides to control ground covers plants.Trim shrubs, groundcovers, vegetation outside the existing turf along the perimeter of the cemetery as necessary to maintain a 5-foot wide easement between 1 and 6 inches in height.Remove vines growing up tree trunks and into tree canopies. Trim vine plants back in a 3-feet circumference around tree trunks to prevent regrowth of vines into trees.TREE PRUNINGEquipment: Furnish necessary equipment for tree pruning.Pruning: Pruning, cutting, trimming and shaping of trees shall be accomplished in accordance with accordance with ANSI A300 Standards under the direction of the Contractor’s certified Arborist, hereinafter known as the Arborist.The Arborist must be certified by International Society of Arboriculture, and this certificate must be current. The Arborist shall serve as the “Contractor’s Site Manager” for tree work and will be provided by the Contractor for not less than eight (8) hours a day whenever work is being performed - other than trash and debris pick-up. The Arborist must have not less than five (5) years’ experience as a direct supervisor of a commercial tree maintenance operation that included removal, trimming, and stump removal in industrial, commercial or public sites.The Arborist will ensure all specifications are being met, ensure contract work does not conflict with ceremonies and funerals, and ensure employees are adequately supervised and proper conduct is maintained.The Arborist shall submit photo-documentation of the condition of each tree prior to work on the tree and after the work has been completed. The electronic images shall be copied onto electronic media and delivered, or emailed to the Pacific District Agronomist within 14 (fourteen) days of completion of the work.At the direction of the COR, trees shall have major structural pruning when the trees are coming out of winter dormancy in February. Trees shall have minor pruning such as Crown Thinning monthly during summer/fall months. Deadwood pruning shall occur year-round. All pruning tools shall be kept sharp and properly functioning. When trees known to be diseased or susceptible to diseases are pruned, disinfect tools with alcohol after each cut and before moving to the next tree, to prevent the transmission of disease.When reducing the tree height and spread, retain the natural shape of the tree by removing the entire lateral branches back to their point of origin also known as drop crouching or thinning. In reducing overall size, attention is to be given to symmetrical appearance. The top is to be higher and the sides reduced in order to maintain a tree-like form.Do not “top” trees. Retain the trees natural shape as much as possible. Do not remove more than 20 percent of the total mass of the tree in a single pruning operation. Cuts should not be made so large that they will prevent normal sap flow.Take care to retain symmetrical appearance when lifting the bottom branches of mature trees for under clearance. Trim the tree high enough to allow sunlight to penetrate the trunk sometime during the day which should be in the range of 10 to 15 feet above ground level. Do not limb up a tree more than 1/4 of the tree’s overall height. Do not limb up conifers.Provide adequate warning devices, barricades, guards, flagmen and other necessary precautions for the protection, safety, and warning of pedestrians and vehicular traffic within the work area.Do not operate trucks, tractors, and other heavy equipment on any turf area except when authorized in writing by the COR.Tree limbs and branches from pruning operations shall be transported to the spoils area, chipped and deposited onto the compost pile as directed by the COR; or hauled off site and disposed of in a legal manner.TREEWORK DESCRIPTIONDeadwood Pruning: Pruning to remove deadwood and/or broken branches that pose a potential risk that could result in personal injury or property damage. This category is used for any tree with broken, hanging, dead, or otherwise potentially dangerous limbs or those trees with a significant number of dead branches that require removal. This category also includes palm frond and palm seed head removal.Routine Pruning: Regular maintenance to reduce the development of future problems or correct minor problems that could increase if not corrected. This primarily includes trees with minor amounts of deadwood less than two inches in diameter or with correctable structural problems. Trees with growth patterns that will eventually obstruct or interfere with turf growth and health, pedestrian or vehicular traffic clearance, and, lines of sight are also included in this category. Examples of Routine Pruning include: Training Pruning: Prune young or small trees less than 20 feet in height in order to reduce the development of future structural problems. Trees with growth patterns that will eventually obstruct or interfere with turf growth and health, pedestrian or vehicular traffic clearance, and lines-of-sight are also included in this category.Crown Raising: The removal of the lower branches of a tree to provide clearance for buildings, signs, vehicles, pedestrians and vistas, also known as “limbing up” and “lifting”. Do not “limb up” coniferous trees.Crown Thinning: The selective removal of dead, diseased, broken or weakly attached branches (Crown Cleaning) and: the removal of branches to increase light penetration and air movement through the crown; thinning towards the branch tip to reduce the wind-sail effect of foliar clumps in the crown; and thinning to relieve the weight of heavy limbs. Only 25 percent of a tree’s leaf area can be removed at any one timeCrown Cleaning: The selective removal of dead, diseased, broken or weakly attached branches. This constitutes regular landscape maintenance pruning that will correct small growth problems before they become larger, more costly problems.Crown Reduction: Pruning to reduce the size of the tree.TREE LIMB AND BRANCH DISPOSALRemove tree limbs and branches of all sizes that have fallen from trees and transport to the spoils yard for green waste disposal. Cut to sizes that will fit inside of containers, or chip and spread as mulch where directed by COR.DEVELOPED CEMETERY VEGETATION CONTROLNon-irrigated areas of the developed cemetery within the property lines, and public roadway shall be mowed to control excessive weed growth, reduce any fire hazard, and provide a properly maintained appearance.Maintain vegetation height at no more than 6 inches throughout the year. Mowing frequency varies throughout the year corresponding with active plant growth. Mowing shall be performed twice per month in the wet season; and once per month in the dry season.PERIMETER BUFFER AREA MAINTENANCEThe overflow event parking area outside the main gate shall be mowed or disked to control excessive weed growth, reduce any fire hazard, and provide a properly maintained appearance. This operation shall be performed at least semi-annually or as determined by the COR.In addition, the Contractor shall maintain a five (5) foot fire break along both sides of the fence line surrounding the developed area of the cemetery.WILDFLOWER AREA MAINTENANCETo maintain wildflower populations in designated areas, after the plants have bloomed, dried and dropped their seed, old stalks shall be mowed to a height of 3 to 6 inches or as directed by the COR. To further promote wildflower populations, weed control and re-seeding may be required as directed by the COR. Weed control shall be Contractor-provided. Seed for replanting will be Government-provided.WEED CONTROLPlanting beds shall be kept attractive and free of weeds. Weeds and their root system will be removed.Non-planting beds such as storage and maintenance yards, areas of open earth, pavements, bark mulch beds, etc. shall be kept free of weeds. Weeds and their root system will be removed.Areas with mineral mulch such as rock-lined swales, rock borders, and other areas mulched with decorative rock shall be kept free of weeds. Weeds and their root system shall be removed. Mineral mulch includes: crushed aggregate surfacing, gravel, pebbles, cobblestones, rip-rap, boulders, etc.Twice yearly, cultivate planting beds by spading fork or approved equipment to loosen compacted soils to a depth of 6 inches. Avoid any damage to the roots and irrigation equipment. Cultivate soils immediately prior to fresh mulch replacement.Apply pre-emergent weed control twice yearly as indicated in the “Tree, Shrub and Planting Bed Application Schedule” prior to mulch placement. In April and September of each year an application of granular ‘Snapshot TG’ (or approved equal) herbicide shall be applied to all mulched beds. This herbicide is for the control of weed grasses and broadleaf weeds in planting beds, open earth areas, and mineral mulch areas, and should be applied following the label directions. Apply herbicide before the application of fresh mulch.Apply monthly spot applications of post-emergent weed control, or manually remove weeds by cultivating soil and completely removing weeds.PEST CONTROLApply pesticide soil drench to infested plants and topical bark spray once yearly and more frequently if insect infestation is evident to control target pest. Apply pesticide with soil injection equipment at rate, depth and spacing indicated in the manufacturer’s printed instructions for control of the target insect.Apply horticultural oil to branches and leaves of plants infested with aphids, scale, thrips and other insects which pupate over the winter. Apply oils in February before insect eggs hatch.Apply appropriate pesticides for control of aphids, scale, thrips and other insects when insect is present.Time application of pesticides to coincide with lifecycle of insects emerging from and entering into the plants.Submit pesticide manufacturer’s data sheets and SDS sheets for approval of COR prior to application.INORGANIC MULCHMineral Mulch: Hand weed and/or use appropriate chemical controls for weed control in mulch beds. Remove weeds from mineral mulch, (e.g., rip-rap, river rock, pea gravel, crushed aggregate surfacing, etc.). Rake mineral mulch to remove depressions, foot prints, erosion of all types, and other irregularities when the surface becomes unsightly and after storm events.Supplement with matching mulch when directed by the COR.METAL EDGING MAINTENANCEExamine crushed aggregate surfacing cremains section edging material and repair, reset, or replace edging material that has been broken, become loose, and become higher that surrounding grade.Reset edging material so that the top of the edge is 1-inch above finish grade and able to retain the crushed aggregate surfacing. Stake edging material with stakes as supplied by the original manufacturer of the edging material.TREE STAKING AND MAINTENANCESet two tree stakes per tree in the direction of prevailing winds. Provide new tree stakes for newly planted trees to match existing metal tree stakes. Provide tree stakes on young trees requiring support with trunk caliper less than 3 inches. Re-set tree stakes on existing trees that are loose or leaning. Provide replacement tree stakes where stakes are broken or missing to match existing tree stakes. Remove tree stakes on trees with 3-inch caliper and larger, or as directed by the COR. Completely remove stakes; do not saw stakes leaving embedded portion in the ground.Provide two tree ties per stake. Locate the ties to provide support for upper and lower 1/3 of the tree. Adjust tree ties to be loosely fitted around the tree trunk. Remove tree ties before they become embedded in the tree bark. Remove tree ties that have become embedded in the tree bark without injuring the tree.PLANTING IRRIGATIONIrrigate planting beds during the growing season to the degree needed to maintain an attractive appearance and optimal plant growth.TREE IRRIGATIONIrrigate individual trees during the growing season to the degree needed to maintain an attractive appearance and optimal plant growth.Hand-water trees minimum of once a month in the dry season with a soaker hose. Apply water in quantities to maintain plant health.Deep root irrigate trees showing stress from drought a minimum of once at the middle of the dry season.Inject water using a 200 PSI pressurized tank equipped with a hydraulic sprayer fitted with shut-off valve and root feeder wand attachment designed for injecting water and/or liquid fertilizer into the root system of trees.Inject water underneath the drip line of the trees to thoroughly irrigate the root zone of trees. Liquid fertilizer may be applied at the same time of the irrigation. (See paragraph 5.15.N. Liquid Fertilizing.)Inject water into the top 4 to 8 inches of soil with a distance of 2.5 - 3.0 feet between injection points. Start near the trunk and work out to the dripline of the branches. In clay soil extend injection sites beyond the branch tips.PLANT FERTILIZINGGENERALFertilize trees, shrubs and ground covers growing in planting beds during the active growing season. Provide either dry or liquid slow-release fertilizers specially formulated for the type of plant being fertilized.Follow fertilizer manufacturer’s printed instructions for each type of fertilizer applied.Broadcast fertilizers onto moist soil; thoroughly water-in fertilizers immediately after application.If soil is dry, follow applications of dry fertilizer with thorough watering. Watering will make the fertilizer immediately available to the tree and will help prevent burning of grass around the holes by fertilizer that may have been spilled. Some soluble fertilizer solutions may burn the grass unless washed in following applications.In fertilizing trees that have roots extending into shrub beds, care shall be taken not to punch holes closer than 24-inches to the crowns of small plants.DRY FERTILIZING (Established Trees 6-inch DBH and Larger):Formula: A 10-6-4 or similar formula. Any complete fertilizer containing 6-10% available nitrogen is acceptable. High amounts of phosphorus and potash are unnecessary.Methods: Punch-hole with power drives or hand bar; and drilled-hole with power-driven or hand auger. When holes are drilled, the soil brought to the surface by the auger shall be removed from the turf when the job is completed.Location of Holes: Start holes 2-1/2 feet or more from base of trunk. Keep far enough away to prevent injury to base of the trunk or root flare. Stagger holes about 2 feet apart; and locate then in circular patterns underneath the crown-spread to the outer tips of the branches.Depth of Holes: 10 to 15 inches.Amount of Fertilizer per Tree: 3-5 pounds for each inch of trunk diameter measured 4-1/2 feet above ground. In determining the amount of fertilizer to use per tree, consider the soil area in which fertilizer can be applied. If the area beneath spread of the branches is restricted, reduce the application in proportion to the number of holes that cannot be made. Trees growing between the sidewalk and a paved street should rarely receive over one-half the amount of fertilizer indicated by measuring the trunk diameter at 4-1/2 feet above ground level.Method of Application: Start inside, near trunk, and work out toward the drip line of the branches; until the prescribed amount of fertilizer is used. Trees with spreading roots systems, such as Elms and Maples growing in clay soil, often will have roots beyond the drip line of the branches. In such cases it is good to extend the area fertilized, especially of all the fertilizer has not been used under the branch spread. Located holes as previously described, or if trees are in groups the fertilizer may be applied in holes arranged in square patterns to five more; uniform spacing.Filling of Holes: Place one cup of fertilizer in each hole. A metal orange juice can (2 inches in diameter by 3 inches tall) is a convenient measure--one can full to each hole. Finish filling holes with humus, Michigan peat or native soil. If native soil is heavy clay, the holes shall be filled with sand to improve aeration and to enable water to penetrate more readily. Fertilizer shall be immediately watered-in after application.Closing of Holes: In turf areas, the holes may be closed by pressing from different angles with the heel of the worker's shoe.‘Aero-Fertil’ Method: This is a good method for aerating the soil and distributing fertilizer, especially in case of trees growing in heavy soil. Holes are drilled in much the same pattern as described previously, except that they are usually placed 3-4 feet apart and 15-18 inches deep. By use of a special piece of equipment (‘Aero-Fertil’ Gun) a charge of compressed air from a compressor is injected from the drilled hole. This blast of air fractures to soil for some distance from the point of entry. Fertilizer and humus, if desired, is then blown into the hole and through the fractures in the soil by a second blast of air.DRY FERTILIZING (Established Trees Less than 6-Inch DBH): For trees less than 6 inches in trunk diameter use the same methods described for larger trees, but use less fertilizer. One and one-half to 3 pounds per inch of trunk diameter measured 4-1/2 feet above ground is recommended for trees of this size; 1-1/2 pounds per inch for 2-3 inch trees; and 2 to 3 pounds per inch for 4-5 inch trees.DRY FERTILIZING (Shrubbery): Apply one cup of fertilizer per every two feet of spread of the plant by sprinkling onto the surface of the soil. The fertilizer shall not be closer than one foot from base of shrub and extend to the perimeter of the branches.LIQUID FERTILIZINGLiquid fertilizing of establish tress may be substituted for dry fertilizing with COR approval.Inject liquid fertilizers under driplines of trees during the active growing season in spring.Liquid feeding when heavy soils are excessively wet will further exclude the soil's air and may be detrimental to the tree. Liquid feeding is most beneficial when the soil is on the dry side.Formula: Soluble fertilizers are available on the market with analyses, such as 15-8-4, 15-15-15, 20-20-20, 24-12-12, and others. Brand names of some soluble fertilizers used for feeding trees are Arbor Care, Heller-Gro, Fermel, Millers, Ra-Pid Gro, Kapco. These materials are used at dilutions of 2-10 pounds per 100 gallons of water, and 5-7 gallons of solution is used per inch of trunk diameter of the tree being fertilized. With any brand of soluble fertilizer used in liquid feeding, follow the manufacturer’s printed directions.Inject fertilizer using a 200 PSI pressurized tank equipped with a hydraulic sprayer fitted with shut-off valve and root feeder wand attachment designed for injecting water and liquid fertilizer into the root system of trees.Inject fertilizer into the top 4 to 8 inches of soil with a distance of 2.5 - 3.0 feet between injection points or as indicated in the fertilizer manufacturer’s printed instructions. Start near the trunk and work out to the dripline of the branches. In clay soil extend injection site beyond the branch tips.PLANTING BED APPLICATION SCHEDULE:Apply Fertilizers, Herbicides, Pesticides and Mulch as indicated in the Schedule below. Any deviation from this Schedule must be approved by the CO, COR and the Pacific District Agronomist. Provide fertilization, mulching, and grass & broadleaf weed control services for planting beds and open earth areas in strict accordance with the following:TREE & SHRUBAPPLICATIONANNUAL APPLICATION DATEDESCRIPTION#1October 10th–15th(Timing Varies: Make application when pests are present)Application #1: Apply pesticide soil drench and topical bark and/or foliar spray for the control of trees and shrubs infested with pests. #2February - March Application #2: Apply Horticultural Oils to susceptible trees for control of aphids, scale, thrips and other insects that pupate over the winter months.#3AprilApplication #3a: Pre-emergent control of weed grasses and broadleaf weeds for all mulched planting beds, tree rings, and open earth areas using ‘Snapshot TG’ in granular form.Application #3b: Apply pesticide soil drench and topical bark spray for control of borers trees infested with borers.#4May(Two weeks Before Memorial Day)Application #4a: Apply fresh layer of inorganic mulch to match existing to all landscape beds, and open earth areas to replenish 3-inch deep mulch bed.Application #4b: Granular, slow release, organic fertilizer with a guaranteed analysis of 10-6-4 plus micronutrients. Apply to plants per manufacturers printed instructions employing the techniques described in the statement of work.#5JuneApplication #5: Deep Root Irrigate and Fertilize all trees. Begin with trees with insect infestations and those showing stress from drought.#6July-August(Time application to coincide with monsoon rains)Application #6: Pelletized agricultural Gypsum (20% Calcium; 16% Sulfur and 60% CaSO4·2H2O) derived from Calcium Sulfate applied at a rate of 50 lbs. / 1000 sq. ft. using a properly calibrated broadcast spreader. #7SeptemberApplication #7: Pre-emergent control of weed grasses and broadleaf weeds for all mulched planting beds, tree rings, rock mulch and open earth areas using ‘Snapshot TG’ in granular form.#8Monthly(As needed)Application #8: Post-emergent weed control applied in liquid form, to control grass and broadleaf weeds in rock mulch and landscape beds.TREE, SHRUB & GROUNDCOVER PLANTINGNCA STANDARDSPlants are healthy, vigorous, and free of pests and disease.Ornamental trees and shrubs are maintained so that they enhance and do not detract from the appearance of public areas.SCOPEDead or dying plant material shall be reported to the COR.Replacement plants shall be supplied and planted by the Contractor under the direction of the COR and from plans provided by the Pacific District Agronomist.Contractor to prepare planting beds for planting. Work includes plant removal, soil preparation, stump grinding/removal, and other operations to create a suitable growth medium for the establishment of new plants.PLANTINGPlant material is to be furnished and installed by the Contractor when directed by the COR. The Pacific District Agronomist will provide a plan showing the location, species and size of plants to be planted. Any donated plant material offered for installation shall be approved by the COR prior to acceptance of the donation. Install donated plant material as determined by the COR.Prepare soil of the planting bed as indicated for “Turf Renovation”. In the case of tree planting, the Contractor shall remove all obstructions including tree stumps and roots to a depth of 1-1/2 times the depth of the rootball.Conform to the tree planting procedure shown in:New Mexico State University Cooperative Extension Service, Guide H-420 “Establishing Fruit and Shade Trees.” ; and Guide H-426 “Shade Trees for New Mexico.” new trees. Triple-stake with 2-inch diameter lodge pole tree stakes and cross-brace stakes with 1x4 dimensional lumber where adverse effects from high winds are evident. Secure trunk loosely to stakes with rubber tree ties. Stain tree stakes and braces with dark brown, low-gloss, wood stain.Provide mulch tree ring around new trees. Mulch rings shall be 4 feet in diameter centered on the tree trunk forming a circle. Remove sod within the area of the mulch ring.Report trees which have been damaged in any way to the COR without delay. Plant material damaged by the Contractor shall be replaced at the Contractor's expense at no additional cost to the Government using the ISA Tree Valuation Guide.IRRIGATION SYSTEM MANAGEMENTNCA STANDARDSIrrigation should be used to avoid the occurrence of permanent turfgrass injury.Set irrigation controllers to irrigate between the hours of 5:30 PM and 7:00 AM.Water should not be applied at a rate faster than it can be absorbed by the soil. “Cycle and Soak” features of irrigation controllers shall be used to prevent irrigation water runoff.Implement water use reduction strategies to reduce annual water use by 2 percent per year in accordance with Executive Order 13693.SCOPEIrrigate all turf, tree, shrub and planting bed areas to ensure plant growth and health with no more than 10 percent “brown” areas due to water stress. The frequency and duration of irrigations shall be approved by the COR and the Pacific District Agronomist or Irrigation Specialist.Irrigation systems that are programmed to activate based on the measurement of evapotranspiration at the site must maintain the equipment in accordance with manufacturer’s instructions.Programming automated system irrigation frequency and quantity based upon the theoretical evapotranspiration will require fine-tuning based on visual observation of turfgrass health.Operate manually controlled sprinklers to assure even watering with no more than 10 percent brown area due to water stress.Provide one irrigation audit for each turf irrigation zone that employs different head or nozzle sizes using the “catch can” technique. Provide water audits for no less than ten (10) turf rotor zones as directed by the COR. Irrigation audits shall be conducted by a Certified Landscape Irrigation Auditor accredited by the Irrigation Association. Present a certificate of course completion to COR as evidence of credentials. Make adjustments to irrigation system based on written recommendations of irrigation audit, such as pressure regulation settings and nozzle exchanges. Calculate actual precipitation rate(s) and Distribution Uniformity Low Quarter (DULQ) for each irrigation zone audited and use this information to develop the irrigation schedule.If Distribution Uniformity Low Quarter (DULQ) for any zone is less than 0.71, change nozzles sets of the turf rotors and re-audit.Exchange nozzles sets and re-audit until highest possible DULQ is achieved.Do not perform irrigation audits when wind conditions exceed 5 mph.The Contractor’s Irrigation Manager shall be Certified Irrigation Contractor (CIC) certified by the Irrigation Association. Submit evidence of certification to COR. All subsequent irrigation managers are required to complete the same training.The Contractor shall have an employee or consultant schedule and manage the irrigation system. The Contractor’s Irrigation Manager shall be Certified Landscape Irrigation Auditor (CLIA) certified by the Irrigation Association. Additionally, the water manager must acquire a minimum of 16 hours training on the irrigation control system. Submit a certificate of completion as evidence that the irrigation manager has completed the required training. All subsequent irrigation managers are required to complete the same training.The Contractor’s Irrigation Manager shall be trained by the irrigation control system manufacturer or an authorized representative, programming, scheduling, water-budgeting, data entry, and trouble-shooting of the two-wire decoder-based irrigation control system. Training shall include at a minimum: diagnostics and trouble-shooting two-wire cable wiring issues, connecting decoders to field wiring, wire grounding, proper wire splicing, programming decoder addresses into controller, setting up and using flow management, and any other essential knowledge to proficiently managing the control system. Provide the irrigation manager with a minimum of 16-hours of on-site training. Submit a certificate of completion as evidence that the irrigation manager has completed the required training. All subsequent irrigation managers are required to complete the same training.Gather site data (i.e., planting type, percent slope, soil type, soil infiltration rate, geographic location, etc.), weather data, (i.e., solar exposure, evapotranspiration rates, wind speed, temperature, rainfall, etc.) and sprinkler head output data (i.e., head type, nozzle GPM, zone GPM’s, PSI, precipitation rate (PR) and Distribution Uniformity Low Quarter (DULQ)), and use the data to develop the irrigation schedule each month of the year .Contact Irrigation District/Water Purveyor at the beginning of each water year to obtain written directives regarding voluntary and mandated water use restrictions. Present a copy of the directive to the COR and the District Agronomist. Upon the direction of the COR, make necessary adjustments to the irrigation schedule to comply with water use restrictions imposed by water suppliers, federal, state, and/or city mandates. The scheduling adjustments shall be made zone by zone according to a hierarchy of lowest to highest visually prominent areas designated by the National Cemetery Administration’s “Drought Response Contingency Plan”. Provide a modified irrigation schedule to the COR and Pacific District Agronomist or Irrigation Specialist demonstrating compliance with water use reduction mandates.GENERAL REQUIREMENTSIrrigate turf infrequently in a quantity sufficient to wet the entire root zone (usually a minimum 6 inch depth). Do not irrigate again until turf shows signs of wilt. Test water infiltration depths with a soil sampler, soil moisture meter or similar device.Submit a baseline irrigation schedule in electronic format for approval of COR and Pacific District Agronomist. The schedule shall show each zone on the irrigation system and display total daily run times in minutes, total cycles per day, and frequency of watering days per week for the month of July. Determine run times based on the results of the irrigation audit and infiltration rate of the soils. For each zone indicate in a spread sheet:Distribution Uniformity Low Quarter (DULQ).Irrigation head type, manufacturer, model number.Nozzle size, and nozzle precipitation rate (PR) in inches per hour. Total zone gallons per minute.Show monthly adjustments for each zone as total run times in minutes, or a percentage reduction in peak water application for the month of July. List historical evapotranspiration (ET) rates for each month of the year for the cemetery. List official source(s) of ET data.Program irrigation controller to apply water to match the water infiltration rate of the site soils. Use several start times (or “cycle and soak” feature of the controller) to allow irrigation water to infiltrate soils and avoid water waste through run-off.Program a syringe cycle to remove morning dew from turf to control fungal pathogens where present.Make adjustments and repairs to sprinkler heads and irrigation/water control equipment weekly as required to assure even distribution of water to all irrigated areas. Tasks include but are not limited to: adjust height of sprinklers to be flush with grade; adjust arc and radius to minimize overspray onto pavement; align heads perpendicular to grade; unclog sprinkler nozzles; clean internal screens; relocate heads or add heads to avoid impediments which inhibit proper distribution; replace non-matching sprinkler heads and nozzles; and provide new nozzles sets for entire zones to increase Distribution Uniformity Low Quarter (DULQ) as determined by the Irrigation Audit.Create irrigation wall map(s) from full size irrigation as-built drawings. Obtain the CAD and PDF files from the District Agronomist or Irrigation Specialist for this purpose. Verify actual field locations of controllers, mainline and valves; and adjust line work on drawings accordingly. Plot a color-coded drawing with different colors for remote control valves and their corresponding zones onto one or more 30 by 42 inch sheets as required for legibility. Laminate and post drawing(s) in a convenient location for staff’s use.IRRIGATION SYSTEM SCHEDULED MAINTENANCESCOPEProvide regularly scheduled preventative maintenance to irrigation equipment before failures occur. Follow instructions in Operations and Maintenance (O&M) Manuals for routine maintenance unless indicated otherwise. Obtain a copy of the O&M manuals from the COR.Service calls reports shall be accompanied by a quote for parts and labor needed to make any necessary repairs.IRRIGATION PUMP STATIONProvide an Irrigation Pump Station preventive maintenance plan for pressure booster pumps, electric motors, electrical switches, valves and filters based on manufacturer's Operations and Maintenance manuals. Prior to initiation of contract, submit a copy of this plan for COR approval. Any deviations from this plan shall be approved by the COR. This service is designed to: provide efficient equipment operation; extend the life of the units; identify potential problems before major breakdowns occur; and reduce system down time.Pump service technician must be certified by the pump station manufacturer, or have a minimum of 5 years experience servicing pumps by the pump station manufacturer. Prior to initiation of contract, provide copies of documents and or certificates showing technicians meet this requirement to the COR.Provide two yearly service calls, plus one additional (on-call) 3-hour visit per year. Schedule one service call in the late winter before pump service technicians become in high demand by agricultural users in the spring.Provide emergency service with 24 hours after notification.Provide written service report to COR after each visit and alert COR of any recommended repairs. Submit quote for repair work for approval of COR prior to beginning any work.Provide the following services on each piece of equipment listed below in accordance with the pump station manufacturer’s printed Operations and Maintenance (O&M) Manuals. Obtain a copy of the O&M Manuals from the COR.Visual inspection of pump station.Evaluate pump station operation at various flows. Take voltage and current rating and compare to last report.Check all safety shutdown features.Confirm pump station is operating properly.Check tightness on flange and motor bolts.Check and verify PRV and High-Pressure Relief Valve operation. Adjust valves as required.Check coupling alignment on pump(s).Grease or oil motor bearing(s).Change motor bearing oil once a year.Check stuffing box for leakage.Open wye-strainer blow-down valve to provide heat exchanger flush.Inspect and tighten all electrical connections in electrical panel.Conduct Infrared Temperature Check (check electrical panels for hot spots, defective transformers and detect loose connections).Inspect contactors for pitting and excessive wear.Remove and clean diaphragm and pilots on safety relief valve.Inspect Inverter and PLC and/or Starting Equipment.Verify all surge devices are visually sound.Check pressurized water tanks for leakage and pressure holding capabilities. Note flow from well (gpm), pump cut in (psi), pump cut out (psi), and tank pre-charge pressures (psi) on service record.Verify all electrical connectors are at proper torque settings.Verify electrical grounding of the motor armatures.Clean/change all cooling filters and grills.Remove all dirt and dust that has penetrated the unit interior, and that has accumulated on the processor board.Clean station pumps, motors, control panel and associated components.Clean pump house interior.Clear water intake structure of debris.Provide written service report to COR within 5 business days of each visit.Alert COR of any recommended repairs above and beyond routine maintenance. Submit quote for repair work for approval of COR prior to beginning any work.Swap lead and stand-by pumps annually to provide for even wear and tear on the pumps.PUMP STATION FILTERProvide routine maintenance for pump station filter per the Operations and Maintenance (O&M) Manual. Obtain a copy of the O&M Manual from the COR.General Pump Filter Maintenance:Visual inspection of pump filter.Open and close by-pass valves to exercise valves.Clean mini filter.Inspect plastic tubing.Check flush valve for proper operation.Check wire connections.Clean exterior of equipment.Provide written service report to COR within 5 business days of each visit.Alert COR of any recommended repairs above and beyond routine maintenance. Submit quote for repair work for approval of COR prior to beginning any work.Quarterly:Remove the main filter screen and check for wear and tear. Re-install.Inspect dirt collector, flush valve, piston and differential pressure gauge.Annually:Inspect for wear and tear: cover seal; fine screen; dirt collection nozzles; air/water connections; O-rings; piston; dirt collector.BACKFLOW PREVENTION DEVICEProvide yearly backflow testing and certification by a certified backflow prevention assembly tester for each backflow prevention device serving the site. Affix a service record tag to each backflow serviced. Flush and clean wye-strainers screens on backflow assemblies yearly.Check backflow insulators are securely fitted around the devices. Tighten laces. Inform COR if insulators are worn and in need of replacement.Check backflow enclosure for structural soundness. Tighten bolts connecting enclosure panels together, and bolts mounting the enclosure to the foundation.MASTER VALVESExercise master valves quarterly to check for proper functioning. Provide a report to the COR in tabular form showing date of inspection and results for each master valve in the system as “pass” or “fail”.A passing grade is a valve that is capable of being actuated from the irrigation controllers and closes and opens flow completely. Simulate a high-flow event to check if master valve closes at higher than expected flow rate. Advise COR of any recommended repairs and provide quotes for parts and labor.FLOW METERSCheck flow meters for communication of real time flow at satellite irrigation controllers and central irrigation computer. Provide a report to the COR in tabular form showing date of inspection and results for each flow meter to measure flow in the system as “pass” or “fail”. Advise COR of any recommended repairs and provide quotes for parts and laborRecalibrate flow meter annually. Provide a service report to the COR.AUTOMATIC CONTROL VALVESExercise Automatic Control Valves (ACV) as part of submain pressure regulating assemblies quarterly to check for proper functioning. Provide a report to the COR in tabular form showing date of inspection and results for ACV in the system as “pass” or “fail”. A passing score is a valve that is capable of opening and closing in response to flow demand, and/or opens and closes completely when actuated from an irrigation controller.PRESSURE REGULATING VALVESExercise pressure-regulating valves (PRV) quarterly to check for proper functioning. PRV’s include valves which are part of irrigation mainline pressure regulating assemblies. Report upstream and downstream static and dynamic pressure readings. Provide a report to the COR in tabular form showing date of inspection and results of pressure readings for each PRV assembly.Exercise pressure-regulating modules which are components of remote control valves. Turn pressure adjustment screw until pressure reduction is visible either from pressure gauge or noticeable drop in radius of sprinkler heads. Provide a report to the COR in tabular form showing date of inspection and results for each PRV in the system as “pass” or “fail”. Advise COR of any recommended repairs and provide quotes for parts and BINATION VALVESObserve combination valves (Air and Vacuum Release Valves) quarterly to check for proper functioning and leaks. A properly operating combination valve will allow air trapped in pipes to escape, eject a small amount of water and then form a water-tight seal. Provide a report to the COR in tabular form showing date of inspection and results for each combination in the system as “pass” or “fail”. Advise COR of any recommended repairs and provide quotes for parts and labor.ISOLATION VALVESExercise isolation valves (Gate and Ball Valves) quarterly to check for proper functioning. Close valve completely and check for complete isolation of the mainline by attempting to obtain water from a downstream outlet such as a quick coupling valve or sprinkler. Provide a report to the COR in tabular form showing date of inspection and results for each isolation valve in the system as “pass” or “fail”. Advise COR of any recommended repairs and provide quotes for parts and labor.LEAK DETECTIONAt least quarterly monitor flow meters to detect water flow when the system is not in use. This method will be used to detect leaks that may not be visible on the surface level. Isolate mainlines and submains until leak(s) is detected. Repair leak(s). This method is a strategy for water use reduction.Create a wall map of the actual irrigation mainline routing and actual locations of isolation/shut-off valves so irrigation mainline can be isolated for leak detection, and shut down during mainline breaks, and segments isolated for repairs. Obtain the CAD and PDF files from the District Agronomist or Irrigation Specialist for this purpose. Verify actual field locations of mainline and isolation valves; and adjust line work on drawings accordingly. Provide dimensions on drawing showing location of isolation valves from two fixed points (e.g., face of curb, wall, etc.). Plot a color-coded drawing with different colors for mainline and isolation valves onto one or more 30 by 42 inch sheets as required for legibility. Laminate and post drawing(s) in a convenient location for staff’s use.CONTROL SYSTEMInspect irrigation controller annually. Inspect wire connections, electrical connectivity and grounding. Locate and make hard wire repairs to re-establish connectivity.Clean interior of controller cabinet annually. Inspect weather stripping inside controller cabinet doors. Replace worn and broken weather stripping to provide a water-tight seal.Verify that the irrigation controllers are capable of actuating all remote control valves and master valves automatically, and that flow sensor signals are received at the controller.Remove and replace Government-provided controller panels and associated electrical components when panels are determined to be in need of repair or are no longer functional. Inspect and tighten mounting hardware.TURF ROTOR SPRINKLER HEADSAnnually, test pressure at turf rotor sprinkler heads with a pitot tube. Test a minimum of 3 heads for each irrigation zone. Adjust pressure at the remote control valve pressure regulating module for system design pressure.SPRAY/MULTI-STREAM ROTARY HEADS and BUBBLERSProvide regular quarterly maintenance to inspect sprinkler heads for proper functioning. Inspect that pop-up risers fully extend and retract, and that wiper seals are not deteriorated. Remove nozzles, unclog orifices, inspect for cracks and clean filter screens. Inspect caps for leaks. Make needed repairs/replacements.SEASONAL SHUT-DOWN/START-UPThe Contractor shall winterize the irrigation system typically in October prior to the onset of freezing temperatures. All above-ground equipment, pumps system, valves, lateral and mainline pipes shall be drained of water, or blown out with compressed air.In the springtime typically in March, the irrigation system shall be re-charged. Repair any damage caused by improper winterization at no additional cost to the Government.IRRIGATION SYSTEM MAINTENANCE & REPAIRNCA STANDARDSPlant material is watered to the appropriate root depth resulting in plant material health and growth, without overwatering.Any irrigation method used should deliver a uniform amount of water over the target area.GENERAL REQUIREMENTSIrrigation system repair and maintenance shall be performed by a Licensed Journeyman holding the JS classification by the New Mexico Construction Industries Division. Submit evidence of license to COR.All repairs and maintenance shall be made using new materials to match the existing system components unless directed otherwise by the COR.SCOPEInspect the entire irrigation system and report the system’s condition to the COR once each week on Friday. Provide maintenance and repairs to valves, valve boxes, valve wiring, lateral and mainline piping, and sprinkler heads. All irrigation materials and supplies are Government-provided and Contractor-installed. Monitor and manage the entire irrigation system, up to and including the point-of-connection, the City water meters, backflow prevention devices, pump station, water storage tank, mainline, and immediately report any leaks, breaks and irregularities to the COR. Immediately control leaks and/or breaks to ensure that no flooding or washouts occur.Repair or replace missing, defective, damaged, broken, malfunctioning and inoperative sprinkler heads, tree bubblers, remote control valves, control wires, decoders, broken irrigation pipe and fittings, as often as necessary to properly maintain the health, quality appearance and vigor of all irrigated plant material. All replacement parts and materials are Government-provided and Contractor-installed.Repair of mainline 3 inches and larger shall be provided using ductile iron fittings, repair couplings, and mechanical joints and/or self-restrained joints. Repair of mainline 6 inches and larger shall also include concrete thrust blocks in addition to restrained joints.Where broken pipe, fittings, and irrigation valves require removal of hardscape elements (e.g., pavements, walls, footings, etc.), to make the repairs, the Contractor shall obtain three quotes from companies specializing in the required work for the removal and replacement of the hardscape element(s). Quotes shall include pricing for replacement materials to match the existing materials and finishes. The customary and reasonable excavation and backfill associated with the repair of the irrigation equipment shall not be included in the quote for hardscape element removal and replacement. Submit the quotes for repair work for approval of COR prior to beginning any work.Flush mainlines and lateral lines after repair of line breaks to the satisfaction of the COR. Direct water flow onto landscape areas or into approved storm drainage structures. Remove all heads on ends of lateral lines for lateral line flushing. Flush mainlines through quick coupling valves. Check air relief valves for proper functioning during recharge of the mainline. Witness air and water being expelled through the device.In the event of the failure of any portion of the irrigation system, provide a temporary means of irrigating the affected area until the system is restored to normal.Provide the Government a list of parts, supplies and equipment required to complete irrigation repair and replacement work prior to commencing work. Maintain an inventory of commonly needed parts, supplies and equipment to enable timely repair and replacement of critical components as approved by the COR. Maintain a quarterly inventory log for review of the COR. Store parts, supplies and equipment in a secure location. Replace stolen and missing parts, supplies and equipment at no additional cost to the Government. DRAINAGE and SEWER SYSTEM MAINTENANCENCA STANDARDSCemetery facilities and infrastructure are maintained to avoid safety hazards for visitors and staff.Visually prominent areas do not show evidence of standing water.SCOPEMaintain the surface/street drainage system by inspecting monthly and after every rainstorm, and clearing and cleaning the grates and catch basins as required for proper drainage.Remove standing water from gravesites and memorial areas.Place and maintain erosion control measure (e.g., straw wattles) in strategic locations to keep soil and bark mulch from washing onto roadways during rain events.Maintain the Septic Sewer system in accordance with the manufacturer’s service manual. GENERAL REQUIREMENTSClear culverts and drain lines of debris annually.Remove covers and clean catch basins and trench drains of debris annually. Re-secure covers.Clean concrete gutter/terrace drains of dirt and debris monthly.Clear drain lines in gravel beds at flower watering stations in columbaria courts annually.Provide two yearly service calls to provide routine maintenance of the septic sewer system. Schedule one service call in the early spring well in advance of Memorial Day. Test for proper operation and provide written service report to COR within 5 business days of each visit and alert COR of any recommended repairs. Submit quote for repair work for approval of COR prior to beginning any work. Perform the following services during each service inspection as applicable: Check aerator operation. Check aerator power consumption. Check aerator air delivery. Clean stainless steel aspirator shaft. Clean aspirator tip. Clean fresh air vent in concrete cover. Inspect aeration chamber contents. Check operation of control center. Adjust time clock when required. Remove the Bio-Kinetic system. Scrape the clarification chamber. Inspect the Bio-Static sludge return. Inspect outlet coupling. Install a clean Bio-Kinetic system. Inspect effluent quality. Inspect outlet line. Inspect ground water relief point. Inspect effluent disposal system. Complete 3-part service record. Hang owner’s record on front door. Enter record into on-line service log. Mail health department notification.TRASH & DEBRIS REMOVAL (Waste Management)NCA STANDARDSAll turf is free of debris, (i.e., leaves, fallen branches, trash).Green (organic) waste is disposed of and does not detract from the cemetery appearance.Trash is collected, disposed of and does not detract from the cemetery appearance.SCOPEMaintain all the cemetery grounds and turf free of trash and debris.Work consists of collecting and removing all trash, debris, fallen leaves, seed pods and branches, dead and unsightly flowers from the cemetery grounds, driveways, parking areas, and areas within the public right-of-way between the cemetery proper and edge of pavement each work day. Work includes emptying cemetery trash receptacles each work day, and regular floral pickup at gravesites and columbaria daily. Floral arrangement shall be treated in accordance with National Cemetery Administration Floral Regulations. Random inspections shall be conducted by the COR.Debris piles, equipment, tools and supplies shall be removed at the conclusion of each task or at the end of each workday.All roads, driveways, walkways, shelters and burial sections are free of grounds maintenance debris by the end of the workday.All trash collection points are screened from the public view.Any items collected from gravesites that may be deemed of monetary or clear sentimental value will be placed in bags, tagged with date and location found and stored in a cemetery approved holding location for 30 days. Visitors inquiring about items of value left on graves will be directed to this holding site.GENERAL REQUIREMENTSCemetery area includes all of land within the property lines, areas 5-feet outside the walls and fences, including the areas within the state-owned property at the cemetery entrance and public roads.Definition: Trash & Debris are defined as any item, material or foreign object not permanently attached to or planted within cemetery grounds and boundaries. Items include, but are not limited to leaves, needles, flowers, seed-pods, twigs, branches of all sizes, paper products, cigarette butts, gum, glass and metal products, plastic and any other synthetic items, gravel, asphalt, concrete, loose rock and stones over two inches (2”) in diameter, and soils that are a result of interment operations.Trash & Debris Removal: In addition to daily trash and debris removal, trash & debris shall be removed from all areas in conjunction with each mowing cycle. Trash & debris removal shall also include clearing of all roads/walks with a power leaf blower as necessary to clean the street / walkways of clippings, small debris and leaves.Also included is trash & debris found within the trash receptacles located throughout Cemetery grounds which will be collected daily throughout the year.Green Waste Removal: The Contractor shall be responsible for the proper collection, removal and disposal of all debris resulting from tree and shrub pruning operations. All tree limbs, branches, wood chips, bush/shrub/hedge clippings and other debris shall be removed from cemetery grounds the same day the work is performed and be disposed of in a legal manner.PROCEDURESEach work day inspect all areas of the cemetery and ensure that there is no accumulation of debris in any area.Provide the necessary labor and suitable conveyance each workday for pickup of debris from cemetery grounds.On a daily basis, leaves/needles and twigs shall be hand raked, vacuumed or blown by walk-behind push type machines from interment areas into the roadways, and then collected and properly deposited into dumpsters. Do not move debris into planting beds and rock mulch beds.In addition to daily trash and debris removal, all trash, debris, contents of trash cans, dead or unsightly flowers and fallen tree limbs shall be removed from cemetery areas in conjunction with each mowing cycle.Walkways, driveways, roads, and parking areas shall be swept following mowing activities.Remove unsightly cut flowers weekly. Remove, clean and replace flower cones into designated receptacles. Remove potted plants and artificial flowers placed on gravesites more than 5 days before and 5 days after Christmas and Easter. Remove non-conforming gravesite decorations and Christmas trees and deliver to location as directed by the COR.Annual Ceremonies Clean-up: Clean-up trash and gravesite decorations after special memorial ceremonies. Remove American flags placed on gravesites when directed by the COR. (See Ceremonies Assistance.)On a bi-monthly basis, collect and dispose of all grave decorations, and, clean and re-stock all flower cones. Schedule general floral pickup from gravesites. Storm Clean-Up (wind, rain, hail, snow, ice): Check and clean up the cemetery on the next working day following a storm event unless the extent of the storm prompts civil defense authorities to declare emergency movement only. Should this occur, clean-up should be done as soon as emergency restrictions are lifted.In conjunction with each mowing cycle, all trash, debris, contents of trash cans, grave decorations, dead or unsightly flowers and fallen tree limbs shall be removed from cemetery areas.Removal, segregation, containment, and disposal of waste off of the cemetery grounds shall be the responsibility of the Contractor. This includes soil removal left over from interment operations.Separate all recyclable and non-recyclable waste as follows:Non-recyclable waste shall be deposited in a trash receptacle/dumpster provided by the Government.Recyclable waste shall be deposited in a trash receptacle/dumpster provided by the Government.Green waste (i.e., dead flowers, grass clippings, plant trimmings, etc.) will be deposited in a trash receptacle/dumpster provided by the Government.PAVEMENT MAINTENANCENCA STANDARDSRoads, curbs, sidewalks, paths, parking lots, entry features and perimeter walls/fences are clean and well-maintained.SCOPERepair erosion, compact, and grade level vehicular, gravel paving serving as cemetery roads.Clean roads, curbs, gutters, sidewalks, stairs, paths, and parking lots.Parking lots are accessible and well maintained.REQUIREMENTSRepair gravel roads as identified by the COR. Aggregate will be supplied by the government. Roads will be regraded by use of grader, or backhoe front bucket if approved by COR, and rolled and compacted by use of a vibrating roller 2.5 Tons or greater. Cubic feet of fill placed by the Contractor shall be determined only by the COR.On a weekly basis sweep roads, curbs, gutters, sidewalks, stairs, paths, parking lots, and other paved surfaces. Collect and dispose of debris.During the rainy season use power sweepers and power brooms to remove difficult-to-remove debris, and debris stuck to paving on a weekly basis. During other times of the year, reduce use of power sweepers and power brooms to once a month.Two (2) times per year (once per semester at the direction of the COR), pressure wash pavement including cemetery walkways, columbaria courts, courtyards, plazas, overlooks, roadways, parking lots, driveways and curb lines to remove dirt and stains, including tire marks. Following pressure washing use a high-powered sweeper to sweep all cemetery roadways of any remaining dirt or debris.ICE PREVENTION/ICE and MINOR SNOW REMOVALSCOPEWork consists of prevention and removal of ice from the cemetery roads and pedestrian paving; and removal of snow from pedestrian paving on the cemetery grounds. Pedestrian paving includes: walkways, steps, columbaria courts, paving around buildings, city sidewalks surrounding the cemetery site, and paved areas outside the cemetery walls as designated by the COR or designee.GENERAL REQUIREMENTSIce Removal: Ice removal shall be accomplished by applying a deicer. This chemical shall be of the type that will not stain or damage flooring, turf, shrubbery and trees. Deicer containing salt is not allowed. A good mixture to use is a urea based deicer that has been designated as safe for turf and other plants, mixed with sand in a ratio of 60% sand to 40% urea. All deicer shall be brought to the cemetery enclosed in its original packaging container and approved by the COR before opening and mixing. Turf or other plants that sustain damage from product(s) the Contractor uses for deicing, shall be replaced by the Contractor at no additional cost to the Government.Apply a thin layer of washed plaster sand to pedestrian pathways subject to icing prior to ice storms and freezing temperatures.If chemical deicer is not applied in time to prevent icing, the ice shall be removed by chipping/breaking up, and removed from the cemetery proper.Snow removal shall be accomplished by using a snow blower or shovel.Ice and snow shall not be piled up or bermed along roadways or parking/walkways. Under no condition will headstones be covered by snow and ice removed by the Contractor.Contractor shall take precautions to prevent damage to buildings, roadways, sidewalks, curbing, turf, trees, shrubs and headstones by equipment used to remove ice and snow. Contractor shall be responsible for repairing any damage caused by equipment in the performance of ice and snow removal.STRUCTURE MAINTENANCENCA STANDARDS:Entry features and perimeter walls/fences are clean and well-maintained.Structures have a clean and well-maintained appearance.The National Cemetery Administration’s floral policy is posted where the largest number of visitors will see the information.SCOPEClean and provide minor repairs to buildings, rostrum, entry features, signage, lighting, perimeter walls, fences and gates, and site furnishings.GENERAL REQUIREMENTSMain Entry Walls and GatesThree times a year (one week prior to Memorial Day and Veterans Day) and at the direction of the COR, pressure wash the entry sign, entry monument, pilasters, railings, fences and gates to remove efflorescence, stains and debris. Apply non-toxic efflorescence and bronze stain remover to concrete walls following manufacturer’s printed instructions when pressure washing alone does not remove deposits. Clean and polish lettering, seals, plaques, and lighting fixtures with appropriate cleaners and polish with wax.Maintain Gate Hinges and AutomationTwice annually (once per semester) maintain gate automation, including lubrication of rollers and chains. Tighten tension bars on gate track frame as needed for proper alignment. Obtain quotes for repair of gate automatic when in need of repair and present to COR for approval.Clean Rostrum Structure at Assembly AreaThree times a year (one week prior to Memorial Day and Veterans Day) and at the direction of the COR, pressure wash Rostrum structure to remove efflorescence, stains and debris. Apply non-toxic efflorescence remover to concrete following manufacturer’s printed instructions when pressure washing alone does not remove deposits. Pressure wash metal railings to remove dirt and debris.Clean Signage, Memorial Plaques and InsigniaThree times a year (one week prior to Memorial Day and Veterans Day) and at the direction of the COR, clean, the Floral Regulation Sign and frame, memorial plaques/signs, Blue Star Memorial sign, section markers, and site directional signage. Clean and polish Blue Star Memorial sign with appropriate metals cleaners and wax to remove grease, oxidation and stains following manufacturer’s printed instructions. Clean section markers and directional signage by power-washing and with use of appropriate cleaners. Note: Clean marble and granite section markers using the same procedures described for cleaning marble and granite headstones.Clean and Maintain Flag PolesOnce per year (prior to Memorial Day) at the direction of the COR, pressure wash flag poles. Polish aluminum base trim and anodized aluminum gold finial at top of flag poles with appropriate metal polish to remove oxidation and stains following manufacturer’s printed instructions.Maintain Exterior and Interior LightingMaintain all interior and exterior lighting including the Flag Pole and entry sign lighting. At no time shall the flag be allowed to fly unlit except in the event of unplanned power failures. The Contractor shall furnish all replacement lamps.Clean Buildings Exteriors and RoofsTwo times a year (one week prior to Memorial Day and Veterans Day) and at the direction of the COR, pressure wash the exterior of all buildings (PIC, Committal Shelter, Pump House) and their roofs. Remove efflorescence, stains and debris from building faces. Use lowest possible pressure setting while cleaning concrete and stone to prevent reoccurrence of efflorescence. Apply non-toxic efflorescence remover to concrete and stone following manufacturer’s printed instructions when pressure washing alone does not remove deposits. Special care must be taken to preserve the integrity of the existing roof panels. Clean the standing-seam metal roof, fascia, and gutters. Demonstrate in the presence of the COR that the existing roofs do not leak. Any leaks that develop due to Contractor negligence shall be repaired at the Contractor’s expense by a professional licensed roofing Contractor approved by the Government including replacing damaged roof panels, and skylight panes.Clean Interior and Exterior of Committal ShelterDaily, clean the interior, furnishings, decorative concrete paving and immediate surroundings of the committal shelters.Yearly, seal decorative concrete paving pad surrounding the committal shelter with low-gloss concrete sealer in conjunction with pressure washing pavement.Daily, remove bird droppings from metal benches and concrete paving. Daily police the building interior for wasps/yellow jackets, exterminate and remove nests. Daily, rake the inorganic mulch surrounding the committal shelter before the first service of the day.Weekly, clean the interior and exterior of the windows and doors of the committal shelter. Clean the glass with professional-grade glass cleaner and window cleaning equipment. Provide spot and streak-free surfaces on both sides of glass. Clean and dry window/door frames and mullions.Clean and Maintain Site FurnishingsMonthly clean and maintain site furnishings including seat walls, benches, memorial benches, trash receptacles, flower vase holders, flower vases, flower watering stations, fire hydrants, etc.Power wash seat walls once annually to remove efflorescence, stains and debris from facing and concrete caps. Clean concrete caps of seat walls weekly.Tighten mounting bolts on site furnishings.Maintain faucets on flower watering stations. Repair leaks and check anti-siphon valve for proper functioning.Replace drinking fountains’ water filters semi-annually or sooner if indicator on filter indicates a need for replacement.Provide and Maintain Fire Extinguishers.JANITORIAL SERVICESNCA STANDARDSRestrooms are inspected daily and determined to be clean and supplied accordance with a Restroom Checklist. Restroom checklists are completed daily and submitted to the COR for record keeping weekly.Structures have a clean and well-maintained appearance.SCOPEThe Contractor shall furnish all supplies, materials, personnel, equipment, tools, and supervision necessary to provide complete Janitorial Services.PERSONNELContractor personnel shall adhere to established training criteria (such as OSHA, JCAHO), and shall be able to demonstrate a documented employee initial and refresher training program that includes Universal Precautions, basic bacteriological concepts, infection control, safety, fire protection, Personal Protective Equipment (PPE), and laundry operating procedures and policies.PHYSICAL SECURITYThe contractor shall, at all times, exercise care and caution in performing the duties described in the statement of work so as not to cause injury to themselves or other persons. The contractor shall perform the assigned tasks and duties in a safe manner in accordance with VA, NCA, and OSHA regulations and policies. The contractor shall indemnify to protect it, and render the United States Government, its employees, agents and representatives, harmless from any liability resulting from personal injury arising out of performance of the work contained herein.Contractor shall provide all safety warning devices at worksite to warn visitors and cemetery employees of potential hazards, (e.g., Caution – Wet Floors).QUALITY CONTROLThe Contractor shall establish and maintain a complete Quality Control Plan to ensure that the requirements of the contract are provided as specified. One copy of the contractor’s Quality Control Plan shall be provided to the contracting officer not later than the Post Award Conference. An updated copy must be provided to the Contracting Officer and COR on the contract start date and as changes occur.The plan shall describe the methods for identifying and preventing defects before the level of performance becomes unacceptable. QUALITY ASSURANCEThe Government will evaluate the contractor’s performance under this contract in accordance with the work statement and the enclosed Janitorial and Restroom Checklist’s. The checklists shall be initialed and dated each day by contractor personnel signifying that the work was completed. All surveillance observations will be recorded by the Government. When an observation indicates defective performance, the COR will complete a discrepancy report and send it to the contracting officer and the contractor by e-mail and or fax. The discrepancy reports will be used to establish documentation for Non-performance or tasks not satisfactorily completed in accordance with the Work Statement which will result in a reduction of the monthly amount in the Schedule.Performance Evaluation Meetings: The contract manager may be required to meet with the COR and contracting officer at the beginning of each month to evaluate contract performance.Quarterly meetings will be scheduled with the Cemetery Director, COR and/or Contracting Officer. The contractor may request meetings whenever a Contract Discrepancy Report is issued. The written minutes of these meetings shall be signed by the contractor’s manager, contracting officer and COR. If the contractor does not concur with the minutes he/she shall state any areas of non-concurrence within 5 business days of receipt of the signed minutes.ADMINISTRATIVE ISSUESBased upon satisfactory completion and final inspection and acceptance of all work performed in accordance with the Statement of Work, the Contractor shall be paid monthly in arrears by Government Purchase Order and after receipt of a properly prepared invoice.Notwithstanding the provisions of the contract covering inspection and acceptance, any items found to be unsatisfactorily cleaned shall be re-cleaned at no additional cost to the Government.Contracted services are to be accomplished subject to emergency situations-as defined by VA-which may require alteration of schedules. In the event that the VA declares a facility emergency or disaster, or participates in a federal and/or DOD drill, the contractor shall perform services as required by the facility COR per the Emergency Preparedness Plan.Contractor shall specify a point of contact (with phone number) as the designated contact for Government and the parties shall meet as needed. The point of contact can be reached during normal business hours and off-duty hours, and be able to respond within one hour of notification by the Government and take prompt action on matters pertaining to the contract.EQUIPMENT, MATERIALS and SUPPLIESContractor Supplied Items. Unless otherwise noted all equipment, such as step ladders, water hose, mops, vacuum, brushes, etc., and expendable items such as hand soap, plastic garbage bags, air freshener and paper products, (i.e. toilet paper and hand towels), as well as all cleaning chemicals will be furnished by the Contractor. (Cleaning chemicals must meet “The Farm Security and Rural Investment Act (FSRIA) of 2002, E.O. 13423, and Part 23 of the FAR” which requires Federal agencies to purchase USDA-designated bio-based products, also known as Bio-Preferred products.) Contractor will provide employees with a binder and training for all cleaning materials with a copy of all Safety Data Sheets (SDS), and provide the COR with copies of the SDS’s for all chemicals stored at the cemetery.Proper and Safe use of Equipment and Chemicals: Contractor shall use all equipment, disinfectants, detergents, and other chemical agents in accordance with OSHA and manufactures instructions. Contractor shall take extreme care while performing cleaning services to ensure that corrosive or abrasive chemicals do not mar, discolor, remove or harm the finish in any way on any facility or fixture. Contractor may be liable for damages to private or Government property caused by misuse.Reasonable Cleaning Effort. Contractor shall advise the COR of any stains or markings that cannot be removed by reasonable cleaning efforts.CUSTODIAL SERVICES, DAYS AND HOURS OF PERFORMANCEAreas to be serviced are located in the Public Information Center (PIC), and Maintenance Shop. The Public Information Center consist of 5 areas, they are: 1. PIC Lobby; 2. Men’s restroom; 3. Women’s restroom; 4. Store rooms; and 5. Employee Office. The Maintenance Shop consists of 2 areas: 1. Locker Room; and 2. Vehicle Storage Area.Janitorial services shall be performed and completed Monday through Friday for all areas.The cemetery will be open every HOLIDAY/three day weekend. These dates will be provided to the janitorial contractor in January of each year and will require service of all areas.Janitorial services are also required on Saturday, Sunday and Holiday’s for restrooms open to the public only.Janitorial services are also required in all areas on Saturday, Sunday and Monday for the Memorial Day Weekend (the last weekend in May), and on November 11th for the Veterans Day Holiday, and other days designated by COR.Work shall be accomplished between the hours of 8:00 A.M. and 9:00 A.MApproximate Square FootagesPublic Information Center1,000Maintenance Shop1,200RESPONSIBILITIESCONCRETE, TILE AND VINYL FLOORSDaily sweep and wet mop all concrete, tile and vinyl floor surfaces (moving tables, chairs, waste cans, mats, etc.) and remove stains, dirt, mud, grime and markings as needed. Cleaning solution shall be monitored and must be changed whenever the solution is dirty. Pour all mop and/or cleaning water down the designated floor drains. Sinks shall not be used as a drain. Floors will be checked for cleanliness using a damp paper towel each morning by COR to check for residual dirt.Grime, dirt and debris which accumulate in corners must be removed at least weekly.On Friday of each week the tile floors in the restrooms will be cleaned with a brush or machine to remove dirt and grime build up in the grout lines.CARPETED AREAS Daily vacuum all carpet and rug areas (including mats and carpet runners), ensuring removal of debris; moving light furniture and floor items as needed. Carpet areas include all carpeted areas within the PIC office including the closet.Clean all carpets in accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath, and returned to their original location. Floor mats located in the foyer at front entrance(s) will also be vacuumed and cleaned.The COR will notify the contractor of the need to complete carpet cleaning that falls under the optional items list. All carpet and rug areas shall be vacuumed, shampooed and thoroughly dried. After shampooing, the carpeted area will be uniform in appearance and free of stains and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items.DOORS/WALLS/PARTITIONS/ all areasDaily clean glass doors at the PIC front entrance (with glass cleaner), inside and outside surfaces. Spot clean daily all other glass surfaces in the PIC area from floor to a height not to exceed eight feet. Weekly clean all glass surfaces in the PIC building from floor level to a height not to exceed 8 feet.Daily spot clean doors walls and partitions in office spaces and restrooms. Weekly dust and clean all doors, doorframes, walls and partitions, ensuring all corners are free of dust and cobwebs.Weekly dust and clean all window ledges, window sills, cabinets, table, desk and counter tops, pictures and baseboards.RESTROOMSDaily clean toilets/urinals & sinks with germicide disinfectant.Daily remove dirt, debris, urine, feces and water from floor surfaces. Daily clean and polish all glass, mirrored and stainless steel areas with appropriate cleaners, ensuring no streaks.Daily clean counters, tables, benches and sinks.Daily fill all soap dispensers, paper towels, toilet paper and toilet seat protectors.Weekly clean & disinfect Toilet & Urinal partitions, lockers and walls.JANITOR CLOSETS, STORAGE ROOMS, SHOPS and BAYS (All Buildings)Daily sweep and mop floor of the maintenance shop after removing all interferences. Replace all items after floor dries.Weekly clean storage rooms and equipment bays. Sweep and wet mop floor after removing all interferences. Replace all items after floor dries.Daily ensure the janitorial closet is clean and neat in appearance. All chemicals stored in locker are below eye level and a SDS is on hand. Weekly remove all interference from Janitors Closet and scrub and clean floor drain. Sweep and wet mop floor. Replace all items after floor dries.GENERALDaily empty, clean and line all waste cans, including all trash receptacles inside the buildings and outside of the public information center entrances. A commercial dumpster is located at the maintenance shop yard for the disposal of trash.Daily empty and damp wipe ashtrays at entrances and exits of the public information buildings. The receptacle should be free of litter associated with cigarette smoking, as well as gum, wrappers, etc. Ashtrays with sand will be cleaned out also.Daily empty paper shredder canisters into the Blue recycling containers, change the Blue recycling container bags and place the removed materials into the recycling dumpster located next to the regular trash dumpster. Dispose of all empty cardboard boxes located around trash containers into the recycling dumpster.Daily, clean and sanitize gravesite locator kiosk.Daily, clean, polish and sanitize drinking fountains.Weekly, clean, polish and sanitize vending machines.Weekly clean and damp wipe chairs, wall clocks and wall pictures.Weekly clean and polish light switches, door handles and push plates in all areas.Weekly clean (vacuum or dust) vents, louvers, light fixtures, ceiling fans, mini blinds, windowsills, tube heat radiators, water supply piping, ceiling structural framing braces and HVAC supply registers. A treated cloth should be used when necessary.Weekly dust and polish all wood surfaces and countertops.Daily clean, organize and maintain the janitor’s closets at PIC Building.Prior to departing each evening, Contractor shall ensure all interior lights are turned off; all doors are secured and locked and the security alarm is activated at the PIC and Maintenance Shop. SEMI-ANNUAL SERVICES (Twice Yearly)Machine clean, strip and refinish (wax) all vinyl floors in PIC and Maintenance ShopWash all windows on the PIC and Maintenance Shop twice yearly, once per semester or as directed by the COR, beginning one week prior to Memorial Day, immediately after cleaning the exterior of the buildings. Shampoo all carpeted areas in the PIC.Seal the Committal Shelter, Assembly Area and Maintenance Shop concrete floor with a water-based polyurethane concrete floor sealer in accordance with the manufacturer’s printed instructions to provide a semi-gloss sheen. Wax the Maintenance Shop concrete floors with a, slip-resistant concrete floor wax compatible with the concrete sealer.*NOTE: same standards apply as indicated under section titled “responsibilities” Contractor shall provide all supplies needed for these optional services.CEREMONIES ASSISTANCESCOPEContractor shall be responsible for assisting with set-up, take down and storage of Government-provided equipment for ceremonies. Store equipment in a location as directed by the COR. Protect equipment in storage from dust accumulation by covering with protective sheeting. Clean equipment prior to placing into service.All set-up, takedown, storage and cleaning of equipment are at the Contractor’s expense.Any damage to Government-provided equipment caused by contractor negligence shall be replaced or repaired to the satisfaction of the COR at no additional cost to the Government.All debris removal and floral removal resulting from the ceremonies are at the Contractor's expense. All floral removal shall be conducted according to National Cemetery Administration regulations.Contractor shall set up, take down and store equipment to include: PA system, lectern, chairs, tents and other items needed for all special ceremonies such as floral wreath stands and flag stands. COR will set time for this action to begin and be finished. The Contractor shall sort, fold and store all flags after removal.Contractor shall be responsible for maintaining flower vase containers in sufficient quantities for all visitors and notifying the COR when additional flower vases are needed.Contractor shall assist the cemetery personnel with traffic control.GENERAL REQUIREMENTSUnless otherwise noted, the Contractor shall be responsible for all tasks and expenses involved in the successful preparation and completion of Memorial Day and Veterans Day events including but not limited to:Ensure there are sufficient Government-provided flower vases available at all times for all visitors.Provide set-up, take down and storage of all available Government-provided chairs for approximately 100 people. Chairs shall be cleaned and dried prior to the ceremonies.Provide set-up, take down and storage of Government-provided sound equipment.On Memorial Day, Veterans Day, and WAA only, supply two (2) Contractor-provided portable restrooms with a minimum of one (1) restroom being handicapped accessible. Set up restrooms in locations as directed by the COR. Directing vehicles to parking areas, and to exits from the cemetery. Prohibiting vehicles from entering restricted areas, and from blocking the flow of traffic.For the Memorial Day ceremony, the pick-up and bundling of flags will be required in addition to other floral removal. All floral removal shall be conducted according to National Cemetery Administration regulations. The Contractor shall place a small government-furnished flag on each gravesite not more than three (3) days prior to Memorial Day. (Boy Scouts and other volunteer organizations may assist the Contractor.) The Contractor shall remove the flags on the first workday following Memorial Day, weather permitting. Flags shall be counted, bundled into bundles of 20 and placed back in storage as directed by the COR. The Government shall furnish flags and storage space for the flags.The Avenue of Flags (if flown) shall be in place by 8:00 a.m. on Memorial Day, Veterans Day, and POW/MIA Recognition Day and removed the following day or as soon as weather permits. The Contractor shall erect the 50 flags into the sleeves along Camino de Paz. Remove debris from pipe sleeves so that flag post is fully inserted into the sleeve. Close pipe sleeve flip-caps when flags have been removed.CONTRACTOR RESPONSIBILITIESSTANDARDS OF EMPLOYEE CONDUCTContractor and contractor personnel shall be required to adhere to the following standards of dress and conduct while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C. Section 218.Contractor's employees shall be required to wear uniforms displaying the name of the company and the employee's name badge for security identification. For safety reasons, the ID badge shall not be worn around the neck; it shall be securely affixed via armband.Contractor’s employees shall be fully clothed at all times, to include long slacks or pants and shirt, buttoned up from neck to waist. Clothing shall be clean each day. Any soiled clothing should be cemetery work-related that day. T-shirts and/or tank tops as outer garments are prohibited. Garments displaying a “message” or “slogan” other than the Contractor’s business attire are prohibited. Other clothing in question shall require the Director’s written approval.Contractor employees will maintain personal hygiene. Shoes/boots will have no holes or loose soles. Steel-toed shoes will be required in accordance with OSHA. All required uniforms and personal protective equipment will be provided by the Contractor to contractor personnel.Contractor personnel shall show proper reverence during committal service.Contractor personnel shall not engage in loud or boisterous behavior, use profane or abusive language nor use personal radios.Due to the sensitive mission of the Cemetery, Contractor employees shall exercise courtesy and respect while within the cemetery. If inquiries are received from visitors they are to assist visitor to the best of their ability.Public restrooms at NCA are for visitors only.Breaks and lunch periods shall be taken at areas designated by the COR, not in the field.Contractor personnel shall neither eat nor drink beverages, except water or non-alcoholic drinks, while in work area, nor in site of committal shelter during a service. Use of intoxicating beverages and/or drugs is strictly prohibited.All areas within the cemetery are designated as NO SMOKING. The only areas where contractor employees may smoke is in their privately-owned vehicles parked outside of the cemetery.HANDLING OF MARKERS AND HEADSTONESEvery action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals. Contractor personnel cannot walk, stand, lean, sit or jump on headstones or markers, nor shall the wheels/tracks of any Contractor vehicle ever drive over them. No tools, equipment or other items will be placed or leaned on headstones or markers. Once headstones/markers are removed from the socket, do not place the headstones on dirt piles or mud; they should be carefully placed on each associated gravesite and protected in such a way as to prevent any soiling and be out of the way of any other work. Headstones shall be removed from their sockets using wooden and/or metal clamps. If metal clamps are used, the area that contacts the headstone must be protected with a rigid fabric that will prevent damage to and marking of the headstone. Clamps may be attached to a skid steer loader (i.e. Bobcat?) or similar machine to extract the headstone from the socket.Contractor personnel should use tools approved by the Contracting Officer Representative (COR), such as shovels, pry bars or pinch bars to lift flat markers out of the ground; pick axes are not an acceptable tool.When headstones are removed from their sockets, they shall be carefully stored on each associated gravesite; do not lean headstones against each other. Use care not to scratch or damage headstones in any manner. The headstones shall be laid with front inscription side up while the headstone is lying horizontally on the ground. The headstone shall be protected from direct ground contact while lying horizontally. The protection method shall be as approved by the COR and shall be free of deterioration in weather. An approved method is to support each headstone with two (2) wood 4x4’s. Alternate methods can be approved. Cardboard shall not be used. Wood or other suitable appropriate and attractive material shall be used to keep the headstones from contact with the soil while lying horizontally during the construction period. This also shows respect towards the families visiting the gravesites and the remains that are buried. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (i.e., casket or urn), or outer burial container, the Contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution.The Contractor is required to discuss this guidance with their employees and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.USE OF CEMETERY FACILITIESThe Government will not be responsible for any loss, damage, or theft of contractor items.Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of Department of Veterans Affairs' facilities used by contractor's employees that are acceptable to the COR and in accordance with National Cemetery Administration Operational Standards and Measures (Version 5.1, July 2014 or the most current version).All contractor personnel operating vehicles on government property must possess a valid state driver's license. Contractor employees may park privately owned vehicles in the area designated for parking by the COR. It is the responsibility of the Contractor to ensure his employees park in the appropriate designated parking areas. The Government is not responsible for any damage, theft of vandalism to privately owned vehicles parked on cemetery property. All Contractor employees park on cemetery property at their own risk. The Contractor shall observe all traffic, parking, directional signs and regulations when using the cemetery’s roadways. The Cemetery will not invalidate or make reimbursement for parking violations of the Contractor’s employees under any conditions.Smoking is prohibited inside any buildings at the Cemetery. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.Storage Facilities: The Government will provide the Contractor with a fenced storage yard and use of some areas of the Maintenance Area as approved by the COR to store supplies, tools and equipment directly related to the implementation of this contract. However, the Government will not be responsible for any damage to or loss of the Contractor's equipment and supplies stored on the Government's premises. The Contractor shall provide any storage buildings/lockers at their own expense.Lockers: The Government will provide 3 unused lockers in the maintenance building for use by the Contractor, until such time as these facilities are needed by the Government.Spoils Area: The Government will provide the Contractor an area of land (approx. 50’ x 100’) where the cemetery places spoils for storage of landscape materials (e.g., topsoil, compost, mulch, sand and gravel.) The contractor is responsible for SWPP and erosion prevention control measures related to the stockpiling of these materials in accordance with local, state and federal regulations.The Contractor shall provide, as part of their offer, a list of tools and equipment to be used during the course of the contract, for the approval of the Government. Ten (10) days after contract award, and every year thereafter, the Contractor shall verify in writing that this equipment is in safe operating condition. The Contractor shall comply with all Federal, State, City, County, regarding the use of Personal Protective Equipment for all contract personnel. All Personal Protective Equipment is provided by the Contractor.The Contractor shall request the approval of the COR if the Contractor desires to store any hazardous materials at the Cemetery. If approval is granted the Contractor is responsible for safely storing any chemicals, pesticides, herbicides, cleaning solutions, flammable materials, etc. on site in properly ventilated hazardous materials lockers in accordance with all federal, state and county laws and regulations and manufacturers recommendations.The Contractor shall be responsible for maintaining fire extinguishers and other safety equipment. Contractor personnel shall be knowledgeable in the use of fire extinguishers and other safety equipment.SDS (Safety Data Sheets) are required for all chemicals, pesticides, herbicides and cleaning solutions. The Contractor shall provide master file of SDS sheets in a tabbed 3-ring binder to the COR.Should the storage yard should become unusable, the Contractor will be given a minimum of 60 days to find storage off the cemetery grounds. The Contractor shall then be responsible for delivering and removing all necessary equipment and supplies each work day. Inability to use the storage yard will in no way alter the contract.Electricity and water services will NOT be furnished by the Government for the contractor's work area. Reasonable use of water related to the performance of the contracted work will be furnished by the Government at no expense to the contractor.Telephone service will NOT be furnished by the Government for the contractor's work area. Any Telephone/Fax service will be Contractor-provided as approved by the COR. Any Fax/Telephone service will be Contractor-provided as approved by the COR.LEVELS OF MAINTENANCETo establish maintenance priorities, areas of the cemetery are described here in order of their potential to impact the visual impression of families and visitors. Areas considered Visually Prominent have the highest priority when allocating resources.Visually Prominent Areas:Interment areasCommittal service shelterAreas adjacent to the main entrance roadTurf, trees, and planting areas adjacent to flagpole/assemblyVisitor entrance to the Public Information Center buildingEntrance gatePrimary roads and routes to the committal service shelterFlag Pole & Assembly AreaMedium Visual Impact Areas:Non-burial areas adjacent to the secondary roadAreas adjoining the memorial pathAreas adjacent to the maintenance building and yardLow Visual Impact Areas:Non-use areasSoil spoils areasAreas viewed at considerable distance, and not normally viewed by visitors/publicINSPECTION OF CEMETERY FACILITIES:The Contractor will perform a daily inspection. During this inspection, any deficiencies noted within the scope of the contract will be corrected as soon as practicable. Items that need correcting outside the scope of the contract will be reported to the Contracting Officer or COR. The Contractor will be required to submit inspection reports and work accomplished to the COR weekly. The inspection forms will be provided to the Contractor.SAFETY AND TRAININGThe Contractor shall also be responsible for training and safety precautions for Contractor employees performing work under these specifications. OSHA standards shall be observed by the Contractor in all work performed. Appropriate safety equipment shall be furnished by the Contractor to Contractor personnel and shall be used as prescribed by OSHA standards.The following OSHA and NFPA standards and codes are to be adhered to: National Fire Protection Association (NFPA): 10-1998 Standard for Portable Fire Extinguishers; Occupational Safety and Health Administration (OSHA) 29 CFR 1910 Safety and Health Regulations for Personal Protection, Safety Color Codes, Portable Power Tools, Electrical Safety and Portable Electric Equipment. The Contractor shall comply with all Federal, State, City, and County regulations regarding the use of Personal Protective Equipment for all contract personnel. All Personal Protective Equipment is provided by the Contractor. Contractor personnel shall wear all required safety equipment such as goggles or face shield, hearing protection, hard hats, respirators, if required.Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241. Qualified and trained persons shall do all work. The Contractor shall be fully licensed to purchase and apply pesticides as required by Federal, State, City, and County, laws and regulations.The Contractor shall fully comply with all applicable Federal, State, City, and County, laws and regulations.The Contractor shall provide, as part of their offer, a list of tools and equipment to be used during the course of the contract. The Contractor shall verify in writing that this equipment is in safe operating condition. All tools shall be clean, sharp, in proper working order and shall be checked for safety before each job.The Contractor shall be responsible for maintaining fire extinguishers and other safety equipment for fire prevention and suppression and notifying the Government when action is required. The Government will be responsible for recharge and refill.Contractor shall be responsible for maintaining a hazardous chemical list for all chemicals entering the Cemetery. The Contractor must keep all employee training records on site and available for review by the COR.SDS (Material Safety Data Sheet) are required on-site for all chemicals, pesticides, herbicides and cleaning solutions.Contractor shall be responsible for maintaining monthly fuel tank inspection reports and shall have records available for review by local authorities during site safety inspections.Contractor shall have a Spill Control and Countermeasure Plan (SCCP).The Contractor shall be responsible for training and safety precautions prescribed by OSHA standards.The Contractor shall be responsible for safely storing any chemicals, pesticides, herbicides, cleaning solutions, and other hazardous materials in accordance with manufacturers printed instructions. Contractor shall maintain a binder with SDS (Safety Data Sheets) for all chemicals, pesticides, herbicides and cleaning solutions stored and used on site stored in the maintenance area with telephone numbers of poison control centers to call in case of an accident.The Governments Environmental Management System Coordinator will make periodic inspection on the storage of hazardous chemicals, etc. Contractor shall take corrective action immediately to remedy any deficiencies with safeguards to protect personnel and the environment.All applicators of restricted use pesticides are certified by the state.Certified applicators are aware of any special conditions at the cemetery sites.Each pesticide applied by the contractor is reviewed to ensure it is used in accordance with the label.A written inventory of all pesticides used on the cemetery grounds is available.Each pesticide product stored on the cemetery grounds has a label with the following:The Name or trademark and which the product is sold.The name and address of the producer, registrant or person for whom it was produced.The net contents.The product registration number.The producing establishment number.An ingredient statement.Warning or precautionary statements.Directions for use.A current copy of the SDS/GHS for each pesticide used or stored on-site is in the SDS manual.Pesticide application logs are prepared within 14 days of application with the following information:Name of certified applicator.Date.Weather conditions.Name of pesticide applied.Amount of pesticide applied.PROTECTION AND CLEAN-UPThe Contractor shall leave all work areas free of debris and in the same condition as before the work commenced.The Contractor shall take all necessary precautions to protect monuments, headstones, markers, vegetation, and structures as appropriate, in the immediate work area(s).The Contractor shall not use any herbicide or fertilizer in either granular or liquid form that will stain or discolor any headstones and will notify the COR of all materials scheduled for use on turf before beginning any turf application.Contractor shall be responsible for cleaning cemetery structures, headstones, monuments, and roadways that are soiled or stained because of Contractor’s performance.The Contractor shall wash-down with water all soiled or stained structures, headstones, and monuments at the end of each workday.No unapproved hazardous chemicals are to be used at any time on Government property. The Contractor shall bear all costs associated with washing and cleaning. Any such washing/cleaning shall be brought to the immediate attention of the Contracting Officer Representative (COR) prior to washing/cleaning.MAINTENANCE DURING CEMETERY FUNCTIONSContractor personnel shall not operate motorized equipment or conduct other commercial activities within the designated area during interment services. The COR will set the designated area. The COR or his/her representative shall furnish the Contractor with a schedule of all interments and/or ceremonies no later than the close of business of the day prior to the scheduled interment, and a minimum of three (3) days before any ceremonial events.HISTORIC PRESERVATION: Where the Contractor or any of the Contractor's employees, prior to, or during the service work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.PERFORMANCE EVALUATION MEETINGThe issuance of a Contract Discrepancy Report (CDR) may be cause for the scheduling of a meeting among the Contractor, Contracting Officer, and the COR to evaluate Contractor performance of the contract. A mutual effort will be made to resolve all problems identified. The Government will prepare written minutes of the meeting. The Contractor, Contracting Officer, and the COR will sign minutes of the meeting(s).Should the Contractor not concur with the meeting minutes, he will state in writing to the Contracting Officer within ten calendar days any areas he does not concur and explain the reasons for non-concurrence. The Contracting Officer will review and consider the reasons submitted for the Contractor's non-concurrence and make a decision. The Contracting Officer will notify the Contractor of the decision in writing within ten calendar days.NOTIFICATION OF NON-COMPLIANCEThe COR will notify the Contractor of any detected non-compliance with the foregoing requirements. The Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the work site, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time for excess costs or damages by the Contractor.Normally, the COR will verbally advise or give a written inspection report to the Contractor of discrepancies the first time they occur and ask the Contractor to correct the problem. A notation will be made on the COR checklist of the date and the time the deficiency was discovered and the date and time the Contractor was notified.If the Government created any of the discrepancies, these will not be counted against the Contractor's performance. When the Government has caused the Contractor to perform in an unsatisfactory manner, the COR will forward a written notice to the responsible organizational element requesting corrective action be taken.When the Contractor is not meeting the limits of satisfactory performance, a CDR will be issued to the Contractor. The seriousness of the failures should govern whether to issue CDR at the end of the period, or as soon work performance is less than satisfactory. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within ten (10) calendar days of receipt. The CO will have ten (10) calendar days to respond back to the Contractor with acceptance or rejection of the Contractors’ response to the CDR.When a CDR is issued for a service, the Contracting Officer and/or the COR may exercise any contractual remedy available for non-performance, in accordance with FAR 52.212-4, “Inspection and Acceptance”. If the Contractor does not achieve satisfactory performance by the end of the next period or agreed suspense date, further actions may be considered, to include a determination on whether continued performance by the contractor is feasible.A third CDR will be the cause for a Cure Notice. However, the Contracting Officer may issue a Cure Notice at any time he/she deems appropriate. Depending on the overall performance of the Contractor, an unsatisfactory reply to the Cure Notice should require a Show Cause letter to be issued, followed by consideration of termination of the contract. The work shall be deemed acceptable when the Contractor clearly evidences compliance, without exception, in meeting contract requirements. The Government has the right to either reject or to require correction when the work is not in conformity with contract requirements. Acceptance (in part or whole) will be in writing.CONTRACTOR’S QUALITY CONTROL PLAN (QCP):The Contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure that the requirements of this contract are met as specified. This QCP will be forwarded to the Contracting Officer (CO) along with the requested initial quotation. The CO will review the QCP and list any needed clarifications, and return to Contractor for response, if necessary.The Contractor’s QCP shall include at a minimum: An inspection plan covering all services required by this contract. The inspection plan must specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished and documented, or the title of the individual(s) who will perform the inspections.An example of an on-site inspection record. Inspections are conducted by the Contractor, with any necessary corrective actions notated on this record. The Government reserves the right to request copies of any and/or each inspection. A description of either active or established internal policy and procedures for updating equipment, and any procedures that may affect performance of this contract. The methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable and organizational functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total acceptable performance. On-site records identifying the character, physical capabilities, certifications and ongoing training of each employee performing services under this contract.A log to account for all requests for immediate service. The log shall indicate the date and time of services, and description of results and completion of these services. On-site records of any complaints or problems, with procedures taken to allow for corrections and/or elimination before effects caused interruption of performance of contract.LICENSES/PERMITS/INSURANCEContractors shall provide proof of insurance, licenses and permits required to perform the services in this contract within 10 days from date of award of a contract.ADDITIONAL REGULATIONS:The Contractor shall comply with all Federal, State, City, and County ordinances and regulations including, but not limited to New Mexico OSHA standards, applicable to the work being performed.CONTRACTOR SUPERVISION, WORK HOURS, AND TRAININGSUPERVISIONThe Contractor shall provide a project manager. The project manager shall be knowledgeable and be able to communicate and discuss the requirements of this contract with the COR. The Contractor shall delegate supervisory responsibilities to a project manager and a crew leader who shall each have a minimum of two (2) years experience as a direct supervisor of commercial Landscape Maintenance/Construction operations. Both the project manager and a crew leader shall speak fluent English. One supervisor, (either the project manager or crew leader), shall be on-site for at least 4 hours per day when is being performed. The Contractor shall provide the project manager and a crew leader with mobile phones so that the COR can contact them when needed. When the project manager is not on site, the crew leader shall be delegated to fulfill the supervisory duties. The project manager shall immediately communicate to the COR when the crew leader has been placed in charge.The supervisor will be responsible for the following:Directing, overseeing and coordinating the work involved each work day in accordance with this Statement of Work, the daily Interment Schedule, and the Cemetery Grounds Management Plan.Staying abreast of all upcoming cemetery functions including special holiday events, burial activities and floral regulations.Ensuring that contracted work does not cause any burial, committal service, ceremony, funeral procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised.The contract work shall not jeopardize the safety of any persons, or jeopardize the protection any plant material or property within the cemetery. Contractor shall not make turf applications - particularly those involving hazardous materials - when people are present in or passing by any such work area(s). Such work in Visually Prominent Areas and along major pedestrian routes - and in any area where a funeral or ceremony is taking place or will take place within two hours - shall be rescheduled by the Contractor to an earlier or later time, or to a time before or after cemetery visiting hours as determined by the COR.A list of scheduled ceremonies shall be provided to the Contractor 10 work days prior to the application and a list of scheduled funerals shall be provided by close of business the day prior to the application. The Contractor’s site manager shall communicate with the COR not less than 10 work days prior to any application, to ask questions and ensure he or she understands the off-limit areas - which will vary, depending upon the event.The Contractor shall be held responsible for the preventative maintenance and operational costs of all equipment and provide the COR with equipment maintenance tracking records. The Contractor shall be held responsible for the cost of any repairs caused by lack of training, negligence or abuse on his/her part or on the part of his/her employees.The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor shall remove employees for cause, to include, but not limited to, misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government.The Contractor shall be responsible to ensure that all work shall be done in a manner that safeguards all VA visitors, employees, and public. The Contractor shall be solely responsible for all actions initiated and/or completed by his/her employees.The Contractor shall phase all work in such a manner, as not to impact on or interfere with cemetery operations.The Contractor shall advise the COR of work accomplished at the end of each work day and coordinate the following day’s schedule of work.Note: To cause the least possible interference with cemetery activities, contract personnel will stop (cease) all grounds maintenance work in areas where burials are taking place. As a general "rule-of-thumb", loud or disruptive work shall not take place within 1,000 feet of an ongoing committal service or ceremony. The Site Manager shall re-direct work throughout the rest of the Cemetery so that productive use of labor and equipment is assured, and downtime is avoided. If the Contractor fails to re-direct employees away from an event in a timely fashion, the COR may then do so.WORK HOURS:Federal Holidays: Unless otherwise specified, work required under this contract shall be accomplished during normal business days and daylight hours (Monday through Friday / 8:00am to 4:30pm). Work is normally not conducted on Federal holidays unless otherwise directed by the COR. At the Contractor’s request, and with the written permission of the COR, work may also be permitted to be scheduled for weekends and Holidays. The Government shall not compensate the Contractor for any alternate work schedules needed for the Contractor to complete all contract work within the specified project duration. No work will be permitted during Memorial Day or Veteran’s Day weekend activities. Notwithstanding, if any work under this contract will be required outside of the VA's normal working hours (8:00 a.m. to 4:30 p.m. Monday through Friday), the Contractor shall request for a deviation in writing to the COR at least 24 hours in advance. The following is a list of the Federal holidays:OctoberColumbus DayNovemberVeterans DayNovemberThanksgiving DayDecemberChristmasJanuaryNew Year’s DayJanuaryMartin Luther King Jr.’s BirthdayFebruaryWashington’s BirthdayMayMemorial DayJulyIndependence DaySeptemberLabor DayWhen a holiday falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday by U.S. Government Agencies. Also included would be any day specifically declared by the President of the United States of America as a Federal Holiday.TRAINING:Contractor employees using mini-excavator of the type used for interments shall be qualified and certified as required by OSHA. Submit certificate(s) of completion from Operating Engineers Certification Program (OECP) or equivalent training program as evidence that the employee(s) have completed the required training. The Contractor shall have a minimum of one employee who is certified heavy equipment operators and shall have a minimum of 100 hours of experience with a mini-excavator of the type used for interments. Submit certificate(s) of completion from Operating Engineers Certification Program (OECP) or equivalent training program as evidence that the employee(s) have completed the required training.At the beginning of the contract, the Cemetery will provide a 2 to 3 day training session at no cost to the contractor, to train contractor personnel/heavy equipment operator in the interment/disinterment process; safety requirements; quality assurance; duties and responsibilities; the layout and setting of headstones; and use of attached check lists and data sheets.One supervisor, either the project manager or crew leader, must be a Licensed Contractor with a current MS6 license by the New Mexico Construction Industries Division. Submit evidence of license to COR. All subsequent project managers/crew leaders are required to acquire the same license. Submit proof of active status every two years at the beginning of the fiscal year.The Contractor shall have an employee or consultant schedule and manage the irrigation system. The Contractor’s Irrigation Manager shall be Certified Landscape Irrigation Auditor (CLIA) certified by the Irrigation Association. Additionally, the water manager must acquire a minimum of 16 hours training on the irrigation control system. Submit a certificate of completion as evidence that the irrigation manager has completed the required training. All subsequent irrigation managers are required to complete the same training.The Contractor’s Irrigation Manager shall be trained by the irrigation control system manufacturer or an authorized representative, programming, scheduling, water-budgeting, data entry, and trouble-shooting of the two-wire decoder-based irrigation control system. Training shall include at a minimum: diagnostics and trouble-shooting two-wire cable wiring issues, connecting decoders to field wiring, wire grounding, proper wire splicing, programming decoder addresses into controller, setting up and using flow management, and any other essential knowledge to proficiently managing the control system. Provide the irrigation manager with a minimum of 16-hours of on-site training. Submit a certificate of completion as evidence that the irrigation manager has completed the required training. All subsequent irrigation managers are required to complete the same training.The Contractor shall have a consultant or employee who is a certified arborist in good standing with the International Society of Arboriculture to supervise the pruning of all trees and ERNMENT CONTACTSDEPARTMENT OF VETERANS AFFAIRS RESPONSIBILITIESThe Pacific District Director's Office, Department of Veterans Affairs, National Cemetery Area Office, 1301 Clay Street, 12th Floor North Tower, Room 1230, Oakland, California, 94612-5209, has the responsibility for the National Cemeteries. The administration of this contract will be by the Contracting Officer, Department of Veterans Affairs, National Cemetery Administration, Centralized Contracting Division (41D3A), 5105 Russell Road, Quantico, VA 22134-3903. The Contracting Officer’s Representative (COR) for the contract will be designated in a separate letter under the direction of the Director, Jared Howard, 501 North Guadalupe Street, Santa Fe, NM 87501.CONTRACTING OFFICER’S REPRESENTATIVEThe VA Contracting Officer will delegate one (or more) representatives to serve as the Contracting Officer’s Representative (COR). The COR may direct and arrange the Contractor’s work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations. Duties and responsibilities of the COR include day-to-day monitoring of the contract as follows:Providing contract oversight and technical guidance to the Contractor.Placing orders for services provided under the contract.Inspection and acceptance of services provided under the contract.Verification / certification of payments to the Contractor for services rendered.Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting Officer.Note: All administrative functions remain with the VA Contracting Officer. Any modifications to the contract, including those involving no-cost changes, increases and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the VA Contracting MUNICATION & COORDINATION OF WORK WITH COR:Communication with the COR is strongly encouraged. Burial activities shall take precedence over grounds maintenance activities. Work activity and noise other than that required for the interment services cannot disturb burial ceremony. Trucks and workmen are prohibited from passing through the service area during this period.During the turf application and/or mowing process, the crew foreman shall communicate daily with COR, to ask questions and ensure he/she understands the off-limit areas, which will vary depending upon event.SITE SUMMARYClassificationApproximate Area/Quantity*Total Site Area18.9 AcresTotal Developed Cemetery 18.9 AcresTurf Burial Section Area9.4 AcresD.G. Burial Section Area7,500 Square-FeetColumbaria Complex Area4,000 Square-FeetCommittal Shelter660 Square-FeetPublic Information Center (PIC) 1,000 Square-FeetMaintenance Building 1,200 Square-FeetMaintenance Yard 5,000 Square-FeetAssembly Area Structure 850 Square-FeetTool Shed 30 Square-FeetConcrete Paving15,000 Square-FeetGravel Roads 100,000 Square-FeetGravel Shoulders/Gravel Beds 90,000 Square-FeetHeadstones (Uprights)3850Headstones (Flats)750Headstones (Niches)552Headstone (Upright Memorial)40Irrigated Turf10.3 AcresIrrigated Landscape Beds30,000 Square-FeetPerimeter Landscape Areas1.6 AcresConcrete Ditches1,125 Lineal FeetFence and Gates4,500 Lineal Feet*NOTE:Maintenance of wetlands is not included in this contract. Areas are described for informational purposes only. (End of Work Statement)LIST OF ATTACHMENTSAttachments Number of PagesAttachment A – Site Plan of Ft. Bayard National Cemetery1Attachment B – Diagram of Graves (For the purposes of Interments/Disinterments)2Attachment C – Headstone Setting & Realignment9Attachment D – Headstone, Marker and Niche Cover Maintenance Checklist1Attachment E – Grounds Maintenance Check Lists4Attachment F – Pesticide Application Data Sheet1Attachment G – Vertebrate Pest Inspection Sheet1ATTACHMENT ASITE PLAN OF FORT BAYARD NATIONAL CEMETERYATTACHMENT B – DIAGRAM OF GRAVESATTACHMENT CHEADSTONE SETTING & REALIGNMENTATTACHMENT DHEADSTONE, MARKER AND NICHE COVER MAINTENANCE CHECKLIST (MONTHLY)Area/Section Inspected:OKNeeds Attention/#N/ACommentsOAI MeasureDescription????Cleaning4.1Headstones are clean, free of debris and objectionable accumulations?????Markers are clean, free of debris and objectionable accumulations.?????Niche covers are clean, free of debris and objectionable accumulations.????Height and Alignment4.2Upright headstones are at the proper height and alignment?????Flat markers are at the proper height and alignment?????Niche covers are at the proper height and alignment.????Condition4.4Headstone, marker and niche cover inscriptions are visible and legible as appropriate for the age and historic significance of the marker.????4.5Damaged and defaced headstones markers, and niche covers have been identified and action taken to replace or repair them.????4.6Headstones, markers, and niche covers that are no longer useable are disposed of in a manner that is respectful and prevents unacceptable use.????Signature of Inspector:Title:ATTACHMENT EATTACHMENT F:PESTICIDE APPLICATION DATA SHEETDate:Applicator:APPLICATION SITELocation:Size of Treatment Area:Plant Age and Condition:Description (Turf, Bed etc.):Soil Conditions:Surrounding Sensitive Areas:Previous Pesticides Used:PEST PROBLEMPrimary Pest:Damage Observed:Other Pests Present:Location of Damage:Beneficials Present:Severity of Pest Problem:PESTICIDE(S) USEDPesticide(s):Formulation:(1)Rate:Total Amount Used:(2)(3)Adjuvants Type:Amount:Total Gallons of Diluted Spray Used:Surfactant Type:Amount:APPLICATIONDate(s) of Application:Weather ConditionsTemperature:Equipment used:Cloud Cover:Wind Speed:Equipment Calibrated By:Wind Direction:Rain:Travel Speed:Total Hours for Application:Persons Notified or Spoken to Regarding Application:(1)(2)(3)FOLLOW UPEffectiveness of Application:Beneficials Present:Pest Resurgence Noted:Injury to Non-Target Plants or Surfaces:COMMENTSSignature & DateATTACHMENT GVERTEBRATE PEST INSPECTION SHEETGophers, Moles, Voles, Mice, Rats, Ground Squirrels, Rabbits, Skunks, Raccoons, Wild Pigs, Badgers and Snakes Location of Service: Ft. Bayard National CemeteryDate of Service: ______________________NO.CEMETERY SECTIONID# OF NEAREST HEADSTONEANIMAL PEST TYPEOLD OR NEW DAMAGE?DATE OF DISCOVERYCHEMICAL OR TRAP TREATMENTDATE OF TREATMENTDATE OF TURF REPAIRCONTRACTOR SIGNATURECOMMENTS12345678???????????End of Document ................
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