JOB DESCRIPTION - National Indian Health Board
National Indian Health Board
OPEN POSITION ANNOUNCEMENT
May 25, 2011
|Job Title: |
|Grants and Contracts Business Manager |
|Project: |Reports To: |
|All National Indian Health Board Grants |Executive Director |
|To Apply: |
|Send a cover letter stating your qualifications for the position, resume, salary requirements and three references to: |
|Via e-mail: Lmarceno@ |
|Via Facsimile: Attention L. Marceno – (202) 507-4071 |
| |
|Position Open Until Filled. |
|____________________________________________________________ |
|Position Summary: |
|A highly detail oriented and seasoned grants and contracts compliance professional, the Grants and Contracts Business Manager will be |
|responsible for the day-to-day financial and deliverables tracking, oversight, compliance and administration of all federal grants, private |
|awards with a specified scope-of-work, and sub-contracts managed by the National Indian Health Board. A majority of time will be committed to |
|management/compliance/quality assurance for health information technology (HITEC) grant; therefore, experience with American Recovery and |
|Reinvestment Act reporting and compliance is mandatory. The incumbent will oversee all assigned project activities to ensure compliance with |
|grant or contract requirements and on-time achievement of deliverables. The incumbent will be responsible for preparing funding proposals and |
|budgets, assisting program managers to develop and implement work plans, and provide monthly reports on financial and deliverables performance|
|of program managers in achieving their program goals and objectives. The incumbent will also assist the NIHB Executive Director with personnel|
|oversight for all grants staff. In addition to grants management, the Grants and Contracts Business Manager will also provide monthly reports |
|to the Executive Director demonstrating grant compliance, both financial, programmatic and reporting, as required. The incumbent will ensure|
|that sub-awardees are also achieving deliverables satisfactorily and on time, with close attention to the detail in contracts and agreements, |
|and make recommendations for project management improvement. Knowledge of American Indian/Alaska Native health a plus. |
| |
|The position is located in Washington, DC. |
|Roles and Responsibilities: |
|Ensure NIHB is compliant and timely in reporting on all Federal grants including, but not limited to; the US Department of Health and Human |
|Services (HHS); Indian Health Service (HHS); Office of National Coordinator (HHS); Environmental Protection Agency. |
|Apply high knowledge/proficiency in US Office of Management and Budget Federal grant compliance rules; |
|Ensure NIHB is compliant with American Recovery and Reinvestment Act grants compliance rules; |
|Must have experience in ensuring compliance with all deliverables, financial and programmatic, in the course of managing numerous sub-awardees|
|from sometimes broad geographic areas within the United States. |
|Maintains grant and contract files, reporting, filings, compliance. |
|Generates, monitors and manages project budgets and organization-wide program reports. |
|Meets regularly with sub-awardees and program managers to develop work plans, monitor and assess progress and implement activities to meet |
|contract and grant objectives. |
|Works in a team inside organization and with national partner/team members remotely. |
|Maintains contacts with funding agencies, as required. |
|Provides day-to-day supervision and backstopping for program managers. |
|Reviews and edits project reports. |
|Attends meetings to enhance program activities, as required. |
|Monitors and evaluates program management performance. |
|Prepares and monitors corrective action plans proactively and as needed to ensure contract and grant compliance. |
|Provide regular reports to the Executive Director on project activities, accomplishments, concerns and strategic problem-solving solutions. |
| May assist with recruiting, interviewing and hiring program personnel, in addition to providing on-going training related to grants |
|management. |
|Assist with preparation of quarterly reports to the NIHB Board of Directors; and coordination of quarterly Board meetings, special meetings, |
|and conferences, as required. |
|Assist with special projects as assigned by Executive Director. |
| |
|Job Qualifications |
|Education: |
|An advanced degree in a relevant and applicable field. - with at least five years post-graduate experience. OR relevant Bachelor’s degree and |
|significant, applicable professional experience at a senior level. |
|Skills and Experience: |
|Professional experience with American Recovery and Reinvestment Act reporting and compliance is mandatory. |
|Knowledge about and experience in electronic medical records implementation highly desired. |
|Highly knowledgeable/proficient in Federal grants management compliance including, but, not limited to the US Department of Health and Human |
|Services (HHS); Indian Health Service (HHS); Office of National Coordinator (HHS); Environmental Protection Agency (EPA). |
|Highly knowledgeable/proficient in US Office of Management and Budget Federal Grant Compliance rules; |
|Must have experience in ensuring compliance with all deliverables, financial and programmatic, in the course of managing numerous sub-awardees|
|from sometimes broad geographic areas within the United States |
|Five years paid work experience which specifically includes: administration of federal grants and contracts; successful preparation of written|
|funding proposals and supervision of professional staff. |
|Knowledge of Indian health care programs and activities. |
|Skills in negotiating contracts and services agreements. |
|Highly organized. |
|Excellent written and oral communication skills. |
|Demonstrated supervisory skills with program staff. |
|Specialized Knowledge, Licenses, etc.: |
|Must have a valid state driver’s license. |
|Working Conditions: |
|Incumbent must be able to: |
|Work in an office environment and structure with both workstations and offices. |
|Sit for long periods of time and use a personal computer. |
|Retrieve documents from book shelves, file cabinets, etc. |
|Travel extensively, via airplanes and automobiles. |
|Own and operate personal vehicle and obtain valid liability insurance. |
|Work under pressure and deadlines within short time frames. |
|Work after hours, as needed. |
|Other Qualifications: |
|Except as provided by Title 25 CFR, Section 472 which allows for Indian preference in hiring, the NIHB does not discriminate on the basis of |
|race, color, creed, age, sex, national origin, physical handicap, marital status, politics, or membership or non-membership in an employee |
|organization. |
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