Rental Car Agreements for Employee Travel
Rental Car Agreements for Employee Travel
April 2014
Rental Car Contract Summary
State of Georgia-DOAS mandatory rental car contracts for employees on official Institute travel:
Rental Location
Georgia*
Contract Vendor (CDP #)
Hertz (2018737) and Enterprise (03W1179)
Atlanta Hartsfield-Jackson Airport
All Out-of State Airports
International Destinations and Out-of-State Non-Airport Locations
Hertz (2018737) Use best value in market
*All rentals that initiate in Georgia can be used in surrounding states
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Rental Car Contract Details - Hertz & Enterprise
? LDW / CDW liability insurance is included in rates
? Drivers 21+ years of age are eligible
? Free one-way rentals within the state of Georgia. .25/mile surcharge for one-way rentals out-of-state.
? Unlimited mileage included in rates
? Rates are loaded into GT Concur web booking site and available through Travel Incorporated agents
? $7 transaction fee for rental car only. No additional transaction fee if added rental car reservation is added to air and/or hotel reservation.
? Employees will be reimbursed for rental car expenses through the Georgia Tech T&E System
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Hertz Contract Details
? Rates are available directly through Hertz website, using CDP# 2018737
? Free pick-up and delivery available ? Book your rental at ? Call 1-888-444-8500 ? Walk-in to in-town locations:
Loews Atlanta - 1065 Peachtree Street Courtland Hertz - 202 Courtland Street
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Hertz Car Rental Tips
? Enroll in Hertz Gold Plus Reward Program
? Eliminate wait lines at the airport
? Ensure that profile includes current credit card #/drivers license ? Do not accept the Fuel Purchase option; make every attempt to refuel
vehicle before returning to save money ? Use "Pay" toll lanes when entering toll plaza to avoid additional charges
(`Plate Pass' service not available) ? Blackout dates do not apply to official GT travel ? Call 1-888-444-8500 for Hertz customer service
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Hertz Contract Rates
Note: Surcharges added for specific cities. Rentals are Georgia state sales tax exempt.
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Hertz: Airport Contract Rate Surcharges
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Hertz Reward Program
? Hertz Gold Plus Reward program, CDP# 2018737
? Direct click link on the GT TRAVEL web page: procurement.gatech.edu/travel
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