CITY OF NEW YORK

[Pages:1]CITY OF NEW YORK NEW YORK CITY DEPARTMENT FOR THE AGING

CITYWIDE VACANCY NOTICE

Civil Service Title: Principal Administrative Associate - II Salary:

$49,390* - $56,798**

Title Code:

10124

Number of Positions:

1

Office Title:

Principal Administrative Associate - II

Work Location:

2 Lafayette Street, NYC

Division/Work Unit: Office of Chief Operating Officer/ Human Resources

Job Description:

New York City is home to approximately 1.64 million older adults, and the Department for the Aging (DFTA) is committed to helping them age in their homes and communities. The mission of DFTA is to eliminate ageism and ensure the dignity and quality of life of diverse older adults. DFTA also works to support caregivers through service, advocacy, and education.

DFTA seeks a dynamic, motivated and detail-oriented individual to serve as Human Resources Generalist, reporting directly to the Deputy Director of Human Resources/Payroll & Timekeeping.

1. Timekeeping Supervisor: a. Timekeeping staff are supervised on a daily basis to ensure unit coverage and their time and leave is accurately recorded. b. Staff are made aware of any matters concerning daily workflow and changes to policies and procedures. c. Provides resolution for timekeeping issues are needed to ensure compliance with established procedures and timeframes. d. Bi-Weekly Timekeeping meetings are conducted with an agenda to discuss timekeeping matters.

2. Oversees the approval of timesheets for all staff

3. Agency City Time Administrator : a. Creates profiles and schedules for all new employees and updates information when necessary. b. Maintains the Agency Approval Tree. Helps Approvers with set up of back-up Approvers when requested. Assigned employees to their correct approval node when their Approver changes. c. Creates shifts and schedules to accommodate special requests

4. Absence Control Coordinator for the Department : a. Prepares monthly Absence Control Report and Internal Absence Stepping Report. Researches and reviews data from MIS report to ensure accuracy of steps. b. Researches and reviews data from MIS report to ensure accuracy of steps. c. Memos are sent to supervisors and employees who are on steps. Bureau Chiefs are notified of employees on advanced steps.

5. Worker's Compensation Coordinator :

a. Ensures WC forms are completed by the employee, supervisor, and witnesses, if applicable.

b. Enters claim information into the Workers' Compensation System (WCS) to generate a WC Claim Number and initiate the claim process

with the NYC Law Department.

c. Maintains records for all WC cases filed for the Department.

*Non-City rate.

**City incumbent rate.

Minimum Qualifications:

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible

clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing

clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively

responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above;

or

3. A four-year high school diploma or its educational equivalent approved by a States department of education or a recognized

accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including

one year of the administrative supervisory experience as described in 1 above;

4. Education and/or experience equivalent to 1, 2, or 3 above. However, all candidates must possess the one year of administrative or

supervisory experience as described in 1 above. Education above the high school level may be substituted for the general

clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30

semester credits from an accredited college for 6 months of experience up to a maximum of 3? years.

Preferred Skills:

Knowledge of PMS, NYCAPS, CHRMS, City Time and RMDS.

Knowledge of Citywide Timekeeping procedures/processing.

Ability to work with diverse population

Strong organizational skills, ability to multitask and prioritize workload.

Strong oral and written communication skills.

NOTE: NEW YORK CITY RESIDENCY IS REQUIRED WITHIN 90 DAYS OF APPOINTMENT.

Additional Information:

In order to be considered for the position candidates must be a current City Employee and be serving permanently in the title of Principal

Administrative Associate or; have taken the most recent Principal Administrative Associate civil service exam and be reachable for

appointment from the resulting list.

TO APPLY

Please be sure to submit a resume & cover letter when applying.

All current City Employees may apply by going to Employee Self Service (ESS)

Click on Recruiting Activities/Careers and Search for Job ID #415307

All other applicants, please go to careers/search and search for Job ID#415307

Please do not email, mail or fax your resume to DFTA directly.

Posting Date: November 1, 2019

Post Until: January 29, 2020

JVN No. 125-20-31CW

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Note: This position is open to qualified persons with a disability who are eligible for the 55-a

Program.

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download