HEADQUARTERS UNITED STATES AIR FORCE WASHINGTON, DC

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS UNITED STATES AIR FORCE WASHINGTON, DC

AFI91-202_AFGM2019-01 29 April 2019

MEMORANDUM FOR DISTRIBUTION

MAJCOMs/FOAs/DRUs

FROM: AF/SE

SUBJECT: Air Force Guidance Memorandum to AFI 91-202, The US Air Force Mishap Prevention Program

By Order of the Secretary of the Air Force, this is an AF Guidance Memorandum immediately implementing changes to AFI 91-202. This AFGM updates the OSHA events process, and introduces and identifies responsibilities for the new Air Force OSHA Process Manager, as directed by the Assistant Secretary of the Air Force for Installations, Environment and Energy (SAF/IE). To the extent its directions are inconsistent with other Air Force publications, the information herein prevails, in accordance with AFI 33-360, Publications and Forms Management.

In advance of a rewrite of AFI 91-202, the Attachment to this Memorandum is updated to provide guidance changes that are effective immediately. An asterisk (*) indicates newly revised material.

The Memorandum becomes void after one-year has elapsed from the date of this Memorandum, or upon incorporation of an Interim Change or rewrite of AFI 91-202, whichever is earlier.

1. Attachment: Guidance Changes

JOHN T. RAUCH, Maj Gen, USAF Chief of Safety

Attachment

Guidance Changes

The below changes to AFI 91-202, dated 24 June 2015, are effective immediately.

1.8.4.6. Through the BSC Associate Chief for Bioenvironmental Engineering (AFMSA/SG3PB), coordinates on installation-level proposed responses related to OSHA events.

1.8.9.9. Assigns the Chief of Occupational Safety as the USAF OSHA Process Manager.

1.8.10.27. Develops, implements and oversees the Air Force OSHA Process Management system for the cross-functional integration and execution of OSHA events and procedures for Federal or State programs. Coordinates on installation-level proposed responses related to OSHA events.

1.8.10.28. Develops and publishes yearly high-interest spot inspection areas (Top Five Occupational Safety Emphasis items), using five years of Class C on-duty ground mishap data analysis as part of the Occupational Safety Annual Program Management Review. (T-1).

1.8.10.29. Publishes OSHA Cross-tells for each notice of violation received by an installation to share data across the Air Force to support mishap prevention and reduction efforts. Cross-tells may be published to reinforce effective safety programs identified during OSHA events.

1.8.12.19. Coordinates the cross-functional integration and execution of OSHA events, responses, and procedures as prescribed within this instruction.

1.8.12.20. Consider designating high interest areas for spot inspections using their MAJCOMspecific mishap trends and the AFSEC Top Five Occupational Safety Emphasis Items. (T-1).

1.8.15.21. Installation commander will review the annual (CY) OSHA 300, Log of WorkRelated Injuries and Illness, and sign the OSHA Form 300A, Summary of Work-Related Injuries and Illness, for the OSHA establishment code delineated in AFSAS NLT 31 January each year. (T-0). This task may be delegated to the vice commander or executive director. Note: Tenant units on Air Force installations with full-time qualified safety personnel except those defined in paragraph 1.8.16.5 will be responsible for producing their own OSHA 300 and 300A to include posting of the latter. Codify this responsibility in the related host-tenant agreement. At all joint bases, this responsibility will be codified in the formal Inter-Service Memorandum of Agreement. (T-1).

1.8.15.22. Serves as chairperson for OSHA visit meetings to the installation, but may delegate to the vice wing commander or Chief of Safety. (T-2). Ensures proper coordination and is the final signature on official responses from the installation to OSHA. (T-2). The final signature will be delegated no lower than the vice wing commander. (T-2).

1.8.15.23. Convene safety investigations IAW AFI 91-204. The commander may appoint all personnel in the wing Safety Office as Investigating Officers for Class C ? E mishaps, to be

detailed to specific investigations by the Chief of Safety. Commander appointments should be in writing when possible.

1.8.16.20. The Occupational Safety Manager functions as primary point of contact and process manager for cross-functional management of all federal and state OSHA visits to the installation, as well as OSHA requests for self-investigations/inspections. Assigns roles to OSHA crossfunctional representatives as needed, including tenant unit safety staffs when the OSHA event involves the tenant unit. (T-2). Upon request from OSHA, provide copies of AF Forms 978 and OSHA Rapid Response Reports. (T-1). The OSHA Rapid Response Report is a form used to provide data to OSHA investigators during civilian-related specific mishaps with injuries. OSHA investigators may request mishap data and the Rapid Response Report completed either by the USR or supervisor will meet this requirement. Refer to paragraph 8.8.4.4 for additional information.

1.8.18.11.5. Attends all DoL OSHA inspector in-briefs and out-briefs, accompanies inspectors during all health-related inspections/investigations and crafts any related correspondence to OSHA for all identified occupational health concerns for installation Commander's endorsement and release after full coordination as specified within this instruction. (T-2).

1.8.18.12.5. Attends all DoL OSHA inspector in-briefs and out-briefs, accompanies inspectors during all health-related inspections/investigations and crafts any related correspondence to OSHA for all identified occupational health concerns for installation Commander's endorsement and release after full coordination as specified within this instruction. (T-2).

1.8.18.14. Ensures the Bioenvironmental Engineer or Public Health officer, as applicable, attends all DoL and OSHA inspector in-briefs and out-briefs, accompanies inspectors during all health-related inspections/investigations, and crafts any related correspondence to OSHA for identified health concerns for installation commander's endorsement and release after full coordination as specified within this instruction. (T-1).

1.8.19.12. Ensures a fire department representative attends all DoL OSHA inspector in-briefs and out-briefs, accompanies inspectors during all fire/life safety related inspections/investigations and crafts any related correspondence to OSHA for all identified fire/life safety concerns for installation Commander endorsement and release after full coordination as specified within this AFI. (T-2).

1.8.21.18. Where commanders below the installation level, including tenant unit commanders, have an assigned safety staff, ensure they comply with the host safety office procedures for OSHA related events on the installation. (T-2).

1.8.22.13. Accomplish Air Force Supervisor Safety Training (SST). (T-1).

1.8.22.13.1. Complete SST Computer-based Training (CBT) located on ADLS prior to receiving face-to-face classroom training. (T-1).

1.8.22.13.2. Attend face-to-face SST course as schedule by applicable safety office. (T-1).

1.8.22.20. Complete an OSHA Rapid Response Report when requested by safety staff and return to safety office by their suspense date. (T-1).

1.8.24. The Air Force Civil Engineering Center (AFCEC):

1.8.24.1. Ensures agency/center support for OSHA-related events. (T-2).

1.8.24.2. Ensures Air Force fire and safety policies meet, exceed or receive proper waiver authority to OSHA, NFPA and other applicable requirements. (T-1).

1.8.24.3. Coordinates on installation-level proposed responses related to OSHA events. (T-2).

1.8.25. The Installation Staff Judge Advocate (JA):

1.8.25.1. Provides advice and legal review as necessary of installation compliance with OSHA and other requirements.

1.8.25.2. Advises Air Force authorities on correspondence to agencies such as OSHA are in compliance with established requirements.

1.8.26. Installation Legal Office ensures a legal representative attends all DoL OSHA inspector out-briefs, and reviews all correspondence to OSHA for installation Commander's endorsement and release after full coordination as specified within this instruction. (T-2). The installation safety office may request a legal representative to attend in-briefs, as needed.

2.1.2.3.4. One or more certifications from recognized and accredited national/international organizations, i.e., Construction Health and Safety Technician (CHST), Occupational Health and Safety Technologist (OHST), Associate Safety Professional (ASP) or Certified Safety Professional (CSP).

2.2.2.3. Assist unit personnel with mishap reporting requirements. Assist unit commander and supervisors in mishap investigation when required to include OSHA's Rapid Response Report. (T-3).

2.4.3. Mishap Investigation Kits. Each MAJCOM/FOA/DRU determines the minimum contents of investigation kits for host installations to maintain and have available to meet initial response and ISB requirements for flight, ground and weapons mishaps. Wing safety offices will have available all the items that are required to conduct a safety investigation IAW AFI 91-204 and are highly encouraged to include interview forms with appropriate disclaimers. (T-2). Coordinate the medical member contents of the kit with the medical treatment facility. Mishap investigation kits are optional for AFRC units.

Table 3.1. Safety Evaluations, Assessments and Inspections.

Level

Frequency Type

By

Note

MAJCOM/DRU/FOA

48 Months Safety Evaluation AFSEC

NAF/Center/Wing Squadron, Standalone Group Wing and below

Wing and below

24 Months 24/12 Months Monthly

Monthly

Safety Program Evaluation Program Assessment & Safety Inspection Spot

High Interest

MAJCOM/DRU/ 1 FOA Wing/Group SE 2, 3

Wing/Group/Squ adron SE/Safety Representative/ Supervisor Wing/Group SE

Wing and below

Varies

Special and Seasonal

Wing/Group SE

Note 1: Conducted IAW this instruction, these Program Evaluations will be conducted for wing, wing-equivalent or higher with an assigned safety staff. (T-1)

Note 2: Program Assessments are specified at a 24-month frequency, while safety inspections are at a 12-month frequency. Safety program assessments and inspections should be combined when conducted the same year to reduce the footprint within the affected organization.

Note 3: IAW DoD 1342-6M, Administrative and Logistic Responsibilities for DoD Dependents Schools, (August 1995) before the start of the school year, an inspection by qualified facility, physical security, safety, sanitation, bioenvironmental, and fire protection specialists to identify all facilities deficiencies and requirements and their relative priority for repair or maintenance. Additionally, In January, an inspection by qualified facility, physical security, safety, sanitation, bioenvironmental, and fire protection specialists to identify all facilities deficiencies and requirements and their relative priority for accomplishment. The second physical security inspection in January is not required for those schools located on military installations protected by positive entry control procedures.

3.3. Safety Program Evaluation (SPE). Either independently, or in conjunction with a UEI, qualified safety personnel from MAJCOMs/FOAs/DRUs must evaluate the safety program of each organization at wing (or wing-equivalent level), as appropriate, and higher. (T-1). Safety staffs will develop evaluation checklists to assess compliance and performance of core program elements. (T-1). Safety staffs-developed checklists will be reviewed at least annually for accuracy and relevancy. (T-1). The SPE checklist items include, but are not limited to the APMR, trends in MICT, mishap trends, results of OSHA inspections, local training of safety personnel during program evaluations, to include OJT master training plan for assigned 1S0s, and results of any commander-requested safety staff assistance visits that were conducted since

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