A Glossary of Archival and Records Terminology

A Glossary of Archival and Records Terminology

Richard Pearce-Moses

Advisors Mark Greene Rob Spindler Diane Vogt-O'Connor Editorial Advisor Laurie Baty

Chicago

The Society of American Archivists 527 S. Wells Street, 5th Floor Chicago, IL 60607 usa 312 / 922-0140 Fax 312 / 347-1452

?2005 by the Society of American Archivists. All Rights Reserved.

Library of Congress Cataloging-in-Publication Data Pearce-Moses, Richard.

A glossary of archival and records terminology / Richard Pearce-Moses. p. cm. -- (Archival fundamentals series. II)

Includes bibliographical references. ISBN 1-931666-14-8 1. Archives--Terminology. 2. Records--Management--Terminology. I. Title. II. Series.

CD945.P43 2005 027'.0014--dc22

2005051613

Graphic design by Matt Dufek, dufekdesign@. Fonts: Minion (text and footnotes); Meta (secondary text and captions).

A Glossary of Archival and Records Terminology is online at glossary.

T a b l e of C o n t e n t s

Preface to the Archival Fundamentals Series II ? vii Acknowledgments ? xi The Archival Lexicon ? xiii Introduction ? xxiii

Key to the Entries ? xxiv Corrections and Revisions ? xxix

A Glossary of Archival and Records Terminology ? 1

Bibliography ? 415

Preface to the

Archival Fundamentals Series II

There was a time when individuals entering the archival profession could read a few texts, peruse some journals, attend a workshop and institute or two, and walk away with a sense that they grasped the field's knowledge and discipline. This was an inadequate perception, of course, but it was true that the publications--basic or advanced, practical or theoretical--were modest in number.

The archival world has changed considerably since these more quiet times. A rich monographic research literature is developing. Scholars from far outside the field are examining the "archive" and the "record." Archives, archivists, records, and records managers are in the daily news as cases appear testing government and corporate accountability, organizational and societal memory, and the nature of documentary evidence--all challenging basic archival work and knowledge.

The new edition of the Archival Fundamentals Series (AFS II) is intended to provide the basic foundation for modern archival practice and theory. The original preface (written by Mary Jo Pugh in her capacity as the series editor) to the first editions, which were published in the early to mid-1990s by the Society of American Archivists (SAA), argued that the seven volumes "have been conceived and written to be a foundation for modern archival theory and practice" and aimed at "archivists, general practitioners and specialists alike, who are performing a wide range of archival duties in all types of archival and

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