WHAT DOES AN EMPLOYEE COORDINATOR DO? YOUR …

WHAT DOES AN EMPLOYEE COORDINATOR DO?

? S erves as a leader among your peers. ? E nables you to create an opportunity for your co-workers to participate

in creating a stronger community by planning and coordinating a successful Aloha United Way Campaign within your organization.

KEY RESPONSIBILITIES:

? Liaison to Company Management ? D evelop an effective Campaign plan including dates, goals, etc. ? R ecruit a team of volunteers to assist you. ? C oordinate your company's Kick-Off and Mahalo events. ? E ncourage Leadership Giving ($1,000 annual gift) in your company

and challenge upper management to lead by example. ? E ducate your co-workers about Aloha United Way with brochures,

posters and agency speakers. Be creative. ? Invite everyone to give what they can. Set the example by making a

gift yourself. ? M ake your Campaign fun! ? T hank your donors and volunteers!

ALOHA UNITED WAY CAMPAIGN SUPPORT STAFF

Emily Mendez-Bryant 808.543.2204 emily@ Vice President of Fundraising & Major Gifts

Mel Colquitt

808.543.2243 melvin@

Director of Workplace Campaigns

Cheryl Harris

808.543-2261 cheryl@

ePledge Business Team Manager

Marilyn Nimsger

808.543.2240 marilyn@

Business Team Manager

Mea Spady

808.543.2253 mspady@

Business Team Manager

Heather Day

808.543.2241

Business Team Associate

hday@

Jesse Henninger

808.543.2208 jhenninger@

Administrative Assistant

Our team will be joined by a group of Loaned Executives who work with us to support your Aloha United Way workplace campaign.

YOUR CAMPAIGN CHECKLIST

PRIOR TO THE CAMPAIGN

? M eet with an Aloha United Way representative to review prior years' giving and develop a Campaign strategy.

? M eet with your CEO to confirm commitment. ? Select a committee. ? Establish a Campaign goal. ? S chedule training for committee members (An Aloha United Way

representative can help to arrange and participate). ? Determine the type of Campaign best suited for your company.

? One-on-One Solicitation ? Group Meeting ? Combination ? Leadership Giving ? Fundraising Event(s) ? E stablish a Campaign timetable. ? Publicize the Campaign to your employees and co-workers. ? S chedule an Aloha United Way Campaign event with an agency speaker.

FUNdraising EVENTS

In addition to employee contributions, incorporate special events to

build morale and create excitement in the workplace. The ideas are

limitless! Here are some ideas to spark your creativity:

?Bake sale*

? Ugliest aloha wear contest

? Silent auction*

? Employee cookbook

? Pau Hana event*

? White Elephant sale

? G olf or Putt-Putt tournament ? C oin wars

? P late lunch sales

? Pie your boss

? C ubicle decorating contest *Top 3 event ideas

INCENTIVES

Here are some incentive ideas to enhance employee participation

that have minimal cost.

? D ress down days

? Floating holiday/paid time off

? S leep in passes

? Company logo items

? P remium parking space

? Leave early passes

?Extended lunch time

THEMES Put more enthusiasm into planning your Campaign by centering everything around a theme. Here are a few suggestions:

? C ommunity Impact theme ? T V Show theme (Amazing Race, American Idol, Gilligan's Island,

Hawaii Five-0) ? A Decade theme (60s, 70s, 80s, etc.) ?Sports theme (Football, Olympics, Soccer, etc.) ?Holiday theme (Cinco de Mayo, Oktoberfest, Halloween)

CAMPAIGN RALLIES

Start off your Campaign with a rally. Invite your team to a presentation during lunch, breakfast, or a snack break. Here is an example of a Rally format:

TOPIC Opening Remarks Campaign Endorsement Aloha United Way Overview Testimonial Closing Comments Say Thank You!

PRESENTER Company Coordinator CEO AUW Representative Employee/Agency Speaker CEO/Coordinator Company Coordinator

DURING THE CAMPAIGN

? C onduct a Leadership Giving campaign with CEO involvement. ? S chedule employee rallies (with CEO in attendance, if possible) with an

Aloha United Way Representative. See "U" event format examples. ? F ollow-up with employees who were unable to attend. ? L et everyone know how the Campaign is going. Celebrate and

motivate?it's never too late. ? R ecognize and honor loyal contributors, those who have given to

Aloha United Way for 10 years or more.

PROCESSING DONATIONS

? S eparate donations into 2 groups: CASH/CHECKS OR PAYROLL DEDUCTION, CREDIT CARD, AUTOMATIC TRANSFER, BILL ME

? L ist each donor name and the amount pledged in the appropriate columns. Only 25 donors per Deposit Sheet.

? H ighlight any gift over $10,000 and list first. ? L ist Corporate Gift and Special Event amount in the

appropriate column. ? C heck for the following:

Original signature on Pledge Form and Check (s) For Credit Cards, ensure complete Credit Card number, expiration date, billing address and phone number is included For Automatic Transfer, attach a voided check to the Pledge Form For Bill Me option ($48 minimum), use home and billing address ? P rint, sign and date each Deposit Sheet. Make a copy of the Deposit Sheet(s) and Payroll Pledge Forms. Submit Payroll Pledge Forms to the appropriate person in your organization to process donations to be paid out monthly. ? C ontact your Aloha United Way Representative to arrange a pick up.

PROCESSING DONATIONS FOR ePLEDGE

Print Transaction Report on a weekly basis to track your Workplace Campaign. ? CASH/CHECKS Print Cash Report from Admin's Site. Collect cash and checks from donors. Attach monies to the Cash Report. Contact your Aloha United Way Representative to arrange a pick up. ? PAYROLL DEDUCTION Print Transaction Report from Admin's site. Turn in a copy to your payroll department. Keep a copy for your records.

AFTER THE CAMPAIGN

? D uring a pick up, both you and the Aloha United Way Representative will sign the Deposit Sheets. The original Deposit Sheets, original Pledge Forms, and methods of payment will be sealed into a Report Envelope. Both you and the Aloha United Way Representative will sign the Report Envelope. Please let us know at this time if you would like to make a copy of the Report Envelope for your records.

? T hank your committee, donors, and employees who participated with a Mahalo event.

? D raft a letter to be sent from the CEO to thank employees for their contributions and to recognize the committee members.

? E valuate your company's Campaign strengths and weaknesses and make recommendations for next year's Employee Campaign Coordinator.

? P at yourself on the back for a JOB WELL DONE!

RESOURCES

Please visit our Campaign website for our Campaign video, forms, fliers, logos and other information.

campaign

SOCIAL MEDIA

Facebook "f " Logo

CMYK / .eps

Facebook "f " Logo

@alohaunitedway

CMYK / .eps

Aloha United Way

@alohaunitedway

Aloha United Way

TALKING POINTS

ALOHA UNITED WAY

For nearly 100 years, Aloha United Way has helped change millions of lives through the caring power of our community.

COMMUNITY SUPPORT We support 231 partner agencies and 111 Neighbor Island agencies. We receive gifts from nearly 80,000 individual and corporate donors; work with thousands of volunteers; and together with our partner agencies, we help to provide services to the members of our community. Aloha United Way passes through 100% of every designated dollar.

PUBLIC AWARENESS Thanks to the community, we have been able to build public awareness about our island's most pressing issues ? EDUCATION and POVERTY PREVENTION - and are beginning to work on long-term solutions to these problems while still providing a SAFETY NET for the most in need in our community.

ALOHA UNITED WAY PROGRAMS

211 INFORMATION AND REFERRAL SERVICE 211 is a free, confidential service offered statewide for people who need help. Last year, we connected the community with over 3,540 government, nonprofit organizations and human service agencies. We received over 23,775 calls, which resulted in over 30,000 referrals. Our 211 website handled over 45,000 searches for help.

GET CONNECTED/GIFTS-IN-KIND Get Connected/Gifts-In-Kind provides the community with volunteer opportunities and connects "gently used" items with nonprofit organizations and the most in need. Last year, we connected 300 nonprofit organizations to potential volunteers and were able to donate over $195,000 in gifts-in-kind.

COMMUNITY IMPACT

EDUCATION Aloha United Way is creating a comprehensive approach to education that spans from cradle to career.

POVERTY PREVENTION Aloha United Way is helping individuals/families build assets and become financially sound through proven methods that result in everyone having more opportunity to succeed.

SAFETY NET Our Safety Net Impact area provides services to those in our community experiencing crisis or emergencies.

BECOME A LEADERSHIP GIVER

For just $3 a day, (or for just $40* per payroll deduction), you too can become a Leadership Giver.

? MAKE AN IMPRESSION. Your contributions never go unnoticed. With your permission, you will be recognized as a Leadership Giver in our annual report where, as a member of a select group of Aloha United Way supporters, your contribution will inspire others.

? MAKE A CHANGE. Know that you are part of the solution, creating real and lasting change. Your Leadership Gift to Aloha United Way helps us establish building blocks in our community to break the cycle of poverty in families, allow our kupuna to age in place gracefully, and provide our keiki with the best possible opportunity to succeed in school and in life.

? MAKE A DIFFERENCE. We are committed to ensuring your gift reaches those who need it most. Over 100 community volunteers each year help us to assess community needs and ensure your dollars are well invested for the greatest benefit.

? RECEIVE A DEDUCTION. All gifts to Aloha United Way are tax-deductible. *dollar amount based on 26 payroll periods annually

2016 CAMPAIGN COORDINATOR TOOLKIT

GIVE. ADVOCATE. VOLUNTEER. #jointhemovement

200 N. Vineyard Boulevard, Suite 700 ? Honolulu, Hawaii 96817 ? 808.536.1951 ? ? @alohaunitedway ? #jointhemovement

200 N. Vineyard Boul2e0v0arNd., VSiuniteeya7r0d0B?ouHleovnaorludl,uS, uHiatew7a0ii09?68H1o7n?olu8l0u8,.H53a6w.a19ii5916?81a7u?w.8o0r8g.5?3@6.a1l9o5h1au?niatuedww.oaryg? #jointhemovement

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