THE VILLAS OF BETHANY TRACE HOME OWNERS …
THE VILLAS OF BETHANY TRACE HOME OWNERS ASSOCIATION, INC.
GENERAL MODIFICATION GUIDELINES
The Architectural Review Board (ARB) establishes and recommends Architectural and Landscape control standards which will maintain the integrity of the community and the harmonious relationship between the structures and the environment. The Board may establish uniform procedures, guidelines and rules. These guideline and standards which cover the most frequent requests are general in nature and may be amended or added to from time to time. Each applicant will be considered on an individual basis and no approval or disapproval shall be considered as establishing a precedent. Evaluation of the proposed work will be based on the effect it will have upon the privacy, light, air and quiet enjoyment of the immediate neighbors, and on the community as a whole. Please see House Rules with regard to planting on Common Area or Limited Common Area. No planting or decorations of any kind on Common Area.
1. The ARB will consider only written requests in total compliance with the provisions of the paragraphs contained in these guidelines.
2. All proposed work to be done to the exterior of a unit and/or its easement above or below ground level must be approved in advance by written communication from the ARB to the owner(s).
3. All requests for ARB modification shall be conveyed to the Board of Directors through the management company of the Association in which the residence is located, for their acceptance or rejection, if required. Approval may be denied and reasons for the denial will be stated in a notice of rejection.
4. Any addition to the exterior, alterations and modification or change to a residence shall be compatible with the existing structure in material, color and design, along with Board approved specifications.
a. When painting, there are (3) accepted colors that can be accepted. Painting must be done to both units at the same time, not separately, as in this case both sides are considered an existing structure. These numbers can be used to purchase paint at Sherwin Williams, or other vendors i.e., Home Depot, Lowes. Both units in a Duplex must be painted at the same time.
PEACH COLORS: SW6637 – Organza (Walls); SW0027 –Aristocrat Peach (Trim)
TAN COLORS: SW6042 – Hush White (Walls); SW Unfussy Beige (Trim)
WHITE COLORS: SW7100 Arcade White (Walls); SW6085 – Simplify Beige (Trim)
b. When replacing roofs, there are specifications with regard to type of shingle, color, warranty, County/State code and both units must be done the same time, not separately, as in this case, both sides are considered an existing structure. Roofs can be repaired on either side as needed, with ARB approval and shingle specifications. Owners are encouraged to use Owens Corning shingles with the above color selection that is approved by the Board. Both sides of the roof should be done at the same time if possible.
OWEN CORNING, DURATION SERIES SHINGLES WITH SURE-NAIL TECNOLOGY, TRU-DEFINITION DURATION SHNGLES, AND DESIGNER COLORS COLLECTION:
1) Amber (2) Desert Tan (3) Antique Silver
c. Owners are encouraged to pressure clean the outside of their units as needed. When pressure cleaning a roof, do not use chlorine pressure cleaning, use chemical product such as Spray and Forget.
d. When repairing cracks or sealing driveway, there are specifications with regard to color and products to be used. These guidelines may change from time-to-time depending on new products. Owners are encouraged to pressure clean their driveways as needed.
DRIVEWAY STAIN: Gray Horizons HC140 (H & C Concrete Inspired, Colortop, Solid Color Stains & Sealers) Sherwin Williams.
5. When exterior utility lines (water, sewer, electric, sprinkler or television cables) are covered with concrete slabs for any purposes by the unit owner, the unit owner shall be responsible for any expense to expose and recover such lines in the event that access becomes necessary.
6. The ARB will answer by mail all applications for additions, alterations, etc., as promptly as possible. Receipt of Request for Review of Architectural or Landscape Modifications will be acknowledged within (5) five days following delivery to the management office. If the ARB fails to reply in writing within (60) sixty days, the application shall be considered to have been approved.
7. If any work is found not to be in accordance with the approved applications, the unit owner(s) shall be notified by the ARB and if not corrected within a reasonable amount of time the ARB may undertake to correct it, and charge the unit owner(s) for all costs and/or may impose fines.
8. The ARB meets no less than monthly when there is business to transact. All applications must be filed with Landex Resorts International, Inc., at least (5) five days prior to any meeting to provide time to review.
9. The unit owner may be present at the ARB meeting to clarify any question about the application.
10. Applicant unit owners will be responsible for any damage incurred to any Community property and insure that there has been no deviation from the approved plans.
11. ARB approval does not preclude the necessity to obtain all necessary permits.
12. One copy of the plans must be included with the application. All major alterations must be accompanied by plans from a registered architect or general contractor.
13. The drawings or sketches accompanying an application are to indicate the distance between the unit being altered and the surrounding residences.
14. The ARB reserves the right to conduct inspections during the course of construction to ascertain that plans and specification are being adhered to.
15 . The resident must notify the management office of the construction schedule and completion date so inspections can be arranged.
16. Any deviation from accepted plans shall be sufficient cause to have the county building official issue an immediate violation and stop work notice.
17. If an Independent Contractor, Workers Compensation and General Liability Insurance Certificates naming the Association must be filed with the management company prior to work commencing.
18. Please see Article IV and V of the Declaration of Covenants.
Updated: 11/17/16
THE VILLAS OF BETHANY TRACE HOMEOWNERS’ ASSOCIATION, INC.
ARCHITECTURAL REVIEW BOARD
REQUEST FOR MODIFICATION
I, ______________________________________, HEREBY REQUEST APPROVAL BY THE Architectural Review Board Committee for the modification shown below to Unit ________.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Modification Details:
Briefly describe work to be performed:______________________________________________
_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________.
Please attach, to this form, supporting drawings, including size, location, description of materials, brochures, color samples, detailed landscaping plans, surveys and any applicable information including specification list (page 5).
* * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
I understand and agree:
That ARB approval does not constitute a representative or warranty of the quality of the work performed, and that I am solely responsible for determining that the contractor’s performance is satisfactory.
To submit proof of insurance and a copy of the contractor’s license, for each contractor, to the managing entity, prior to commencement of work.
That it is my responsibility to comply with all applicable governmental requirements, including but not limited to permitting.
Upon approval of my request for this modification, I/We, the undersigned unit owner(s), will assume all liability for any damage incurred as a result of this modification as well as any additional maintenance costs that may be incurred. Upon resale, the new owner(s) becomes responsible for same as stated in the covenant.
Date: ______________ Owner(s) Signature(s): _____________________________________
_____________________________________
Date:_______________ Received by Landex _________________________________________
Date:_______________ Given to ARB for Review__________________________________
* * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
The above request for modification to Unit ________ has been:
( ) APPROVED
( ) APPROVED WITH THE FOLLOWING CHANGES
( ) DISAPPROVED
Explanation: ___________________________________________________________________
_____________________________________________________________________________
______________________________________________________________________________
Date: ____________ ARB Chairperson: __________________________________________
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The above request for modification of Unit _________has been:
( ) APPROVED
( ) DISAPPROVED
Explanaton:____________________________________________________________________
______________________________________________________________________________
Date: ____________ Board of Directors: ___________________________________________
___________________________________________
Updated: 2/8/18
PLEASE MAKE SURE YOU GET COPY OF LIABILITY INSURANCE AND YOU ARE NAMED AS AN ADDITIONAL INSURED, PLUS COPY OF WORKMEN’S COMPENSATION, COPY OF CONTRACT, MANUFACTURER’S WARRANTY AND LABOR WARRANTY.
A COPY OF THE PERMIT MUST BE SHOWN ON YOUR PROPERTY. MAKE SURE YOU GET A COPY OF THE PERMIT BEFORE ANY JOB STARTS, AND A COPY OF THE COUNTY INSPECTION FOR ANY REMODELING OR REPLACEMENT- ESPECIALLY ON ROOFS.
VOBT ARB SPECIFICATIONS – ROOF – PAINTING – DRIVEWAYS
ROOF
______Repair Roof
______Copy of Contract
______Copy of County/State License
______Type of Shingle (must be Dimensional) Owens Corning recommended.
_____________________________________________________________________________
______Color of Shingle (see color chart)___________________________________________
______Warranty ______years on shingle / ______years on workmanship
______Liability Insurance & WC– Additonal Insured: Villas of Bethany Trace HOA, Inc. & Owner
______Copy of Permit after ARB approval
______Copy of County Inspection if required
______Copy of Mitigation Report
______Replace Roof (both units must be re-roofed at same time by same contractor)
______Copy of Contract
______Copy of County/State License
______Type of Shingle (must be Dimensional) Owens Corning recommended.
______Color of Shingle (see color chart)
______Warranty______years on shingle / ______years on workmanship
______Liability Insuranc & WC – Additonal Insured: Villas of Bethany Trace HOA, Inc. & Owner(s)
______Copy of Permit after ARB approval
______Copy of County Inspection – must meet County/State Hurricane Current Codes
______Copy of Mitigation Report
PAINTING (there are 3 accepted color combinations – both units must be painted same time)
______Color for Building___________________________
______Color for Trim______________________________
______Copy of Contract
______Copy of County/State License
DRIVEWAY/SIDEWALK
______Repair ______Replacement
______Copy of Contract; OR ______ Owner to do repair/not replacement.
______Copy of County/State License for replacement
______Product to be used to fix cracks____________________________________________
______Product to be used to seal driveway_________________________________________
______Product to be used to replace sidewalk or driveway____________________________
______Warranty______years on product ________years on workmanship(for replacement)
______Liability insurance & WC– Additional Insured: Villas of Bethany Trace HOA, Inc. and Owner
NOTE: BEFORE FINAL PAYMENT IS MADE TO CONTRACTOR, MAKE SURE THERE ARE NO CONTRACTOR LIENS FILED.
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