Recycling Services, Electronics and Spent Lighting
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Division of Services / Office of State Procurement
Rm. 201 General Administration Building, P.O. Box 41017 ( Olympia, Washington 98504-1017
(360) 902-7400,
Environmental Initiative from the Office of State Procurement
INVITATION FOR BID (IFB)
RECYCLING SERVICES – ELECTRONICS AND SPENT LIGHTING
|Solicitation Number |Pre-bid Conference Date & Time |Bid Opening (due) date and time |
|09108 | January 14, 2009 |January 28, 2009 |
| |10:00 AM |2:00 PM |
Pre-bid Conference Location and
Bids must be received& stamped on or before the opening date & time at this location:
210 11th Ave. SW, Rm. 201, General Administration Building, Olympia, WA 98504-1017
Mark T. Gaffney, CPPB
Procurement Coordinator
Phone: (360) 902-7424
E-Mail: mgaffne@ga.
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To request this information in alternative formats call (360) 902-7400, or TDD (360) 664-3799.
Instructions to Bidders
• Any questions concerning this IFB are to be directed to the Procurement Coordinator.
• Bid must be sealed to provide confidentiality of the information prior to the bid opening date and time.
• Bid must contain an original signature of a duly authorized officer or agent of the Bidder’s company empowered with the right to bind the Bidder.
• Bidder is responsible for actual delivery of the bid to the address shown above before the Bid Opening Date and Time. Any bids received after the deadline will be returned unopened. Faxed bids will be rejected.
Directions:
For a site map to the Capitol Campus, Driving Directions and Parking Information:
TABLE OF CONTENTS
1 INTRODUCTION 4
1.1 SCOPE 4
1.2 BACKGROUND 4
1.3 PURPOSE 5
1.4 EXPECTED RESULT 5
1.5 PURCHASERS 5
1.6 ACQUISITION AUTHORITY 6
1.7 CONTRACT TERM 6
1.8 EXISTING RELATED STATE CONTRACTS 6
1.9 ESTIMATED USAGE 6
1.10 PROCUREMENT SCHEDULE 7
1.11 DEFINITIONS 7
2 ADMINISTRATIVE REQUIREMENTS 7
2.1 BIDDER REGISTRATION 7
2.2 BIDDER NOTIFICATIONS 7
2.3 BIDDER COMMUNICATIONS 8
2.4 BIDDER RESPONSIBILITIES 8
2.5 PRE-BID CONFERENCE FOR BIDDERS 8
2.6 PREPARATION OF BID SUBMITTALS 8
2.7 COST OF RESPONSE PREPARATION 9
2.8 NO COSTS OR CHARGES BEFORE AWARD 9
2.9 PROPRIETARY OR CONFIDENTIAL INFORMATION 9
2.10 SOLICITATION AMENDMENTS 10
2.11 WITHDRAWAL OR MODIFICATION OF BID 10
2.12 RIGHT TO CANCEL SOLICITATION 10
2.13 BID OPENING PUBLIC INFORMATION 10
2.14 MINORITY AND WOMEN OWNED BUSINESS ENTERPRISES (MWBE) 10
2.15 PROTEST PROCEDURES 11
2.16 SALES AND SUBCONTRACTOR REPORTS 11
2.17 OTHER REQUIRED REPORT(S) 11
2.18 INSURANCE REQUIREMENTS 11
3 BID PRICING 11
3.1 BID PRICING REQUIREMENTS 11
3.2 PRICING PARAMETERS 12
3.3 MINIMUM ORDER 12
3.4 PAYMENT TERMS 12
3.5 PRICE SHEET 12
3.6 PRESENTATION OF ALL COST COMPONENTS 12
3.7 PRICING NOT SPECIFIED ON PRICE SHEET 13
3.8 BIDDER PRODUCT PRICE LIST 13
3.9 EXCEPTIONAL EXPENSES 13
4 BIDDER SUBMITTALS 13
4.1 BIDDER RESPONSIVENESS 13
4.2 BIDDER SIGNATURES 13
4.3 BIDDER PROFILE 13
4.4 BID WORKSHEETS 14
4.5 BIDDER AUTHORIZED REPRESENTATIVE 14
4.6 USE OF SUBCONTRACTORS 14
4.7 REFERENCES 14
4.8 BIDDER ABILITY TO PERFORM 14
4.9 MATERIAL MANAGEMENT CONTROL 14
4.10 PURCHASING COOPERATIVE USERS 14
5 EVALUATION AND AWARD 14
5.1 AWARD INTENT 14
5.2 CONTRACT FORMATION 15
5.3 AWARD PROCESS OVERVIEW 15
5.4 NO BEST AND FINAL OFFER ACCEPTED 15
5.5 IN-STATE PREFERENCE/RECIPROCITY 15
5.6 AWARD NOTIFICATION AND CONTRACT INFORMATION 15
5.7 CONTRACT AWARD CONFERENCE 16
5.8 NOTIFICATION OF APPARENTLY SUCCESSFUL BIDDER 16
5.9 BID RESPONSIVENESS EVALUATION 16
5.10 RESPONSIBILITY EVALUATION 16
5.11 REFERENCES EVALUATION 17
5.12 NON-COST FACTORS EVALUATION 17
5.13 COST EVALUATION 17
5.14 FACILITY INFORMATION SHEETS EVALUATION 17
5.15 SCORING SUBMITTALS FOR AWARD 18
6 APPENDIXES 19
6.1 APPENDIX A - PROTEST PROCEDURE 19
6.2 APPENDIX B - RESPONSE CHECK LIST 21
6.3 APPENDIX C - BIDDER PROFILE 22
6.4 APPENDIX D - CERTIFICATIONS AND ASSURANCES STATEMENT 30
6.5 APPENDIX E - SPECIFICATIONS 31
6.6 APPENDIX F - CONTRACT No. 09108 31
6.7 APPENDIX G - PRICE SHEETS 32
6.8 APPENDIX H - COST EVALUATION WORKSHEET 37
INTRODUCTION
1 SCOPE
The State of Washington intends to establish a long term service contract for environmental and recycling services for waste streams from governmental operations.
This contract is for Product End of Life Management of government assets and waste materials. The contract service is for the collection, recycling and proper disposal of spent lighting, all types of computer equipment including CRT (cathode ray tube) monitors, batteries, ballasts, televisions, and sundry other electronic equipment. Services may include without limitation the separation and segregation of equipment and/or materials for recycling and disposal. Contractor may provide all or some of the services identified herein.
The contract objective is to protect a Purchaser from potential environmental liabilities associated with the management of electronic and lighting materials and waste. The contract will provide the Purchaser with resources to help the Purchaser act as a responsible governmental entity and environmental leader. The contract’s intent is to prevent products outside of Purchaser’s control from ending up in environmentally irresponsible disposal operations or locations.
Contractor shall have facilities, equipment and personnel located to satisfactory manage the anticipated quantities in a timely manner for all Purchasers. Contractor shall fulfill these requirements using either in-house capabilities or a subcontractor(s) accepted by the state. Contractor shall provide to all Purchasers ready access to the services bid as described in this contract.
No representation is made by Purchaser as to the condition of any equipment and/or materials collected under this contract. The condition of such equipment and/or materials may vary from useable scrap to junk, functional or non-functional, repairable or non-repairable, or any combination of unknown conditions.
Volumes stated in this proposal are not a guaranteed commitment by the state. The volumes should be used only for planning and bidding purposes. The state does not make any commitment with the Contractor in relations with the material or commodities percentages resultant from the recycling process during the term of this contract.
2 BACKGROUND
The Office of State Procurement (OSP) develops purchasing contracts for use by state agencies, Universities, Colleges and approximately 700 purchasing cooperative members which include many cities, counties, school districts and non-profit organizations throughout Washington and Oregon.
The state has had electronic and spent lighting recycling service for the past 4 to 6 years on state contract number 11601, utilizing only one Contractor for the service needs. Typically, state agencies use State Surplus for disposing of their electronic waste and individually work with the current Contractor for the recycling of spent lighting. Most non-state customer groups coordinate directly with the current Contractor for the disposition of their electronic and lighting waste materials. State Surplus has served non-state customer groups by taking their electronic waste, e.g. schools, cities and counties for disposition. Currently, State Surplus sorts electronic waste for resell value, those items deemed of limited or no value are sent to the recycling Contractor.
The State of Washington enacted the Electronic Products Recycling Program, Chapter 173-900 WAC in 2007 with a start date of January 1, 2009. The program is managed by the Washington State Department of Ecology. This state contract is for those electronic waste materials not recycled under that program.
Environmental Statement:
Because of documented environmental and health risks associated with improper disposal of used electronics and spent lighting, it is the state’s intention that all dangerous and hazardous materials be managed in accordance with applicable environmental and safety regulations.
Toxics found in electronics and spent lighting include but are not limited to mercury, lead, cadmium, and hexavalent chromium and barium among others, these toxics cause harm if discarded in the environment.
Recycling electronic and spent lighting materials and waste is a key concern for the state and if accomplished properly it protects public health and the environment from the hazards of improperly disposing of dangerous and hazardous waste.
3 PURPOSE
This solicitation is intended to: (1) Aggregate the state’s usage; (2) Increase level of confidence that the state is employing “Best Practices” to ensure the proper handling of environmentally sensitive products; (3) Reduce Purchaser’s liability by defining and managing handling procedures; and (4) Obtain the best value for the service.
4 EXPECTED RESULT
A contract will be available for state agencies and all other authorized purchasers to meet their need to collect, recycle and properly disposal of spent lighting and electronics.
5 PURCHASERS
a) Authorized Purchasers: The resulting contract is for use by all state agencies, and participating Institutions of Higher Education (Colleges and Universities, Community and Technical Colleges).
b) Cooperative Purchasing Members: By mutual agreement with Office of State Procurement, the contract will be made available to political subdivisions and non-profit organizations, which are members of the State of Washington Purchasing Cooperative (WSPC) and/or State of Oregon Cooperative Purchasing Program (ORCCP). Contractor(s) shall not process state contract orders from unauthorized purchasers.
c) Cooperative Members List: A list of WSPC members is available at . A list of ORCPP members is available at: or .
d) Cooperative Purchasing Members Use: While use of the contract by Cooperative members is optional, the Office of State Procurement encourages them to use state contracts. Cooperative members’ use of the contracts may significantly increase the purchase volume. Their orders are subject to the same contract terms, conditions and pricing as state agencies. The state accepts no responsibility for orders or payment by Cooperative members.
e) Purchases by Non-profit Corporations: Legislation allows non-profit corporations to participate in State Contracts for purchases administered by the Office of State Procurement (OSP). By mutual agreement with OSP, the Contractor may sell goods or services at contract pricing awarded under this IFB and resulting contract to self certified non-profit corporations. Such organizations purchasing under the State Contract shall do so only to the extent they retain eligibility and comply with other contract and statutory provisions. The Contractor may make reasonable inquiry of credit worthiness prior to accepting orders or delivering goods or services on contract. The State accepts no responsibility for payments by non-profit corporations. Their use of the contracts may significantly increase the purchase volume. Their orders are subject to the same contract terms, conditions and pricing as state agencies.
6 ACQUISITION AUTHORITY
The Washington State Department of General Administration (GA), Office of State Procurement (OSP) issues this Invitation for Bid (IFB) acting under the authority of its enabling legislation Revised Code of Washington (RCW) 43.19, which establishes GA and regulates the manner in which state agencies may acquire general goods and services.
7 CONTRACT TERM
a) Initial Term: The initial term of this contract is twenty-four (24) months after the effective date of award with the option to extend for additional term(s) or portions thereof. Extension for each additional term shall be offered at the sole discretion of the Purchasing Activity and are subject to written mutual agreement.
b) Contract Full Term: The total contract term, including the initial term and all subsequent extensions, shall not exceed six (6) years unless an emergency exists and/or special circumstances require a partial term extension. The State reserves the right to extend with all or some of the contractors, solely determined by the State.
c) Trial Period: A one hundred eighty (180) day trial period shall apply to the contract effective date as a result of this solicitation. During the trial period, the contractor must perform in accordance with the contract requirements, failure to perform during the trial period may result in immediate cancellation of the contract. At the end of the 180-Day period, the state reserves the right to meet with the Contractor to discuss any issues or areas that require corrective actions and issue written notice(s) of such. If the Contractor does not correct all identified issues within 30 days of receiving written notice, the State may construe Contractor’s action (or lack of) as a material breach to the Contract and reserves the right to cancel the Contract without penalty to the state. The Purchaser agrees to pay only for authorized orders received up to the date of contract termination. If contract is terminated within the trial period, the State reserves the option to award the contract to the next low responsive/responsible Bidder. The new award includes a one hundred eighty (180) day trial period and will following the above requirements.
8 EXISTING RELATED STATE CONTRACTS
These contracts may impact the activity generated by Purchasers of the contracted services:
• #03505 Hazardous Waste Handling and Disposal Service
• #15903 Oil & Bilge Waste Mgmt for Marine Vessels
• #00504 On-Site Stabilization for Hazardous Materials
• #05406 Waste Pumping Services
• #01807 Analytical Laboratory Services
9 ESTIMATED USAGE
Based on past usage, it is estimated that purchases over the initial term of the Contract may approximate $1.4 million. Estimated amount was based upon available past usage information provided by the current Contractor. This estimated usage is provided solely for the purpose of assisting Bidders in preparing their Response. Bidder is to be aware of the new state law for the recycling of electronics that may have a considerable lessening effect on the volume handled under this contract. To view the details for the Electronic Products Recycling Program go to and .
Usage may vary considerably from year to year depending on funding priorities and changes in state law or local ordinances. Orders will be placed only on an as needed basis. The State of Washington does not represent or guarantee any minimum purchase. The State makes no volume commitment in this solicitation
Past Usage information provided for bidding purposes only: [pic]
10 PROCUREMENT SCHEDULE
The below steps represent the projected procurement schedule. Notification of amendments to the procurement schedule prior to bid opening, will be sent from Washington Electronic Business System (WEBS) via email.
|Steps |Projected Schedule of Events (subject to change) |
|1 |IFB Posted and Vendors Notified thru WEBS |
|2 |Pre-Bid Conference for Interested Vendors (see cover page of IFB for date/time) |
|3 |Amendment issued, if necessary (Bidders should check WEBS for any amendments) |
|4 |Bids Due (see cover page of IFB for date/time) |
|5 |Evaluation begins within a week of Bid Opening |
|6 |Anticipated award date within a month of Bid Opening |
11 DEFINITIONS
Definitions of terms commonly used in solicitations conducted by the State of Washington, General Administration, Office of State Procurement are found in the attached Contract document. Additional definitions may also be found in Chapter 43.19 RCW and WAC 236-48-003, and all terms contained herein will be read consistently with those definitions.
ADMINISTRATIVE REQUIREMENTS
1 BIDDER REGISTRATION
Bidders are solely responsible to:
a) Properly register with the Department of General Administration’s “Washington Electronic Business System” (WEBS) at .
b) Maintain an accurate Vendor profile and contact information in WEBS.
c) Download the solicitation consisting of the IFB with all attachments and exhibits related to the solicitation for which you are interested in bidding, and downloading all current and subsequent amendments to the solicitation.
2 BIDDER NOTIFICATIONS
To ensure receipt of all solicitation documents, the IFB document for this solicitation must be downloaded from WEBS. Notification of amendments will be sent electronically to all properly registered users of the Department of General Administration’s Washington Electronic Business System (WEBS) who have downloaded this IFB from WEBS. Definitions are subject to changes in state law.
Bidders accept full responsibility and liability for failing to receive any amendments resulting from their failure to register with WEBS and download the IFB from WEBS, and hold the State of Washington harmless from all claims of injury or loss resulting from such failure. Failure may result in a potential Bidder having incomplete, inaccurate, or otherwise inadequate information, or a Bidder submitting an incomplete, inaccurate, or otherwise inadequate Bid.
3 BIDDER COMMUNICATIONS
Upon release of this IFB, all Bidder communications concerning this solicitation must be directed to the Procurement Coordinator listed on the cover page of this IFB. Unauthorized contact regarding this solicitation with other state employees involved with the solicitation may result in disqualification. All oral communications will be considered unofficial and non-binding on the Purchasing Activity. Bidders should rely only on written statements issued in an amendment by the Procurement Coordinator for bidding purposes.
4 BIDDER RESPONSIBILITIES
Bidders are required to read and understand all information contained in this solicitation for bidding purposes.
Bidders will be responsible for communicating to the Procurement Coordinator any issues, exceptions, additions or omissions concerning the solicitation on or before the Bid Opening due date and time. Where requirements appear to prohibit or restrict your firm’s participation, an explanation of the issue with suggested alternative language should be submitted in writing to the Procurement Coordinator prior to the Bid Opening Date. If changes result, then written amendments will be made by the Procurement Coordinator and provided by posting them on WEBS as indicated above.
Bidders should familiarize themselves with the requirements prior to submitting a response of specific restrictions applying to contracting with current or former state employees pursuant to Chapter 42.52 RCW in relationship to this solicitation.
5 PRE-BID CONFERENCE FOR BIDDERS
An optional pre-bid conference to address solicitation requirements will be held at the time and location indicated on the cover page of this IFB. Vendors are encouraged to attend and actively participate. To aid the Pre-bid discussions, Vendors are encouraged to forward questions and concerns to the Procurement Coordinator prior to the conference. If interpretations, specifications, or other changes to the solicitation are required as a result of the conference, the Procurement Coordinator will make amendments to the solicitation and provide those amendments by posting them on WEBS.
Assistance for disabled, blind or hearing-impaired persons who wish to attend is available with prior arrangement with the Office of State Procurement (OSP). Contact the Procurement Coordinator identified on the face page of this IFB.
6 PREPARATION OF BID SUBMITTALS
a) Bid Due date and time:
Bidder shall submit an original, signed (in ink), sealed Bid and must be received as set forth at the specified location on or before the specified date and time stated on the cover page of this IFB, unless amended. Time of receipt will be determined by the official time stamp located at the Purchasing Activity location.
If a Bid is late or received at a location other than that specified, it will be rejected and returned unopened. In the event the official time clock is unavailable, the bid clerk may establish the official time and take reasonable steps to ensure the integrity of the Bid receipt is preserved.
b) Bid Format:
Bidder shall submit a hard (printed) copy of their bid submittal. The Purchasing Activity will identify if an electronic copy (submitted on a Compact Disc, CD) is to be submitted in addition to the required hard copy. In the event that a hard copy and an electronic copy are submitted and they do not agree, the submitted hard copy will prevail.
Hard copy bid submittals must be legible and completed in ink or with electronic printer or other similar office equipment, and properly signed by an authorized representative of the Bidder. Incomplete or illegible Bids may be rejected. Electronic bid submittals must be submitted in the format described in the solicitation.
All changes and/or erasures in the hard copy submittal shall be initialed in ink by Bidder.
Unsigned Bids will be rejected on opening unless satisfactory evidence was submitted clearly establishing the Bidder’s desire and intent to be bound by the Bid, such as a signed (in ink) cover letter.
c) Additional Bid Copies:
Bidder is to provide five (5) copies of their bid submittal, printed copies are preferred. In addition, Bidder is requested to provide one electronic copy (Compact Disc, CD) of their bid, all tables and spreadsheets are to be provided in Excel or WORD formats (97/2003 or 2007).
d) Bid Identification and Delivery:
To facilitate proper delivery and processing, Responses must be delivered in sealed envelopes, boxes or other method of containment. Sealed Bids should be clearly identified on the outside of the package with the following information to the Purchasing Activity at the address below:
|Bidder’s Return Address |Department of General Administration |
|Solicitation Number |Office of State Procurement |
|Opening date and time |210 11th AVE SW Room 201 GA Bldg |
|Name of Procurement Coordinator |Olympia WA 98504-1017 |
7 COST OF RESPONSE PREPARATION
The Purchasing Activity will not reimburse Bidders for any costs associated with preparing or presenting a Response to this solicitation.
8 NO COSTS OR CHARGES BEFORE AWARD
Costs or charges under the proposed Contract incurred before the Contract is fully executed will be the sole responsibility of the Bidder.
9 PROPRIETARY OR CONFIDENTIAL INFORMATION
All Bids submitted become the property of the State of Washington and a matter of public record, after the contract has been executed.
Any information contained in the Response that is proprietary or confidential must be clearly designated. Marking of the entire Response or entire sections of the Response as proprietary or confidential will not be accepted nor honored. The Purchasing Activity will not honor designations by the Bidder where pricing is marked proprietary or confidential.
To the extent consistent with Chapter 42.56 RCW, the Public Disclosure Act, the Purchasing Activity shall maintain the confidentiality of Bidder’s information marked confidential or proprietary. If a request is made to view Bidder’s proprietary information, the Purchasing Activity will notify Bidder of the request and of the date that the records will be released to the requester unless Bidder obtains a court order enjoining that disclosure. If Bidder fails to obtain the court order enjoining disclosure, the Purchasing Activity will release the requested information on the date specified.
The State’s sole responsibility shall be limited to maintaining the above data in a secure area and to notify Bidder of any request(s) for disclosure for so long as the Purchasing Activity retains Bidder’s information in the Purchasing Activity records. Failure to so label such materials or failure to timely respond after notice of request for public disclosure has been given shall be deemed a waiver by Bidder of any claim that such materials are exempt from disclosure.
10 SOLICITATION AMENDMENTS
Prior to Bid due date and time, the Purchasing Activity reserves the right to change any and all portions of this solicitation. Any changes or corrections will be by one or more written amendment(s), dated, attached to or incorporated in and made a part of this solicitation document. All changes must be authorized and issued in writing by the Procurement Coordinator. If there is any conflict between amendments, or between an amendment and the IFB’s original document, whichever document was issued last in time shall be controlling.
11 WITHDRAWAL OR MODIFICATION OF BID
Bidders are liable for all errors or omissions contained in their Responses.
After Bid Opening: No Bid shall be altered or amended. The Purchasing Activity may allow a Bid to be withdrawn if the Bidder demonstrates that the prices were miscalculated. A low Bidder, who claims error and fails to enter into a contract with the State of Washington, may not participate in bidding on the same commodity or service if the solicitation is subsequently reissued by the Purchasing Activity.
12 RIGHT TO CANCEL SOLICITATION
The Purchasing Activity reserves the right to cancel or reissue all or part of this Solicitation at any time as allowed by law without obligation or liability.
13 BID OPENING PUBLIC INFORMATION
Bid information, including price sheets, will not be available for public disclosure until after award of the contract consistent with RCW 43.19.1911(8). At bid due date and time, only the name of the Bidder and time of Bid receipt will be read aloud. The reading does not determine award of the contract, responsibility of the Bidder, or responsiveness of the Bid or Proposal. Bidder attendance at Bid/Proposal openings is not required.
14 MINORITY AND WOMEN OWNED BUSINESS ENTERPRISES (MWBE)
In accordance with the legislative findings and policies set forth in RCW 39.19, the State of Washington encourages participation in all of its contracts by Minority and Woman Owned Business Enterprise (MWBE) firms either self-identified or certified by the Office of Minority and Women’s Business Enterprises (OMWBE).
Bidders who are MWBE or intend to use MWBE Subcontractors are encouraged to identify the participating firm and their level of participation in their Response. While the state does not give preferential treatment to MWBE firms, it does seek equitable representation from the minority and women’s business community. Participation may be either on a direct basis in response to this Solicitation or as a Subcontractor to a Contractor.
However, unless required by federal statutes, regulations, grants, or Contract terms referenced in the original Solicitation, no preference will be included in the evaluation of Bids, no minimum level of MWBE participation shall be required as condition for receiving an award, and Bids will not be evaluated, rejected or considered non-responsive on that basis.
Any affirmative action requirements set forth in federal regulations or statutes included or referenced in the original Solicitation will apply. Bidders may contact Office of Minority and Woman Owned Business Enterprise (OMWBE) to obtain information on certified firms for potential sub-contracting arrangements. Nothing in this section is intended to prevent or discourage Bidders from inviting others from participation from non-MWBE firms as well as MWBE firms.
15 PROTEST PROCEDURES
Protests shall be filed and resolved in accordance with Protest Procedure contained herein (see appendixes).
16 SALES AND SUBCONTRACTOR REPORTS
The Successful Bidder shall provide quarterly Sales and Subcontractor Reports to the Office of State Procurement using the on-line reporting tool provided by the Office of State Procurement at: . Reports must be submitted within thirty (30) days after the end of the calendar quarter, i.e., no later than April 30th, July 31st, October 31st and January 31st.
17 OTHER REQUIRED REPORT(S)
The Successful Bidder may be requested to provide additional reports. These reports shall be designed by the Contract Administrator to obtain information needed for solicitation design, contract negotiation, or any other information needed. All written reports required under this contract must be delivered to the Contract Administrator.
18 INSURANCE REQUIREMENTS
The Successful Bidder is required to obtain insurance to protect the State should there be any claims, suits, actions, costs, or damages or expenses arising from any negligent or intentional act or omission of the Bidder or its Subcontractor(s), or their agents, while performing work under the terms of any Contract resulting from this solicitation. Bidders will find a complete description of the specific insurance requirements in the Specifications document (see appendixes).
BID PRICING
1 BID PRICING REQUIREMENTS
Bidder’s proposed pricing levels should reflect the potential governmental market provided by the Contract resulting from this solicitation.
Pricing offered shall be for product delivered FOB Destination, freight prepaid and included.
All pricing shall include the costs of Bid preparation, servicing of accounts, and complying with all contractual requirements. All elements of recurring and non-recurring costs must be identified and included in the price. Bid prices shall include all cost components associated with the performance and delivery of the goods/services as described in this Solicitation.
Failure to identify all costs in a manner consistent with the instructions in this solicitation may be sufficient grounds for disqualification.
2 PRICING PARAMETERS
During the initial contract period, pricing shall remain firm and fixed for at least 365 calendar days after effective date of contract award. See Contract document (appendixes) for additional requirements.
Contract prices are the maximum price a Contractor can charge, although a Contractor may make volume discounts available to Purchasers as applicable.
Any cost mandated by government, beyond the control of the Contractor, Contractor shall immediately notify the Contract Administrator for approval of any pricing changes for a contract amendment.
If, however, during any term of the Contract, lower prices and rates become effective for like quantities of products/services under similar terms and conditions, such as through reduction in Contractor’s list prices, promotional discounts, or other circumstances, then Purchasers must be given immediate benefit of such lower prices and rates. Contractor shall immediately notify the Contract Administrator of such pricing changes for a contract amendment. Prices shall be reflected in a reduction of the contract price retroactive to the date the price decline or cost reduction was available to the Contractor.
3 MINIMUM ORDER
There shall be no minimum order size or order charge, except those noted in this contract.
4 PAYMENT TERMS
Bidder must indicate in bid submittal those Payment Terms that are offered under this solicitation.
5 PRICE SHEET
Unless otherwise stipulated all bids shall include unit prices and extensions where applicable and be otherwise in the format requested. In the event of an error in the extension of prices, the unit price shall prevail. Prices shall include all associated costs (e.g. customs duties and brokerage or import fees, etc.). Bid prices shall be in U.S. dollars.
On the Price Sheet the Bidder is required to identify the service group bid (e.g. Spent Lighting Recycling and Disposal Program or Electronic Recycling and Disposal Program). Bidder may bid just one service group or both service groups.
Regardless of the service bid, Bidder agrees to service all contract authorized purchaser (e.g. state agencies and political subdivisions) within the service area they bid; the Bidder will not be permitted to stipulate a specific customer base such as a state agencies only (e.g. Department of Transportation) or certain locations only in their bid.
6 PRESENTATION OF ALL COST COMPONENTS
Unless otherwise specified in the Solicitation, no additional charges by the Contractor will be allowed, including but not limited to handling charges such as packing, wrapping, bags, containers, reels, restocking, or the processing fees associated with the use of credit/charge cards.
Notwithstanding the foregoing, in the event that market conditions, laws, regulations or other unforeseen factors dictate, at the Contract Administrator’s sole discretion, additional charges may be allowed.
7 PRICING NOT SPECIFIED ON PRICE SHEET
Where there is no charge or rate for goods/services enter N/C (no charge) or zero ($0) on the price sheet as applicable. If the Bidder fails to provide a price, the Purchasing Activity will assume the item is no charge. If the Bidder states “no charge” for an item in the price sheet, then Purchaser will receive that item at no cost for the period represented in the price sheet.
8 BIDDER PRODUCT PRICE LIST
Bidder may offer their complete service price list with their bid response, and identify any discounts and bulk pricing discounts where applicable. Bidder’s price list may include additional products and services appropriate to the scope of this IFB, the state reserves the right to not award these optional price items. The optional items will be evaluated on a case-by-case basis and will not affect the outcome of the bid evaluation. The price list shall be consistent with the terms of this solicitation and subsequent Contract.
9 EXCEPTIONAL EXPENSES
There are to be no reimbursements for expenses related to day-to-day performance under this Contract, including but not limited to, travel, lodging, meals, incidentals, unless otherwise identified herein. Notwithstanding the forgoing, the Purchasing Activity recognizes that there may be exceptional and rare occasions when the Contractor may be required by the Purchaser to travel. In such case, Purchaser must provide written pre-approval of such expenses on a case-by-case basis. Any such reimbursement shall be at rates not to exceed the guidelines for State employees published by the Washington State Office of Financial Management set forth in the Washington State Administrative and Accounting Manual (), and not to exceed expenses actually incurred.
BIDDER SUBMITTALS
1 BIDDER RESPONSIVENESS
Bidder is to respond to each question/requirement contained in this solicitation. Bidder is to follow the instructions contained herein with emphasis on completeness and clarity of content to be considered a responsive Bidder. Failure to comply with any solicitation item may result in the Bid Response being deemed non-responsive and disqualified. The Bidder’s submittal information may be taken in to consideration in the evaluation of this solicitation as described in the Evaluation and Award section.
2 BIDDER SIGNATURES
Bidder is to sign (in ink) and return the Certifications and Assurances statement and the Contract Execution and Signature page (see appendixes) with their Bid Response, without modification or contingency. Any modifications or contingencies submitted by the Bidder may not be accepted. The state reserves the right to reject bids that propose alternate or additional terms and conditions or do not return the signed documents with Bid Response.
3 BIDDER PROFILE
Bidder is to provide the requested information in the Bidder Profile informational form (see appendixes); this provided information may be taken in to consideration in the evaluation of this solicitation.
4 BID WORKSHEETS
Bidder is to follow the instructions set forth on the Price Sheets and Cost Evaluation Worksheet for a complete bid submittal, these forms shall be the basis for cost evaluation of the Bid Responses for bid award purposes. Failure to follow instructions may be grounds for bid rejection.
5 BIDDER AUTHORIZED REPRESENTATIVE
Bidder is to designate an authorized representative who will be the principal point of contact for bid submittal questions or related matters for this solicitation.
6 USE OF SUBCONTRACTORS
Bidder is to identify all Subcontractors who will perform services in fulfillment of contract requirements, the nature of services to be performed and federal tax identification (TIN) number for each Subcontractor. State reserves the right to request additional information for bid evaluation purposes.
7 REFERENCES
Bidder is to submit five (5) governmental or commercial references from different entities for which Bidder has performed or provided comparable services similar in scope (i.e. size, volume, type) to this IFB within the last three (3) years and with at least one (1) of the references for service within the geographic area of Washington State. In selecting references, choose experiences that demonstrated your company's capacities.
8 BIDDER ABILITY TO PERFORM
Bidder is to provide a description of its company abilities and any other pertinent information that would aid an evaluator in formulating a determination about the responsibility of the Bidder to perform under this contract.
9 MATERIAL MANAGEMENT CONTROL
Bidder is to provide proof of their Material Control program with bid submittal. Material Control program is at a minimum to include material management, resale management and product inspection process. If the Bidder is not a processor, then the Bidder shall provide proof of the processor's material program. The material control program will aid an evaluator in formulating a determination about the responsibility of the Bidder to perform under this contract.
10 PURCHASING COOPERATIVE USERS
Bidder is to indicate in bid submittal whether the Bidder agrees to extend contract pricing to political subdivisions and non-profit organizations, which are members of the State of Washington Purchasing Cooperative (WSPC) and/or State of Oregon Cooperative Purchasing Program (ORCCP).
Bidder shall identify in Bid Response if there are any additional cost for Oregon Cooperative Purchasing members use of this contract.
EVALUATION AND AWARD
1 AWARD INTENT
It is the intention of the Purchasing Activity to establish one or more Statewide Contracts for the services described herein in accordance to the award methodology describe herein.
2 CONTRACT FORMATION
The Purchasing Activity will incorporate all associated solicitation documents into a resulting Contract, including but not limited to this Solicitation document, Contract (Terms and Conditions) document, any subsequent Amendments and the Bidder’s Response.
A Bid submitted in response to this Solicitation is an offer to contract and indicates a willingness to enter into an Agreement with the Purchasing Activity, but only becomes a contract when legally awarded and accepted in writing by the Purchasing Activity.
The Purchasing Activity, at its sole discretion, reserves the right to negotiate improvements to the lowest Responsive, Responsible Bidder’s Response.
OSP will maintain Contract information and pricing, and will make it available for Purchaser’s use on the GA internet site, ga..
3 AWARD PROCESS OVERVIEW
Contract award shall be made to the lowest Responsive and Responsible Bidder(s) based on the evaluation and award criteria established herein and subject to consideration of all factors identified in RCW 43.19.1911 and preferences in state law.
The Purchasing Activity reserves the right to subject to the provisions of RCW 43.19.1911 and Chapter 236-48 WAC to: (1) Waive any informality; (2) Reject any or all Bids, or portions thereof; (3) Accept any portion of the items bid unless the Bidder stipulates all or nothing in their Bid; (4) Cancel a solicitation and re-solicit Bids; (5) Negotiate with the lowest Responsive and Responsible Bidder to determine if that Bid can be improved for the Purchaser; (6) Award on an all or none consolidated basis taking into consideration ”lifecycle costs”; and, (7) Award in aggregate when in the best interest of the state.
The Purchasing Activity reserves the right to award on an All or Nothing consolidated basis taking into consideration reduction in administrative costs as well as unit bid prices.
Purchasing Activity seeks to acquire the goods/services that best meet the State’s needs and offers best value in the interest of the Purchasing Activity.
4 NO BEST AND FINAL OFFER ACCEPTED
There will be no best and final offer request for this solicitation. The Purchasing Activity reserves the right to make an award without further discussion of the Response submitted. Therefore, Bidder shall submit a Response on the most favorable terms that Bidder intends to offer.
5 IN-STATE PREFERENCE/RECIPROCITY
Pursuant to RCW 43.19.700, RCW 43.19.702, RCW 43.19.704 and WAC 236-48-085, the Department of General Administration has established a schedule of percentage increases to be added to Bids from Bidders in states that grant a preference to Contractors located in their state or for goods manufactured in their state. The percentages related to each respective state are provided in the Reciprocity List located at and apply only to Bids received from those states listed.
The appropriate percentage will be added to each Bid bearing the address from a state with in-state preferences rather than subtracting a like amount from Washington State Bidders.
This action will be used only for analysis and award purposes. In no instances shall the increase be paid to a Bidder whose Bid is accepted and awarded a Contract.
6 AWARD NOTIFICATION AND CONTRACT INFORMATION
Upon award, an electronic notification will be sent to all Bidders. After award, information regarding results of the solicitation may be obtained by contacting the Procurement Coordinator. Bidders may request an appointment to review the procurement file or submit a public disclosure request to obtain specific documents.
No rejection notice will be sent to an unsuccessful Bidder(s) whose net pricing (or scoring) after evaluation is higher than the awarded Bidder(s). Bidder(s) whose bid is determined to be non-responsive will be rejected and may be notified of the reasons for such rejection.
7 CONTRACT AWARD CONFERENCE
The awarded Contractor may be required to attend a contract award conference scheduled by the Procurement Coordinator to discuss contract performance requirements. The time and place of this conference will be scheduled following contract award.
8 NOTIFICATION OF APPARENTLY SUCCESSFUL BIDDER
All Bidders responding to this solicitation will be notified when the Purchasing Activity has determined the Apparent Successful Bidder(s). The date of announcement of the Successful Bidder will be the date of the notification from the Purchasing Activity.
9 BID RESPONSIVENESS EVALUATION
Bid Responses will be reviewed by the Procurement Coordinator to determine on a pass/fail basis its compliance with solicitation requirements, and whether Bidder has submitted a complete bid response, those bids not meeting complete bid submittal requirements may be considered non-responsive and rejected.
Responses passing the initial determination of responsiveness will then be further reviewed on a pass/fail basis to determine if the individual Bid Response meets mandatory requirements identified herein (i.e. signature pages, specifications, certifications, price sheet, cost evaluation worksheets, informational forms, etc.). Responses not meeting mandatory bid requirements may be considered non-responsive and rejected.
The Purchasing Activity reserves the right to consider the actual level of Bidder’s compliance with the requirements specified in this solicitation and to waive informalities in a Bid Response. An “informality” is an immaterial variation from the exact requirements of the competitive solicitation, having no effect or merely a minor or negligible effect on quality, quantity, or delivery of the supplies or performance of the services being procured, and the correction or waiver of which would not affect the relative standing of, or be otherwise prejudicial to Bidders.
The Purchasing Activity reserves the right to determine at its sole discretion whether Bidder’s Response to a solicitation requirement is sufficient to pass. If, however, all responding Bidders fail to meet any single mandatory item, the Purchasing Activity may cancel the solicitation and reject all bids.
10 RESPONSIBILITY EVALUATION
Pursuant to RCW 43.19,1911 (9), in determining Bidder responsibility, the following elements shall be given consideration:
(a) The ability, capacity, and skill of the Bidder to perform the contract or provide the service required;
(b) The character, integrity, reputation, judgment, experience, and efficiency of the Bidder;
(c) Whether the Bidder can perform the contract within the time specified;
(d) The quality of performance of previous contracts or services;
(e) The previous and existing compliance by the Bidder with laws relating to the contract or services; and,
(f) Such other information as may be secured having a bearing on the decision to award the contract:
During solicitation evaluation, the Purchasing Activity reserves the right to make reasonable inquiry to determine the responsibility of any Bidder. Requests may include, but are not limited to, financial statements, credit ratings, references, record of past performance, clarification of Bidder’s offer, and on-site inspection of Bidder's or Bidder's subcontractor's facilities. Failure to respond to said request(s) may result in Response being rejected as non-responsive.
11 REFERENCES EVALUATION
The state reserves the right to use references to confirm satisfactory customer service, performance, satisfaction with service/product, knowledge of product/service/industry and timeliness; any negative or unsatisfactory response may be an adequate reason for rejecting a Bidder as not responsible for the state’s needs. Bidder deemed non-responsible will be rejected.
References in which contact is established will be asked to rate Bidder’s past performance. The Purchasing Activity will only attempt maximum of three (3) times to make contact with a Bidder’s reference. If contact cannot be established with a reference or if the reference refuses to provide a statement, then that reference will be deemed non-responsive and no further attempts will be made to contact that particular reference.
The state reserves the right to seek and substitute other references to determine the sufficiency of the Bidder’s level of responsibility.
12 NON-COST FACTORS EVALUATION
Bidder’s responses to Bidder Ability to Perform section will be evaluated on a scored basis as non-cost factors. Bidder is to refer to the IFB, Specifications and Contract document sections for complete contractual requirements when responding to this requirement. Bidder is to provide sufficient information that supports your company’s abilities to perform under this contract so as to aid in the evaluation process. Bidder that fails the Bidder Ability to Perform evaluation may be deem non-responsive and rejected. Bidder not providing enough information, an unclear response or lacking sufficient details to fully evaluate may be deem non-responsive and rejected.
13 COST EVALUATION
The Purchasing Activity will use the results of the Cost Evaluation Worksheets to determine the lowest cost Bidder(s) (see Appendixes for Worksheets).
The items identified in the Cost Evaluation Worksheets are projected to be majority of the contract spend.
To determine a Bidder’s evaluation cost the state will take the Bidder’s bid prices, and then follow the Cost Evaluation Worksheets to determine the Bidder’s Total Evaluation Price.
If a Bidder does not provide pricing for an item used in the Cost Evaluation Worksheets, then it shall be adequate reason to disqualify a Bidder as being non-responsive to this IFB and may result in bid rejection.
14 FACILITY INFORMATION SHEETS EVALUATION
The state will evaluate Bidder’s proposed facilities on a pass/fail basis, with a failure based on current or past environmental or safety regulatory violations history demonstrating a potential pollution liability to the state. The state will evaluate each facility as it determines appropriate for the contract activity at the facility. Bidder may submit multiple facilities for the same service (e.g. recycling aluminum) if the Bidder determines it would be in the best interest of state.
If a proposed facility is not acceptable to the state, then Bidder will be required to provide another facility for consideration. Because of the nature of the services provided under this contract it is important to the state to limit its potential pollution liabilities associated with facilities. The state will only require the Apparent Successful Bidder(s) to meet this requirement. There shall be no provision for pricing increases based on changes to Bidder’s proposed facilities.
15 SCORING SUBMITTALS FOR AWARD
To determine the awarding of this contract, the state will use both non-cost and cost factors in the bid evaluation. Contract will be awarded based on the following:
1. Points: Scoring of bids will be made on a point allocation basis; with 600 evaluation points for Cost Factor and 400 evaluation points for Non-Cost Factors, with total available points of 1000.
2. Non-Cost Factors Evaluation: Evaluation of non-cost factors will be based on the Bidder’s responses to Bidder’s Ability to Perform as defined in the Bidder Profile section of this IFB. Evaluation of non-cost factors and the assignment of points shall be done by evaluation committee members familiar with contract requirements. The evaluation committee will evaluate bid responses and documentation provided by Bidder. It shall be recognized that the assessment of technical factors and the assignment of a rating is of a technical nature and that such assessments and ratings shall be based upon the committee’s and its member’s best professional reasoned judgment.
3. Cost Factor Evaluation: To determine the lowest evaluation cost the State will use the Cost Evaluation Worksheet. The state will first determine those Bidders that bid a particular service group, and then those bids will be compared to determine the lowest cost Bidder for that service by using the Cost Evaluation Worksheet.
4. Awarding of Points: Bidder with the lowest total evaluation cost will receive maximum (600) points for a service group. Those bids with a higher evaluation cost shall receive a proportionately fewer number of evaluation points based upon the lowest bid. (Example: Lowest bidder bids $1,000 and receives 600 points. The next lowest bids $ 1100 or 10.00%* more, will receive 90.00% of the 600 points (90.00% x 600 pt. = 540 points) (Rule: *only carried to two decimal points, there are no negative points, and maximum points in a category are not less than zero.) For the non-cost factors, Bidders will receive the summation of the evaluation points earned through the evaluation process.
5. Award: To determine a winning Bidder(s), the state will add earned evaluation points from both the cost and non-cost factors to determine the Bidder with the highest number of points for each service, subject to other responsive and responsibility issues as describe herein.
6. Apparently Successful Bidder: The Bidder with the highest evaluation score will be declared the Apparent Successful Bidder. The Procurement Coordinator may enter into contract negotiations with the Apparent Successful Bidder to improve bid. Should contract negotiations fail to be completed within thirty (30) calendar days after initiation, the Procurement Coordinator may immediately cease contract negotiations and declare the Bidder with the second highest score as the new Successful Bidder and enter into contract negotiations with that Bidder. This process will continue until a Contract is signed or no qualified Bidders remain.
Designation as an Apparent Successful Bidder does not imply that the State will issue an award to your firm. It merely suggests that at this moment in time the State believes your bid to be responsive. This designation allows the State to perform a responsibility analysis and ask for additional documentation. The State is also at liberty to re-review and determine whether the bid is truly responsive as initially believed. The Bidder must not construe this as a notification of award, impending award, an attempt to negotiate, etc. If you act or fail to act in reliance of this notification, you do so at your own risk and expense.
APPENDIXES
1 APPENDIX A - PROTEST PROCEDURE
PROTEST PRIOR TO AWARD:
PROTEST PRIOR TO AWARD CRITERIA:
Protests prior to Award will be considered only if the protest concerns:
1. the bid of another Bidder,
2. the specifications or
3. the manner in which the solicitation process has been conducted.
INITIATING THE PROTEST PROCESS:
The protesting Bidder must notify the State Procurement Coordinator in charge of the solicitation of his/her intent to file a protest as soon as possible after he/she becomes aware of the reason(s) for the protest. The protest(s) must be received in writing by the State Procurement Coordinator not later than five (5) business days after the Bidder’s notification to the State Procurement Coordinator of the intent to protest.
If an Intent to Award is announced, any protest must be received in writing by the State Procurement Coordinator not later than five (5) business days after the announcement or as otherwise specified in the Solicitation document.
If a protest is not received within these time frames it will be untimely and the State Procurement Coordinator may proceed with the award without further obligation.
The Procurement Coordinator will consider all the facts available and issue a decision in writing within ten (10) business days after receipt of the protest, unless more time is needed.
If additional time is necessary the State Procurement Coordinator will notify the protesting Bidder and, where applicable, the Bidder(s) against whom the protest is made.
APPEAL OF PROTEST PRIOR TO AWARD DECISION:
The protesting Bidder or the Bidder against whom the protest is made has the right to appeal the decision of the State Procurement Coordinator to the GA Assistant Director in charge of the Office of State Procurement.
The appeal must be received by the GA Assistant Director within five (5) business days after notification of the State Procurement Coordinator's decision.
The GA Assistant Director will consider all of the facts available and issue a decision in writing within ten (10) business days after receipt of the appeal, unless more time is needed. The appealing Bidder will be notified if additional time is necessary.
Award of the contract will be postponed until after the GA Assistant Director has issued a decision unless an emergency exists necessitating the award of the contract as determined by the GA Assistant Director.
The decision of the GA Assistant Director on the protest appeal is final. The GA Assistant Director may issue further clarifications if determined necessary.
PROTEST AFTER AWARD:
PROTEST AFTER AWARD CRITERIA:
Protests after Award will be considered only if the protest concerns:
1. A matter which arises after the Award or
2. Could not reasonably have been known or discovered prior to Award.
INITIATING THE PROTEST PROCESS AFTER AWARD:
The protesting Bidder must notify both the State Procurement Coordinator in charge of the solicitation process and the Bidder that has received the Award that a protest of the Award is being made. This notification must be made as soon as possible after the Notice of Award is issued by an immediate communication method such as telephone or e-mail. The protesting Bidder must provide documentation demonstrating that they have notified the Bidder that has received the Award of their protest.
In addition to the above notification requirement, the written protest must be received by the GA Assistant Director in charge of the Office of State Procurement not later than five (5) business days after Notice of Award is issued by the Office of State Procurement.
The GA Assistant Director will:
Issue a decision on the protest within ten (10) business days after the protest was received, unless more time is needed.
The protesting Bidder and the Bidder who has received the Award shall be notified of any delay in issuing the GA Assistant Director’s decision if more time is needed.
The decision of the GA Assistant Director is final if the award is upheld. The GA Assistant Director may subsequently issue further clarifications, if necessary.
If the GA Assistant Director finds that the protest should be upheld and the Award canceled, all Bidders, including the protesting Bidder and the Bidder who received the Award, will be notified of the intent to cancel the Award and the reasons therefore.
AWARDED BIDDER APPEAL PROCESS
The Bidder who has received the Award has five (5) business days after receipt of notification of the intent to cancel the award in which to appeal the decision to the Director of General Administration. Copies of the Bidder’s appeal must also be sent to the GA Assistant Director and the State Procurement Coordinator responsible for the solicitation.
The Director of General Administration or designee will:
Issue a decision
a. to both the appealing Bidder and the original protesting Bidder
b. within ten (10) business days after receipt of the appeal, unless more time is needed.
i. If more time is needed to issue a decision, all Bidders, including the appealing Bidder and the original protesting Bidder, will be notified.
DECISION FINAL
The appeal decision of the Director of General Administration is final. The Director of General Administration may subsequently issue further clarifications if necessary,
APPEAL UPHELD AND CONTRACT AWARD UPHELD
If the Director of General Administration upholds the appeal and upholds the contract as awarded, the State Procurement Coordinator will notify all Bidders of the decision.
APPEAL DENIED AND AWARD CANCELED
If the Director of General Administration upholds the decision of the GA Assistant Director the Office of State Procurement will proceed with cancellation of the award.
If the award is cancelled, the Assistant director of GA, may reject all bids, quotes or proposals pursuant to RCW 43.1911(4) and solicit new bids, quotes or proposals.
If the Assistant director of GA does not decide to reject all bids, an award will be made to the next lowest responsive and responsible Bidder.
PROTEST AND APPEALS – FORM AND SUBSTANCE
All protests and appeals must:
1. be in writing,
2. signed by the protesting or appealing Bidder or an authorized agent
3. delivered within the time frame(s) outlined herein.
4. addressed to that individual within the Office of State Procurement or General Administration assigned review responsibilities as specified above.
The protesting or appealing Bidder must:
1. state all facts and arguments on which the protesting or appealing Bidder is relying as the basis for its action
2. attach any relevant exhibits related, or referred to in the written protest or appeal.
3. mail, fax or deliver copies of all protests, appeals, and exhibits to the Bidder or Bidders against whom the protest is made at the same time such protest, appeal, and exhibits are submitted to the Office of State Procurement or General Administration.
COMMUNICATION DURING PROTESTS AND APPEALS
All communications relative to a solicitation that is being protested or appealed must be coordinated through that person conducting the official review for the Office of State Procurement or General Administration.
2 APPENDIX B - RESPONSE CHECK LIST
|This checklist is provided for Bidder's convenience only and identifies the documents to be submitted with each Response. Any | |
|Response received without any one or more of these documents may be rejected as being non-responsive. | |
|Certifications and assurances statement page, original signature and signed cover letter | |
|Contract execution and signatures page, original signature | |
|Bidders Profile | |
|References | |
|Subcontractors | |
|Bidder's Ability to Perform Statements | |
| | |
|Price Sheet | |
|Cost Evaluation Worksheets | |
| | |
3 APPENDIX C - BIDDER PROFILE
Bidder shall complete the following information and return with bid response, please type in your information. Where additional space is needed and/or where specifically requested, submit an attached letter.
1. Payment Term: Prompt Payment Discount % 30 days or Net 30 days. Note: Prompt payment discount periods equal to (or greater than) 30 calendar days will receive consideration and bid pricing will be reduced (for evaluation purposes only) by the amount of that discount(s).
2. Purchasing (Credit) Cards accepted: Yes ______________ No ______________
(Washington State Purchasing card is VISA)
If yes, please list cards: __________________________________________________________
3. Purchasing Cooperative Members:
a) POLITICAL SUBDIVISIONS: Bidder agrees to sell the goods and services on this contract to political subdivisions which are members of the State of Washington Purchasing Cooperative (WSPC): Yes_____ No_____(If reply is “No” attach letter to this bid response explaining reason(s) for declining participation by political subdivisions).
b) NON-PROFIT CORPORATIONS: Bidder agrees to sell the goods and services on this contract to self-certified non-profit corporations which are members of the State of Washington Purchasing Cooperative (WSPC): Yes___ No____(If reply is “No” attach letter to this bid response explaining reason(s) for declining participation by non-profit organizations).
c) OREGON PURCHASING COOPERATIVE PURCHASING PROGRAM: Bidder agrees to sell the goods and services on this contract to political subdivisions and non-profit organizations which are members of the State of Oregon Cooperative Purchasing Program (ORCPP ): Yes____ No____(If reply is “No” attach letter to this bid response explaining reason(s) for declining participation by these members).
If required, indicate delivery charge for delivery to State of Oregon ORCPP Members a price per mile of $_________/mile from Factory to delivery site with a minimum charge of $___________.
4. Firms bidding from California only: Is your firm currently certified as a small business under California Code, Title 2, Section 1896.12? Yes No .
5. Federal Tax Identification number: __________________________________________________
6. WA State Department of Revenue Registration Tax number: _____________________________
7. Company Internet URL Address (if available): _________________________________________
8. Contractor Addresses for:
|Orders to be sent to: |Billing will be from: |Payment to be sent to: |
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9. Contractor’s Vehicles and Equipment List: Provide a list vehicle and major pieces of equipment that will be used in the performance of this contract:
|Vehicle and Equipment (type, year, size) |Quantity |Use |
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10. Contractor Information: Provide the below information, which will be used for contract administration:
|Primary Contact-Contract Administration |Alternate Contact - Contract Administration |
|Name: | |Name: | |
|Telephone: | |Telephone: | |
|After Hours Cell Phone: | |After Hours Cell | |
| | |Phone: | |
|Fax: | |Fax: | |
|Email: | |Email: | |
|Customer Service/Order Placement Contact |Sales Usage Report Contact |
|Name: | |Name: | |
|Telephone: | |Telephone: | |
|Address: | | | |
|Fax: | |Fax: | |
|Email: | |Email: | |
|Payment Information: | | |
|Name: | | | |
|Address: | | | |
|Contact: | | | |
|Telephone: | | | |
|Fax: | | | |
|Sales Representative(s): Indicate below the contact information and specific territories covered: |
|Name | | |Name | |
|Address | | |Address | |
|Territory | | |Territory | |
|Telephone | | |Telephone | |
|Mobile Phone: | | |Mobile Phone: | |
|Email: | | |Email: | |
11. References: Provide a minimum of five (5) commercial or governmental references for which Bidder has delivered goods and/or services similar in scope as describe in the IFB. (Bidder to confirm all below reference information is current.)
|Bidder References |
|1) Agency/Company Name: | |
|Address: | |
|Contact Person: | |
|Telephone: | |
|Service Provided /Approx. Dollar Cost | |
|2) Agency/Company Name: | |
|Address: | |
|Contact Person: | |
|Telephone: | |
|Service Provided /Approx. Dollar Cost | |
|3) Agency/Company Name: | |
|Address: | |
|Contact Person: | |
|Telephone: | |
|Service Provided /Approx. Dollar Cost | |
|4) Agency/Company Name: | |
|Address: | |
|Contact Person: | |
|Telephone: | |
|Service Provided /Approx. Dollar Cost | |
|5) Agency/Company Name: | |
|Address: | |
|Contact Person: | |
|Telephone: | |
|Service Provided /Approx. Dollar Cost | |
12. Facility Information Sheets: Bidder is to provide detail information about each facility that will be used under this contract, whether the Bidder’s or a Subcontractor’s. Note: If a requested information item is not available or applicable for a particular proposed facility, then the Bidder is to fill-in the box with “not available” on the below sheet.
|Facility Information Sheet |
|Facility Name: | |Primary | |
| | |Contact: | |
|Physical Address: | |Phone: | |
| | |Email: | |
|Mailing Address: | |Alternate | |
|(if different than above) | |Contact: | |
|Facility Owner Information: | |Phone: | |
|(name, address, and phone): | |Email: | |
|Identify the waste materials managed at this facility under this contract: | |
|Identify the type of facility (e.g. Recycler, transfer station, | |
|consolidator, storage, treatment, landfill, etc.): | |
|Identify the waste management method(s) used at this facility: (attach | |
|description as necessary) | |
|Identify whether this facility would be considered the final destination for| |
|the identified waste material(s) or an intermediary under this contract: | |
|Identify any violations, citations, worker injuries (OSHA 300) , or other | |
|environmental or safety regulatory notices of violations for this site since| |
|January 1, 2005: | |
|EPA ID number: | |List other operational | |
| | |permits/licenses: | |
|State ID number: | |Does the facility have an ISO | |
| | |or EMS: | |
|State Regulatory Office, Contact Person, Phone and Emailing Address: | |
|(RCRA Permitted Facilities) EPA Regional Office, Contact Person, Phone and | |
|Emailing Address: | |
|For Regulated Waste Handling Facilities provide the following information: |
|Site Information: Provide a description of the facility site and site environmental sensitivities, and site history about environmental |
|contamination impact issues, remediation or corrective action with current status. |
|Financial Responsibility: Provide a description/copies (type, amount, name of financial institution or insurer, date of late regulatory agency |
|review) of pollution liability, closure assurance, post closure assurance, and if a EPA permitted facility, then provide description of |
|compliance with Financial Responsibility requirements of permit. |
|Regulatory Compliance History: Provide an ECHO report (or similar or if available) from January 1, 2005 to present for each proposed RTSDF’s. |
|Bidder shall provide an explanation for any of the following: pending actions, In Violation Status for more than two quarters, paid penalties or|
|signed agreed orders during the above stated time period. If a facility’s Compliance History Report is not available, then Bidder shall |
|identify such with bid response. |
1)
13. Bidder's Ability to Perform: Bidder to describe your company’s abilities to perform under this contract to the below topic areas. Bidder is to provide sufficient information that supports your company’s abilities to perform and to aid in the evaluation process. Bidder receiving an unsatisfactory or not observed rating for any of the below topics may be considered not responsible for the needs of the state and may be deemed non-responsive and rejected.
• Please attach your responses to the following items with your company name on a separate sheet(s) of paper:
The state will consider the following topics as non-cost factors in the bid evaluation:
A. Company Profile: Describe your company history, years in business, current financial position, and any company’s safety or internal training programs. (Evaluation Factors: Company with more than 2 years of industry experiences, with more industry related experiences, a current stable financial position, and has a safety or internal training program is better.) (maximum available evaluation 20 points)
B. Staffing: Describe key personnel (management and field staff): their years in industry, training, licenses and experience for those who will be providing service on this contract. (Evaluation Factors: Company with a well qualified staff that has related industry experiences and expertise is better.) (maximum available evaluation 20 points)
C. Customer Service: Describe your company capacity to respond to Purchaser’s service requests, scheduling and tracking jobs, handling small to large jobs, billing procedures, and strategic location(s) of staff in the performance of contractual requirements. (Evaluation Factors: Company with well defined procedures for handling customer service, managing and tracking jobs, ability to handling small to large jobs and that have sufficient staff located closer (e.g. same time zone) to the customers is better.) (maximum available evaluation 100 points)
D. Facility Resources: Describe any company facilities that will be used under this contract for warehouse shipping/receiving and processing. (Evaluation Factors: Company with sufficient facilities, company operated and owned, and has adequate facility capacity for the volume is better.) (maximum available evaluation 20 points)
E. Vehicles and Equipment: Provide a list of company vehicles and equipment that will be available and used in the performance of contractual requirements (see above item #10 for the form). (Evaluation Factors: Company with sufficient equipment and vehicles that are readily available for use to meet contractual requirements, and that has more new vehicles and equipment, and company owned (leased) is better.) (maximum available evaluation 20 points)
F. Operations Location: Describe the strategic location(s) of equipment, vehicles and facilities that are available for the performance of contractual requirements. (Evaluation Factors: Company with facility locations that are readily available for use to meet contractual requirements, closer to the customer base and company owned is better.) (maximum available evaluation 20 points)
G. Material Management: Describe your company’s process for the handling, managing and tracking waste materials, resale products and hazardous materials. (Evaluation Factors: Company with a well defined management system for handling the disposition of waste materials and reselling of products and parts after their own processing, and has an Environmental Management System in place is better.) (maximum available evaluation 100 points)
H. Subcontractor Use: Provide a flow chart or table describing your company’s use of a subcontractor(s) for processing of materials, selection and auditing, and control of waste by subcontractors. (Evaluation Factors: A company that does not deal with brokers or has fewer than three intermediary processors to the final disposition, few or no subcontractors outside of the U.S., and has a plan for controlling waste downstream is better.) (maximum available evaluation 100 points)
Non-Cost Evaluation Form
|Bid Title and Number: |Date: |
|Bidder: |Evaluator: |
Evaluators of Non-cost factors will answer the following question: “Does the Bidder demonstrate they have the necessary ability, capacity and resources to perform the services as described in the IFB?”
Please score Bidder’s bid response to the following items following the below scale:
Range: Superior Met Expectations Marginal Unsatisfactory Not observed
a. Company Profile: 20 - 15 - 5 - 0 0
Comments:
______________________________________________________________________________________________________________________________________________________________________________________
b. Staffing: 20 - 15 - 5 - 0 0
Comments: ____________________________________________________________________________________________
____________________________________________________________________________________________
c. Customer Service: 100 - 75 - 20 - 0 0
Comments:
________________________________________________________________________________________________________________________________________________________________________________________
d. Facility Resources: 20 - 15 - 5 - 0 0
Comments: ________________________________________________________________________________________________________________________________________________________________________________________
e. Vehicles and Equipment: 20 - 15 - 5 - 0 0
Comments: ________________________________________________________________________________________________________________________________________________________________________________________
f. Operation Locations: 20 - 15 - 5 - 0 0
Comments: ________________________________________________________________________________________________________________________________________________________________________________________
g. Material Management: 100 - 75 - 20 - 0 0
Comments: ________________________________________________________________________________________________________________________________________________________________________________________
h. Subcontractor Use: 100 - 75 - 20 - 0 0
Comments: ________________________________________________________________________________________________________________________________________________________________________________________
Total Overall Score (sum scores) =
Non-Cost Evaluation Scale
Superior: Vendor demonstrates over-all competence, ability for superior capacity and support of contract, and provides an excellent service/product. Vendor demonstrates many major elements of performance strengths. Vendor service/product is above the base of what is considered typical of the activity and industry, especially of a class, kind, quantity, level, or limit that would be necessary for performance. Vendor has one or more major company strengths and may exhibit some shortfalls in a few non-critical areas. Vendor has a proven track record for excellent performance.
Met Expectation: Vendor’s services/products appear satisfactory as a whole and any shortfalls items do not detract from the Vendor’s strengths and abilities to perform. Vendor demonstrated having sufficient desirable or positive qualities especially those suitable for a service/product as described in the IFB document.
Marginal: Vendor demonstrated limited capacity to perform as described in the IFB document, but did provide the service/product as requested. Vendor exhibited some weaknesses or missing/limited information to fully evaluate Vendor’s ability to perform.
Unsatisfactory: Vendor is below, short or underneath the base of what is considered typical of the activity and industry, especially of a class, kind, quantity, level, or limit that would be necessary for performance. Vendor did not provide enough information, or response was unclear or lacking sufficient detailed to fully evaluate the Vendor’s capacities to perform. There are some noticeable weaknesses that may detract from the Vendor’s capacities to perform. Vendor did not demonstrate their product/service was sufficient for specific requirements of the IFB document.
4 APPENDIX D - CERTIFICATIONS AND ASSURANCES STATEMENT
I, the Bidder, make the following certifications and assurances as a required element of my Response to this IFB, affirming the truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of the IFB are conditions precedent to the award or continuation of the resulting Contract.
1. The prices in this solicitation Response have been arrived at independently without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition, including but not limited to the bid prices, the intention to submit an offer, and/or the methods or factors used to calculate the prices offered. The prices offered in this Response have not been and will not be knowingly disclosed by the Bidder, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law. No attempt has been made or will be made by the Bidder to induce any other entity to submit or not to submit an offer for the purpose of restricting competition. However, the Bidder may freely join with other persons or organizations for the purpose of presenting a single bid submittal.
2. In preparing our Response, we have not been assisted by any current or former employee of the State of Washington whose duties related (or did relate) to this State's solicitation, or the prospective Contract, and who was assisting in other than his or her official public capacity. Moreover, neither does such an employee nor any member of his or her immediate family have any financial interest in the outcome of this Response. All and any exceptions to this requirement shall be fully described in detail on a separate page and attached to this Response.
3. Our attached Response is a firm offer for a period of ninety (90) days following the Response Due Date specified in this IFB, and it may be accepted by the Purchasing Activity without further negotiation (except where obviously required by lack of certainty in key terms) at any time within the ninety (90) day period. In the cases of a bid protest or any related court action against this IFB that delays the awarding of this contract, our Response will remain valid for additional sixty (60) days or until the protest and any related court action is resolved, whichever is later, thereafter, the Bidder reserves the right to withdraw its offer with no damages, or may in writing elect to maintain its offer until an award decision is final.
4. We understand that the State will not reimburse a Bidder for any costs incurred in the preparation of its Response. All Responses become the property of the State, and we claim no proprietary right to the ideas, writings, items or samples unless so stated in the Response. Submission of the attached Response constitutes an acceptance of the evaluation criteria and an agreement to abide by the procedures and all other administrative requirements described in the solicitation document.
5. We understand that any Contract awarded, as a result of this Response will incorporate all the solicitation requirements. Submission of a Response and execution of this Certifications and Assurances document certifies our willingness to comply with all contract terms and conditions contained in this IFB if selected as a Contractor. It is further understood that our standard company contract will not be considered as a replacement or in addition to any terms and conditions contained in this IFB.
6. We are not submitting any proposed Contract exceptions.
7. By submitting this Response, the Bidder hereby offers to furnish materials, supplies, services and/or equipment in compliance with all terms, conditions and specifications contained in this solicitation.
8. The authorized signatory below acknowledges having read and understood the entire solicitation and agrees to comply with the terms and conditions of the solicitation, and that he/she has the authority to bind the company named below to the Bid submitted and any contract awarded as a result of this solicitation:
| | |Company Name: |
|Original Bidder Signature | |Address: |
| | | |
|Signatory Name (Printed) | |Tax ID No.: |
|Title: | |Date: |
APPENDIXES E & F
Below are embedded two documents that Bidder shall review prior to their bid submittal. These documents will be incorporated into the final contract. The Contract Document will need to be completed and returned as a Bid Response to this solicitation.
5 APPENDIX E - SPECIFICATIONS
Bidder is to review the attached Specifications. To view the Specifications for this solicitation, click on the below icon:
[pic]
6 APPENDIX F - CONTRACT No. 09108
Bidder is to return the attached contract with original signatures. The Contract document contains the Terms and Conditions. To view the Contract document for this solicitation, click on the below icon:
[pic]
7 APPENDIX G - PRICE SHEETS
Bid Price Sheet Instructions:
▪ Bidder may bid either the Spent Lighting or Electronics sections, or both sections.
▪ Bidder is to submit a pricing for the products listed in the Price Sheets that are offered by the Bidder.
▪ The Sale of Recoverable Materials line items are the bid amount the Contractor will pay the customer for collected materials.
▪ The prices shall be the same as on the Bidder’s Price Sheet and the Cost Evaluation Worksheet as identified in this IFB. If a price is only found on the Cost Evaluation Worksheet, then the Procurement Coordinator will consider the price as the bid price.
▪ Bidder shall provide a price for each line item that is used on the Cost Evaluation Worksheets for the type of service bid. Failure to provide a price for each item listed in the Cost Evaluation Worksheet may be adequate reason to disqualify a Bidder as being non-responsive to this IFB and may result in bid rejection.
|Price Sheet |
|SPENT LIGHTING RECYCLING AND DISPOSAL PROGRAM |
|SPENT LIGHTING |
|Item No. |Description |Unit |Price* |
|1 |Fluorescent light tubes, whole, all sizes |Ft | |
|2 |Compact fluorescent light (CFL) bulbs, all sizes |Ea | |
|3 |U-shaped and Circular light fluorescent tubes |Ea | |
|4 |High Intensity Discharge (HID) lamps |Ea | |
|5 |Incandescent bulbs, halogen bulbs, and flood lights |Ea | |
|6 |Ballast, Non PCB, from lighting fixtures** |Lb | |
|7 |Supplies: Fiber Drums, reusable |Ea | |
|8 |Supplies: Gaylord boxes, reusable |Ea | |
|9 |Optional Items (Bidder to specific): | | |
|*Price includes collection, transportation, and disposal, proper recycling and certificate of recycling/disposal as defined in the |
|bid/contract document. |
|** Ballasts are listed in the Spent Lighting Recycling and Disposal Program and the Electronic Recycling and Disposal Program sections, |
|Purchaser may choose under which program to dispose their used ballasts. |
|Lighting Recycling Kits*** |
|Item No. |Description |Unit |Price* |
|10 |Fluorescent light tubes, whole, 4’ length, |Ea | |
| |Holds up to 30 T-12 lamps or 64 T-8/T-5 lamps | | |
|12 |Fluorescent light tubes, whole, 4’ length, |Ea | |
| |Holds up to 64 T-12 lamps or 144 T-8/T-5 lamps | | |
|13 |Fluorescent light tubes, whole, 8’ length, |Ea | |
| |Holds up to 15 T-12 lamps or 30 T-8/T-5 lamps | | |
|14 |Fluorescent light tubes, whole, 8’ length, |Ea | |
| |Holds up to 30 T-12 lamps or 50 T-8/T-5 lamps | | |
|15 |CFL, Compact Fluorescent bulbs, |Ea | |
| |Holds up to 45 lamps | | |
|16 |CFL, Compact Fluorescent bulbs, |Ea | |
| |Holds up to 90 lamps | | |
|17 |U-shaped or Circular light fluorescent tubes, |Ea | |
| |Holds up to 48 T-8 lamps or 28 T-12 lamps | | |
|18 |HID, High Intensity Discharge lamps, |Ea | |
| |Holds up to 30 lamps | | |
|19 |Incandescent bulbs, halogen bulbs, and flood lights |Ea | |
| |5 gallon bucket/box | | |
|20 |Ballasts**, Non PCB, |Ea | |
| |5 gallon bucket holds up to 60 pounds | | |
|21 |Optional Items (Bidder to specific): | | |
|* Kit Price includes shipping container, labels, instructions, inbound and outbound shipping, disposal services, proper recycling, and |
|certificate of recycling/disposal as defined in the bid/contract document. |
|** Ballasts are listed in the Spent Lighting Recycling and Disposal Program and the Electronic Recycling and Disposal Program sections, |
|Purchaser may choose under which program to dispose their used ballasts. |
|*** Kit prices are based on not exceeding the weight, over weight shipments will be charged back to the Purchaser. |
|PRICE SHEET |
|ELECTRONIC RECYCLING AND DISPOSAL PROGRAM |
|ELECTRONICS |
|Item No. |Description |Unit |Price* |
|1 |Computer Monitors and Televisions, all sizes |Lb |$ |
|2 |Electronic Equipment, miscellaneous (CPU's, circuit boards, power supplies, |Lb |$ |
| |laptop computers, peripherals, VCRs, DVDs, cables, keyboards, mice, faxes, | | |
| |printers, cell phones, telephones, stereos, etc.) | | |
|3 |Electronic Equipment (circuit boards, power supplies) minimum 25 pounds (value |Lb |_______ % Paid at current |
| |varies based on type & quality of equipment) (The percentage represents the | |Market value |
| |amount the Purchaser will receive for this line item.) | | |
|4 |Memory Devices |Lb |$ |
|5 |Memory Devices, Certified Destruction |Job |$ |
|6 |Batteries (ni-cad, ni-mh, li-ion, ni-zn and alkaline) |Lb |$ |
|7 |Batteries (lithium) ( battery ends must be taped) |Lb |$ |
|8 |Batteries, sealed lead acid (non-automobile types) |Lb |$ |
|9 |Ballast, Non PCB, from lighting fixtures** |Lb |$ |
|10 |Supplies: Fiber Drums, reusable |Ea |$ |
|11 |Supplies: Gaylord boxes, reusable |Ea |$ |
|12 |Optional Items (Bidder to specific): | |$ |
|*Price includes collection, transportation, and disposal, proper recycling and certificate of recycling/disposal as defined in the |
|bid/contract document. |
|** Ballasts are listed in the Spent Lighting Recycling and Disposal Program and the Electronic Recycling and Disposal Program sections, |
|Purchaser may choose under which program to dispose their used ballasts. |
|eLECTRONIC Recycling Kits*** |
|Item No. |Description |Unit |Price* |
|13 |Electronic Equipment, miscellaneous (monitors, televisions, CPU's, circuit |Ea |$ |
| |boards, power supplies, laptop computers, peripherals, VCRs, DVDs, cables, | | |
| |keyboards, mice, faxes, printers, telephones, stereos, etc.), Box hold up to 60 | | |
| |pounds | | |
|14 |Electronic Equipment (circuit boards, power supplies) minimum 25 pounds, Box hold|Ea |_______ % Paid at current |
| |up to 60 pounds (value varies based on type & quality of equipment) | |Market value minus shipping|
| |(The percentage represents the amount the Purchaser will receive for this line | | |
| |item.) | | |
|15 |Memory Devices, Box hold up to 60 pounds |Ea |$ |
|16 |Batteries (ni-cad, ni-mh, li-ion and alkaline) commonly used in electronic |Ea |$ |
| |equipment, | | |
| |1 gallon bucket holds up to 15 pounds | | |
|17 |Batteries (ni-cad, ni-mh, li-ion and alkaline) commonly used in electronic |Ea |$ |
| |equipment, | | |
| |3.5 gallon bucket holds up to 60 pounds | | |
|18 |Batteries (lithium), commonly used in electronic equipment, |Ea |$ |
| |1 gallon bucket holds 15 pounds, battery ends must be taped. | | |
|19 |Ballasts**, Non PCB, |Ea |$ |
| |5 gallon bucket/box holds up to 60 pounds | | |
|20 |Optional Items (Bidder to specific): | |$ |
|* Kit Price includes container, labels, instructions, inbound and outbound shipping, disposal services, proper recycling, and certificate of |
|recycling/disposal as defined in the bid/contract document. |
|** Ballasts are listed in the Spent Lighting Recycling and Disposal Program and the Electronic Recycling and Disposal Program sections, |
|Purchaser may choose under which program to dispose their used ballasts. |
|*** Kit prices are based on not exceeding the weight, over weight shipments will be charged back to the Purchaser. |
8 APPENDIX H - COST EVALUATION WORKSHEET
The Procurement Coordinator will use the below Cost Evaluation Worksheet for bid evaluation purposes.
To determine a Bidder’s evaluation amount the Procurement Coordinator will take the Bidder’s prices from the Price Sheet, multiple the bid price by the quantity to determine the Extend Total per line item. Quantities are only for evaluation purposes and not necessarily represent anticipated contract activity.
The Total Evaluation Amount is the sum of the rows as indicated below and any adjustments/discounts will be taken to determine the Bidder’s total “evaluation amount.”
|Cost Evaluation |
|Office of State Procurement will fill-in the below worksheet |
|SPENT LIGHTING RECYCLING AND DISPOSAL PROGRAM |
|Line Items|Description |Unit |Qty |Bid Price |Extend Totals |
| | | | |(Taken from the| |
| | | | |Price Sheet) | |
|1 |Fluorescent light tubes, whole, all sizes |Ft |370,000 | |$ |
|2 |Compact fluorescent light (CFL) bulbs, all sizes |Ea |35,000 | |$ |
|3 |High Intensity Discharge (HID) lamps |Ea |10,000 | |$ |
|4 |Ballast, Non PCB, from lighting fixtures** |Lb |21,000 | |$ |
| |LIGHTING RECYCLING KITS | | | | |
|6 |Fluorescent light tubes, whole, 8’ length, |Ea |250 | |$ |
| |Holds up to 15 T-12 lamps or 30 T-8/T-5 lamps | | | | |
|7 |CFL, Compact Fluorescent bulbs, |Ea |250 | |$ |
| |Holds up to 45 lamps | | | | |
|8 |HID, High Intensity Discharge lamps, |Ea |100 | |$ |
| |Holds up to 30 lamps | | | | |
|9 |Ballasts**, Non PCB, |Ea |50 | |$ |
| |5 gallon bucket holds up to 60 pounds | | | | |
|10 |Sub Total (sum above lines) |$ |
|11 |Minus Prompt Payment Discount _________%, multiply above line #10 by discount: |-$ |
|12 |Sum of any other any applicable in-state reciprocity, and any other discount/preferences/reciprocities that may |$ |
| |apply: (line for use by Office of State Procurement) | |
|13 |Total Evaluation Amount (sum lines 10+11+12) |$ |
|Cost Evaluation |
|Office of State Procurement will fill-in the below worksheet |
|ELECTRONIC RECYCLING AND DISPOSAL PROGRAM |
|Line Items|Description |Unit |Qty |Bid Price |Extend Totals |
| | | | |(Taken from the| |
| | | | |Price Sheet) | |
|1 |Computer Monitors and Televisions, all sizes |Lb |685,000 | |$ |
|2 |Electronic Equipment, miscellaneous (CPU's, circuit boards, power |Lb |635,000 | |$ |
| |supplies, laptop computers, peripherals, VCRs, DVDs, cables, | | | | |
| |keyboards, mice, faxes, printers, cell phones, telephones, stereos, | | | | |
| |etc.) | | | | |
|3 |Batteries (ni-cad, ni-mh, li-ion and alkaline) |Lb |16,000 | |$ |
|4 |Batteries, sealed lead acid (non-automobile types) |Lb |3,300 | |$ |
|5 |Ballast, Non PCB, from lighting fixtures** |Lb |21,000 | |$ |
| |ELECTRONIC RECYLING KITS | | | | |
|7 |Batteries (ni-cad, ni-mh, li-ion and alkaline) commonly used in |Ea |350 | |$ |
| |electronic equipment, | | | | |
| |1 gallon bucket holds up to 15 pounds | | | | |
|8 |Batteries (ni-cad, ni-mh, li-ion and alkaline) commonly used in |Ea |350 | |$ |
| |electronic equipment, | | | | |
| |3.5 gallon bucket holds up to 60 pounds | | | | |
|9 |Ballasts**, Non PCB, |Ea |50 | |$ |
| |5 gallon bucket/box holds up to 60 pounds | | | | |
|10 |Sub Total (sum above lines) |$ |
|11 |Minus Prompt Payment Discount _________%, multiply above line #10 by discount: |-$ |
|12 |Application of any other any applicable in-state reciprocity, and any other discount/preferences/reciprocities |$ |
| |that may apply: (line for use by Office of State Procurement) | |
|13 |Total Evaluation Amount (sum lines 10+11+12) |$ |
End of Document
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