HOME Investment Partnerships Program Tenant …

July 2021

HOME Investment Partnerships Program Tenant-Based Rental Assistance

Administration Manual

30 South Meridian Street, Suite 900 Indianapolis, Indiana 46204 317.232.7777 (p) 317.232.7778( f) Website:

An amended Administration Manual will be released periodically, and the newest edition overrides all previous editions. Except where otherwise noted, all amendments to the Administration Manual apply to all

awards, regardless of year of funding.

Table of Contents

Section 1: Program Introduction ....................................................................................................... 1 Section 2: Request for Qualifications ............................................................................................... 2

2.1 Eligible Applicants ............................................................................................................. 2 2.2 Application Process............................................................................................................ 2 Section 3: Program Activities............................................................................................................ 3 3.1 Eligible Activities............................................................................................................... 3 3.2 Ineligible Activities ............................................................................................................ 4 Section 4: Participant Selection......................................................................................................... 5 4.1 Eligible Participants ........................................................................................................... 5 4.2 Income Eligibility............................................................................................................... 5 4.3 Ineligibility of Students...................................................................................................... 5 4.4 Participant Selection Plan................................................................................................... 6 Section 5: Parameters of Assistance.................................................................................................. 7 5.1 Length and Termination of Assistance............................................................................... 7 5.2 Payment Standard............................................................................................................... 9 5.3 Calculation of Rental Subsidy and Utility Allowance ....................................................... 9 Section 6: Income Eligibility .......................................................................................................... 11 6.1 Overview of Income Eligibility Requirements ................................................................ 11 6.2 Definition of Annual Income and Determination of Household Size .............................. 12 6.3 Income Inclusions ............................................................................................................ 14 6.4 Income Exclusions ........................................................................................................... 15 6.5 Treatment of Assets.......................................................................................................... 18 6.6 Calculation of Adjusted Income....................................................................................... 19 6.7 Annual Recertification ..................................................................................................... 21 Section 7: Housing Selection and Occupancy Standards ................................................................ 22 7.1 Unit Selection ................................................................................................................... 22 7.2 Housing Quality Inspections ............................................................................................ 22 7.3 Occupancy Standards ....................................................................................................... 23 Section 8: Leasing Documents ........................................................................................................ 25 Section 9: Monthly Reporting and Claims Submission................................................................... 26 9.1 IDIS Report Form............................................................................................................. 26 9.2 Claims Submission Process.............................................................................................. 26 Section 10: Ongoing Monitoring and Compliance.......................................................................... 27 10.1 Homeless Management Information System ................................................................... 27 10.2 Records and Document Retention.................................................................................... 27 10.3 Close-Out Reports ............................................................................................................ 28

10.4 Re-allocation Policy ......................................................................................................... 28 10.5 Award Monitoring............................................................................................................ 29 Section 11: Other Federal Requirements......................................................................................... 30 11.1 A133 Audit and Financial Statements.............................................................................. 30 11.2 Lead-Based Paint.............................................................................................................. 30 11.3 Fair Housing ..................................................................................................................... 32 11.4 Violence against Women Reauthorization Act of 2013 (VAWA)................................... 33 Appendix A: Enrollment Process.................................................................................................... 37

Section 1: Program Introduction

The HOME Investment Partnerships Program Tenant-Based Rental Assistance ("TBRA") Program in its current form launched in 2018 as a targeted effort to increase housing affordability, stability, and choice for formerly incarcerated individuals in Indiana.

An August 2018 report published by the Prison Policy Initiative revealed that individuals who have been incarcerated just one time experience homelessness at a rate almost seven times higher than the general population. 1 In acknowledgment of the unique housing challenges experienced by this population, IHCDA has designed its HOME TBRA program to exclusively serve income-eligible households in which at least one member was formerly incarcerated. Furthermore, re-entry programs increase housing stability and decrease recidivism when they are coupled with a good partnership between courts, supportive services, and housing. Therefore, IHCDA's HOME TBRA program offers rental assistance and supportive services to all program participants while encouraging subrecipients to cultivate positive relationships with community partners.

The HOME TBRA program is a rental subsidy which can provide rental assistance, security deposits, and utility deposits to income-eligible households. The amount of subsidy varies per household and is based on the adjusted income of the household, the rent requested by the landlord, and IHCDA's payment standard. As a "tenant-based" subsidy, the assistance is attached to the household. Households may utilize their assistance at a qualified unit of their choosing, and upon lease expiration may move with their assistance to another rental property, given that their TBRA term of assistance remains active. While the HOME TBRA program does not allow for the provision of supportive services as an eligible cost, IHCDA requires subrecipients to offer supportive services to all program participants to further ensure housing stability.

Note that the HOME TBRA program differs from IHCDA's HOME Rental Housing program: the HOME Rental Housing program provides capital funding for non-profit housing developers to build or preserve affordable housing, whereas the TBRA program provides funding to qualified organizations who in turn provide rental assistance to participating households. TBRA program funds cannot be used as capital funds.

1 Couloute, Lucius. Nowhere to Go: Homelessness among Formerly Incarcerated People. August 2018. .

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