COMMONWEALTH OF VIRGINIA



West Virginia School Division Application for

McKinney-Vento Education for Homeless Children and Youth (EHCY) Program

Grant Period July 2015 through September 2018

|Title of Proposal |Clay County Schools Serving Our Homeless Population |

|Amount of Funding Requested per Year | $25,000 |

| |

|Grant Application Contact |Mailing Address |P.O. Box 120, 285 Church St., |

| | |Clay, WV 25043 |

| |Phone |(304) 587-4266 |

| |Fax |(304) 587-4181 |

| |E-mail Address |opaxton@k12.wv.us |

Assurances

The school division assures:

• The program will be administered in accordance with all applicable statutes, regulations, program plans, and applications;

• The LEA complies with or is using the funds to comply with the requirements set forth in paragraphs (3) through (7) of section 722(g) of the McKinney-Vento Act;

• The LEA has implemented policies and procedures to remove barriers that hinder the enrollment of children and youth experiencing homelessness and to ensure that activities will not isolate or stigmatize homeless children and youth;

• Funds will supplement, but not supplant other Federal, State, and local funds that were previously used to provide services to homeless children and youth;

• The LEA will cooperate in carrying out any evaluation conducted by or for the State Educational Agency (SEA), the Secretary, or other federal officials;

• The LEA will ensure that funds are expended in accordance with the school division’s approved application or amended application and will retain control of these funds and title to any property acquired with these funds. In the event the school division needs to expend funds in any manner other than stipulated in the approved application, the plan must be amended using the amendment process provided by the West Virginia Department of Education. The application must be amended before funds can be expended for activities not approved in the original application.

• The LEA will maintain records to assure the correctness and certification of such reports, including information relating to the educational effect on homeless children and youth.

• The LEA will not exceed the school division’s maximum salary schedule for a specific job classification for personnel hired with program funds.

• The LEA will maintain accurate time logs and documentation of services for personnel working in this program.

|Signature of Authorizing Agent: |Title of Authorizing Agent: |

| |Superintendent |

|Printed Name: Kenneth Tanner |Date: 07/14/15 |

Appendix B

Proposal narrative

include a one-page abstract summarizing the proposal

ONe Page Summary

Clay County Schools identified 629 homeless students in 2015 as defined by the McKinney-Vento Homeless Education Assistance Act. We seek funding to provide extra-time, extra help for homeless children through increased attendance, tutoring, supplemental instruction, enrichment, and credit recovery. We further seek to assure immediate enrollment for all homeless children, while keeping displaced, homeless children in their schools of origin to the very greatest extent practical. After-school instructional activities will re-enforce mastery of WV CSO’s in ensuring acceptable proficiency rates for homeless children, and provide counseling and health support services. After-school transportation (activity buses), after-school suppers, after-school counseling, and after-school health support services will ensure that the physical and social needs of homeless children are fully addressed. Activities will not supplant current academic programs, rather enhance them.

This grant will provide salaries for teachers in afterschool programs and for transportation costs (activity buses), four evenings per week, by blending McKinney-Vento Funding with Title I, IDEA, Local Excess Levy, and “High Schools That Work” (HSTW) funding. We will also partner with business and community organization partners to bring in additional funding and support in providing a highly effective program for all homeless students, including a summer MEGA Sports Camp. Clay County Schools aggressively pursues the identification of homeless children and identified a large homeless population of 629 in school year 2015. At each of our six (6) schools the aforementioned services shall be provided in the following format:

• 3 hours of after-school instruction, 4 evenings per week for approximately 26 wks.; a mixture of counseling and social support services (focus on wellness) will be included.

• After-school suppers (funded through the school nutrition program) and 3 after-school activity buses for student transportation (blended funding using other matching sources) 26 wks., 4 evenings per wk.

• LSIC, Faculty Senate, parent involvement and community involvement components to be required

• Curriculum driven by WV CSO’s including formative assessment tools to enhance proficiency.

• Program will be directed by Title I and Homeless Directors in cooperation with school principals.

• Aggressive identification and recruitment of homeless children to participate in after-school

• Ethnic and Gender Equity will be observed, and 102+ hours shall be devoted to home visitation and/or off-campus efforts through Parents as Teachers Program to enhance enrollment of homeless children.

• Pre- and Post-Program assessment data shall be accumulated for each student participant for program evaluation purposes, with goals of increasing proficiency in Reading and Math by 5% to 10% based on the WV Summative Assessment, increasing attendance by 5% to10%, and GPA by .25.

• An evening awards ceremony to recognize student achievements (Hall of Fame) will be conducted.

Statement of Need

|Enrolled Students Identified as Homeless in School Division |2011-12 |540 |

| |2012-13 |615 |

| |2013-14 |589 |

|Number of Low-Income Pupils in Entire School Division (as noted in Title I, Part A |100% of 2075 children are low income (free meal eligibility); This |

|application) |is based on our CEO (Community Eligibility Option); 64.34% of our |

| |students are direct certified for free breakfast/lunch; .6434 x 1.6|

| |= 102.94 CEO % |

|Data from Other Agencies (Point in Time Counts, shelter counts, etc.) |

| |

|In 2015, 629 Clay County Students were identified as homeless, yet there are no shelters for the homeless in Clay County. The county school system is the|

|primary agency that is providing needed support for the homeless population. By liberally accepting homeless children from each of the bordering counties|

|(approximately 200 out-of-county students), barriers to enrollment for homeless children have been greatly reduced in Clay County. By operating 12 |

|“contract buses” (4-wheel drive vehicles to transport students to the “big, yellow bus pickups”), barriers to attendance for the homeless have been |

|reduced in this county. |

|Other major barriers to school success include low expectations, poor basic skills performance, and lack of additional help and time beyond the school |

|day, and these barriers are a major focus of our grant application. Still our needs are even more CRITICAL and URGENT because of the following: In 2011 |

|and 2012, according to WV Kids Count (latest data available), Clay County had the highest child abuse/neglect rate of all WV counties at 49.30 per |

|thousand and 54.30 respectively. Since 2013, the number of children annually being removed from homes by Child Protective Services in Clay County, has |

|exceeded the number of annual high school graduates. WV Kids Count also reports Clay as having the lowest percentage of children under age 6 (31.6%) who |

|live with a parent in the labor force in WV (except for McDowell County). According to the US Bureau of Labor Statistics, the unemployment rate for Clay |

|County in 2012, 2013, and 2014 was 12.1%, 12%, and 10.6% respectively. This placed Clay County 1st, 2nd, and 3rd respectively in highest unemployment |

|rate among the 55 WV Counties. In information obtained from the WV Hospital Association, Clay County ranks 4th out of the 55 WV Counties in highest |

|unemployment rate (14.60%); 1st in teen pregnancy; 1st in sedentary lifestyle; 10th in obesity; 4th out of 55 WV counties in hypertension; 1st in |

|smokeless tobacco use; 3rd in cancer rate; 5th in lung cancer rate; and 2nd in unintentional injuries. Clay County Schools cannot be effective in helping|

|children overcome these conditions without additional support – the type of support provided by McKinney-Vento Funding. |

|Description of existing education and outreach programs serving homeless children and youth in the service area: Briefly describe direct educational |

|services currently provided to homeless students by the school division and by other agencies within the service area. |

| |

|The success of existing education and outreach programs in Clay County is quite remarkable. In a county with the 2nd highest poverty rates in the 55 WV |

|Counties, the lowest median family income, the highest rate of child neglect/abuse, and among the worst of the 55 WV Counties in any positive/desirable |

|health statistic, all conventional wisdom points to a failing education system. Instead, Clay County is among the best three WV Counties in |

|Reading/Language Arts on the 2014 State Assessment (all grades), 1st in student Reading Proficiency by the end of the 3rd grade for 2013, 1st for 5 |

|consecutive years in the percentage of 4 year olds enrolled in Pre-K, and among the best WV counties in dozens of other performance statistics. Within |

|the past 3 months, Clay County has won multiple 1st place honors in WV State Academic competitive AP Government and Politics, Technology Student |

|Association, Agriculture Science, Future Business Leaders of America, and Health Occupations Student Association. In the past 2 months, we have sent more|

|than 75 students to National Competitions in Washington D.C., Dallas, Texas, Anaheim, California, Chicago, Illinois, with Louisville, Kentucky on the |

|schedule. The Technology Student Association Chapter Team placed 1st in the nation! These students have all been part of our after-school programs |

|during the past three years, and nearly 25% of them are identified as homeless. When given even the leanest of financial resources to succeed, students |

|in Clay County Schools will succeed. As this grant proposal is considered, please give some consideration to our record of past performance. Please look|

|carefully at the almost unbelievable return that is been yielded by investing McKinney-Vento funds in Clay County Schools. |

|Please consider this grant application for special consideration due to the blending of funds, including Title I, IDEA, Excess Levy, and other local |

|funds. Also, please consider this grant application for special consideration due to the proven strength of our Pre-K outreach program. |

|Clay County Schools, the WV DHHR, Family Resource Network, Head Start Association, and Primary Care are among the leading agencies that assist homeless |

|children. We work extensively with each of them, and other agencies, to help children. We have Wellness Centers in our schools through a partnership |

|with Primary Care. Clay County also has programs in place that identify families and children, i.e. Birth to 3 and Parents as Teachers. These programs |

|have good working relationships with the DHHR to assist them with identifying families and youth who have the potential to be at-risk, and/or homeless, |

|while implementing early intervention and literacy strategies. These programs help to make sure homeless children are promptly enrolled, when they reach |

|Pre-k age. WV Kids Count reports that Clay County Schools has been 1st among the 55 WV Counties in percentage of 4 year olds enrolled in Pre-K, for each |

|of the past 5 years. It is most assuredly the homeless youth and children in Clay County who have been and are now feeling the brunt of the compelling |

|statistics described above. The extra time and help this proposal (if funded) can provide, will allow homeless youth and children in Clay County to spend|

|more quality time in Clay County Schools. The caring environment that exists in Clay County Schools is essential to the well-being of these homeless |

|children and youth. |

|Attendance: The county attendance rates for 2010 through 2015 are: 94.5%, 94.9%, 95.8%, 96%, 96.5%, and 96.8%. Our previous Homeless Grant has helped us|

|to make this steady, but remarkable improvement. Previous homeless funding has been used to help “placed-out-of-county” foster children continue to |

|attend their home schools in Clay County, and help “placed-in-county” foster children continue attending the home schools in another county. Local school|

|funding has been used to supplement our transportation system by providing “contract buses” to transport students over difficult terrain to our regular |

|school buses. A close working relationship with our local prosecuting attorney and Child Protective Services has helped us reduce truancy rates for |

|homeless children. Also, our school climate is caring and supportive so that, given the necessary resources, our school system can help homeless children|

|overcome the barriers described above that all affect school success. |

|School Success is a huge barrier that Clay County "homeless" children face. Specifically, Clay County Schools has consistently offered a positive, |

|supportive environment for homeless students in helping them develop higher goals and expectations. Since 2011-12, Clay County Schools has participated |

|in the Community Eligibility Option (CEO) Program so that all children get free meals, effectively eliminating any stigma attached to some children having|

|free lunch and some not. In addition, we have quadrupled our after-school supper program in an effort to help the homeless. In the meantime, we |

|desperately need McKinney-Vento Grant Funding to transport and education homeless children during after-school – Otherwise, our homeless will regress in |

|attendance (because of academic deficiencies) and they will not be present to receive after-school suppers. |

|Collaboration is one of the keys to prior successes of Clay County Schools in serving a huge homeless and needy population. During the planning stages of|

|this grant proposal, Joe Paxton, our Homeless Director and Attendance Director, met with the following persons to discuss the focus of grant activities, |

|and to review and identify the means of future communication and collaboration, and ensuring commitment by all participants to the program outlined in |

|this grant proposal: |

|Kenneth Tanner, Superintendent |

|Joan Haynie, Title I Director and Chief Instructional Leader |

|Bev Nichols, IDEA Director |

|Mike Mullins, Asst. Superintendent and Director of Transportation and Food Service |

|Kevin Isaacs, Treasurer and Loretta Gray, School Business Official |

|Pam Mullins, Instructional Coach, Pre-K Director and Elementary Curriculum Coordinator |

|Each of the school principals (6) and their assistants (5) and LSIC representatives of each school |

|Each of the 3 Parents as Teachers who provide home visitations |

|Each of the 2 school nurses, 4 school counselors, and 2 school psychologists |

| |

|Additionally, collaborative discussions were conducted with local health service providers, who operate wellness centers in each of our schools, the |

|Circuit Judges and Prosecuting Attorney, who oversee truancy cases, and representatives of the family resource network, Clay County DHHR and Child |

|Protective Services, AmeriCorp/Vista volunteers, local church groups that support camp activities, and community business leaders who offer additional |

|financial support. We have approximately 30 community organizations, actively participating with Clay County Schools via community mail list, annual |

|luncheon, community meetings at partner sites, and one on one communications! They include: |

|The Clay County Health Department assists with school-based wellness centers and provides resources for the Parents as Teachers. They also provide |

|support with immunizations, nutrition education, and specific wellness issues. |

| |

|The Clay County Family Resource Network is instrumental in pulling agencies together to provide immediate response to providing resources when a family is|

|needy. They have provided workshops for students and parents on “bath salts”. We share all PRIDE survey data with them. |

| |

|Local law enforcement assists with truancy issues and the Prosecutor’s Office is very supportive of attendance concerns and issues concerning the |

|homeless. |

| |

|WV DHHR officials, particularly CPS personnel, are routinely and intricately involved in appropriate issues. |

| |

|Prestera provides opportunities to the disabled homeless and has initiated Special Olympics in Clay County. |

| |

|AmeriCorps/VISTA provides volunteers to help with tutoring one on one. They are also our first line of response when a student becomes homeless due to an|

|emergency such as fire, flood, or family violence. Within 24 hours, they will initiate a response team that provides every resource that could possibly |

|be needed. Local Churches also lend a hand with food banks and housing or monthly rent and utilities. We have immediate “Emergency” programs in |

|collaboration with Clay County’s FRN, Health Department, Heart & Hands, Catholic Center, My Brother’s Keeper, and the Christian Center, to immediately |

|spring into action when a child or family needs immediate services due to loss of home for clothing, personal items, etc. |

| |

|Local businesses provide financial support and services to help the needy. |

| |

|Student Assistance Teams and special education services at every school in the district work regularly with the WV Rehabilitation Center, Prestera, DHHR, |

|and other appropriate agencies. |

| |

|A program called “We Care Together” is a common resource distribution center made up of ALL community organizations that will be working together to |

|provide resources for homeless families. |

| |

|Feed the Children- the WVDE has provided (through Feed the Children) book bags for all the homeless children in our county. |

| |

|Save the Children-provides AR books for all of our libraries and staff development for afterschool teachers to deliver appropriate literacy curricula to |

|our students. |

| |

|Campaign for Literacy funding provides funds for Pre-K through 3rd grade that will be blended with McKinney-Vento Funding for after-school purposes. |

| |

|Activity Buses -- Provided by blending funds from our Local Excess Levy, so that students have a ride home from after-school and for some summer |

|activities. |

| |

|GEAR Up – if continued, will help provide support for credit recovery programs at the high school level. |

| |

|Girl Scouts and 4-H-additional programs that are research-based to provide opportunities for students in after-school. |

| |

|WVPBS -- Super Why for summer school and Electric Company resources for afterschool programs. |

| |

|Food Banks -- Mountaineer Food Bank provided backpacks for Fridays of afterschool students and places food into the hands of Parents as Teachers to give |

|to their families. Catholic Church provides food and supplies to the needy. Northgate Church out of Pittsburgh, PA provides funding and other resources |

|for a Mega Sports Camp during the summer. |

| |

|Youth Advantage program for Workforce WV trains students in the summer for work skills to help them get jobs. |

| |

|Clay County iREAD -- Designated as an Innovation Zone for our iREAD program to help people without diplomas earn them online with the help of a teacher |

|mentor. These are actual Clay County High School diplomas. |

| |

|Dolly Parton’s Imagination Library-provides one free book monthly to all 0 to 5 year olds in Clay County |

| |

|Read Aloud, Clay County WV-Continues to put books into the hands of children. Children receive approximately 5 to 10 free books per year. |

| |

|Clay Primary Care and School-based Wellness Centers-provide healthy classes for students and parents in diabetes management, smoking cessation, etc. |

| |

|Learn & Serve-provides a service-learning component to Clay County Middle School students during afterschool. |

| |

|Clay County Parks and Recreation – allows l summer school students swim at the pool free every afternoon and provides free swimming lessons. |

| |

|Clay Library-Provides a Reading Camp in conjunction with our activity buses and summer feeding program to allow students an extra week of summer |

|opportunities. The library also works with our activity buses to drop off students and pick them up during afterschool for extended library time. |

| |

|Braxton County Nutritional Outreach Extension Program provides a nutritional program to summer school students. |

|Assessment of the size of the local homeless population |

| |

|Schools |

|FY2015 # of identified homeless |

|# proposed to serve with grant |

| |

| |

|Clay County High School |

|184 |

|Average of 25 per evening |

| |

|Clay County Middle School |

|137 |

|Average of 25 per evening |

| |

|Clay Elementary School |

|189 |

|Average of 45 per evening |

| |

|Big Otter Elementary School |

|56 |

|Average of 25 per evening |

| |

|Lizemore Elementary School |

|38 |

|Average of 15 per evening |

| |

|H.E. White Elementary School |

|25 |

|Average of 12 per evening |

| |

| |

|Sources used to determine the number: |

| |

|A district-wide student residency questionnaire is sent to every parent of Clay County School students. An envelope is included that can be sealed and is|

|addressed to each principal. The completed questionnaires reveal the critical data needed to define the number of homeless youth and children in Clay |

|County Schools. This is included in all enrollment packets and also sent home each year on the first day of school packets. |

| |

|Teachers and bus operators also give this sensitive data to the principals and district office by using a confidential form. |

| |

|The general enrollment form for Clay County Schools now has questions pertinent to the identification of homeless students as identified in our Federal |

|programs monitoring process. |

| |

|We send home information regarding homeless rights. |

| |

|Principals, teachers, and service personnel are trained in the identification and the rights of the homeless. |

| |

|The data obtained from the student residency questionnaires is compared with other hard data including: known rates of poverty, free and reduced lunch, |

|and student addresses. |

| |

|While care was taken not to violate student rights of confidentiality, and personal integrity, the numbers of homeless youth and children identified for |

|Clay County is believed to be accurate with a margin of error less than 10%. |

| |

|The number identified is 30.3% of the student enrollment. |

|Identification of Specific Needs: Identify the specific need(s) that the proposed program is designed to address. |

| |

|Specific needs to be address are: |

|Clay County homeless students need a safe, encouraging place to go for 3 hours in after-school each day, 4 days per week, in order to achieve success in |

|school. |

|Clay County homeless students need after-school suppers which are critical to a population that frequently go to bed hungry and often wonder where their |

|next meals will come from. |

|Clay County homeless students need a safe, supportive, and encouraging place to go during the summer camps for at least 3 weeks. |

|Clay County homeless students will be provided breakfast and lunch during summer camps for at least 3 weeks. |

|Clay County homeless students need extra-time and extra-help to achieve acceptable rates of proficiency in mathematics, Reading/Language Arts, and in |

|areas of Science and Technology. |

|Clay County homeless students need additional counseling and wellness support in a number of areas including physical education, nutrition, drug/alcohol |

|awareness, and self-worth. |

|Clay County homeless students need additional instruction in core academic areas based on individual academic needs. |

|Clay County homeless students need additional transportation services in order to participate in after-school programs, and in summer camps (for at least |

|3 weeks) that are positive and supportive. |

|Clay County homeless students need additional encouragement and prompting (successful recruiting effort) in order to get them to attend after-school |

|programs and summer camps. |

|Clay County homeless students need special recognition through rewards and acknowledgements when they make academic achievements. |

|Parents/Guardians of Clay County homeless children, who are approaching the ages of 3 and 4 years, need to learn about Universal Pre-K and the advantages |

|of attending Pre-K. |

| |

|Program Description |

| |

|Specific statements of intended outcomes: Objectives should be directly related to the identified need(s). |

| |

|Program objectives will include: |

|Provide after-school for 3 hours per evening for 4 evening per week for approximately 26 weeks for Clay County students, with a high priority to service |

|homeless students (Estimate of 200 children served per day). |

|Provide after-school suppers 4 days per week for students in each of 6 Clay County Schools participating in after-school; provide after-school bus |

|transportation (activity buses) for students attending camps to assist them in getting to and from camps. (26 weeks; estimated 150 - 200 children served |

|per day). |

|Provide summer camp experience of at least 3 weeks (12 days; approximately 6 hours per day; estimated 140 children served per day) that offers Clay County|

|homeless students a safe, supportive, and encouraging experience that includes academic instruction, a physical fitness component, a wellness component, |

|and a drug/alcohol prevention component. |

|Provide nutritious breakfasts and lunches for approximately students participating in summer camps (Estimated 150 - 200 students per day). Provide |

|school bus transportation for students attending camps to assist them in getting to and from camps. |

|Provide Clay County students, through after-school and summer camps, extra-time and extra-help to achieve acceptable rates of proficiency in mathematics, |

|Reading/Language Arts, and in areas of Science and Technology (Goals are to reach every homeless child, and raise proficiency rates in RLA and Math by 5% |

|to 10% based on the WV Smarter Balanced Summative Assessment). |

|Provide Clay County students, through after-school and summer camps, additional counseling and wellness support in a number of areas including physical |

|education, nutrition, drug/alcohol awareness, and self-worth (Goal is to reach every homeless child). |

|Provide Clay County students, through after-school, additional instruction in core academic areas based on individual academic needs (Personalized |

|Learning/Differentiated Instruction) (Goal is to reach every homeless child). |

|Provide Clay County students additional encouragement and prompting (successful recruiting effort) in order to get them to attend after-school programs |

|and summer camps (Goal is to reach every homeless child through an effective recruitment program). |

|Provide a “Hall of Fame” Celebration and Ceremony in the month of May for Clay County students need special recognition through rewards and |

|acknowledgements when they make academic achievements (Goal of recognizing/rewarding 40% to 50% of identified homeless students). |

|Provide a program of home visitation/outreach for Parents/Guardians of potential Clay County homeless children, who are approaching the ages of 3 and 4 |

|years, need to learn about Universal Pre-K and the advantages of attending Pre-K. (Goal of visiting 50 to 60 families per month through coordination with |

|our Parents as Teachers Program and measured by PAT records). |

| |

|Increase the attendance rate for homeless children from 5% to 10%, through improved academic success and wellness, as measured by WVEIS Attendance |

|Reports. |

| |

|Increase the number of instructional hours experienced by homeless children and youth by 3 to 12 hours weekly as measured by after-school attendance logs.|

| |

| |

|Enhance parent involvement of homeless and needy children through the implementation of a strong Title I family involvement policy, Title I support, |

|special education support, monthly family nights, and volunteer recruitment. |

|Activities: Activities should be directly related to objectives. Refer to Appendix E for examples of authorized activities. |

|Activity 1. To schedule, promote, and offer 26 weeks (104 sessions) of after-school tutoring, supplemental instruction and enrichment, 4 evenings per |

|week, 3 hours per evening at each of 6 Clay County Schools between September 2015 and May 2019. Instruction will be based on research-based teaching |

|strategies, address WV Next Generation Standards, and will include ATOP awareness, nutrition education, the arts, and wellness. Credit recovery for |

|student at CCHS and CCMS will be an integrated component of tutoring, supplemental instruction and enrichment. |

|Activity 2. Provide healthy, nutritious after-school suppers, that meet National School Lunch Program Standards, for all children participating in |

|after-school activities; Provide three after-school buses to help students get home. (Estimated 150 – 200 to be served suppers and ride after-school, |

|activity buses.) |

|Activity 3. Schedule, promote, and provide a summer camp experience of at least 3 weeks (12 days; approximately 6 hours per day; estimated 140 children |

|served per day) that offers Clay County homeless students a safe, supportive, and encouraging experience that includes academic instruction, a physical |

|fitness component, a wellness component, and a drug/alcohol prevention component. |

|Activity 4. Provide healthy, nutritious summer breakfasts and lunches for camp participants that meet National School Lunch Program Standards, for all |

|children participating in summer camp activities; provide three summer activity buses to transport students to and from camps (Estimated 150 – 200 |

|students to be served breakfasts and lunches and ride summer activity buses per day). |

|Activity 5. In order to help homeless and needy Clay County students achieve acceptable rates of proficiency in mathematics, Reading/Language Arts, and |

|in areas of Science and Technology (Goals are to reach every homeless child, and raise proficiency rates in RLA and Math by 5% to 10% based on the WV |

|Smarter Balanced Summative Assessment), We will utilize diagnostic techniques, including computer software, to identify learning gaps in individual |

|students. We will develop personalized learning plans for use during the school day and during after/summer school sessions to close these gaps. |

|Diagnostic techniques used will include an examination of individual item analysis data from the Summative Assessment, Acuity, DIBELS Next, Odyssey, |

|Reasoning Minds, teacher-made assessments, daily grades, and quarterly student report card grades to help determine areas of weaknesses. |

|Activity 6. Plan, schedule and provide Clay County students, through after-school and summer camps, additional counseling and wellness support in a |

|number of areas including physical education, nutrition, drug/alcohol awareness, and self-worth (Goal is to reach every homeless child). These activities|

|will be integrated into the program by utilizing trained professional personnel to schedule and deliver training to children. |

|Activity 7. These are the same activities as listed in Activity 5. |

| |

|Activity 8. With regard to recruitment and promotion, all students receive flyers, and invitations by telephone. Posters, website announcements and |

|newspaper articles will be utilized as well. Students, particularly homeless and needy, will be especially encouraged by their regular day teachers. In |

|addition, all homeless students will receive special letters (invitations) from the superintendent explaining in detail the benefits of attending. Report|

|cards may include suggestions of attendance and parent conferences, notes, and in some cases, home visits, will be utilized to encourage participation. |

|Activity 9. Plan, schedule, promote, and provide a “Hall of Fame” Celebration and Ceremony in the month of May for Clay County students need special |

|recognition through rewards and acknowledgements when they make academic achievements (Goal of recognizing/rewarding 40% to 50% of identified homeless |

|students). Student letters, teacher invitations, invitations by principals, posters, and telephone invitations will all be used to promote this |

|ceremony. Prior to the ceremony, all children will be served an after-school supper. All children attending will receive a special certificate and a |

|“medal of honor” denoting academic success. |

|Activity 10. A “Parents as Teachers” program will provide a home visitation/outreach for Parents/Guardians of potential Clay County homeless children, |

|who are approaching the ages of 3 and 4 years, need to learn about Universal Pre-K and the advantages of attending Pre-K. (Goal of visiting 50 to 60 |

|families per month through coordination with our Parents as Teachers Program and measured by PAT records). |

|Activity 11. By providing opportunities and programs that are engaging and effective through after-school and summer camps, we are confident many |

|homeless and needy children will develop a renewed interest in school, and student attendance will be enhanced. We will also 102+ hours to additional, |

|intense search, visitation, and recruitment activities for low attendance and non-attending homeless children and youth, by participating instructional |

|staff. Activities will include but not be limited to home visitations, flyers, newspaper articles, presentations, posters around the county, telephone |

|conversations and messages, written correspondence, and school-based conferences. We are also working in cooperation with our local Circuit Judges and |

|the WVDE to recruit and employ an additional truancy officer to assist low-attenders and non-attenders. |

|Activity 12. By carrying out the planned activities in Activity 1, we will increase the number of instructional hours experienced by homeless children |

|and youth by 3 to 12 hours weekly as measured by after-school attendance logs. |

|Activity 13. Implement a strong Title I Family Involvement Policy through Title I support, IDEA support, monthly family nights, and parent volunteer |

|recruitment efforts. |

Program Administration and Management

|Timeline and Responsibilities: A proposed timeline of activities with responsibilities designated. This section outlines who will do what activities |

|and when they will be accomplished. |

|July 2015 -- Grant Proposal Submission by County Administrative Team; |

|August 2015 – Review Grant Proposal and McKinney Vento Act with all school administrators by County Administrative Team composed of Homeless |

|Director, Title I Director, IDEA Director, School Service Personnel Director, Attendance Director, Curriculum Director, Asst. Superintendent and |

|Superintendent; Identification of Homeless students begins, by school staff in cooperation with school principals and county administrative team; |

|Data analysis begins by county administrative team, school principals and selected teachers; Parents as Teachers recruitment campaign begins by |

|3-Member Parents as Teacher Team; Title I Parent Involvement program begins by Title I Staff, School Principals; |

|September 2015 – Posting of after-school instructor positions, bus operators, and cooks by County Administrative Team ; staff is employed for |

|afterschool by County Board of Education; Publication and recruitment efforts are carried out by Count Administrative Team; After-school programs |

|begin by school principals and school staffs. Parents as Teachers recruitment campaign is ongoing by 3-Member Parents as Teacher Team; Title I |

|Parent Involvement Program is ongoing; daily data collection begins; Annual Community Partners Meeting/Luncheon/Training conducted in the Central |

|Office Training Room |

|September 2015 through April 2016 – Implementation of after-school programs at all schools; Parents as Teachers recruitment campaign is ongoing; |

|Title I Parent Involvement Program is ongoing; daily data collection is ongoing; Publication and Preparation for Hall of Fame Awards Ceremony by |

|County Administrative Team; |

|May 2016 – Hall of Fame Awards Ceremony is conducted by County Administrative Team; Program Data collection is concluded and analysis of 1st year |

|data begins by Homeless Director; |

|June 2016 – July 2016 – Data Analysis continues; Program adjustments and improvements are planned by County Administrative Team; |

|August 2016 – Repeat August 2015 Activities, 2nd year; |

|September 2016 – April 2017 -- Repeat September 2015 -- April 2016 Activities, 2nd year; |

|November 2016 – Completion of 1st year Homeless Report for WVDE by County Administrative Team; |

|May 2017 to August 2017 – Same as for 2016, 2nd year; |

|September 2017 – April 2018 – Repeat September 2016 – April 2017 Activities, 3rd year; |

|November 2017 – Completion of 2nd year Homeless Report for WVDE; |

|May 2018 – Hall of Fame Awards Ceremony is conducted; Program Data collection concluded and analysis of 3rd year data begins; |

|November 2018 – Completion of 3rd year Homeless Report for WVDE; Preserve and maintain records for 6 years by Homeless Director; |

| |

| |

| |

|Data Collection for Evaluation: This section should address how the LEA will assess progress towards achieving the proposed program's objectives. |

|Data collection can be qualitative and quantitative (see Appendix D for suggestions). Information in the annual program evaluation report reflects a |

|minimal level of expectation for program evaluation. Current sub-grantees should provide summative evaluation data to show program efficacy. |

|OBJECTIVE - Provide after-school for 3 hours per evening for 4 evening per week for approximately 26 weeks for Clay County students, with a high |

|priority to service homeless students. (Estimate of 150 to 200 children served per day) |

|EVALUATION - Measure the increase in hours of education programs for homeless children and youth, during non-school time. |

|OBJECTIVE - Provide after-school suppers 4 days per week for students in each of 6 Clay County Schools participating in after-school (26 weeks; |

|estimated 150 - 200 children served per day). Provide school bus transportation for students attending after-school to assist them in getting home. |

| |

|EVALUATION – Measure the number of after-school suppers served (provision of services and assistance to attract, engage, and retain homeless children|

|and youth and unaccompanied youth in public school programs). Measure the number of students riding after-school buses. |

|OBJECTIVE - Provide summer camp experience of at least 3 weeks (12 days; approximately 6 hours per day; estimated 140 children served per day) that |

|offers Clay County homeless students a safe, supportive, and encouraging experience that includes academic instruction, a physical fitness component,|

|a wellness component, and a drug/alcohol prevention component. |

|EVALUATION – Measure the number of summer camp participants (provision of services and assistance to attract, engage, and retain homeless children |

|and youth and unaccompanied youth in public school programs). |

|OBJECTIVE - Provide nutritious breakfasts and lunches for approximately students participating in summer camps (Estimated 140 students per day). |

|Provide school bus transportation for students attending camps to assist them in getting to and from camps. |

|EVALUATION – Measure the number of summer camp breakfasts and lunches served, and number of students riding buses (provision of services and |

|assistance to attract, engage, and retain homeless children and youth and unaccompanied youth in public school programs). |

|OBJECTIVE - Provide Clay County students, through after-school and summer camps, extra-time and extra-help to achieve acceptable rates of proficiency|

|in mathematics, Reading/Language Arts, and in areas of Science and Technology |

|EVALUATION – Number of homeless children served; pre and post proficiency rates of homeless children in RLA and Math (grades 3 – 11); on the WV |

|Smarter Balanced Summative Assessment; pre and post DIBELS data for homeless children (grades K – 3). |

|OBJECTIVE - Provide Clay County students, through after-school and summer camps, additional counseling and wellness support in a number of areas |

|including physical education, nutrition, drug/alcohol awareness, and self-worth (Goal is to reach every homeless child). |

|EVALUATION – Number of homeless children served with after-school, summer camps, additional counseling services, wellness center visits, breakfasts, |

|lunches and suppers, and drug/alcohol awareness instruction. |

|OBJECTIVE - Provide Clay County students, through after-school, additional instruction in core academic areas based on individual academic needs |

|(Personalized Learning/Differentiated Instruction) (Goal is to reach every homeless child). |

|EVALUATION – Number of homeless children served; pre and post proficiency rates of homeless children in RLA and Math (grades 3 – 11); on the WV |

|Smarter Balanced Summative Assessment; pre and post DIBELS data for homeless children (grades K – 3). |

|OBJECTIVE - Provide Clay County students additional encouragement and prompting (successful recruiting effort) in order to get them to attend |

|after-school programs and summer camps. |

|EVALUATION - Number of homeless children receiving a telephone call, brochure, teacher invitation, principal invitation, and number of participants |

|generated (Goal is to reach every homeless child through an effective recruitment program). |

|OBJECTIVE - Provide a “Hall of Fame” Celebration and Ceremony in the month of May for Clay County students need special recognition through rewards |

|and acknowledgements when they make academic achievements. |

|EVALUATION – Number of homeless students recognized/rewarded for academic achievement (provision of services and assistance to attract, engage, and |

|retain homeless children and youth and unaccompanied youth in public school programs) (Goal of recognizing/rewarding at least 40% to 50% of |

|identified homeless students). |

|OBJECTIVE - Provide a program of home visitation/outreach for Parents/Guardians of potential Clay County homeless children, who are approaching the |

|ages of 3 and 4 years, need to learn about Universal Pre-K and the advantages of attending Pre-K. |

|EVALUATION – Number of families visited per month through home visitation program in order to recruit and prepare future Pre-K children for |

|enrollment. (Goal of visiting 50 to 60 families per month through coordination with our Parents as Teachers Program and measured by PAT records). |

| |

|OBJECTIVE - Increase the attendance rate for homeless children from 5% to 10%, through improved academic success and wellness, as measured by WVEIS |

|Attendance Reports. |

| |

|EVALUATION – Comparison of pre and post program attendance data for homeless children; better student attendance is scientifically proven to generate|

|better school performance. |

| |

|OBJECTIVE - Increase the number of instructional hours experienced by homeless children and youth by 3 to 12 hours weekly as measured by after-school|

|attendance logs. |

| |

|EVALUATION - Measure the increase in hours of education programs for homeless children and youth, during non-school time; measure the number of |

|homeless children in middle and high school who recover credits toward promotion/graduation. |

| |

|OBJECTIVE - Enhance parent involvement of homeless and needy children through the implementation of a strong Title I family involvement policy, Title|

|I support, special education support, monthly family nights, and volunteer recruitment. |

| |

|EVALUATION – Number of brochures, newsletters, posters, etc., distributed to parents and providers, on the rights of homeless children to an |

|appropriate education; Number of parent/guardian participants in an event at the school relating to the children’s education. |

| |

Narrative Summary of Budget for Proposed Activities

|This section provides a detailed budget summary. Expenditures must be based on proposed activities. Include reserved Title I-A funds contributed from |

|your Title I program. Be sure to attach the Budget Form found in Appendix C. |

| |

|The following is the budget narrative for a grant proposal of $25,000 for year one of a three year grant. The budget requests for years 2 and 3, if |

|this grant is funded, will be the same as for year 1. A 3 hour after-school program will be offered at each of our six schools for tutoring, |

|supplemental education and enrichment, four days per week for 26 weeks. Each school has one instructor per evening, except the largest school, Clay |

|Elementary will have two instructors per evening. Teachers are paid a modest is a modest hourly wage of $20 per hour for 3 hours each evening. A |

|few additional hours are allotted at elementary schools for those cases when homeless children must remain even later at school because no |

|parent/guardian has shown up to receive that at school or at the bus stop. One teacher always remain on duty, in radio contact with bus operators |

|until each child is delivered safely to a parent/guardian. WE MAKE SURE NO HOMELESS CHILD IS EVER LEFT ABANONED IN SUCH A CASE! Fixed costs are 7.65%|

|for social security, 9.5% for retirement, and 1.1% for workers compensation. $8,000 in Title I are set aside to blend with McKinney Vento for this |

|program. Other funds from Clay County Local Funds, Excess Levy Funds, Gear-Up (if funded), and IDEA when appropriate, are blended as well to make a |

|viable program. The following chart shows the teachers and hours of instruction planned at each individual school (information not shown on the Budget|

|Summary Page), salary costs before fringes, and the McKinney Vento share of 30%: |

|After-School |

|Teachers per evening |

|Days (4x26) |

|Hours per day |

|Total Hours |

|Total Salary w/o Fringes |

|McKinney-Vento Share |

| |

|Big Otter Elementary School |

|1 |

|104 |

|3.3 |

|343.2 |

|$ 6,864 |

|$ 2,059 |

| |

|Clay Elementary School |

|2 |

|104 |

|3.5 |

|728 |

|$14,560 |

|$ 4,368 |

| |

|Clay High School |

|1 |

|104 |

|3 |

|312 |

|$ 6,240 |

|$ 1,872 |

| |

|Clay Middle School |

|1 |

|104 |

|3 |

|312 |

|$ 6,240 |

|$ 1,872 |

| |

|H. E. White Elementary School |

|1 |

|104 |

|3.26 |

|338 |

|$ 6,760 |

|$ 2,028 |

| |

|Lizemore Elementary School |

|1 |

|104 |

|3.31 |

|343.8 |

|$ 6,876 |

|$ 2,063 |

| |

|Total |

|7 |

| |

| |

|2377 |

|$ 47,540 |

|$14,262 |

| |

| |

|$1,000 for travel is allotted from other local funding sources for participation in appropriate trainings relating to and/or supporting McKinney-Vento |

|services. $3,000 is allotted from other local funding sources to provide counselor, wellness, IDEA, and other support services. Student |

|transportation costs are estimated to be $30,000. 30% of the $25,000 total grant amount requested, ($7,500) is budgeted from McKinney-Vento Funds, |

|with the remainder being supplied by other local funding sources. Indirect costs are computed at 1.86% or $453 from McKinney-Vento funds and $146 from|

|Title 1 funds. No indirect costs are computed from other local funds. $3,250 is allotted for printing/advertising for the purpose of promotion, |

|recruitment, and publication of program services, although no McKinney-Vento funds are used for this purpose. $182 of McKinney-Vento funds are |

|requested for instructional supplies, while $4,800 is supplied from other local funding sources for the same. No amounts are shown in the budget for |

|after-school suppers and summer camp breakfasts and lunches. All meals are prepared by certified school cooks in accordance with National School Lunch|

|Program Standards and are reimbursable at the established rates and there are no charges made to students for food. In addition, there is a huge |

|in-kind match, although not reflected in the budget. The cost of in-kind computer technology alone would total in the hundreds of thousands of |

|dollars, not to mention building usage, utilities, custodial support, and an array of other in-kind services. |

Appendix C

Budget Forms

|Form MKV-2012 |

|WEST VIRGINIA DEPARTMENT OF EDUCATION |

|BUDGET SUMMARY |

|Title X, Part C (McKinney-Vento Homeless Education Assistance Act) |

|County Code: __016_______ Project/Grant No.: _________ (Projected dollar amount of |

|funds required for administration and program implementation) |

|OBJECT CODE |EXPENDITURE ACCOUNTS |AMOUNT OF FUNDS (Projected Annual Budget for each of 3 years) |

| | |McKinney-Vento Funds |Title I Set Aside |OTHER |TOTAL AMOUNT |

| | | | |LEA In-Kind | |

|11111 |INSTRUCTION | | | | |

| |Temporary part-time professional staff |      |      |      |      |

| |581/582 |0 |      |1000 |1000 |

| |Travel (Staff/Administrative) | | | | |

| |EMPLOYEE BENEFITS | | | | |

| | | | | | |

|11111 | | | | | |

| |PURCHASED/CONTRACTED SERVICES | | | | |

| | | | | | |

|11119 | | | | | |

| | | | | | |

| | | | | | |

| |Other |      |      |      |      |

|12711 |SUPPORT SERVICES | | | | |

| |Other |      |      |      |      |

|76191 |OTHER CHARGES | | | | |

| |Other |      |      |      |      |

|12211 |ADMINISTRATIVE | | | | |

| |Instructional |       |      | |       |

|8000 |MATERIALS AND SUPPLIES | | | | |

| | |      |      |      |      |

| |Instructional Supplies |182 |      |4800 |4982 |

| |All Other Equipment |      |      |      |      |

| |TOTAL PROJECT BUDGET |25000 |8000 |66044 |99044 |

Appendix D

GRANT Contact Sheet

|McKinney-Vento Grant Contact Sheet |

|School Division |

|Homeless Liaison |Joe Paxton |

|(name) | |

|mailing address |e-mail address |

|PO Box 120, 285 Church St. |opaxton@k12.wv.us |

|Clay, WV 25043 | |

|Phone 304-587-4266 |Fax 304-587-4181 |

|Central Office Contact Person/Grant Coordinator |Joe Paxton |

|(name) | |

|mailing address |e-mail address |

|PO Box 120, 285 Church St. |opaxton@k12.wv.us |

|Clay, WV 25043 | |

|Phone 304-587-4266 |Fax 304-587-4181 |

|Administrative Contact Person/Project Assistant |Joan Haynie |

|(name) | |

|mailing address |e-mail address |

|PO Box 120, 285 Church St. |jhyanie@k12.wv.us |

|Clay, WV 25043 | |

|Phone 304-587-4266 |Fax 304-587-4181 |

|Field Contact (community partners, additional person in school |Kenneth Tanner |

|division working on project) | |

|(name) | |

|mailing address |e-mail address |

|PO Box 120, 285 Church Street |ktanner@k12.wv.us |

|Clay, WV 25043 | |

|Phone 304-587-4266 |Fax |

|Financial Contact Person |Loretta Gray |

|(name) | |

|mailing address |e-mail address |

|PO Box 120, 285 Church St. |lgray@k12.wv.us |

|Clay, WV 25043 | |

|Phone 304-587-4266 |Fax 304-587-4181 |

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