A. Purpose Statement - Texas State University



Contents TOC \o "1-3" \h \z \u A. Purpose Statement and General Information PAGEREF _Toc41594423 \h 1B. Definitions and Key Concepts PAGEREF _Toc41594424 \h 1C. Roles and Responsibilities PAGEREF _Toc41594425 \h 2D. Environmental and Facilities PAGEREF _Toc41594426 \h 2D1. Disinfecting and Sanitizing PAGEREF _Toc41594427 \h 3D2. Lab Access and Space PAGEREF _Toc41594428 \h 3E. Personal Protective Equipment and Responsibilities PAGEREF _Toc41594429 \h 4F. Surveillance and Compliance PAGEREF _Toc41594430 \h 4G. Communication PAGEREF _Toc41594431 \h 5H. Phase Change PAGEREF _Toc41594432 \h 6Appendix A: Examples of Language for Each Section of the SOP PAGEREF _Toc41594433 \h 7Appendix B: Important Links PAGEREF _Toc41594434 \h 17A. Purpose Statement and General InformationThe purpose of Laboratory COVID19 Response Standard Operating Procedures (LCR-SOP) is to define mandatory policies and procedures to mitigate and minimize the spread of coronavirus infection in research laboratory facilities. These COVID-19 related policies and procedures are additive with existing policies and safety training related to research. LCR-SOP compliance will be reviewed at regular intervals by the PI, Laboratory administrative head, and university personnel. SOPs must specify how regular the intervals. Unit SOPs must comply with University SOPs on COVID precautions. Unit SOPs will inherit and defer to university SOP guidelines, which factor in legal and financial considerations.The General Information section of the SOP template collects basic information such as laboratory location, contact information, etc. Please complete all fields.NOTE for researchers conducting both field and lab work: If field research is part of your lab, additional information is needed about field precautions. Please see and complete the Field Research SOP Op this includes both recommendations/guidelines and the necessary fields to complete in the form that pertains to unique aspects of field work.B. Definitions and Key ConceptsGuidance: This section should define key terms and list key tools, instruments, and features. The definitions should be very specific and eliminate any confusion between lab spaces for teaching and lab spaces for research. Please retain University definitions of Personnel, Research Activity, and University Research Labs. Add additional key definitions and concepts appropriate for your lab.University Research Labs: Laboratories covered under this policy include physical spaces, including field sites, where scientific research is conducted. Laboratories under this definition include designated research labs, clinical labs, computer/technology labs, research support labs, maker spaces, and instructional labs, when used to collect/analyze data or create new knowledge. Classrooms used for undergraduate educated and experiential training, performing arts studios and areas, or administrative offices supporting research are not considered research laboratories unless designated as labs in the University's Course Information Management System ().Personnel: For purposes of the LRC-SOP, research personnel include any human who enters a University Research Lab, including but not limited to staff, faculty, students, non-TxState users, contractors, or other service providers.Research Activity: Research activities covered under this policy include all endeavors overseen by the University’s Research Integrity and Compliance office, and/or subject to approval by the Texas State IRB, IACUC, or IBC committee. Cleaning: Removes germs, dirt, and impurities from surfaces or objects. Cleaning works by using soap (or detergent) and water to physically remove germs from surfaces. This process does not necessarily kill germs, but by removing them, it lowers their numbers and the risk of spreading infection. Disinfecting: Kills germs on surfaces or objects. Disinfecting works by using chemicals to kill germs on surfaces or objects. This process does not necessarily clean dirty surfaces or remove germs, but by killing germs on a surface after cleaning, it can further lower the risk of spreading infection. Sanitizing lowers the number of germs on surfaces or objects to a safe level, as judged by public health standards or requirements. This process works by either cleaning or disinfecting surfaces or objects to lower the risk of spreading infection.C. Roles and ResponsibilitiesGuidance: This section should explain the roles and responsibilities in maintaining, surveilling, and reporting safety of facilities and personnel defined. The following definitions are examples that can be edited. Please add additional stakeholders as they pertain to your lab.See Appendix A for Sample Language.D. Environmental and Facilities Guidance: This section should describe supplies, practices, procedures, guidelines, and schedules for sanitation and access and space controls.D1. Disinfecting and Sanitizing How will this lab disinfect and sanitize objects and workspaces? (See the definition of disinfecting and sanitizing above and below.) Describe in detail, including products, schedules, stakeholders a protocol for the lab) including…shared materials shared toolsshared instrumentsshared surfaces (including countertops, floors, etc.)shared equipmentCleaning removes germs, dirt, and impurities from surfaces or objects. Cleaning works by using soap (or detergent) and water to physically remove germs from surfaces. This process does not necessarily kill germs, but by removing them, it lowers their numbers and the risk of spreading infection. Disinfecting kills germs on surfaces or objects. Disinfecting works by using chemicals to kill germs on surfaces or objects. This process does not necessarily clean dirty surfaces or remove germs, but by killing germs on a surface after cleaning, it can further lower the risk of spreading infection. Sanitizing lowers the number of germs on surfaces or objects to a safe level, as judged by public health standards or requirements. This process works by either cleaning or disinfecting surfaces or objects to lower the risk of spreading infection. Decontaminating is the process of decreasing antimicrobial presence in an area or on a surface. Sterilization is actually a type of decontamination along with disinfection and antisepsis. Disinfection is not done to remove all contaminants, but instead reduces the amount of contamination.What are this lab’s requirements for sanitation measures of workspaces and work areas? (including protocols for before, during and after research activity in the lab and specific sanitation supplies to utilize)How will this lab handle sanitation of objects both in the lab and brought into the lab? (i.e., foreign objects brought into the lab including phones, backpacks, laptops, tablets, etc.)If the lab cannot meet supply expectations, what will happen to minimize risk? Will the lab revert to Phase 0? See Appendix A for Sample Language. D2. Lab Access and Space What are the common areas used in this lab?How will this lab control and track lab access? Non-essential, controlled lab visits (visitors) and tours are disallowed during Phases 0 and 1.How will this lab handle scheduling work shifts/schedules and essential deliveries to minimize risk? How will access and space guidelines be monitored and enforced? How will you occupancy limits, per university requirements? How will this lab maintain social distancing within the lab space, including lab space entrance, occupancy, and exit? See Appendix A for Sample Language. E. Personal Protective Equipment and ResponsibilitiesGuidance: This section should describe supplies, practices, procedures, guidelines, and schedules for personal protective equipment and responsibilities.Note: It is a university requirement that masks must be worn indoors when social distancing cannot be reliably maintainedWhat are this lab’s requirements for handwashing, including frequency, duration, and glove procedures and requirements?What are this lab’s recommendations for PPE, including but not limited to gloves, masks, goggles, and face shields? What are this lab’s recommendations for personal safety precautions, per CDC, DSHS, and WHO, such as keeping hands out of face, ears, noses, etc.?What does this lab recommend about the conduct of lab users (personnel, managers, staff, etc.) who have tested positive for COVID and followed medical directives regarding recovery and return to work?How does this lab require and track all lab users (personnel, managers, staff, etc.) signing commitment forms? What are this lab’s PPE supply schedule and expectations?How frequently will PPE be purchased? What should happen in the event that lab supplies are delayed or pending?Is it safe to wear cloth face coverings while working in your lab? (Possible contamination?)Is appropriate PPE available for all researchers in the lab?If not, is it available for purchase and delivery before lab reopens?See Appendix A for Sample Language.F. Surveillance and ComplianceGuidance: This section should define practices, procedures, guidelines, and schedules for reporting and surveilling SOP compliance.How will this lab report, track, and contain COVID incidences upon reopening?How and to whom all lab users (personnel, managers, staff, etc.) will report contracting COVID? Note: All cases of contraction must be reported to the University Health Center and local health authorities for contact tracing.How lab managers will report exposures to affected team members.How lab managers will report resolution of cases. Will SOPs be reviewed and changed accordingly? On what timeline? By what timeframe from the incident or case? Were additional cases identified in relation to the original case or were no other cases reported within 14 days of the original case?What precautions and sanitation measures—additional or otherwise—will the lab take in the event that a reported case emerges?NOTE: Contact tracing and reporting should comply with University standards and, whenever possible, best practices outlined by local, state, and Federal agencies.How will this lab surveil compliance with SOP mandates?ORSP requires (or recommends) completing a compliance checklist each semester, to be completed by the lab manager and signed by the lab managers and Department Chair.See the sample checklist.How will this lab and its users (personnel, managers, staff, etc.) report compliance issues? How will this lab allow an alternative, anonymous method of reporting non-compliance incidences (whistleblowing)? See Appendix A for Sample Language.G. CommunicationGuidance: This section should define practices, procedures, guidelines, and schedules for disseminating SOP guidelines and practices.How will this lab communicate procedures and standards?How will SOPs be disseminated?How will they be made available for reference? What signage will support SOP enforcement? How will this lab communicate revisions to procedures and standards?What are this lab’s SOP training requirements for lab users (personnel, managers, staff, etc.) regarding standards and procedures (i.e., frequency, modality [webinar, slides, video, F2F, onsite training], certification mechanisms)?How will you educate all lab users (personnel, managers, staff, etc.) about the importance of strict adherence to and proper use of standard infection control measures? How will you reinforce education on the recommended procedures? How will SOPS and infection control training and education be provided for all lab users (personnel, managers, staff, etc.) and visitors?See Appendix A for Sample Language.H. Phase ChangeGuidance: This section should define practices, procedures, guidelines, and schedules for shifting between Phase 0, 1, and 2 levels of research activity.What is this lab’s date for Phase 1?What external conditions—federal, state, and local edicts, university mandates—would trigger advancement to Phase 2? What internal conditions or criteria—numbers of days without incident—would trigger advancement to Phase 2? What are the specific courses of action, duration of time to implementation, and communication and reporting mechanisms and dissemination to advance to Phase 2?What external conditions or criteria—federal, state, and local edicts, university mandates—would trigger reversion to Phase 0?What internal conditions—numbers of primary and secondary cases reported of team contractions—would trigger reversion to Phase 0?What are the specific courses of action, duration of time to implementation, and communication mechanisms to revert to Phase 0 if necessary? See Appendix A for Sample Language.Additional Compliance ReportingOffice of Research and Sponsored ProgramsJC Kellam, Room 489weh21@txstate.eduPhone: 512.245.2314Fax: 512.245.3847Appendix A: Examples of Language for Each Section of the SOPIf you choose to use the language below, please use it only as a starting place from which to develop more specifics about the protocols and standard operating procedures for your specific lab. What follows are minimal key concepts that need to be expanded and adapted to the specific contexts of the research that takes place in your lab. The language should not be used verbatim. Rather, please use the language to help you brainstorm and compose language specific to your lab.DepartmentLaboratory Manager Name(s)Laboratory Manager(s) Contact Information (phone, email)Lab PhoneBuildingLab Room Number/sEmergency Contact Name and Contact Information (phone, email)Secondary Contact Information (Phone, Email)Date SOP was writtenDate SOP approvedChief Research Officer or AVPRC. Roles and Responsibilities Sample LanguageGuidance: This section should explain the roles and responsibilities in maintaining, surveilling, and reporting safety of facilities and personnel defined. The following definitions are examples that can be edited. Please add additional stakeholders as they pertain to your lab.Laboratory Manager: The Laboratory Manager is a person that can include a PI, Co-PI, and/or other staff member who is responsible for the following: training and implementing the policies and procedures within the LCR-SOP,maintaining the facilities to comply with the LCR-SOP,providing a sanitation station or area with a sufficient supply of required items (e.g. soap, disinfectant, etc.) for the lab personnel within the laboratory,providing personnel protective equipment (PPE) required for the lab personnel within the laboratory,creating a system for monitoring and controlling access to the laboratory to ensure compliance with maximum lab occupancy based on square footage of the lab space and for communicating this with lab personnel,keeping a log of everyone in and out of the lab in case contact tracing is necessaryperforming a review of LCR-SOP compliance at regular intervals of _______________, andreporting safety of facilities and personnel.closely monitoring their health and not entering the laboratory if developing or displaying symptoms of COVID-19 or if exposed to high risk situations such as caring for others with COVID-19 or traveling to sites with high incidencesmonitoring their temperature and not entering the laboratory if their temperature increases precipitously or it exceeds 100 degrees Fahrenheit without the use of fever reducing medications such as ibuprofen or acetaminophen,monitoring for combinations of other COVID symptoms such as cough, shortness of breath, difficulty breathing, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea, trouble breathing, persistent pain or pressure in the chest, new confusion, inability to wake or stay awake, bluish lips or face,complying with the LCR-SOP policies and procedures (described within this document), andsanitizing work surfaces at the beginning and end of their work,complying with other risk mitigation practices outlined by this LCR-SOPsocial distancing and making sure no more than X people are in the lab.correctly wearing, using, and disposing PPE and correctly hand washing.Lab Personnel: Lab personnel include anyone using the facility to collect data for research or for performing supporting research functions within the laboratory. Lab personnel include but are not limited to graduate students, undergraduate students, postdoctoral associates, faculty, and staff. This can also include external users who rent the space for research not affiliated with Texas State University. Lab personnel are responsible for the following:closely monitoring their health and not entering the laboratory if developing or displaying symptoms of COVID-19 or if exposed to high risk situations such as caring for others with COVID-19 or traveling to sites with high incidencesmonitoring their temperature and not entering the laboratory if their temperature increases precipitously or it exceeds 100 degrees Fahrenheit without the use of fever reducing medications such as ibuprofen or acetaminophen,monitoring for combinations of other COVID symptoms such as cough, shortness of breath, difficulty breathing, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea, trouble breathing, persistent pain or pressure in the chest, new confusion, inability to wake or stay awake, bluish lips or face,complying with the LCR-SOP policies and procedures (described within this document), andsanitizing work surfaces at the beginning and end of their work,complying with other risk mitigation practices outlined by this LCR-SOPsocial distancing and making sure no more than X people are in the lab.correctly wearing, using, and disposing PPE and correctly hand washing.Lab Supporting Personnel: Lab supporting personnel include any personnel who are entering the facility, but not using the facility to collect data for research or to perform supporting research functions within the laboratory. Lab supporting personnel include but are not limited to janitorial staff responsible for cleaning the facility and Environmental Health, Safety & Risk Management (EHS) personnel who are responsible for laboratory inspections. Lab supporting personnel are responsible for the following:closely monitoring their health and not entering the laboratory if developing or displaying symptoms of COVID-19,before arrival, monitoring their temperature and not entering the laboratory if their temperature increases precipitously or it exceeds 100 degrees Fahrenheit without the use of fever reducing medications such as ibuprofen or acetaminophen,before arrival, monitoring for combinations of other COVID symptoms such as cough, shortness of breath, difficulty breathing, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea, trouble breathing, persistent pain or pressure in the chest, new confusion, inability to wake or stay awake, bluish lips or face,disinfecting surfaces touched (e.g. doorknobs, etc.) at the beginning and end of their work within the laboratory, closely monitoring their health and not entering the laboratory if developing or displaying symptoms of COVID-19 or if exposed to high risk situations such as caring for others with COVID-19 or traveling to sites with high incidences,complying with the LCR-SOP policies and procedures (described within this document), andsanitizing work surfaces at the beginning and end of their work,complying with other risk mitigation practices outlined by this LCR-SOPsocial distancing and making sure no more than X people are in the lab.correctly wearing, using, and disposing PPE and correctly hand washing.Laboratory Administrative Head: The lab administrative head is a Department/Unit Chairperson, Director, or supervisor who is responsible for the oversight of Laboratory Manager and/or specific laboratory. The lab administrative head is responsible for the following:reviewing and approving the LCR-SOP, and reviewing LCR-SOP compliance at regular intervals of _______________.D. Environment and Facilities Sample LanguageD1. Disinfecting and SanitizingExamples (to be modified for specific labs) General information on sanitation of the laboratory:All uncontained personal articles taken into the lab space must be disinfected prior to entering.e.g. a phone/laptop/pen that will be exposed to facility air must be disinfected prior to entry whereas phone/keys/etc. in pocket do not need to be disinfected but you cannot take them outPersonnel are encouraged to segregate (small) disinfected personal articles entering the lab space into a plastic bin to minimize the potential for contaminationLab personnel must remain hyper-aware of habit-triggered recontamination (i.e., reaching into your pocket for your phone, touching the face, etc.).Disinfecting supplies will be provided to Lab Personnel by the Lab Manager.In the event that adequate supplies are not available, the Lab User shall not proceed to use the laboratory and shall notify the Lab Manager promptly. Laboratories will be equipped with a sanitation station or area with the following:Sinks with soap and hand sanitizer (to sanitize hands/gloves). Hand washing is preferable to hand sanitizer. Hand sanitizer is a substitute for inability to handwash. If there is a sink available, wash. Any disinfectant on the CDC List-N targeting SARS CoV-2 (to sanitize personal items and surfaces)—e.g. 70% ethanol, diluted bleach spray. See CDC instructions for using bleach to disinfect and sanitize, including what percentage bleach-to-water solution: . NOTE: These substances have time-on-contact requirements--some for 10 or more minutes. The time-on-contact requirements must be met to render the virus non-viable. : These substances have time-on-contact requirements--some for 10 or more minutes. The time-on-contact requirements must be met to render the virus non-viable. Non-latex gloves in an appropriate quantity and range of sizesAt the end of their work period, lab personnel shall disinfect specific work areas they utilized and common area work spaces including:Keyboards, mice, and other computer accessories,Light switches and RFID card readersWork/prep tablesEquipment sample loading areasPens, chairs, staplers or other common office accessoriesDoor handles, faucet handles, and disinfectant bottlesSanitization stationsD2. Access and Space Guidance Sample LanguageExample (to be modified for specific laboratory)Social distancing SOPs should account for factors such as workflow, activity type, and other variables when setting social distancing requirements. SOPs should provide a justification and a plan for minimizing risk if and when global recommendations cannot be followed. Global recommendations include University square footage recommendations or other state, national, international guidance.NOTE: The more time spent in a common space, the greater the possibility of contraction even with social distancing. The less ventilation in the space, the greater the possibility of contraction even with social distancing.When other safety considerations (i.e., “buddy system” for hazardous activities) that infringe on social distancing must be followed, more stringent PPE may be required. NOTE: Masks should at least be required if social distancing can’t be maintained. Specify if the lab will use shifts, block schedules, or other workflow means of limiting occupancy.All personnel must individually sign the laboratory personnel log with their name, net ID, email, date, time entered the laboratory and time left the laboratory. We require the usage of sign in/sign out logs in case contact tracing becomes necessary.NOTE: Sign-in and sign-out should include all outside vendors, deliveries, maintenance staff, etc. Anyone entering and existing the lab should sign in and out.If swipe ID is not available, then a detailed log (including time in time out and full name and net id, email address) must be kept for the purposes of contact tracing.Alternative if ID card access: All personnel must individually swipe their ID card before entering the facility. No tailgating.Lab personnel may not escort guests into the lab at this time.There will be no visitors or tours without advance request or approval and coordination with the Laboratory Manager.Lab personnel shall maintain social distancing within the lab space, including lab space entrance, occupancy, and exit.There should be a maximum lab occupancy of no more than the max group gathering limits currently in effect personnel (regardless of square footage).Lab user access to the laboratory will be limited to no more than 1 occupant per 200 sq. ft. of lab space. All personnel will maintain a minimum separation of 6 feet / 2 meters.Lab personnel shall utilize the system implemented by the Lab Manager to ensure compliance with maximum lab occupancy based on square footage of the lab space. Note: Lab manager – provide details on method utilized. NOTE: Consider posting this on the door so everyone knows and can quickly assess if there are too many people. Cameras may be used to monitor and enforce space occupancy. Sanitation supplies will be provided to Lab Personnel by the Lab Manager.E. Personal Protective Equipment and Responsibilities Sample LanguageExamples (to be modified for specific laboratory)If labs have air filtration or air exchange systems, they should be utilized. All lab users—personnel, managers, staff—must have reviewed and signed the document “Commitment to Public Health Practices for Research Team Members” prior to being allowed to enter the laboratory. Commitment forms state and affirm each person’s responsibility to maximize health and safety form before being granted access to the facility.ANY facemask (I.e. homemade) is better than nothingLab personnel who have tested positive for COVID-19 must provide a dated medical professional’s notice of required quarantine duration to the Lab manager before returning for access or being granted access to the facility.A negative test may also require 14 days of quarantine afterwards and a doctor’s clearance. Lab personnel must not enter the laboratory if developing or displaying symptoms of COVID-19. See list above and below for details.Lab personnel must monitor their temperature and not enter the laboratory if their temperature increases precipitously or it exceeds 100 degrees Fahrenheit without the use of fever reducing medications such as ibuprofen or acetaminophen.Lab personnel must monitor themselves for combinations of other COVID symptoms such as cough, shortness of breath, difficulty breathing, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea, trouble breathing, persistent pain or pressure in the chest, new confusion, inability to wake or stay awake, bluish lips or face.In the event that labs cannot comply with University, state, local, Federal guidelines, the SOP should explain how the lab will minimize risk alternatively.NOTE: The SOP should indicate who will arbitrate the alternative.For example: “All personnel must wear masks while working in the lab space and remove them before exiting the lab space.” (Masks are PPE that are proven to limit transmission. Gloves less so – hand washing equally effective)For example: “All personnel must sanitize every surface they touch before exiting the lab (e.g. keyboard, mouse, work surfaces, faucet handles, etc.) with 70% ethanol, bleach solution or other disinfectant.”If square footage recommendations cannot be accommodated, facemasks are recommended.Requirements for handwashing.Upon entering the laboratory or immediately thereafter, all personnel must sanitize their hands by washing their hands with soap and water (for a minimum of 20 seconds) OR by using hand sanitizer by applying the product to the palm of one hand and rubbing the product all over the surfaces of your hands until your hands are dry.Prior to leaving the laboratory, all personnel must sanitize their hands by washing their hands with soap and water (for a minimum of 20 seconds). A second, but less optimal alternative, is to use hand sanitizer by applying the product to the palm of one hand and rubbing the product all over the surfaces of your hands until your hands are dry.NOTE: If washing is available, it is the preferred method and should be utilized. Sanitizing should be used when washing is not available or not practical. All personnel must sanitize their hands before or immediately on entry, prior to exiting and preferably, after exiting.All personnel must wash (for a minimum of 20 seconds)/re-sanitize hands after entering the lab space and then don gloves if required.Requirements for personnel protective equipment (PPE)Once hands are dry (after following requirements for handwashing) all personnel must put on nitrile gloves.NOTE: While wearing gloves anything touched, face, phone, etc. is considered contaminated. Labs should teach how to use PPE effectively and safely.All personnel must wear gloves while working in the lab space and must remove them before exiting the lab space.Facemasks are recommended if minimum social distancing (described in Section D3b) cannot be met within the square footage of the laboratory while performing the activity within the laboratory.NOTE: Facemasks should be required if minimum distance cannot be met.Facemasks are recommended to mitigate and minimize the spread of infection in research laboratory facilities.Face shields can help convey information if lip reading is necessary for lab personnel. PPE will be provided to Lab personnel by the Lab Manager.In the event that adequate PPE is not available, the Lab User shall not proceed to use the laboratory and shall notify the Lab Manager promptly. F. Surveillance and Compliance Sample LanguageExample (to be modified for specific laboratory)Personal ResponsibilitiesAll users must inform SRO staff by emailing _________ if they develop any COVID19-like symptoms and follow up with medical test results ASAP.All lab users who are diagnosed with COVID-19 must follow university and local health procedures for notifying the lab and health officials (i.e., lab managers, University Health Services, Hays County Health Services, primary healthcare providers) immediately. Hays County encourages local entities, including labs, to assist them in contact tracing by notifying all people who have had face-to-face engagement, interaction, or shared space with the COVID case within 48 hours of the person developing symptoms. Those contact cases will quarantine for 14 days. They can also request a COVID test from Student Health Services, Hays County, or their primary care physician. Each lab must decide how to manage contact cases regarding their attendance in lab activities during the 14-day period, such as disallowing participation in lab activities for 14-day or wearing masks and other essential PPE until the 14-day period passes. All labs must follow university and county guidelines for notifying others exposed to the COVID case. The University Health Center and CMO have contact tracing protocols with which SOPs must comply. NOTE: In certain situations the virus can be viable in the air for several hours and on surfaces for several days.Hays County encourages local entities, including labs, to assist them in contact tracing by notifying all people who have had face-to-face engagement, interaction, or shared space with the COVID case within 48 hours of the person developing symptoms. Those contact cases will quarantine for 14 days. They can also request a COVID test from Student Health Services, Hays County, or their primary care physician. Each lab must decide how to manage contact cases regarding their attendance in lab activities during the 14-day period, such as disallowing participation in lab activities for 14-day or wearing masks and other essential PPE until the 14-day period passes. Information on reporting, tracking, and containing COVID incidencesAll users must inform the Lab Manager (email at beginning of the document) if they develop any COVID19-like symptoms and follow up with medical test results ASAP.All lab users who are diagnosed with COVID-19 must follow university and local health procedures for notifying the lab and health officials (i.e., lab managers, University Health Services, Hays County Health Services, primary healthcare providers) immediately. All labs must follow university and county guidelines for notifying others exposed to the COVID case. The University Health Center and CMO have contact tracing protocols with which SOPs must comply. NOTE: In certain situations the virus can be viable in the air for several hours and on surfaces for several days.The Lab Manager will inform the Lab Administrative Head within 24 hrs. if a lab user informs the Lab Manager that he/she tested positive for COVID-19 and will provide date(s) of the lab user’s access within the laboratory and traceability documents that provide a list of all personnel whose lab occupancy overlapped within a 24 hr. rmation on compliance and reportingSOPs should include the name, title, and contact information of lab managers and other responsible pliance to the LCR-SOP will be assessed by the Lab Manger at regular intervals of ____________________and will be reported to the Lab Administrative Head each semester or at a frequency specified by the Lab Administrative pliance to the LCR-SOP will include the following:presence of sanitation station or area with required sanitation items within the laboratory, presence and use of PPE by lab personnel,presence and use of sign-in/ID system,system for monitoring/controlling lab access, andreported positive cases of COVID-19 by lab personnel.Reporting of compliance issues should follow the following steps (contact information for Lab Manger and Lab Administrative Head is provided at the top of the document and at the end of the document for ORSP).Inform Lab Manager by email of compliance rm Lab Administrative Head by email of compliance rm ORSP by email of compliance issues.G. Communication Sample LanguageExample (to be modified for specific laboratory)Information on how policies and procedures will be communicatedWe will develop posters and instructional materials designed to: 1) teach appropriate hand hygiene and Standard Precautions, 2) teach the correct sequence and methods for donning and removing PPE, 3) instruct on actions to take after an exposure, 4) instruct visitors and team members with symptoms to report to a specified screening and evaluation site. The policies and procedures within the LCR-SOP will be communicated to all lab users (personnel, managers, staff, etc.) by sending an electronic version of the LCR-SOP via their official Texas State email address.An electronic copy of the LCR-SOP will be provided to lab personnel in an accessible location (e.g. Tracs or other shared site) and the location will be communicated to all lab personnel.Any revisions of the SOPs LCR-SOP will be communicated to all lab personnel within 24 hours prior to implementing the revised policies and procedures.A sign will be posted on the door of the laboratory to communicate restricted access is in place within the laboratory and provide the contact information for the Lab Manager and Lab Administrative rmation on training and education to support policies and proceduresTraining and education materials will be provided to the lab personnel which are designed for the followingteach appropriate hand hygiene and Standard Precautionsteach the correct sequence and methods for donning and removing PPEinstruct on actions to take after an exposureinstruct lab personnel with symptoms where and how to report to a specified screening and evaluation site.Lab personnel must complete the training materials prior to being given access to the laboratory Lab personnel must sign a document (or other process by Lab Manager) stating that the above training has been completed and understoodThe Lab Manager will maintain a record of the evidence of training documents by the lab personnel and users (personnel, managers, staff, etc.) and provide this to the Lab Administrative Head (Lab Manager must maintain a record of the evidence of training by Lab personnel)Any revisions of the SOPs LCR-SOP that include additional or modified policies and procedures will provide supporting training and education materialsChain of Communication The following chain of communication will be used for all communication related to the LCR-SOP (contact information for Lab Manger and Lab Administrative Head is provided at the top of the document and at the end of the document for ORSP):Lab ManagerLab Administrative Head ORSPH. Phase Change Sample LanguageExample (to be modified for specific laboratory)Phase 1 ImplementationThe Lab Manager will inform all lab users (personnel, managers, staff, etc.), the Lab Administrative Head, and ORSP the date that Phase 1 is implementedThe date of implementation of Phase 1 is laboratory specific. No implementation of Phase 1 is permitted until the LHP-SOP Phase I is approved for the specific laboratory. All SOPS must indicate who approves the SOP.Advancement to Phase 2The decision to advance or not to Phase 2 will be determined by ORSPInternal conditions or criteria—numbers of days without incident— will be a consideration to trigger advancement to Phase 2External conditions—federal, state, and local edicts, university mandates—will be a consideration to trigger advancement to Phase 2If and when approved to advance to Phase 2, the Lab Manager will inform all lab users (personnel, managers, staff, etc.), the Lab Administrative Head, and ORSP the date that Phase 2 is implementedReversion to Phase 0The decision to advance or not to Phase 0 (laboratory access restricted to essential laboratory activities) will be determined by ORSPInternal conditions or criteria—numbers of days without incident— will be a consideration to trigger reversion to Phase 0External conditions—federal, state, and local edicts, university mandates—will be a consideration to trigger reversion to Phase 0If reversion to Phase 0 is instructed, the Lab Manager will inform all lab users (personnel, managers, staff, etc.), the Lab Administrative Head, and ORSP the date that Phase 0 is implementedAvailability of PPEAppendix B: Important LinksCDCWHODSHSCity of San MarcosJohns Hopkins ................
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