Exhibit



Exhibit L2

REQUEST FOR ADVANCE FORM

To be completed and sent to the California State PTA office. See reverse side for directions.

NAME PHONE (______)

ADDRESS

CITY ZIP CODE

PLACE OF MEETING OR ASSIGNMENT

DATE OF MEETING OR ASSIGNMENT

ACCOUNT TO BE CHARGED TO

ESTIMATED COSTS

Transportation (airline, train, bus): $

Airport Shuttle or Taxi:

Private Auto ___________ miles @ 45¢ per mile:

Baggage/Tips:

Hotel Room:

Meals ($47 per diem including tips):

Other (e.g., registration):

TOTAL ADVANCE REQUESTED: $

I request the above advance for expenses of authorized California State PTA business. Within 30 days of the completed assignment I agree to submit an expense statement along with the required receipts and to refund any unused portion of the advance, or to claim money due to me.

Signature Date

FOR CALIFORNIA STATE PTA OFFICE USE

|Check |Account |Amount |

|Number |Number |Advanced |

| | | |

| | | |

| | | |

JAN 99

Approved for payment Date

DISTRIBUTION: All requests for advance must be approved by your commission vice president, executive director, treasurer or president prior to sending the form to the California State PTA.

INSTRUCTIONS FOR PREPARING THE REQUEST FOR ADVANCE

Persons authorized to attend California State PTA meetings or assignments for which their expenses will be reimbursed may request an advance in an amount not to exceed estimated expenses.

To receive an advance, this form should be completed and returned to the California State PTA office. Normally it requires two weeks from the time the request form is received until the advance check is mailed.

An expense statement must be filed within 30 days after attending the meeting or completing the assignment. Expense statements, with receipts, are required, whether or not an advance was received.

If an advance greater than the expense is received, a refund of the difference should accompany the expense statement. If expenses exceed the amount of the advance, a check for the difference will be sent when the expense statement is processed, unless the amount is specified as a donation.

The “Standing Rules and Procedures” of the California State PTA govern the charges to be reimbursed to persons traveling on California State PTA business.

The following expenses are allowed:

1. Transportation fares from home to place of meeting or assignment and return. Airfares will be limited to tourist or coach class unless such rates are not available.

2. Private automobile mileage at 45¢ per mile.

3. Shuttle or local bus fares, when available, otherwise taxi or limousine.

4. Reasonable charges for baggage handling.

5. Lodging charges, excluding maid tips, for nights required to be away from home.

6. The California State PTA will pay a per diem for meals when a volunteer is on PTA business as follows - $10 for breakfast, $12 for lunch and $25 for dinner. Meals paid for by the California State PTA, such as the Board of Managers dinner, will not be included in the advance nor be reimbursed. When the assignment requires attendance at a banquet or other special functions where a fixed price is established that exceeds the normal meal allowance, the excess will be allowed. Attach a receipt and/or explanation to the expense statement.

7. Miscellaneous expense as required for the meeting or assignment will be paid (e.g., registration fees).

8. Telephone calls for PTA business only will be allowed. No telephone bill will be honored 30 days after the billing date.

9. No reimbursement will be honored 30 days after completion of PTA assignment.

Note:

Only expenses to those meetings or assignments approved by the Board of Managers or the California State PTA president will be reimbursed.

Persons traveling at California State PTA expense are asked to be as economical as possible.

Complete the form as follows:

a. Enter your name, address, phone number, and place and date of meeting or assignment.

b. Enter estimated costs of travel: transportation, airport shuttle or taxi, private automobile, parking fees and baggage handling tips.

c. Enter estimated costs of hotel room and meals. (Meals $47 per diem)

d. Enter any other estimated costs, such as registration for conferences or workshops.

e. Enter the total advance requested. Sign and date the form. Keep a copy for your own records.

All requests for advance must be approved by the Commission Vice President, Executive Director, Treasurer, or President, prior to sending the form to the California State PTA.

07/09

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