Doubletree Guest Suites Hotel Boston/Waltham

[Pages:247]Doubletree Guest Suites Hotel Boston/Waltham

Meeting & Event Resource Guide

Our goal is to be Best to Do Business With. There are various stages when we interact with you, the customer. They are: solicitation and marketing, sales and booking, preplanning, on-site and post-event. Through each of these stages, we focus on the following touch points: creativity, consistency, communication, flexibility and image.

To aid you in the planning process, we have compiled the following hotel information. It is a pleasure to assist you with coordinating the many details that are necessary for making the perfect meeting, convention or event a success. Please note that all pricing is subject to change.

We look forward to supporting you in planning a successful event.

On behalf of our entire staff, welcome to the Boston/Waltham area and to the award winning Doubletree Guest Suites Hotel. I know that your stay will be an enjoyable experience. In the following pages, we have provided complete details regarding our services and facilities. We trust that this guide will help you find your way around our hotel. If you have a question or comment, you may contact our "CARELINE" by pressing 29 and our team members will respond to your needs immediately.

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The Doubletree Guest Suites Boston/Waltham is truly a full-service hotel. You may enjoy breakfast, lunch or dinner in our award-winning Grille at Hobbs Brook where you will experience fresh, regional cuisine prepared by our executive chef, Roger Despres. You may also enjoy the same great flavors in the comfort of your own suite, delivered hot and fresh through Suite Service. If there is time in your busy schedule, visit the Atrium Lounge, where you can have a choice of your favorite martini, single-malt Scotch, or small-batch Bourbon. Pub style food is also available. After a fine meal in the hotel, experience our complete exercise facility, swimming pool, whirlpool and dry sauna. We are also pleased to offer Wireless High Speed Internet Access in all of our guest suites and meeting rooms. Any time, day or night, our staff will be happy to assist you with transportation, recreation, housekeeping, or any other services you may require. Our location opens up a world of options. Historic monuments, museums, shopping and countless other attractions are just minutes away. Waltham is also the home of and convenient to many corporate headquarters. Doubletree Hotels are part of the Hilton Hotel family of brands, operating more than 2,000 hotels from coast to coast and around the world. Whether they bear the Doubletree, Hilton, Embassy Suites, Hampton Inn & Suites, Hilton Garden Inn or Homewood Suites name, the common denominators are exceptional quality and service. For additional information on any of our brands, please visit our web site at or . If you are not already an HHonors Member, please sign up today for the only guest reward program to let you earn Points & MilesTM for faster free travel. It's what we call Double Dipping! Once again, a warm welcome from all of us at the Doubletree Guest Suites Boston/Waltham. We look forward to serving you on this and future visits. Cordially,

Rob Weitz General Manager

Doubletree Guest Suites Boston Waltham 550 Winter Street

Waltham, Massachusetts 02451

bostonwalthamsuites.

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Table of Contents

General Information ? Hotel Overview ? Guest Room Descriptions ? Neighborhood Description

Function Space and Banquets ? Function Space Diagrams with specification ? Catering Menu's available separately

Resource Information ? Hotel specifics listed alphabetically

Forms For more information on the below forms, please contact your Catering/Event Manager.

? Activities ? Amenity Request Form ? Credit Application ? Credit Card Authorization ? Electrical Form ? Internet Form ? Miscellaneous request form ? Phone Form ? Planning Checklist ? Room Re-Key Form ? Shipping Form

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GENERAL INFORMATION

The Doubletree Guest Suites Hotel Boston / Waltham is a premier, all-suite hotel in a great suburban Boston location. This full service, luxury Waltham hotel is conveniently located off I-95 and Route 128, 25 minutes from downtown Boston and Logan International Airport. Business and leisure travelers find our freshly renovated Doubletree Guest Suites hotel in the heart of Massachusetts' high-tech and professional business corridor situated near historic Lexington and Concord, convenient to several universities including Wellesley College, Brandeis University and Bentley College.

Doubletree Guest Suites Hotel Boston / Waltham Features Include

? 9 meeting and banquet rooms for events ? Indoor swimming pool and spa with newly renovated health club ? Award-winning Grille at Hobbs Brook Restaurant featuring Metro Boston's Best New

England Clam Chowder ? Wireless high-speed internet access ? Complimentary parking and Business Center ? A fresh, warm and delicious Doubletree Chocolate Chip Cookie at check in

Doubletree Guest Suites Hotel Boston / Waltham Suites Include

? Doubletree Sweet Dreams? Bedding in all 275 spacious, one-bedroom suites ? Wireless high-speed internet access ? Coffee maker, wet bar, iron & ironing board and hair dryer ? Neutrogena amenity package in each guest bathroom ? Two dual-line speakerphones with voicemail ? Suite Service (In room dining) ? USA Today? suite delivery each weekday morning

Doubletree Guest Suites Hotel Boston / Waltham Suites Neighborhood

? Minutes from The Massachusetts Turnpike ? Located conveniently to major companies including: Raytheon, Fresenius,

AstaZeneca, Oscient, Novell, Duke Energy, Bank of America, IBM, CSC, Symantec, Boeing, Verizon and Microsoft ? Convenient to Hanscom Air Field and Burlington Mall ? Easy Access to DeCordova Museum, Gore Place and The Paine Estate as well as Historic Lexington and Concord, Massachusetts

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FUNCTION SPACE AND BANQUETS ? Catering Menu's available separately.

Room Theater Classroom Banquet Conference U

Reception Hollow Square

Shape

Square Feet

Drake 320

160

Ballroom

240

120

75

300

100

3.036

Drake 110

65

Ballroom

A

80

40

36

100

36

1.012

Drake 110

65

Ballroom

B

80

40

36

100

36

1,012

Drake 100

65

Ballroom

C

80

40

36

100

36

1,012

Hastings 150

80

100

50

30

120

33

1,560

5

Hastings 60

35

I

Hastings 80

45

II

Brandeis 40

18

Briar

50

24

Bentley N/A

N/A

Babson 30

18

40

20

60

30

30

18

40

20

N/A

15

20

18

15

40

25

60

14

30

20

40

N/A

N/A

14

25

20

676

28

884

20

468

24

650

N/A

390

18

320

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RESOURCE INFORMATION

Airline Information Amenities Americans with Disabilities Act (ADA) Audio/Visual Automated Teller Machines Baby-Sitting Services Banks Banquet Beverage Selection Banquet Curfews Banquet Equipment Banquet Menu Selection Banquet Terms and Conditions Bell Services Billing Box Lunches Business Center Bus/Bus Companies Car Rental Agencies Cash Paying Guests Check Cashing Privileges Check-In and Checkout Coat Check Convention Center Corkage Credit Cards Credit Policy Deposits Diagrams Dietary Requirements Directions to the Hotel Drug Stores Dry Cleaning eEvents Electrical Elevators Emergency Procedures Environmental Commitment Fax Machines Fax Numbers Fire Codes Fitness Center Flags General Manager Gift Certificates

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Gift Ideas Group Reservations Identification Program (GRIP) Group Check-In, Arrival and Departures Guest List Manager Guest Rooms Guest Room Deliveries Guest Service Hotline Hospitality Desks Hospitality Suites Functions Hotel Facts/History Housekeeping Indemnification In-Room Dining Internet Services Key Hotel Contacts Kosher Laundry/Valet Limousine Services Linen Selection Liquor Laws Local Attractions Lost and Found Luggage Storage Manager on Duty (MOD) Mail Services Master Accounts Medical Facilities/Services Meeting Packages Meeting Room Capacities Meeting Room Rental Meeting Room Set Standard Music/Musicians Newspapers/Publications Off-Premise Catering Package Room Parking Personalized Group Web Page Pets (policies) Pianos Pools Post-Convention Meeting Posting of Events Pre-Convention Meeting Printing Services Production Crew Meals Production Guidelines

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