OEA/Ser
SECOND HIGH LEVEL MEETING ON THE
SPECIAL SECURITY CONCERNS OF
SMALL ISLAND STATES
8 -10 January 2003
Kingstown, Saint Vincent
Information Bulletin
1) Date and Venue:
The Second High level Meeting on the Special Security Concerns of Small Island States will be held at Methodist Church Hall in Kingstown, St. Vincent and the Grenadines from January 8 to 10, 2003. The Opening Ceremony will be held on Wednesday, January 8, 2003 at the Methodist Church Hall and will commence at 6:30pm. A detailed program will be issued before the ceremony.
2) National Coordinating Office
The head of the National Coordinating Office is Mrs. Shirley Francis, Permanent Secretary in the Ministry of Foreign Affairs, Commerce and Trade.
Address: Ministry of Foreign Affairs, Commerce and Trade
Administrative Building
Kingstown, St. Vincent and the Grenadines
Tele: 784-456-2060
Fax: 784-456-2610
E-mail: svgforeign@
3) Official Program:
Wednesday, January 8, 2003: Opening Ceremony
Thursday, January 9, 2003: Working Sessions
Friday, January 10, 2003: Working Sessions and Closing Session
4) Registration
Only registered delegates will be allowed to participate in the meetings. Registration will take place at the Conference site and delegates will be given a meeting pass that should be worn for the duration of the meeting (Appendix III). Delegates are requested to present copies of their official credentials when they register.
Delegations, observers and special guests are requested to address their letters of credentials to the Secretary General of the Organization of American States at the following address:
Office of the Secretariat of the Permanent Council
17th Street and Constitution Avenue, N. W.
Washington, DC 20006
Fax: (202) 458-3929
5) Accommodations
Delegates are responsible for meeting the cost of their own accommodations for the duration of their stay in St. Vincent and the Grenadines. Hotel rooms have been tentatively blocked (See Appendix I). Some hotels require a valid credit card number and expiration date for reservation to be confirmed, and do not guarantee that rooms will be available after December 31, 2002.
6) Transportation
Delegates are advised to book their flights directly with the airlines or their travel agents.
The Government of St. Vincent will provide transportation for all delegates as follows:
Airport to hotels
Hotels to the Conference Center (daily)
All official functions
7) Arrival and Departure at the Airport
Arrangements will be made to accord appropriate courtesies to all delegates on arrival and departure. The Government of St. Vincent and the Grenadines will have personnel available to assist delegates through immigration and customs. Delegates are therefore requested to forward their travel itineraries (date, expected time of arrival (ETA), fight number, date/time of departure) to the National Coordinating Office. Any change in travel plans should be notified immediately by fax or telephone.
8) Customs and Immigration
Personal items such as laptops, cameras, and videos will be permitted into the country. Dangerous drugs and firearms are prohibited. With respect to firearms carried by personal security officers, applications must be made in advance to the Permanent Mission to the OAS in Washington or the Ministry of Foreign Affairs, Commerce and Trade of St. Vincent and the Grenadines.
9) Currency
The Eastern Caribbean Dollar (EC$) is the currency used in St. Vincent and the Grenadines. The fixed exchange rate to United States Dollar is; US$ 1.00 = EC$ 2.67.
10) Banking
There are several branches of commercial banks through out the country. These Banks are:
Bank of Nova Scotia (BNS)
First Caribbean International Bank Ltd
National Commercial Bank (NCB)
Royal Bank of Trinidad and Tobago (RBTT)
Bank hours are from:
8:00am-1:00pm Monday through Thursday
8:00am – 5:00pm Fridays
The following credit cards are accepted at most hotels, restaurants and shops: Master Card, Visa and American Express.
11) Medical Facilities
The Government of St. Vincent and the Grenadines will have medical services available for the delegates.
12) Climate
There are two seasons in St. Vincent and the Grenadines, dry and rainy. The dry season begins from January to May, and the temperature will range from 25-33 degrees Celsius.
13) Voltage and Electricity
The electricity supply is 220 volts. The common plug is three-pronged.
14) Miscellaneous Services
A Hospitality Desk will be set up at the meeting venue to assist delegates.
APPENDIX I
HOTELS IN SAINT VINCENT
HOTELES EN SAN VICENTE
|Hotel |Location |Tel |Fax. No |Website |Plan |Daily rate in US$ |
| | |No. | |E-mail Address | |Tarifa diaria en dólares |
| | | | | | |(US$) |
| | |
| | |
| |Fax: 784-456-2610 |
| |ATTENTION: Ms. Patricia Martin |
|Hotel reservation form for Official Delegations |
|Formulario de Reservación de Hotel para Delegaciones Oficiales |
| |
|Country / País | |
|Organization/Organización: | |
|First Name / Nombre: | |
|Last Name / Apellidos: | |
|Occupation / Ocupación | |
|Area Code /Código de área | ( ) |Phone / Teléfono: | - |
|Fax | - |E-mail: | @ |
|Mailing address / Dirección Postal | |
| | |
|City / Ciudad | |Country / País: | |
|Arrival date/fecha de llegada | |Flight/Vuelo No: | |Time/Hora | |
| |dd/mm | | | |hh:mm |
|Departure date / Fecha de salida | |Flight/Vuelo No: | | | |
| | | | |Time/Hora | |
| | |dd/mm | | | |hh:mm |
|Hotel |1. choice /alternativa | |
| | | |
| | | |
| |2. choice/alternativa | |
|Room / Habitación |Single/Sen: | |Double/ Doble: | |Other/otro: | |
|Shared with / Compartida con: | |
| | |
|Credit card / Tarjeta de crédito No. | | |
| | | | | | | | |
|Visa: | |
| | | |
|Print Name/Nombre en letra de molde | |Signatura / Firma |
SECOND HIGH LEVEL MEETING ON THE APPENDIX III
SPECIAL SECURITY CONCERNS OF
SMALL ISLAND STATES
8 -10 January 2003
Kingstown, Saint Vincent
FORMULARIO DE INSCRIPCIÓN/REGISTRATION FORM
(Favor usar letra de molde / Please print)
País u Organización/
Country or Organization
Representante titular / Principal representative
Representante suplente / Alternate representative
Observador / Observer
Otro / Other
Apellido /Last name
Nombre / First name
Cargo / Position
Dirección permanente/
Permanent address
Teléfono / Telephone Fax
E-mail:
Dirección local/
Local address
Teléfono / Telephone
Firma/Signature
-----------------------
Organización de los Estados Americanos
Organização dos Estados Americanos
Organisation des États Américains
Organization of American States
CP10650E02
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