Setting up Mozilla Email Client for use from home



Setting up Seamonkey (Mozilla) Email Client for CSU Email

These instructions will walk you through setting up Mozilla Seamonkey Email client to access your University Email account. After it is configured you will be able to move your current message folders from the Urban Affairs Email system to the university’s system.

If the program you are using to access Email is still called “Mozilla” please contact the help desk (x2200) to have your program updated to Seamonkey. The versions known as Mozilla are quite old and have a number of known bugs that have been fixed in Seamonkey.

In these instructions we will be adding a new account to your existing Email client configuration. There are four steps to work through: first is collecting the information needed to set-up Seamonkey, second is setting up the account information within Seamonkey, third is making some final adjustments to allow communication with the university’s Email servers and forth is to forward your Urban Email to the University’s Email system.

Some useful terms

Outgoing or SMTP server – the machine through which you will be sending Email

Incoming or IMAP server – the machine where your Email and folders are stored

Incoming User Name – your campusnet login ID

Step 1 – Collecting the necessary information

The first steps of setting up Seamonkey for use with CSU’s Email system is to un-forward your university Email, learn your CSU email address and name of your IMAP server. You will need to log onto campusnet () using your campusnet loginID and password. If you do not know your campusnet password contact IS&T’s call center at x5050 to have your password reset.

After logging onto Campusnet under the “Personal” tab click on the “Email” label. Under the heading “CSU E-mail address” you will find your “official” Email address and the address the Email is forwarded to. You need to remove the Email forwarding before campusnet will show you the name of your IMAP server.

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Click on the “Remove Forward” button. After a few moments the screen will update.

Under the heading “CSU E-mail address” you will find your “official” Email address. Part way down the page after the line that starts with “Campus Webmail Server Name:” you will find the name of your IMAP server.

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In the example above near the number 1 we see the Email address is r.martel@csuohio.edu. Near the number 2 we see that the IMAP server’s name is fseml1a.csuohio.edu .

Take a moment to write down the information you will need to configure your Email client.

Campusnet logon ID: ___________________________

CSU Email Address: ___________________________

IMAP Server name: ___________________________

SMTP Server name: __smtp-server.csuohio.edu______

Step 2 - Setting up the account information

Click Start -> Programs -> Internet Applications -> Seamonkey -> Mail to start Seamonkey. After the program starts click on File, then New, then Account. You should see the Account Wizard – New Account Setup dialog box:

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Be sure that “Email account” is selected and then click Next.

The next screen is the Identity dialog box:

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In the “Your Name” box, type your name. In the “Email Address” box, type the Email address used for the account that you are setting up. In this example we are setting up Robert Martel’s account which has an Email address of r.martel@csuohio.edu.

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After filling in the information, click Next.

You will then see the Server Information dialog box:

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For type of incoming server you are using, be sure to select IMAP. For Incoming Server type in the name of your IMAP server.

By default Seamonkey will use Urban’s SMTP server because it is already defined. Later in the set-up process we will create and entry for CSU’s SMTP server and remove Urban’s. If you are off campus you will need to define your ISP’s SMTP server for outgoing Email. . For more SMTP information visit .

In our case we are on campus so we complete the dialog box like this:

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Clicking on Next takes us to the User Names dialog box.

In the “Incoming User Name” box you would type your Campusnet logon ID (seven digit peoplesoft number). Make sure the “Outgoing User Name” entry blank.

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Clicking on Next will take us to the “Account Name” dialog box. This is the name Mozilla Mail will use to identify the email account. By convention it is named the same as the email address you provided. You may name the account whatever you like. In the example we will leave it as the default.

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After clicking on Next, we will see a summary of the information we typed in to set-up the account.

Be sure that the Incoming Server Type is set to IMAP.

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If all the information looks correct, click on Finish.

DO NOT connect to the server yet, there are still a few more steps we need to perform. Click on Cancel

Step 3 – configuring IMAP server settings.

In the main Mozilla Mail window, click on the name of your account, then in the right hand side of the window click on “View Settings for this Account”

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This will bring up the Mail & Newsgroup Account Settings dialog box:

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Click on Server Settings:

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In the server setting dialog box be sure to check “Check for new messages at startup”, “Clean up (“Expunge”) inbox on Exit as well as “Empty Trash on Exit.” Click on OK You should be back at the main Mozilla Mail screen.

The last configuration step necessary is changing your outgoing Email server to the university’s SMTP server. Scroll down the window on the left until you see Outgoing Server (SMTP), then click on that.

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On the right hand side click on the “Add” button to open the SMTP server dialog box.

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Fill in the following information. Under Settings Description is “CSU” to identify the entry, Server Name is “smtp-server.csuohio.edu”, the port is 25. Under Security and Authentication the Use name and password box should NOT be checked. Under the Use secure connection heading “No” should be selected.

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Make sure your settings match those in the image above, then click on OK.

You will now see that you have two SMTP servers defined. You will need to change your default SMTP server to CSU, and remove the urban server.

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Click once on the CSU entry to select it, then click on the “Set Default” button. Next click once on the Urban server entry, then click on the “Remove” button.

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Now your default and only outgoing Email server is the university’s SMTP server.

Now you can click on the inbox under the account you just set up, and when prompted for a password, enter your Campusnet password and Seamonkey will fetch your new Email and also build your subscribed folder list.

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That completes basic Mozilla Seamonkey Mail client set-up. Next is moving your stored Email folders.

Step 4 – Forwarding Urban Email to University system

The last step is to forward your Urban Email address to your university account. You will create a text file on your H:\ drive called .forward (dot-forward) with your CSU Email address as the contents. Follow the steps closely as the file must have the correct name or your Email will not get forwarded.

Click Start -> Programs -> Accessories -> Notepad to open the text editor.

Type in your CSU Email address.

Click File -> Save, the file save dialog box will appear. DO NOT SAVE YET!

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Make sure you are saving to your H:\ drive. In the Filename box type in .forward (don’t forget the dot before the “f”.) Pull the Save as type selection down to “All Files.” Your screen should look like the following. Once it does, click “Save.”

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Click File -> Exit.

Congratulations, you have now switched over to the university Email system.

If you have any questions you may contact the help desk at x2200 – help@urban.csuohio.edu – and a member of the Technology Team will do their best to answer them.

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