Understanding the Paid Time Off (PTO) Plan



Understanding the Paid Time Off (PTO) Plan

❖ The system runs from January 1st to December 31st

o Employees get time added on January 1st and July 1st

o Time is earned in six month periods (January to June and July to December)

❖ During an employee’s initial employment period, they will be allowed to borrow up to three days against their first PTO installment. If an employee resigns or terminates employment prior to earning back time borrowed, the Agency will deduct the dollar amount owed from their final paycheck.

❖ Unused time from January to June may be rolled over and used from July to December.

❖ Unused time by December 31st

o Two (2) days may be rolled over to the new year (January).

o The remaining time may be put into your Supplemental Bank (if it’s not maxed out).

o Any remaining unused time that cannot be rolled over or put into your Supplemental Bank will be forfeited.

❖ Eligibility

o All Full-Time staff are eligible for PTO

o Some Part-Time staff are eligible for PTO (accrued based on hours worked)

o Temporary employees are ineligible for PTO

❖ Scheduling PTO

o PTO time may be scheduled in one week increments or single day increments

o Residential Direct Care Staff may schedule one week blocks in December and June for the following six month period based on seniority

o Outside of early sign-ups, vacations are on a first come first serve basis and must be approved by immediate supervisor

o Use of single PTO days must be approved by immediate supervisor

o Call-offs for illness use PTO day(s)

❖ Supplemental Bank

o Employees may accrue up to 130 days in their Supplemental Bank to be used for illness or injury.

o Supplemental Bank may be used for time off work due to illness or injury over 3 days in length. The first 3 days will be regular PTO time and the remainder of time off after that would come from the Supplemental Bank (pending the employee has time available in bank).

o The Supplemental Bank is not paid out upon termination/resignation of employment.

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