Getting Started with Google Apps

Getting Started with Google Apps

Mail, Calendar

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Contents

Table of Contents

Contents.............................................................................................................................................. 3

Email.................................................................................................................................................... 6 Log In to Google Mail: ................................................................................................................................ 6 Log in to Gmail ..........................................................................................................................................................................6 Email conversations instead of multiple messages ...............................................................................................7 Labels, stars, and importance markers instead of folders .................................................................................8 Gmail Basics:.............................................................................................................................................. 10 Your inbox:...............................................................................................................................................................................10 About conversations ...........................................................................................................................................................10 Compose a message.............................................................................................................................................................11 Add an attachment...............................................................................................................................................................12 Send a message......................................................................................................................................................................12 Reply to a Message...............................................................................................................................................................13 Forward email........................................................................................................................................................................13 Print a Message......................................................................................................................................................................15 Setup Your Email ...................................................................................................................................... 17 Setting your "Send Mail As".............................................................................................................................................17 Create an email signature.................................................................................................................................................18 Create and apply email labels ........................................................................................................................................18 Set up email filters ...............................................................................................................................................................21 Delegated Access for Gmail.................................................................................................................... 23 What you can and can't do...............................................................................................................................................23 Set up mail delegation........................................................................................................................................................23 Send email on behalf of your manager ......................................................................................................................25 How messages appear to recipients ...........................................................................................................................25 Send email as your manager...........................................................................................................................................25 Search for emails ...................................................................................................................................... 28 Gmail Tips & Tricks ................................................................................................................................. 30 Identify when you're Bcc'd ..............................................................................................................................................30 Drag and drop labels and messages............................................................................................................................31 Hide infrequently used labels ........................................................................................................................................33 Turn messages into Tasks................................................................................................................................................34 Preview attachments before download ....................................................................................................................35 Customize your Gmail account with Themes.........................................................................................................35 Gmail Labs .................................................................................................................................................. 37 Enable Gmail Labs ................................................................................................................................................................37 Suggested Labs.......................................................................................................................................................................37

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Calendar ........................................................................................................................................... 41 Calendar Basics......................................................................................................................................... 41 Open Google Calendar........................................................................................................................................................41 ........................................................................................................................................................................................................ 41 Your calendar view ..............................................................................................................................................................42 Schedule a meeting ..............................................................................................................................................................42 Invite attendees and enter meeting details ............................................................................................................43 Add a file attachment to a meeting invitation........................................................................................................49 Notify guests about events...............................................................................................................................................50 Edit event details after initial creation of event ...................................................................................................51 Print your calendar..............................................................................................................................................................53 Set Up Your Calendar............................................................................................................................... 55 Set up event reminders .....................................................................................................................................................55 Set up invitation replies ....................................................................................................................................................55 Share your calendar ............................................................................................................................................................56 View another user's calendar.........................................................................................................................................57 Create another calendar....................................................................................................................................................57 Create a calendar for a room or resource that you control.............................................................................58 Customize your Calendar view ............................................................................................................. 60 Quickly view just one calendar......................................................................................................................................60 Show an additional time zone........................................................................................................................................60 Hide declined meetings .....................................................................................................................................................62 Turn off automatically adding invitations to your calendar ..........................................................................62 Optimize Calendar load time ..........................................................................................................................................62 Set Up a Delegated Calendar ................................................................................................................. 63 What you can and can't do...............................................................................................................................................63 How events appear to guests..........................................................................................................................................63 Access your manager's calendar...................................................................................................................................64 Receive notifications for your manager's calendar ............................................................................................66 Tips on using notifications...............................................................................................................................................67 Accept or decline events on behalf of your manager .........................................................................................68 See meeting status at a glance (invitation, accepted, declined) ...................................................................70 Create events on behalf of your manager ................................................................................................................71 Create event reminders only your manager can see..........................................................................................73 Calendar Tips & Tricks ........................................................................................................................... 74 Use Tasks in Calendar ........................................................................................................................................................74 Add interesting calendars from Google Calendar................................................................................................76 Add calendars for favorite resources (conference rooms) .............................................................................76 Include "Add to my calendar" link in emails ..........................................................................................................76 Calendar Labs ............................................................................................................................................ 78 Enable Labs..............................................................................................................................................................................79 Suggested Calendar Labs..................................................................................................................................................79 Contacts....................................................................................................................................................... 81 About your contacts ............................................................................................................................................................81

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Auto-complete address entry.........................................................................................................................................81 The contacts picker..............................................................................................................................................................82 View your personal contacts ..........................................................................................................................................83 Add a personal contact ......................................................................................................................................................84 Create a contact group .......................................................................................................................................................85 Use your contact groups as mailing lists ..................................................................................................................87

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