EXHIBITOR ORDER FORM - NCDVD



EXHIBITOR ORDER FORM

Name of Conference: _____________________________ Date of Order: ___________

Company Name: _____________________________________ Exhibit Date(s): ________________

Exhibitor Contact Name: _____________________________________ Telephone #: __________________

City: __________________________ State: _______ Zip: _________________________________

Email Address_________________________________________________________________________

|List Requirements Below |Unit Cost |Quantity |Days |Total Price |

|A/V Equipment |  |  |  |  |

|TV/VCR/DVD Combo |$325.00 |  |  |  |

|DVD/VCR Player |$95.00 |  |  |  |

|LCD Projector 3000 Lumens |$500.00 |  |  |  |

|LCD Projector 5500 Lumens |$800.00 |  |  |  |

|42" Plasma Monitor w/ stand |$550.00 |  |  |  |

|52" Plasma Monitor w/stand |$750.00 |  |  |  |

|60" Plasma Monitor w/ stand |$900.00 |  |  |  |

|19" LCD Computer Monitor |$175.00 |  |  |  |

|22" LCD Computer Monitor |$325.00 |  |  |  |

|24" LCD Computer Monitor |$350.00 |  |  |  |

|6’-8’ Tripod Screen w/ skirt |$85.00 |  |  |  |

|Laptop Computer (PC or Mac) |$250.00 |  |  |  |

|Laser Printer (Black and White) |$175.00 |  |  |  |

|Direct Dial Phone/Fax/CC line |$150.00 |  |  |  |

|High Speed Wired Internet Connection |$350.00 |  | |  |

|High Speed Wireless Internet Connection |$200.00 |  | |  |

|Additional Internet Connection |$100.00 |  |  |  |

|Wireless Presentation Mouse |$50.00 |  |  |  |

|Computer Speakers |$100.00 |  |  |  |

|Banner Hanging (Ceiling/Wall) |$125.00 |  |  |  |

|Basic Electrical Equipment | |  |  |  |

|6 Outlet Surge Protector |$10.00 |  |  |  |

|120V – 15 amp Circuit (Includes 1 extension|$20.00 |  |  |  |

|cord and power strip) | | | | |

|Additional Extension cords |$10.00 |  |  |  |

|Subtotal |  |

|24% Taxable Set Up Charge |  |

|6.25% State Sales Tax |  |

|Total |  |

EXHIBITOR SHIPPING AND RECEIVING FORM

Name of Conference: _____________________________ Date of Order: ___________

Company Name: _____________________________________ Exhibit Date(s): ________________

Exhibitor Contact Name: _____________________________________ Telephone #: __________________

City: __________________________ State: _______ Zip: _________________________________

Email Address_________________________________________________________________________

▪ All boxes must be labeled with the Name of the Function, Name of Contact, Dates of function and Name of Event Manager planning your event.

▪ All boxes should arrive no earlier than 3 days prior to the date of your event. There is limited storage area in our Shipping and Receiving department.

▪ Box Receiving and Storage pricing is as follows and is based on weight per box:

▪ 1-20 lbs  $5.00 per box

▪ 21-50 lbs $10.00 per box

▪ 51+ lbs $30.00 per box

▪ Case or Trunk $30.00 per case/trunk

▪ Pallets $85.00 each

EXHIBITOR CREDIT CARD AUTHORIZATION FORM

Cardholder Information

|Name as it appears on the credit card: | |

| |

|Card type: |

|Account type: |[pic] |Individual (personal credit card) |

| |

| |[pic] |Corporate |Company Name: | |

| |

|Account number: | |Exp. date: | |

| |

|Address: | |

|(where statement is mailed) | |

| |

|City, State and Zip: | |

| |

|Phone number: | |Fax or alternate number: | |

Approved Charges

|[pic]|All Charges |[pic] |AV Charges |[pic] |Shipping Charges |

I certify that all information is complete and accurate. I hereby authorize the Renaissance Boston Waterfront Hotel to collect payment for all charges as indicated in the Approved Charges section of this form by processing a charge to the credit card listed above. I certify that I am the authorized signer of the credit card listed above.

|Cardholder name: (Printed) | |

| | | |

|Cardholder signature: | |Date: | |

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1. All orders MUST be in 48 hours before a show opening. Last minute orders are subject to a 15% surcharge.

2. Electrical power for lights and displays will be turned on ½ hour before show opening and turned off ½ hour after show closing time, unless other arrangements are made with Renaissance prior to the show.

3. No credit will be issued on outlets installed as ordered, even though not used.

4. All wiring and other installation, motors, etc. must be approved to prevent overloading of the circuits. Exhibitors shall not be permitted to add wattage except upon ordering same. All motors over 1 HP shall have a magnetic starter, manual disconnect switch and a fuse furnished by the exhibitor.

5. All questions on billing must be settled prior to closing date of show. No credits will be issued after closing date of show.

6. All connectors will be the current NEMA type for current voltage to be applied. All connectors will be grounded.

7. If using specific NEMA connector for 1-phase or 3-phase application, please endorse NEMA number, sketch and/or connector.

NEMA #:__________________________

8. Voltage is 120/20B, Renaissance cannot be held responsible for voltage variations or “brown out” conditions. Exhibitors having special voltage requirements should contact Renaissance in advance of show.

9. Exhibitors using computers or other equipment sensitive to power dropouts should order exclusive circuits. All exclusive circuits are shared by other exhibitors. Renaissance assumes no responsibility for their actions.

10. Renaissance cannot be held responsible for any damage that occurs to exhibitor and/or equipment through operator negligence or any act of God.

606 Congress Street, Boston, MA 02210 A/V Fax: 617.342.5504 A/V Office Phone: 617.342.5570

METHOD OF PAYMENT:

Payment must be collected in the form of cash, check or credit card upon arrival. All payments must be made at the front desk prior to receiving your equipment and/or services. Verification of payment must be presented to the Event Technology department in person. Unless noted, all equipment is priced on a daily basis. Thank you for your business!

METHOD OF PAYMENT:

Please use the credit card authorization form attached to send a credit card for payment. Charges will be calculated once boxes are received. Thank you for your business!

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