CIS 50: Computing and Information Technology



PowerPointAt the end of this assignment, you will:Create a presentation using PowerPointUtilize many of the features of PowerPointSave PowerPoint in various formatsCreate a Spark videoTHERE WILL BE THREE (3) PRINTOUTS/FILES TO SUBMIT FOR CREDIT:Assignment#1: — your_name_Pinnacle Pets.pptxStart a new presentation, add slides, save, print, add imagesAssignment#2: —your_name_PinnaclePets.pdf Create Portable Document File (pdf) from your slideshowAssignment#3— your_name_sparkvideo_links.docxCreate a new presentation, be creative, links to your sparkvideoSubmit via CanvasInformation and CommunicationCommunication skills are an essential part of business. Whether you are giving a presentation to a large audience or reporting to a small group, effective communication is often the key to success. And the key to effective communication is often the quality, placement, and use of presentation graphics. You create charts, which contains words, graphs, and special images. You then produce the charts as professional quality slides, overhead transparencies, or computer projection onto a large screen for a municating your message requires more than a simple speech. For your message to sink in, you must use every possible ploy. People absorb, retain and learn;10 percent of what we read20 percent of what we hear30 percent of what we read and hear50 percent of what we hear and see (graphics)70 percent of what we say to ourselves90 percent of what we doUSE PICTURES. “A picture is worth a thousand words.” We remember 50 percent of what we see and hear, so;Use a diagram and explain it verballyUse a cartoon to explain your point and to hook the little kid in all of usUse art as a metaphor for what you are sayingUse photographsUse colorYou can create just about any visual aid you can imagine to enhance a business presentation on a computer. People use presentation software to make slides, overhead transparencies, printed handouts, and computer projections onto a screen. What is PowerPointPowerPoint belongs to a group of software known as presentation software or presentation graphics software. Presentation software is a computer program you use to organize and present information normally in the form of a slide show. Through the use of sequential slides enhanced with a variety of special effects and features, a presentation is an effective and professional way to communicate topics and ideas. In addition, presentation software provides options for generating notes for the presenter and handouts for the audience.PowerPoint can be used to create slides, overhead transparencies, on-screen slide shows, speaker notes, and audience handouts. Many attractive design templates are shipped with PowerPoint. Using one of these as a starting point allows creation of an attractive presentation quickly and easily. Design templates contain color schemes, fonts, bullet characters, and background graphics. PowerPoint also provides a variety of slide layouts which make the placement of text, graphics, tables, etc, easy, and provide consistency in the presentation.View the Videos: PowerPointFor more MS Office Tutorials, see the website: you launch PowerPoint, a new blank document displays in the PowerPoint window. This window contains tools that enable you to create and edit PowerPoint documents. Similar to other Microsoft Office applications, the document window contains the document, Ribbon, Mini toolbar and shortcut menus, Quick Access Toolbar.50977802659380Zoom Bar00Zoom Bar39547802659380View Buttons00View Buttons18897602659380Notes Pane00Notes Pane304802599055Status Bar00Status Bar3147060-1124585Place Holders00Place Holders259080-2450465Slides Tab00Slides Tab388620-3067685Ribbons00RibbonsA File Menu and Backstage View: When you click the File menu, you see the Backstage view that contains all the creation, save, share, and print options for your presentations. B Quick Access Toolbar (QAT): C Ribbon: The Ribbon has tabs which in turn contain groups of buttons for various options -- some groups also contain galleries (for example galleries for Themes and Theme Colors). D. Slides Pane: Located on the left side of the interface, the Slides pane shows thumbnails of all the slides in the open presentation. Note: If the Slides pane is not visible, click the Normal button in the View tab of the Ribbon. E Slide Area: Displays the active slide. Learn more in our Slide Area in PowerPoint 2016 tutorial. F Task Pane: The Task Pane contains more options and appears when you choose an option in one of the Ribbon tabs. For example if you click the Format Background button within the Design tab of the Ribbon, the Format Background task pane opens G Status Bar: A horizontal strip that provides information about the opened presentation like slide number, applied Theme, etc. It also includes the view and zoom options. H Notes Pane: Right below the active slide, this is where the speaker notes are written for the current slide. Note that none of this content is visible on the actual slide while presenting -- although it is visible in both Notes Page view and Presenter view. I View Buttons: Essentially there are three view buttons on the Status Bar displayed towards the left of the zoom-in and zoom-out options: The basic unit of a PowerPoint presentation is a slide. A slide may contain text and objects such as graphics, tables, charts, and drawings. Layouts are used to position this content on the slide.Assignment #1: your first presentationStart PowerPoint and create a new blank presentationClick the Design tab to bring the Design Ribbon forwardIn the Themes group of the Design Tab, select any theme (I chose Wisp)Click in the box containing the placeholder text "Click to add title." Type the title Pinnacle Pets Click in the box containing the placeholder text "Click to add subtitle." Type the subtitle Where Pets Get Pampered! Note the font size and style is pre-selected.Click the Insert Tab, in the Text group, click the Header & Footer icon; 29724358953500 click to check the Date & Time check box, click to check the Slide Number check box, click to check the Footer checkbox. In the Footer type: your nameClick Apply to AllSave your Presentation:320484518478500Before continuing, it would be a good idea to instruct PowerPoint to SAVE your workSave your presentation file for the first time: File name: your_name_Pinnacle Pets.pptxAdd a new slide:To create a second slide, select the New Slide button on the Home Ribbon. By default, a Title and Content slide layout will be created. If not, select the Title and Content slide layout from the Layout button Click in the box containing the placeholder text "Click here to add title" on the new slide. Type the title Services Provided Click in the box containing the placeholder text "Click here to add text." Type the following bullet items, pressing Enter after each line (except the last line)Complete medical care Boarding 2656840156210Press Tab to indent00Press Tab to indentGrooming Training Puppy HeadStart Basic and Advanced Private SessionNote: Do not worry about the style/symbol of the bullet pointAdjust the font size so the text utilizes the entire slideCreate another slide, Right-click in the Slide Pane area, select the New Slide optionTo change the slide layout, Right=click on the new slide, select LayoutThe Layout selections will appear. Choose the layout called ComparisonEnter the slide title Products Sold and type the following bullet items: Note: Do not worry about the style/symbol of the bullet point● Medicine ● Grooming Supplies● Food ● Leashes and collars● Toys ● Identification TagsAdjust the font size so the text utilizes the entire slideCreate another slide .Use the Title and Content layout. Type the slide title Monthly Events. Enter the following bullet items: 24574509398000Training Demonstrations Second Monday of each month Open House First Monday of each month Pet Care Workshops Last Saturday of each month Add WordArt from the Insert tab. Pets Are Our Priority Click in the line that contains Second Monday… Select the Increase List Level button in the Paragraph group on the Home Ribbon to indent this item. Repeat for the line that begins First Monday… and the line that begins Last Saturday…Adjust the font size so the text utilizes the entire slideTo create another slide, select the New Slide button on the Home RibbonUse the Title and Content layout. Type the slide title Welcome Aboard Specials!! and enter the following bullet items25% discount on boarding Free grooming (dog or cat) 10% discount on products Valid until December 31 Adjust the font size so the text utilizes the entire slideTo create another slide, select the New Slide button on the Home Ribbon. (this is slide #6)351472514160500Use the Name Card layout. Type the slide title Presented By and Your Name For: Instructor's Name Right justify the textSave the presentation again with the filename as your_name_Pinnacle Pets.pptxInformation: adding graphic imagesGraphic images can be inserted to add emphasis, to illustrate a concept, or just to add pizzazz to a presentation. Clip art provided with Microsoft Office 2016 can be inserted into your slides. You can insert images that have been created using another Windows program, scanned photographs, or clip art that you have purchased. You can also create your own drawings using the tools available on the Drawing Toolbar. After you have inserted a graphic image, you will need to size and position the image on the slide. Before an image can be resized or moved, it must be selected. An image is selected by clicking once anywhere in the image. Small boxes, called sizing handles, display at the corner and around the edge of the image. Resize the image by placing the mouse pointer on one of the sizing handles and dragging. Move the image by placing the mouse pointer on top of the image and dragging.Assignment #1: hands-on — insert clipart; size and position a graphic imageClick on the Services Provided slideSelect the Insert Ribbon, click on the Online Pictures, search for AnimalsType animals in the Search text box Scroll through the list of available images and click on one that you would like to insert on this slideNote: When you click on an image, it is inserted onto your slide. If you do not like the image you selected, click on the image in the Slide Pane and press DeleteUse the following information to position and size the image on the slide. a) To position the image, move the mouse pointer into the middle of the image. A four-headed arrow displays. Press and hold the mouse button and drag the image to the desired location on the slide. Rotate the slideb) To size the image, move the mouse pointer onto one of the sizing handles (little circles) at the corners of the image. A two-headed arrow displays. Press and hold the mouse button while dragging to the desired sizeFind another animal for the Services Provided slide, Size and Rotate.Click on the Next Slide button at the bottom of the scroll bar to display the slide that is titled Products SoldFind and Insert THREE appropriate images of your choice. Size, position, rotate the images on the slideSave the presentationAssignment #1: hands-on — Insert tables, Org charts, ExcelAdding Tables and Organizational Charts to Slides:Create another slide (slide #7), use Title and Content layout, type Specials in the “click and type title”In the “Click to add text” placeholder area, click on the icon to Insert a tableCreate a table that is 2 columns and 4 rows. Click OKEnter and format the following text into the table cells. Press Tab to move from cell to cell and row to rowItemPriceFrontline + for Dogs$29.95(3 – month supply)Iams Cat Food$15.95All Cat Furniture10% discountAdjust the font size so the text utilizes the entire slideCreate another slide (slide #8), use Title and Content layout, type Our Staff in the “click and type title” 19050032448500In the “Click to add text” placeholder area, click on the icon to Insert SmartGraphic, choose Hierarchy, click on Organization Chart, click OK Create the following chart: be sure to use your actual name as the owner, use 3 of your actual Friends NameBe safe, save your presentationInserting Excel Data into a Slide:Create another slide (slide #9), use Title and Content layout, type Project Revenue in the “Click to add title”Minimize your PowerPoint window (do not close your application)Launch Microsoft Excel. Open the file named: Pinnacle Pets Revenue.xlsx. Select cells A1:C9, Right-click and copyClick on the Microsoft PowerPoint task in the Taskbar at the bottom of the screen. Your PowerPoint presentation window should be open and activeClick in the “Click to add text” placeholder areaFrom the Home Ribbon, in the Clipboard group, select the Paste icon down arrow, use Destination Styles (S) iconMake the size of worksheet larger, so that it occupies lower portion of the slide. Move the mouse pointer to the small circle at the top left corner of the Excel data. Press and hold the mouse button and drag up and to the left to increase the side of the Excel worksheet data. Then move the mouse pointer to the bottom right corner. Press and hold the mouse button and drag down and to the rightSave the presentationInformation: viewing your presentationAfter a presentation has been created, you can view the presentation on your computer screen Select Slide Show, From Beginning. As you view your presentation on screen, you may notice items that you want to change. To stop the presentation at any point, press the Esc key. You can also print out your presentation in several different formats. When printing your presentation, you can select handouts, slides, outline view, and notes. The handouts option is very useful. You can have 2, 3, 4, 6, or 9 slides printed on a single page of paper. Assignment #1: hands-on — viewing the slideshow, Slide SorterSelect Slide Show Ribbon, in the Start Slide Show group, choose the From Beginning or From Current Slide icon to begin the slide showNote: In a moment, the first slide in your presentation displays on the screen. Sit back and watch the show. If you notice a problem with the presentation, press the Esc key to end the show and return to the Slide pane, make the desired changes, save the presentation, and then start the show againThough your slides maybe in a different order, here is the content of your slides. Compare your slides to my slides, make changes where appropriate.Click on View, Slide SorterAdd one last slide, your choice of layout, text, images, transitions, etc. Experiment, be creativeNow let’s put your slide show slides in order!Rearranging the Order of Slides in a Presentation (Using Slide Sorter View):From the View Ribbon, in the Presentation Views group, select the Slide Sorter view button Note: A thumbnail of each slide displays. Drag and drop your slides so they are in this orderInformation: animating text and graphic images, slide transitionsAn animation (movement) effect can be added to slide text and graphics. You can animate the title of a slide so that it flies onto the screen or you can animate a graphic image so that swivels from side to side. These effects add visual interest to your presentation. You can have sound associated with the animation so that as the text or graphic image moves, a sound is heard. PowerPoint provides animations schemes, which are predefined visual effects for the title, text, and graphic images on a slide. An animation scheme can be applied to all slides in a presentation or you can select different schemes for each slide. If your presentation will be viewed on a computer screen or projection system, you can control the method of moving from one slide to the next. The movement from one slide to the next slide is called a transition. You can set the same transition for all of the slides in your presentation or you can have a different transition for each slide. Assignment #1: hands-on — Slide transitions, graphic animationsAdd Animations to an image:Click on Slide 3 (Services Provided), click to select the image (in my example the image of the dog)Select Animations Tab, Move and click your mouse over the animation icons in the Animations group, see the effects: No transition, Appear, Fade,, etc. Click on the down arrow to see more transitionsSelect any AnimationDisplay slide 4 (Products Sold). Animate the graphic(s) on this slideSave your presentationAdd Slide Transitions to all slides:Click on the title slide (slide 1)Select Transitions Tab, Move and click your mouse over the icons in the Transition to This Slide group, see the effects: None, Cut, Fade, etc. Click on the down arrow to see more transitionsNote: The Slide Design Task Pane displays containing a list of animation schemes.Select the Fade Through Black transition, click Apply to All in the Timing tabNote: You can apply a different transition to individual slides or apply one transition to all slidesAssignment #1: hands-on — Add NotesThe presenter can add some key points that he want to cover during a Power Point presentation or meeting, and don’t want to miss. The following figure shows a?sample PowerPoint presentation with speaker notes in the slide.Click to select Slide 1, click View tab, Notes Page, add the following notes;Information: viewing and printing your presentationAfter a presentation has been created, you can view the presentation on your computer screen. As you view your presentation on screen, you may notice items that you want to change. To stop the presentation at any point, press the Esc key. You can also print out your presentation in several different formats. When printing your presentation, you can select handouts, slides, outline view, and notes. The handouts option is very useful. You can have 2, 3, 4, 6, or 9 slides printed on a single page of paper. Assignment #1: hands-on — view the presentation, print handoutsView Your Presentation:Select Slide Show Ribbon, in the Start Slide Show group, choose the From Beginning or From Current Slide icon to begin the slide show, click to cycle thru each slideNote: In a moment, the first slide in your presentation displays on the screen. Sit back and watch the show. If you notice a problem with the presentation, press the Esc key to end the show and return to the Slide pane, make the desired changes, save the presentation, and then start the show again. 206692517653000Print Handouts:To print handouts of your presentation, select File , Print, Note: The Print dialog box displays. Click on the down arrow in the Print What box and select Handouts. In the Handouts area, click on the down arrow beside the Slides per page option and select 6 Select OKNOTE: you do NOT need to printAssignment #1: hands-on — Save, Save As, Share, ExportPowerPoint presentations can easily be saved in various format, ready for the Internet or as Portable Document Files (.pdf)Save As or Export your presentation as a .pdf Assignment #2: hands-on — On your ownCreate document named your_name_sparkvideo_links.docx Create a vacation video using For example, the title of the slide might be “Places I’d Like to Go” or “Vacations that Rock”. There should be 3-4 bullet points that highlight your vacation ideas.Create additional slides/videos/images that contain information about each of the locations that you listed in the second slide. Create a slide that contains a table listing the vacation name and estimated cost for each of the vacations that you identified in the second slide. Add music, audio voice overShare your video, add the links to: your_name_sparkvideo_links.docxUpload the .docx to Canvas ................
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