Fiscal Year 2019 Application for New Grants Under the ...

[Pages:74]U.S. Department of Education Office of Elementary and Secondary Education

Office of Well-Rounded Education Washington, D.C. 20202-6200

Fiscal Year 2019 Application for New Grants Under the Jacob K. Javits Gifted and Talented Students

Education Program CFDA 84.206A

Dated Material - Open Immediately

Closing Date: June 3, 2019

Approved OMB Number: 1894-0006 Expiration Date: 1/31/2021

Paperwork Burden Statement

According to the Paperwork reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is: 1894-0006. Public reporting burden for this collection of information is estimated to average 20 hours per response, including the time for reviewing instructions, searching existing data resources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The obligation to respond to this collection is required to obtain or retain benefit. If you have comments or concerns regarding the status of your individual submission of this application, please contact Jennifer Brianas or Sharon Burton, Javits Gifted and Talented Students Education Program, U.S. Department of Education, 400 Maryland Avenue, SW, Room 3E320, Washington D.C. 202026200 directly. [Note: Please do not return the completed application this address.] If you have comments or concerns regarding the status of your individual submission of this form, write directly to: Jennifer Brianas, U.S. Department of Education, 400 Maryland Avenue, SW., room number 3E320, Washington, DC 20202-6200. Email: jennifer.brianas@; or Sharon Burton, U.S. Department of Education, 400 Maryland Avenue, SW., room number 3E256, Washington, DC 20202-6200. Email: sharon.burton@.

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Table of Contents

Dear Colleague Letter................................................................................................................... 4 Program Background Information ............................................................................................. 6

Program Overview .................................................................................................................................... 6 Applicant Guide ........................................................................................................................................ 6 Technical Assistance Webinar for Prospective Applicants..................................................................... 14 Application Submission Procedures.......................................................................................... 14 Application Transmittal Instructions....................................................................................................... 14 Submitting Applications with Adobe Reader Software .......................................................................... 17 Submission Procedures and Tips for Applicants .................................................................. 18 Application Instructions ............................................................................................................. 23 Electronic Application Format ................................................................................................................ 23 Electronic Application Submission Checklist......................................................................................... 25 Part 1: Preliminary Documents .............................................................................................................. 26 Part 2: Budget Information .................................................................................................................... 34 Part 3: ED Abstract Form....................................................................................................................... 38 Part 4: Project Narrative Attachment Form ........................................................................................... 39 Part 5: Budget Narrative ........................................................................................................................ 41 Important Information Regarding Indirect Costs .................................................................................... 44 Part 6: Other Attachment Form............................................................................................................... 45 Part 7: Assurances and Certifications ..................................................................................................... 46 Part 8: Intergovernmental Review of Federal Programs (Executive Order 12372) ................................ 49 Reporting and Accountability.................................................................................................... 50 Legal and Regulatory Information............................................................................................ 51 Program Statute....................................................................................................................................... 51 Notice Inviting Applications ................................................................................................................... 54

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United States Department of Education

OFFICE OF ELEMENTARY AND SECONDARY EDUCATION OFFICE OF WELL-ROUNDED EDUCATION

Dear Colleague Letter

Dear Colleague:

Thank you for your interest in the Jacob K. Javits Gifted and Talented Students Education (Javits) Program, administered by the Office of Elementary and Secondary Education (OESE) of the U.S. Department of Education (Department).

The Javits Program is authorized under Section 4644 of Title IV, Part F, Subpart 4 of the Elementary and Secondary Education Act of 1965, as amended by the Every Student Succeeds Act (ESEA). The Javits program supports evidence-based research, demonstration projects, innovative strategies and similar activities designed to build and enhance the ability of elementary and secondary schools nationwide to identify gifted and talented students and meet their special education needs. Eligible entities under this grant competition are state educational agencies; local educational agencies; the Bureau of Indian Education; institutions of higher education; other public agencies; and other private agencies and organizations.

Please take the time to review the application requirements, selection criteria, definitions, and all of the application instructions thoroughly. An application will not be evaluated for funding if the applicant does not comply with all of the procedural rules that govern the submission of the application or the application does not contain the information required under the program (EDGAR ?75.216 (b) and (c)).

The Javits competition includes three competitive preference priorities. One of the three competitive preference priorities is from section 4644(f)(1)(B) of the ESEA and the other two competitive preference priorities are from the Secretary's Final Supplemental Priorities and Definitions for Discretionary Grant Programs published in the Federal Register on March 2, 2018 (83 FR 9096) (Supplemental Priorities).

For this competition it is mandatory for applicants to use the government-wide website, (), to apply. Please note that the website interfaces differently than the U.S. Department of Education's e-Application System. We strongly encourage you to familiarize yourself with and strongly recommend that you register and submit early.

Applications submitted to for the Department will be posted using Adobe forms. Therefore, applicants will need to download a compatible version of Adobe reader. Please review the Submitting Applications with Adobe Reader Software and Department Submission Procedures and Tips for Applicants forms found within this package for further information and guidance related to this requirement.

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The Department expects to award an estimated $4.7 million for new awards under this competition utilizing the FY 2019 funds allocated to the program. We will award discretionary grants on a competitive basis for a project period of 60 months. The deadline to submit applications is June 3, 2019. Grants are expected to be awarded at the end of August 2019. Please visit our program website at for further information. If you have any questions about the program after reviewing the application package, please contact Jennifer Brianas by telephone at (202) 401-0299 or via e-mail at Jennifer.Brianas@ or Sharon Burton at (202) 453-6569 or Sharon.burton@ .

Sylvia E. Lyles, Ph.D. Director Office of Well-Rounded Education

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Program Background Information

Program Overview

The purpose of this competition under the Jacob K. Javits Gifted and Talented Students Education Program (Javits) is to provide grants to eligible entities to support evidence-based research, demonstration projects, innovative strategies, and similar activities designed to build and enhance the ability of elementary and secondary schools nationwide to identify gifted and talented students and meet their special educational needs.

Applicant Guide

These guidelines will help applicants to understand the Department's expectations for addressing the priorities, requirements, definitions and selection criteria which are in the notice inviting applications (NIA), published in the Federal Register on May 3, 2019. (See the Legal and Regulatory section of this application package which includes Javit's NIA.)

The program narrative is the section of the application that directly responds to the priorities, requirements and selection criteria. The program narrative should follow the order of the selection criteria listed below and NIA.

Applicants should describe, in detail, the activities planned for the entire 60-month project period. We encourage you to limit the project narrative to 35 pages. In addition, all applications must be entered into the system. E-mailed applications are not acceptable. Applicants have the option of uploading the narrative sections and all other attachments to their application in either Portable Document Format (PDF) or Microsoft Word. However, we recommend applicants submit all documents as read-only, flattened Portable Document Format (PDFs), to better ensure applications are processed in a more timely, accurate, and efficient manner. If you choose to submit your application in Microsoft Word, you may do so using any version of Microsoft Word (i.e., a document ending in a .doc or .docx extension). If you upload a file type other than PDF or Microsoft Word or if you submit a password-protected file, we will be unable to review that material. Please note that this will likely result in your application not being considered for funding. The Department will not convert material from other formats to PDF or Microsoft Word.

A minimum of three peer reviewers will evaluate each proposal. Reviewers will be asked to review the applicants' responses to each of the criteria identified below and score each of their assigned proposals. The points for the selection criteria add up to a score of 100. The maximum score for each criterion is indicated in parentheses. Not responding to a specific criterion could negatively affect your score.

Additionally, there is an opportunity to score up to a maximum of 13 points if an application meets one or more of the three competitive preference priorities noted. One of the three competitive preference priorities is from section 4644(f)(1)(B) of the ESEA and the other two competitive preference priorities are from the Secretary's Final Supplemental Priorities and Definitions for Discretionary Grant Programs published in the Federal Register on March 2, 2018 (83 FR 9096) (FY 2018 Supplemental Priorities). The maximum score for each competitive preference priority is indicated in parentheses.

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Application Requirements

This competition includes four application requirements. These application requirements are for the FY 2019 grant competition and any subsequent year in which awards are made from the list of unfunded applications from this competition.

Each application must describe how-(1) The proposed identification methods, as well as gifted and talented services, materials,

and methods, can be adapted, if appropriate, for use by all students; (2) The proposed programs can be evaluated; (3) The proposed project will, where appropriate, provide for the equitable participation of

students and teachers in private nonprofit elementary schools and secondary schools, including the participation of teachers and other personnel in professional development programs serving such students;

(4) The proposed project will use funds to carry out one or more of the following activities: (a) Conducting evidence-based research on methods and techniques for identifying and

teaching gifted and talented students and for using gifted and talented programs and methods to identify and provide the opportunity for all students to be served, particularly low-income and atrisk students;

(b) Establishing and operating programs and projects for identifying and serving gifted and talented students, including innovative methods and strategies (such as summer programs, mentoring programs, peer tutoring programs, service learning programs, and cooperative learning programs involving business, industry, and education) for identifying and educating students who may not be served by traditional gifted and talented programs;

(c) Providing technical assistance and disseminating information, which may include how gifted and talented programs and methods may be adapted for use by all students, particularly low-income and at-risk students; or

(d) Training of personnel in the identification and education of gifted and talented students and in the use, where appropriate, of gifted and talented services, materials, and methods for all students.

Competitive Preference Priorities

The competitive preference priorities for this competition are:

PRIORITY 1 ? Identification of, and Provision of Services to, Gifted and Talented Students (up to 5 points).

Projects designed to develop new information that assists schools in the identification of, and provision of services to, gifted and talented students (including economically disadvantaged individuals, individuals who are English learners, and children with disabilities) who may not be identified and served through traditional assessment methods.

PRIORITY 2 ? Promoting Science, Technology, Engineering, or Math (STEM) Education, With a Particular Focus on Computer Science (up to 5 points).

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Projects designed to improve student achievement or other educational outcomes in computer science. These projects must be designed to expand access to and participation in rigorous computer science coursework for traditionally underrepresented students such as racial or ethnic minorities, women, students in communities served by rural local educational agencies, children or students with disabilities, or low-income individuals (as defined under section 312(g) of the Higher Education Act of 1965, as amended).

PRIORITY 3 ? Promoting Effective Instruction in Classrooms and Schools (up to 3 points).

Projects that are designed to promote innovative strategies to increase the number of students who have access to effective educators in one or both of the following:

(a) Schools that are located in communities served by rural local educational agencies. (b) High-poverty schools.

Note: Examples of innovative strategies to increase the number of students who have access to effective educators may include, but are not limited to, universal screening of all students in one or more grade levels; assessment instruments that are culturally sensitive and account for language differences; preparation programs that are designed to enhance knowledge and academic skills; and identification committees that include representatives from various roles, responsibilities, and cultural backgrounds.

Selection Criteria

The selection criteria for this competition are from 34 CFR 75.210. The maximum possible score for addressing all criteria is 100 points. The maximum possible score for addressing each criterion is indicated in parentheses. The selection criteria for this competition are as follows:

(A) QUALITY OF THE PROJECT DESIGN (30 points).

The Secretary considers the quality of the design of the proposed project. In determining the quality of the design of the proposed project, the Secretary considers --

(1) The extent to which the goals, objectives, and outcomes to be achieved by the proposed project are clearly specified and measurable;

(2) The extent to which the design of the proposed project is appropriate to, and will successfully address, the needs of the target population or other identified needs;

(3) The extent to which the proposed project represents an exceptional approach for meeting statutory purposes and requirements;

(4) The extent to which the proposed project is supported by promising evidence; and (5) The extent to which performance feedback and continuous improvement are integral to the design of the proposed project.

(B) QUALITY OF PROJECT PERSONNEL (25 points).

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