Billing checklist

[Pages:2]External consultant

Billing checklist

How to send us your invoice

Invoice can be sent to consultant.invoicing@bdc.ca

Please do not CC additional parties on your invoice submission as this creates duplicates, which could slow down processing time.

Specify the client name, Project Number and your BDC Project Lead in the subject line of your email. If there is no Project Lead involved, please identify the Consulting Manager.

Please send a separate email for each client project (never send multiple invoices in one email).

What to include

Each invoice submitted for payment to BDC must:

Be addressed to "Business Development Bank of Canada''; Have an invoice number that is unique (across all BDC projects); Include the Client Name, Project Type and Project Number (ensure client name matches what is in the

contract); Include the BDC Project Lead Name and Business Centre's complete address (critical for tax purposes)

as found in the Consultant Contract for that client; Be correctly dated (not a date in the future); Have fees and expenses reported separately; Clearly indicate separately the taxes billed to BDC (i.e. GST, HST, QST, etc.) and the applicable HST rate

when relevant. Note: Project Expenses should not include the GST/HST or QST paid by the consultant, which can be

reclaimed with the specific statement within the government.

For all projects that have a project team site in Office 365, the progress report is no longer required with the Network Consultant's invoice.

For projects without a project team site in Office 365, we will continue to require progress reports with the Network Consultant's invoice.

Comments pertaining to applicable Sales Taxes

The Network Consultant (and not BDC) is responsible for determining and billing the applicable taxes by virtue of the tax legislation on invoices issued to BDC.

Therefore, Network Consultants are requested to review the documents published by CRA and Revenu Qu?bec concerning the rules for determining what taxes (GST / HST and QST) apply: Fees for consulting services:

- Canadian Revenue Agency website

- Revenu Qu?bec website Billing expenses

Network Consultants should ensure that the invoices issued to BDC follow rules that are described in the above-mentioned document and, if needed, to consult their tax advisors.

BDC ? Billing checklist

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External consultant

Billing checklist

Invoice visual representation (example)

Consultant Business Name

Consultant Street Address

City (Province)

Postal Code

Phone Email

Invoice must be billed to BDC or Business Development Bank of

Canada

DATE: PERIOD COVERED: INVOICE #:

1 BILL TO : BUSINESS DEVELOPMENT BANK OF CANADA

BDC Project Lead

BDC Business Centre

City (Province)

Postal Code

4

BDC Project Lead Name & Business Centre's location is

based on the information found in the

Consultant contract

BDC Client Name: BDC Project Type: Project #:

DATE

TYPE

2015-02-09 Project fees

2015-02-09 Project expenses

ACTIVITY DESCRIPTION Milestone 1 ? completion 1 per diem

Clearly indicate separately the taxes billed to BDC

(i.e. GST, HST, QST, etc.) and the applicable HST rate when relevant

Subtotal

GST/HST Number 6 Applicable Tax rate*

GST/HST Amount

QST Number Applicable Tax rate*

QST Amount

TOTAL

INVOICE

2014-08-22

2014-03-27 to 2017-04-27

100 2

Ensure a unique Invoice # is used across

all BDC projects

Abc Inc. 3

Promotion Results 101

Ensure the client name matches exactly with

the one in the Consultant Contract.

AMOUNT

Project expenses should not include the GST/HST

or QST paid by the Consultant on their

expenses

$1,000.00 5 $225

$1,225.00

(XXXXXXXXXRTXXXX) 5.0%

$61.25

(XXXXXXXXXTQXXXX) 9.975%

(When applicable)

$1,286.25

For any questions regarding your invoice, please contact us at consultantnetwork@bdc.ca.

*BDC is not accountable for keeping applicable rates up to date. Please verify the applicable rate in the specific province where the contract takes place.

BDC ? Billing checklist

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