Handout E501-01



Microsoft Publisher – E501 Desktop Publishing

Documents - E501-02 Desktop Publishing Vocabulary

E501a Defining Desktop Publishing PowerPoint

Homework -

Online - Desktop Publishing Vocab Quiz (based on E501-09)

Desktop Pub & Features Quiz (based on E501-04/05/07)

Homework - E501-20 Happy Birthday Josephine!

Handout E501-02

Desktop Publishing Vocabulary

Align — To line up objects using the top, bottom, center, left, or right edges.

Autoflow — Feature that automatically places text not fitting within a text frame into the next available text frame.

Background — Area behind text or objects.

Bleed — An object that extends beyond a printer’s print area that can be trimmed later.

Booklet — A publication containing a series of folds or binds.

Border Art — Decorative borders that come with a desktop publishing program or can be created and can be placed around a frame or box.

Bulleted List — Used to illustrate items that can occur in any order.

Catalog — Helps create different types of publications.

Clip Art — Electronic artwork available on your computer.

Clipboard — Temporary holding area that stores information for future use.

Copyfitting — Makes the copy fit the space within a publication.

Crop — Conceals unwanted portions of an image.

Desktop Publishing Program — A program that allows you to manipulate text and graphics into publication documents.

Dot Leaders — Tiny dots or dashes that make it easier to read a table of contents or other columned information.

Drawing Tools — Toolbox buttons that let you create geometric designs.

Drop Case — A formatting feature that lets you change the appearance of a paragraph’s initial character.

Flip — Objects created using drawing tools which can be rotated horizontally or vertically using a toolbar button.

Footer — Text that repeats on the bottom of each page.

Foreground — Area of a page where most information is placed.

Formatting Tool Bar — Buttons on the tool bar for changing the appearance of objects within a publication.

Frame — Object in a publication containing text, a graphic image, table or any combination of these.

Graphic Image — A piece of electric artwork.

Group — Turns multiple objects into one, easy way to move objects.

Handles — Small usually black squares displayed around the perimeter of a selected object used in sizing.

Header — Text that repeats on the top of each page.

Horizontal Ruler — Measuring guide that displays above the publication window.

Kerning — Adjust the spacing between character pairs.

Keywords — Words used to locate images within clip art and images.

Layer — Changes the position of objects in relation to one another so that one appears to be on top or behind another.

Layout Guides — Lines that assist in accurately positioning objects on a page.

Logo — Distinctive shape, symbol, or color that is visibly recognized as belonging to a company or product.

Masterhead — The banner at the beginning of a newsletter that contains its name, volume, issue, and date.

Menu Bar — Contains menus from which you choose commands.

Mirrored Guides — Layout guides and margins on left and right facing pages that appear to be mirrored images.

Numbered List — Used to list items in a particular order.

Object Shadow — gives an object the illusion or depth by adding a shadow behind it.

Objects Toolbar – Contains buttons used to create frames for text, tables, and graphics.

Orientation — Position the paper is printed on.

Point Size — The measurement of the height of a character 1/72nd of an inch equals one point.

Proof Print — Approximation of how your final publication will look.

Pull Quote — A short statement extracted from the text and set aside from the body of the text.

Reverse Text — Formatting method that displays light characters on a dark background.

Rotate — Changes the position of an object in degrees.

Ruler Guides — Created in the foreground of individual pages by dragging a ruler while holding shift.

Rulers — Horizontally and vertically scaled displays beneath the tool bar and to the left of the workspace.

Scratch Area — Surrounds the publication and is used to store elements.

Sidebar — Information not vital to a publication which is placed to the side of the regular text.

Snap-to — Feature with a magnetic-like effect that pulls whatever is being lined up to the layout guide.

Standard Tool Bar — Buttons on a toolbar for completing common task.

Status Bar — Reveals information relevant to the task.

Story — Text in a publication.

Style — Defined formatting attributes.

Table — Tabular arrangement of information using columns and rows for organization.

Text Frame — Graphic object in which text is typed.

Text Overflow — Text that does not fit in the frame.

Toolbars — Buttons for the most frequently used commands.

Two-Page Spread — View that enables you to see two pages at once.

Ungroup — Turns a single object into multiple objects.

Watermark — A faint, lightly shaded image that appears behind other images.

WordArt — A cartoon-like object containing curves or wavy text.

Workspace — The area where a new or existing publication appears.

Zero Point — The location of zero on both the vertical and horizontal rulers that can be moved; allows for precise measurements.

Zoom Mode — Makes the page scale larger or smaller so you can move in or away from page objects.

Handout E501-04

Directions: Use the T-List provided to chronicle the main ideas and details of desktop publishing using the PowerPoint presentation.

Desktop Publishing (Online Quiz)

| | |

|Main Idea |Details and Examples |

| | |

| | |

|Desktop Publishing |1. |

| |2. |

| |3. |

| | |

|Common Publications |1. |

| |2. |

| |3. |

| | |

|Purpose of Publications |1. |

| |2. |

| |3. |

| | |

|Typeface |1. |

| |2. |

| |3. |

Handout E501-05

Desktop Publishing Window (Online Quiz)

|[pic] |

Handout E501-06

Desktop Publishing Features

Frames

|Text Frame |

| |

|A text frame is a graphic object in which text is typed. A text frame can be moved, resized, and connected to other frames. When selected, |

|they have small black squares called handles, which assist with moving and sizing. |

| | | |

|Frames | | |

| | | |

|Frames are used to contain text, pictures, tables, or graphics. Any frame can be | | |

|resized or moved, and can also be used in layers. In addition, framed text can be | | |

|wrapped around a framed object. | | |

| | | |

|The advantage to using frames is that they can be resized, moved, wrapped, or | | |

|layered. | | |

| | |[pic] |

|Unlike in word processing, where all text and graphics are placed relative to margins, frames can be moved wherever you want in whatever size |

|you choose. |

Handout E501-08

Desktop Publishing Features

Graphics and Multiple Columns

[pic]

Handout E501-10

Desktop Publishing Tools

|[pic] |The Text Frame Tool |

| |The text frame tool is used to create frames for holding text. To create a text frame, select the tool and drag a rectangle|

| |shape on your page. To add text within the frame, click in the middle of the frame and start typing. |

|[pic] |The Table Frame Tool |

| |The table frame tool is used to create frames for holding tables. |

|[pic] |The WordArt Frame Tool |

| |Use a WordArt frame to create text with special effects. Edit text in the WordArt dialogue box. |

|[pic] |The Picture Frame Tool |

| |This tool creates frames that hold images. To use the tool select it and then drag a rectangle shape on your page. To |

| |insert an image into the frame, first select it and then click the right mouse button. |

|[pic] |The Clip Art Frame Tool |

| |This tool is used for inserting images and clip art. |

|[pic] |The Line Tool |

| |Used for drawing straight lines. To draw straight lines that are constrained to multiples of 45 degrees hold down the shift|

| |key when using this tool. Double clicking on a line you have drawn calls up the line dialogue box allowing some of the |

| |line’s properties to be changed. |

| | |

| | |

| | |

| |Page 2 |

|[pic] |The Ellipse Tool |

| |The ellipse tool is used to draw circles and ellipses. The line style, color, and fill color of the shape can be set using |

| |the formatting toolbar. |

| |[pic] |

|[pic] |The Rectangle Tool |

| |Used for drawing rectangles. To draw a square, hold down the shift key while using this tool. |

|[pic] |The Shape Tool |

| |The Shape Tool is used to create assorted preset shapes. To constrain the shape hold the shift key down while using this |

| |tool. |

| |[pic] |

|[pic] |The Design Gallery Tool |

| |This tool allows you add pre designed elements from the design gallery. |

Activity E501-07

Publishing Features (Online Quiz)

| |

|Define Workspace |

| |

| |

|Define Navigation Buttons |

| |

| |

|Define Zoom Mode |

| |

| |

|List the Publishing Toolbar Tools |

| |

| |

| | | |

|Text Frames | |Text Frames |

|Characteristics | |Advantages |

| | | |

|1. | |1. |

| | | |

|2. | |2. |

| | | |

|3. | |3. |

| | | |

|4. | |4. |

| | | |

Activity E501-09

Desktop Publishing Matching(Online Quiz)

Write the given terms on the line provided with the best definition below.

|Masterhead |Gutter |Kerning |Rivers |

|Graphic Image |Multi-Columns |Handles |Frame |

|Workspace |Zoom Mode WordArt |Status Bar |Menu Bar |

|Navigation Buttons | | | |

| |The area in desktop publishing where publication appears for producing and editing. |

| |Makes the page scale larger or smaller so the user can move in or away from page objects. |

| |The banner at the beginning of the newsletter that contains its name, volume, issue, and date. |

| |A piece of artwork in electronic form. |

| |Small squares displayed around the perimeter of a selected item. |

| |Adjust the spacing between character pairs. |

| |Object in a publication containing text, a graphic image, a table, or any combination thereof. |

| |A layout feature with more than one column |

| |An indicator that allows the user to view commands and postions. |

| |Contains windows from which you choose commands. |

| |Assist with movement throughout a publication. |

| |An object containing curvy or wavy text. |

| |The space between columns used to separate text. |

Handout E501-20

Happy Birthday Josephine!

Directions: Using a draw program and the directions provided, re-create the party favors for Josephine. If a Draw program isn’t available, try using the Drawing Tools in MS Publisher.

To Draw Objects

1. Open a new drawing document.

2. Use the Oval Tool to draw one circle (holding down the Shift key to make a perfect circle).

3. After drawn, the circle should be “selected”. You can tell if it is selected by seeing little black squares (“handles”) at the 4 corners around it.

To Duplicate Objects

1. You don’t have to redraw the circles from scratch for the balloons. Just press Command-D or select Duplicate from the Edit menu the number of times you want to replicate the circles.

2. Using the Graphics Tool (the arrow), click on one circle at a time, and with the mouse button held down, drag it to where you want it located. After you have positioned the circles in a bunch, click on one to select it and then choose a fill pattern. You can “tear off” the Fill Pattern, Fill Color, Gradient & Texture palettes by dragging them to blank spots in your draw document.

3. Click on another circle. Choose a different fill pattern, fill color, gradient, or texture for that circle. Repeat until all circles are filled. Note that if you don’t like how the circles (now balloons) are layered, you can click on one and change its place in the grouping. Just choose Send to the Back or Bring to the Front from the Arrange menu and see what happens.

4. Select the Freehand, Arc, or Line Tool, and draw strings for the balloons.

To Group Objects

1. Press Command-A or select Select All from the Edit menu. All the balloons and strings will be shown with handles (that is “selected”).

2. Press Command-G or select Group from the Arrange menu. This will group the balloons and strings into one picture. Now you can move it around the screen anywhere you want. Move it to the side so you have room for a label and other things.

3. Choose the text tool.

4. Use the Font and Text options in the Format menu to make your Font and Size choices.

To Add Graphic Text (Captions)

1. Click on the screen where you want the text box to begin. There will be a small box with a cursor blinking inside it. Just start typing your message. Don’t worry about size of the box because it will grow as you type.

2. You can change the size of the text by selecting it and choosing a new size from the Size menu. You can adjust the size of the box by clicking and dragging on one of the handles of the box. To move the message to a new location on the screen, click the Arrow in the Tool Palette, click the message, now hold the mouse button down and drag to the new location.

To Add Other Graphics

1. Most software has a wonderful library of clip art that can be added to your draw documents. Select the Arrow Tool and click on your screen where you want the clip art to be positioned.

2. Go to Library under the Insert picture menu. In this case, choose Events, then Holidays. Click on View in the headings. Find the birthday cake, select it, and click on Use. The cake appears in your draw document where you clicked. The cake in this case can be manipulated in just about any way you want. Try it. For example change the size by selecting Scale by Percent under the Arrange menu. Type in, say, 175 in both boxes; click OK and see the change.

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