American Institute in Taiwan



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|INTERAGENCY POST EMPLOYEE POSITION DESCRIPTION |

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|Prepare according to instructions given in Foreign Service National Handbook, Chapter 4 (3 FAH-2) |

|POST |AGENCY |3a. POSITION NO. |

|Windhoek |Dept. of State | |

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|3b. SUBJECT TO IDENTICAL POSITIONS? AGENCIES MAY SHOW THE NUMBER OF SUCH POSITIONS AUTHORIZED AND/OR ESTABLISHED |

|AFTER THE “YES” BLOCK. Yes No |

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|4. REASON FOR SUBMISSION |

|a. Redescription of duties: This position replaces |

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| | | | |Date |

|5. CLASSIFICATION ACTION |Position Title and Series Code |Grade |Initials |(mm-dd-yyyy) |

| |HVAC Technician, FSN 1210 |06 |AFRC: kmt |11/27/17 |

|a.Classification Authority | | | | |

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|b. Other | | | | |

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| |HVAC Technician, 1210 |6 |      |      |

|c. Proposed by Initiating Office | | | | |

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|6. POST TITLE POSITION (if different from official title) |7. NAME OF EMPLOYEE |

|HVAC Technician and Inspector |Vacant |

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|8. OFFICE/SECTION |a. First Subdivision |

|Management |Facilities |

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|b. Second Subdivision |c. Third Subdivision |

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|9. This is a complete and accurate description of the duties and |10. This is a complete and accurate description of the duties and |

|responsibilities of my position. |responsibilities of this position. |

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|_____________________________ | |________Orlin Clements_________ | |

|Printed name of Employee | |Printed name of Supervisor | |

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|Signature of Employee |Date(mm-dd-yyyy) |Signature of Supervisor |Date(mm-dd-yyyy) |

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|11. This is a complete and accurate description of the duties and |12. I have satisfied myself that this, in accordance with position management and |

|responsibilities of this position. There is a valid management need |classification precepts in 3 FAM 7000, is an accurate description of this position, |

|for this position. |and I certify that it has been classified appropriately. |

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|___Christiana Foreman________ | |_____________________________ | |

|Printed name of Section Chief or Agency Head | |Printed name of Admin or Human Resources Officer | |

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|Signature of Section Chief or Agency Head |Date(mm-dd-yyyy) |Signature of Management or Human Resources Officer |Date(mm-dd-yyyy) |

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|13. BASIC FUNCTION OF POSITION |

|Located in the Facility Maintenance Section and under the supervision of the Maintenance Supervisor. Employed as a Heating, Ventilation, and Air Conditioning (HVAC) |

|Technician to accomplish skilled maintenance and repair work throughout the Embassy Compound buildings, grounds and residential owned/leased properties. Work |

|assignments which includes hardware, associated peripherals, configuration, optimization, repair of HVAC distribution, chillers, large central air handling units, |

|packaged A/C units, filtration, fan coils, variable air volume (VAV) units, HVAC ductwork, evaporators, condensers, humidifiers, motorized valves, chilled water piping, |

|circulation pumps, damper motors, controllers, actuators, HVAC water treatment systems and other control devices. |

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|14. MAJOR DUTIES AND RESPONSIBILITIES % OF TIME |

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|Maintenance, Repair, and Installation: 60% |

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|Performs hands-on repairs of the HVAC System and other building mechanical systems. Included but not limited to, chillers, large central air handling units, packaged |

|A/C units, filtration, fan coils, variable air volume (VAV) units, HVAC ductwork, evaporators, condensers, humidifiers, motorized valves, chilled water piping, |

|circulation pumps, damper motors, controllers, actuators, and HVAC water treatment systems. Ensures that all assigned repairs are accomplished promptly and completely |

|with manufactures repair or replacement requirements. |

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|Performs preventive maintenance on the HVAC system and related components to maintain system operation and reliability to ensure uninterrupted power and continuous air |

|supply to critical facilities, equipment and systems. Responds to scheduled, unscheduled and preventive maintenance work orders generated by the Global Maintenance |

|Management System (GMMS). |

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|Inspects, tests, evaluates, calibrates and updates HVAC System to improve reliability and to assure dependability, safety and compliance. Inspects facilities; equipment|

|(e.g. Air Handling Unit’s (AHU), packaged A/C units, fan coils compressors, etc.); systems (e.g. mechanical and plumbing, etc.); and work of vendors to determine |

|condition of facilities, safe operation of equipment, quality and safety of work, and scheduled maintenance. Provides routine inspections on all systems, as required by|

|manufacturer requirements, and advises the Facility Manager, Engineer, and Maintenance Supervisor in writing of problems and recommendations. |

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|Removes, relocates, repairs, installs and tests HVAC equipment (e.g. Variable Air Volume (VAV) mixing boxes, filters, ductwork, conveyance systems, etc) to maintain |

|occupant comfort and equipment protection in buildings and structures. Also, restores operations of non-functioning equipment. |

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|Ensures proper use of time, tools, materials and parts and provides data on all completed preventive maintenance task, spares, and consumables. |

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|Other areas of maintenance that the job holder may perform are: plumbing, electrical, masonry, carpentry, and painting. Incumbent will also need to know estimating and|

|procedures for obtaining construction work permits from host government. |

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|Administration and Procurement: 30% |

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|Develop required spare parts and components inventory for trade listed above as well as maintaining appropriate inventory levels. Valuing at USD $500 per month. |

|Responsible for procurement options including transactions with vendors on Blanket Purchase Orders and petty cash in coordination with the Facilities Manager Assistant, |

|Procurement Unit and Financial Management Office. Responsible for providing detailed specifications and procurement requests meeting U.S. government procurement |

|regulations for required equipment, tools, and support services. |

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|Orders and stocks building supplies, materials and parts (e.g. motors, wiring, hardware, refrigerant gas, mechanical parts, chemicals etc.) to replace materials consumed|

|and assure their availability for assigned projects, scheduled maintenance, and emergency responses. |

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|Keeps Work Order Clerk well informed on the status of all work orders that have been completed and accurate descriptions of work performed, duration, and materials used.|

|Prioritizes daily work preventive maintenance for air conditioning equipment and electrical systems installed in government-owned or -leased properties. |

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|Maintains HVAC system, drafts and submits reports to the Maintenance Supervisor or Facility Manager (FM). Reports consist of power consumption, evaluations and |

|historical data reviews, and depicting systems performance requirements. Receives reports and logs generated by the BAS and Controls Tech to act upon and enhance |

|systems performance. Provides contractor design information for proposed renovation or new construction work and assists LES Facility Maintenance staff in the |

|performance of in-house projects. |

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|Assists in preparation of Statements of Work (SOW) and construction documents for repairs, new construction and renovation work. Assistance includes obtaining |

|telephone/written estimates and quotes of materials and equipment needed for repairs and the completion of job tasks. Monitors contractors work for providing products |

|and services as the terms and conditions of the contract. Assists in developing punch lists, testing, and inspections as required to ensure quality services and |

|construction work and assists LES Facility Maintenance personnel in the performance of in-house projects. |

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|Assists in providing guidance to other LES Facility Maintenance personnel and vendors/contractors in the correct operation of equipment, use of diagnostic devices and |

|materials used to complete required maintenance activities, general operations, and future expansion projects. |

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|Assists in the development and implementation of a comprehensive preventive maintenance program for building systems equipment and associated electrical devices. |

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|Emergency and Back-up Services: 5% |

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|Back up duties include being on call with the Facilities Duty Phone. This is a shared and rotated responsibility between all Supervisors and Technicians. This is on |

|average 1 week a month that incumbent is on-call. This is for emergencies among American personnel during afterhours regarding their residences and Government Owned |

|properties. Emergencies include but not limited to: Fire, electrical outage, certain plumbing related issues, and the smell of gas. Technician must be able to resolve |

|emergency and not become overwhelmed. Resolution of problems will first be by talking the customer through to diagnose the severity of the problem and a possible |

|solution. If Technician is unable to diagnose or talk the customer through the emergency, he will need to go out to the residence to diagnose and repair on his own. |

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|Job Holder will perform other duties as assigned. 5% |

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|15. QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE |

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|Education: Completion of Secondary School, and HVAC license |

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|Prior Work Experience: 2 years work experience working as a certified electrician is required |

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|Post Entry Training: Online Work Order system (Global Maintenance Management System (GMMS)) training is required. Online security course is required. |

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|Language Proficiency: English Level III (fluency, reading/speaking/writing) is required. |

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|Job Knowledge: Knowledge of local laws and regulations in relation to HVAC. Also international laws and codes for HVAC in residential and non-residential buildings |

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|Skills and Abilities: Current driver’s license required. Ability to read and interpret blueprints, sketches and repair manuals. Ability to properly use all hand and |

|power tools associated with the HVAC trade. Ability to use tact and courtesy when dealing with colleagues, vendors and contractors and especially customers. Must be able|

|to lift 40 kg |

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|16. POSITION ELEMENTS |

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|Supervision Received: Incumbent Receives verbal and written instructions from the Maintenance Supervisor on a daily basis |

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|Supervision Exercised: May be called upon to supervise other journeyman, vendors and contractors during the repair of complex HVAC systems located in the Chancery or at |

|residential homes. |

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|Available Guidelines: Various maintenance manuals, Equipment cut sheets/ white papers, building plans, contractor submittals, and scopes of work. |

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|Exercise of Judgment: Must be able to make on the job decisions regarding repairs to the chancery HVAC systems to minimize downtime and additional damage. Must always |

|use proper techniques and accepted practices when installing and modifying systems. |

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|Authority to Make Commitments: none |

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|Nature, Level and Purpose of Contacts: Must be able to communicate problems and course of repairs to colleagues, vendors and contractors. Ability to communicate with |

|vendors and contractors to procure parts and materials necessary for assigned jobs. Ability to explain problems to other concerned individuals. |

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|Time Expected to Reach Full Performance Level: 1 Year |

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DS-298 (Formerly OF-298)

04-2008

Add box for new supervisor Add box for new employee

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