Microsoft Word 2010 5Using a Template to Create a Resume ...

Microsoft Word 2010

5 Using a Template to Create a Resume and Sharing a Finished Document

Objectives

You will have mastered the material in this chapter when you can:

? Use a template to create a document

? Change a document theme

? Modify a style

? Save a Word document as a PDF or XPS document

? Fill in a document template

? Send a Word document using e-mail

? Indent a paragraph

? Save a Word document as a Web page

? Insert a building block

? Format text as a hyperlink

? Customize theme fonts

? Add a background

? Create a Quick Style

Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s). Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.

Microsoft Word 2010

5 Using a Template to Create a Resume and Sharing a Finished Document

Introduction

Some people prefer to use their own creative skills to design and compose Word documents. Using Word, for example, you can develop the content and decide on the location of each item in a document. On occasion, however, you may have difficulty composing a particular type of document. To assist with the task of creating certain types of documents, such as resumes and letters, Word provides templates. A template is similar to a form with prewritten text; that is, Word prepares the requested document with text and/or formatting common to all documents of this nature. After Word creates a document from a template, you fill in the blanks or replace prewritten words in the document.

Once you have created a document, such as a resume, you often share it with others electronically via e-mail or on the Web.

Project -- Resume

At some time, you will prepare a resume to send to prospective employers. In addition to some personal information, a resume usually contains the applicant's educational background and job experience. Employers review many resumes for each vacant position. Thus, you should design your resume carefully so that it presents you as the best candidate for the job.

The project in this chapter follows generally accepted guidelines for creating resumes and uses Word to create the resume shown in Figure 5 ? 1. The resume for Riley Clarke, a recent graduate of a veterinary technology program, uses a Word template to present relevant information to a potential employer.

Overview

As you read through this chapter, you will learn how to create the resume shown in Figure 5 ? 1 by performing these general tasks:

? Use a template to create a resume. ? Save and print the resume. ? Save the resume in a variety of formats. ? E-mail the resume. ? Save the resume as a Web page. ? Format the Web page.

WD 274

Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s). Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.

Microsoft Word 2010

Figure 5 ? 1

General Project Guidelines When creating a Word document, the actions you perform and decisions you make will affect the appearance and characteristics of the finished document. As you create a resume, such as the project shown in Figure 5 ? 1, you should follow these general guidelines:

1. Craft a successful resume. Your resume should present, at a minimum, your contact information, objective, educational background, and work experience to a potential employer. It should honestly present all your positive points. The resume should be error free. Ask someone else to proofread your resume and give you suggestions for improvements.

(continued)

Plan Ahead

WD 275

Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s). Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.

WD 276 Word Chapter 5 Using a Template to Create a Resume and Sharing a Finished Document

Plan Ahead

(continued)

2. For electronic distribution, such as e-mail, ensure the document is in the proper format. Save the resume in a format so that you can share it with others. Be sure that others will be able to open the resume using software on their computers and that the look of the resume will remain intact when recipients open the resume.

3. Create a resume Web page from your resume Word document. Save the Word document as a Web page. Improve the usability of the resume Web page by making your e-mail address a link to an e-mail program. Enhance the look of the Web page by adding, for example, a background color. Be sure to test your finished Web page document in at least one browser program to be sure it looks and works as you intended.

4. Publish your resume Web page. Once you have created a Web page, you can publish it. Publishing is the process of making a Web page available to others on a network, such as the Internet or a company's intranet. Many Internet access providers offer storage space on their Web servers at no cost to their subscribers. The procedures for using Microsoft Office to publish documents are discussed in Appendices B and C.

When necessary, more specific details concerning the above guidelines are presented at appropriate points in the chapter. The chapter also will identify the actions performed and decisions made regarding these guidelines during the creation of the resume shown in Figure 5 ? 1 on the previous page.

To Start Word and Display Formatting Marks

If you are using a computer to step through the project in this chapter and you want your screens to match the figures in this book, you should change your screen's resolution to 1024 ? 768. The following steps start Word and display formatting marks. 1 Start Word. If necessary, maximize the Word window.

2 If the Print Layout button on the status bar is not selected (as shown in Figure 5 ? 4 on

page WD 278), click it so that your screen is in Print Layout view.

3 Change your zoom to 100%.

4 If the Show/Hide ? button (Home tab | Paragraph group) is not selected already, click it to

display formatting marks on the screen.

Using a Template to Create a Resume

Although you could compose a resume in a blank document window, this chapter shows how to use a template instead, where Word formats the resume with appropriate headings and spacing. You then customize the resume generated by the template by filling in blanks and by selecting and replacing text.

Plan Ahead

Craft a successful resume. Two types of resumes are the chronological resume and the functional resume. A chronological resume sequences information by time, with the most recent listed first. This type of resume highlights a job seeker's job continuity and growth. A functional resume groups information by skills and accomplishments. This resume emphasizes a job seeker's experience and qualifications in specialized areas. Some resumes use a combination of the two formats. For an entry-level job search, experts recommend a chronological resume or a combination of the two types of resumes.

(continued)

Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s). Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.

Q&A

Word Chapter 5

Using a Template to Create a Resume and Sharing a Finished Document Word Chapter 5 WD 277

(continued)

When creating a resume, be sure to include necessary information and present it appropriately. Keep descriptions short and concise, using action words and bulleted lists.

? Include necessary information. Your resume should include contact information, a clearly written objective, educational background, and experience. Use your legal name and mailing address, along with your phone number and e-mail address, if you have one. Other sections you might consider including are memberships, skills, recognitions and awards, and/or community service. Do not include your Social Security number, marital status, age, height, weight, gender, physical appearance, health, citizenship, previous pay rates, reasons for leaving a prior job, current date, high-school information (if you are a college graduate), and references. Employers assume you will give references, if asked, and this information simply clutters a resume.

? Present your resume appropriately. For printed resumes, use a high-quality ink-jet or laser printer to print your resume on standard letter-size white or ivory paper. Consider using paper that contains cotton fibers for a professional look.

Plan Ahead

To Create a New Document from a Sample Template

Word installs a variety of sample templates for letters, fax cover sheets, reports, and resumes on your computer's hard disk. The sample templates are grouped in ten styles: Adjacency, Apothecary, Black Tie, Equity, Essential, Executive, Median, Oriel, Origin, and Urban. The sample templates in each style use similar formatting, themes, etc., enabling users to create a set of documents that complement one another, if desired. For example, if you create a letter and a resume using the same style, such as Urban, the two documents will have complementary colors, fonts, etc., and a similar look.

In this chapter, you will create a resume using the template with the Urban style. The following steps create a new document based on a sample (installed) template.

1 ? Click File on the Ribbon to open the

Backstage view.

? Click the New tab in the Backstage

view to display the New gallery (Figure 5 ? 2).

What is the difference between Sample templates and Templates?

Sample templates are installed on your computer's hard disk, whereas templates are available on the Web. If you are connected to the Internet when you click the desired template in the Templates area of the New gallery, Word displays templates from the Web that you can download and use in Word.

File tab

clicking Blank document creates a new blank document in Word

New tab

New gallery

Sample templates to be selected

Templates area lists templates on the Web

Note: To help you locate screen elements that are referenced in the step instructions, such as buttons and commands, this book uses red boxes to point to these screen elements.

Figure 5 ? 2

Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s). Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.

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