How to split merged cells in excel

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How to split merged cells in excel

Working with Excel cell or range of cells Excel allows us to merge multiple cells into one cell or to split the merged cell into multiple cells. Such actions are not necessary, but we sometimes important works of visual view of the created table that contains a specific type of data for better visibility. On the toolbar, the 'Home' in the group commands Alignment after you select an range of cells you want to merge, click the command 'Merge & Center' or open the drop-down list and select one of the displayed commands. Note: Avoid merge cells to work with the data if you intend to use formula and the results of those formulas later used in the spreadsheet analysis on the other worksheets Excel (because of copy the formula to the right or down). When you want to connect multiple cells in a note the contents of the cell. If cells contain more data in multiple cells Excel will delete the data of other cells and keep only the data from the first cell. I suggest you first have completed merging cells and then input the data in the merged cell. In principle, all depends on your creativity, be creative. In the picture below you will see that the cells are merged into one. So the cell with address A3, A4 and A5 are merged via the command 'Merge & Center' in one cell. Also note merged cells C1, D1, E1 and F1 in one Excel cell. When you select an merged cell in the 'Name Box' notice will address only the first cell. How to Split a Merged Cell in More Adjacent Excel cells In case you have a single merged cell and you want to split into several independent cells, or a split in Excel, do the following: please select the merged cell you want to split up, the toolbar 'Home' in the group commands 'Alignment' after you select an merged cell you want to split cells open a drop-down list on the command Merge & Center and choose the command UnMerge Cells. Here, note that the current data will be located in the merged cell appears in the first cell of the respective ranges. There is another way in which Excel can merge multiple cells into one cell. Please select a greater range of cells, and rightclick to selected cells to open up a pop-up menu. On the pop-up menu, choose the command Format Cells that you can open the respective dialog box. On the 'Alignment' tab you have certain options for formatting cells from multiple connected cells. Merging Cells Without Merge Cells command In general, merge cells help us to visually manage our data or table. Many experts for Excel does not perform is suggested merging cells and then merged cells included in the formula. If you just want your headlines and text data highlight some of the columns or the cell range, then you make a command formatting Center Across Selection in the Format Cells dialog box. Notice in the picture below the cell range B1:E1, these cells are visually merged and the text is centered. Also, note that it is not used the command Merge Cells because we can see that is not darkened. How to merge a cell visually and center the text in multiple columns Select the cell in which you want to center the text Right-click to open the Format Cells dialog box In the zone Text alignment => Horizontal from the drop-down menu select a command Center Across Selection Now you have aligned text across multiple cells or columns. When selecting cell B1, you will see that it contains text that is visually displayed in the range of selected cells. Now, without any problems, you can make further recalculation formulas because in principle you do not have merged cell. Page 2 Written by iC When working in Excel in a very simple way we can change the data in an Excel cell or table. Just double-click the mouse on a cell and the cursor is automatically positioned in the respective cell and then we can change the contents of the cell. Also change the text or change the formula can be done via the formula bar field in which the formula is seen or text when the mouse selects a specific cell. When we change the formula in the cell it is automatically positioned at the left side, after the amendment again is positioned to the right if the result is the number or value. Any changes in the cells end up pressing the 'Enter' key on your keyboard. Clear the Contents of Cells in Excel If you want to delete the contents of a cell in Excel, then the 'Home' tab in the group commands Editing, click on the command 'Clear' and then select one of the commands from the drop-down list 'Clear Contents'. If you want to clear or delete the contents of a cell in Excel, then you can do the in the following way: Please select a cell and press 'Delete' DEL on the keyboard Right-click the cell and choose the command 'Clear Contents' Over the respective cell copy another blank cell You can split and merge cells in a table. Splitting cells is similar to adding a row or column, but it all takes place in one cell instead of a group of cells. Merging cells, however, is similar to deleting a cell and then adjoining it with a neighboring cell. Splitting Cells in a Table To split cells in a table, perform these tasks: Place your mouse cursor in the cell you want to split. Right-click and choose Cell, then Split Cell Horizontally or Split Cell Vertically, depending on whether you want to split the cell into two columns or rows. Merging Cells in a Table To merge cells in a table, perform these tasks: Place your mouse cursor in the cell to merge. Right-click and choose Cell, then Merge Right or Merge Down, depending on whether you want to merge the cell with the cell on its right or with the cell below it. Merging table cells combines adjacent cells into a single cell. Unmerging cells that were previously merged retains all the data in the new top-left cell.Here are some restrictions:You can't merge non-adjacent cells or cells from different areas of the table -- for example, cells from the body and the header.You can't merge columns or rows.You can't split a cell. If a cell has never been merged with another cell, it can't be unmerged.Note: You can't use forms for tables with merged cells. Forms in a Numbers for iPhone or iPad spreadsheet are hidden when you open the spreadsheet in Numbers for Mac. In Numbers for Mac, merging cells in a table linked to a form may clear the form.Select two or more adjacent cells.Control-click the cells, then choose Merge Cells.Note: If the Merge Cells command is dimmed, you might have selected entire columns or rows, or a header cell and a body cell, which can't be merged, even if they're adjacent.These are the results of merging cells:If only one of the cells contains content prior to merging, the merged cell retains the content and formatting of that cell.If multiple cells contain content before merging, all the content is retained, but cells with a specific data format, such as numbers, currency or dates, are converted to text.If a fill colour is applied to the top-left cell, the merged cell takes on the fill colour.If you used a form to enter data into a table, you can't merge any of the cells in the table.Control-click the cells, then choose Unmerge Cells.All the content from the previously merged cell appears in the first unmerged cell.Note: Merged cells are treated specially in formulas:To refer to the cell directly in a formula, use the address of the merged cell's top-left corner (for example, C3).You can't include only part of a merged cell in a cell range that's used in a formula.If you refer to a cell in a formula and then merge the cell with cells outside the formula's intended range, the formula may result in an error. Sometimes you get data from your colleague or from a web server that has merged cell for the sake of formatting or any other reason. Now when you try to do certain tasks on these excel sheets, you face annoying difficulties. Like when try to copy cell, it show area doesn't match, You can't select individual columns that if they have any merged cell from adjacent column, can't sort, can't filter etc. So the questions are How to unmerge cells in Excel Unmerge cells and fill each cell with the original value How to find merged cells in Excel How to unmerge all merged cells in a worksheet Split the contents of the merged cell across several cells They are not that difficult tasks but they are essential, ans you should know how to deal with these problems. So, let's solve them one by one. How to Unmerge Cells in Excel So when you have two or cell merged and you want to unmerge them, use merge and center button. Steps to unmerge cells Select merged Cells Go to home tab> Click on "Merge & Center" in Alignment Group. And Its done. The cells are unmerged. Same thing can be done using shortcut ALT>H>M>C sequential. Now remember that the value that was in the merged cell will be only in left-upper cell and other cell will be empty, blank, null, void and black hole as you can see in the below image. This leads to our next mission of how to Unmerge cells and fill each cell with the original value. Unmerge cells and fill each cell with the original value Previously we unmerged cells in column A that has region. After unmerging them we only have that data in upper most cells. We wanted to unmerge and have all unmerged cell the original value. But excel doesn't seem to do it for you. To fill these cell with original values follow these steps. Select all unmerged cell in excel where you want fill original data. Press Ctrl+G. The goto option will appear. Click on Special button. Same thing can be done by going to Find & Select in home button Then clicking on special. Click on "blank" option and then hit OK button. Now you have all blank cell selected. Now type = and hit arrow up button. For this example it will select A2. In formula bar you'll have =A2 Now hit CTRL+Enter. Each cell will be filled with original Value. As you can see in below image. How to Find Merged Cells in Excel Many times you get data on sheet that has many merged cell here and there. To do certain tasks, you would want to know where each every merged cells are. To find each and every merged cell on excel sheet follow these steps. Press CTRL+F. This will open the find dialogue box. Click on Option Go to Alignment tab. Select merged cell. Hit Find All to get list of addresses of all merged cells. Click Find Next to move from one merged cell to other, horizontally. You can see all the merged cell here. How to Unmerge All Merged Cells In a Worksheet To unmerge all merged cell in on an excel sheet follow these steps. Select all by pressing CTRL+A. Now press this keyboard shortcut to unmerge, ALT>H>M>C or press click on Merge and Center menu on home tab. And it's done. All the cells are unmerged. Split The Contents Of The Merged Cell Across Several Cells We talked a lot about unmerging the cell. But I know that there will be need of splitting data into different cells from once cell. And you want to know how can we split the text of merged cell into separate cell. To do so excel provides a tool called text to column. So if you have data in cell that you want to split into columns using specified character we can use this feature of Excel. In this example I am splitting full name into first name and last name. Since we know first name and last name is separated by a space character. We will use it as our separator. Follow these steps to split data into adjacent columns. Select the column that you want to split. Add or clear columns in which splitted dat will be written. Press keyboard shortcut ALT>A>E sequentially. Or go to Data tab and click on Text to column. This will open Text To Column Wizard. Click Delimited option and hit next. Now here you can select your special Separator. Select space for this example. Now we have our first name in original column and last name in the column next to it. Rename full name column to first name and we are good to go. Now this same thing can be done using a formula. *Important. Be careful before using this to split cells. If adjacent cell have any data they will be overwritten. Make sure how many columns you need for splitted data. If you don't know how many cells you require, use a new sheet. Or use last used columns of your sheet so that no important data is lost Split First Name and Last Name using Formula Now this one is a bonus. Just write this formula in cell B2 to extract last from cell A2, if it has full name. =RIGHT(A2,LEN(A2)-FIND(" ",A2)) Copy it in below cells and the last name will be in B column. To get first name using formula, write this formula. =LEFT(A2,FIND(" ",A2)-1) I am not explaining it here because I have explained it in Extract Text From A String In Excel Using Excel's LEFT And RIGHT Function. I've tried to cover all possible aspects of unmerging cells and splitting data here. If you still have any thought or specific uncompleted task, feel free to ask it in the comments section below. Related Articles: How to Merge Two Columns Without Losing Data in Excel Excel Shortcut Keys for Merge and Center How to Consolidate/Merge multiple worksheets into one master sheet using VBA Popular Articles: 50 Excel Shortcuts to Increase Your Productivity How to use the VLOOKUP Function in Excel How to use the COUNTIF function in Excel How to use the SUMIF Function in Excel Excel is good for handling data, but there are times when you want to combine cells into one value or to split a string to make the data more manageable. Excel has several features which give us the ability to merge and split cells in multiple ways. Here's how to merge cells in Excel and how to split cells in Excel. How to merge two or more cells Every now and then in Excel, you'll need to merge two or more cells in a range. One example may be in the case where a dataset is spread across several columns, and for the sake of presentation, you may want to merge the cells containing the heading or title of that dataset to make them behave like one cell. At other times, `merging a cell' may mean extracting and actually combining data that are located across several rows or columns and placing them in another row or column. Let's talk about how to do both. Download your free merge/split practice file! Use this free Excel merge/split file to practice along with the tutorial. Merge & Center A quick and common way to merge cells is to use the Merge & Center command in the Home tab. Simply highlight all the cells to be merged, then click the Merge & Center icon. In the example above, cells A1 and B1 were highlighted then the Merge & Center command was selected. The result is that both cells now behave like a single cell, which is given center alignment. The cell alignment may be changed if desired. Limitations of Merge & Center It should be noted that Merge & Center is only a formatting command. Data from multiple cells will not be combined when using Merge & Center. If there is data in the cells being merged, Excel will only keep what is in the upper leftmost cell. If you attempt to merge cells where data is in any other cell, Excel will return the error message, "Merging cells only keeps the upper-left value and discards other values." In other words, you will lose any data that isn't in the first cell. Click OK to delete all other data and merge the highlighted cells. Another limitation when you use the Merge & Center option to merge cells is that it also prevents you from being able to sort any data that is located in cells that have been merged. Yet another issue is that highlighting a column that contains merged cells will result in highlighting all the columns spanning the merged cells, not just the column that was selected. Alternative to Merge & Center If you want to merge cells in different columns in a single row, the Center Across Selection offers a good solution. The command is not as easy to find in Excel as the Merge & Center option, which is a pity, but it does allow sorting and highlighting without any issues. To use Center Across Selection: Select the cells that you want to merge. Press Control + 1 to open the Format Cells dialog box. In the Alignment tab, from the Horizontal drop-down, select Center Across Selection. Using this method will display the text as though it has been merged and centered, but each cell can still be selected one by one, separate from each other. Cells can also be sorted and highlighted as normal. If data is in any cell other than the upper leftmost cell, there will be no loss of data. Instead, cells will appear as normal, as though they have not been merged. Combine text from two or more cells into one cell There are other times when "merging cells" refers to combining the actual data that is in multiple cells into one cell. This can be accomplished through concatenation. Three simple methods to concatenate or join values in Excel are shown below. They are: Using the concatenation operator (& symbol) Using the CONCAT function Using the TEXTJOIN function Each of these methods is designed to join two or more text strings into one string. Merge cells using the concatenation operator Using the ampersand (&) symbol between values will join them in a string. For example, in the dataset below, let's say we want to have the full name of each individual shown in a single column, column C. Using the & symbol as a concatenation operator is a popular choice because knowledge of function formats is not required although this method is, technically speaking, a formula. As with all Excel formulas, we would begin with an equal sign. Next, separate each value with the & symbol. Since a space is also likely desired between the first and last names, we would also enter a space within double-quotes. =A2&" "&B2 Merge cells using CONCAT function The CONCAT function allows the selection of a range and is therefore potentially quicker than using the & symbol, especially when no additional characters are required between the cell values being joined. This would work well in the case of the dataset below: The syntax of the CONCAT function is: =CONCAT(text1, [text2]...) We can merge the contents of cells A2 to C2 in cell D2 with the entry: =CONCAT(A2:C2) If additional characters are required between cell values, these would be entered within double quotes and separated by commas as is usually the case with function arguments. =CONCAT(A2, "-", B2, "-",C2) Merge cells using TEXTJOIN function TEXTJOIN can be considered an improvement in the efficiency of CONCAT since it allows repetitive delimiters (characters between values) to be entered once. The syntax of TEXTJOIN is: TEXTJOIN(delimiter, ignore_empty, text1, [text2], ...) The ignore_empty argument is required and is a setting that tells Excel what to do if empty cells occur within the range. If set to TRUE, empty cells are ignored. If set to FALSE, the delimiter is returned nonetheless, resulting in consecutive delimiters with no values in-between. We can insert dashes between each cell value with the entry: =TEXTJOIN("-",TRUE,A2:C2) Click here to learn more about using formulas to merge cells in Excel. Split one cell into two or more For those times when you'd like to split a single cell with data into two or more columns, the Text to Columns command may be just the thing you need. For example, let's say we have the following name list, and we want the names to be split across two columns. Method 1 - Split cell using Text to Columns command We would do the following: Select the cells which contain the text to be split (A1:A15). Click on the Data tab. In the `Data Tools' group, click the `Text to Columns' command. In the Convert Text to Columns Wizard: Step 1 of 3: Select the Delimited radio button. This allows you to use a specified character to determine where the column break(s) should be. Click Next. Step 2 of 3: Select Space as your delimiter. A preview of what your data will look like is shown in the Data Preview section at the bottom of the dialog box. Click Next. Step 3 of 3: The Column data format section allows you to specify the format of each column as General, Text, or Date format. If there is a particular column that you do not want to be imported, select it in the Data preview pane and click `Do not import column (skip)' in the Column data format section. The destination field tells Excel where to place the first cell in your new dataset. The default will always be the first cell of your original data. This, of course, means that your original data will be replaced. If you want to be able to compare your new dataset with the original, choose another cell as your destination. In this case, we will choose cell B1. The result is that the text in column A has been split across columns B and C, using the spaces as delimiters. Method 2 - Split cell using Flash Fill command With Flash Fill, you can teach Excel what you want your data to look like by entering the first two or three rows with the data in the desired format. Next, click on the last value you entered, then click the Flash Fill icon from the Data tab in the Data Tools command group. Repeat for each column, and voila! Your one-column data has been split across two columns. Method 3 - Split cell using a formula Finally, you can also use the LEFT, MID, and RIGHT formulas to break up the values in cells according to their position within the string. For example, let us assume that we have the following dataset containing telephone numbers, which we would like to split into three separate columns as follows: The area code, consisting of the first three numbers. The prefix, consisting of the next three numbers. The line number, consisting of the final four numbers. The syntax of the LEFT function is: =LEFT(text, [num_chars]) Num_chars is the number of characters in text to return, starting with the leftmost character. If omitted, only the leftmost character is returned. =LEFT(A2,3) This formula asks Excel to extract the three leftmost characters from the string in cell A2. The syntax of the MID function is: =MID(text, start_num, num_chars) Start_num is the position number of the first character to be returned, counting from the leftmost character in text. Num_chars is the number of characters in text to return, starting with the leftmost character. =MID(A2,4,3) This formula asks Excel to extract three characters from the string in cell A2, starting with the fourth character from the left. The syntax of the RIGHT function is: =RIGHT(text, [num_chars]) Num_chars is the number of characters in text to return, starting with the rightmost character. If omitted, only the rightmost character is returned. =RIGHT(A2,4) This formula asks Excel to extract the four rightmost characters from the string in cell A2. Now we have successfully split the text in one cell into three cells using a formula. Learn more With all these different ways to merge and split cells in Excel, including the data in those cells, you're bound to find one that suits your needs. Have you found any other methods useful? Let us know in the comments below. You can also check out our course library to learn some other useful techniques in Excel. You can start with our free Excel in an Hour course to cover some basics. Then upgrade your Excel skills with our comprehensive Basic to Advanced Excel course. Learn Excel for free Start learning formulas, functions, and time-saving hacks today with this free course! Start free course

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