CONTACT DETAILS, FORMS & SUPPORTING DOCUMENTS …

CONTACT DETAILS, FORMS & SUPPORTING DOCUMENTS REQUIRED WHEN TRANSACTING WITH CIPC

Function Name reservations

Defensive name

Application to transfer a reserved or registered name

V1.0

Forms to complete CoR9.1

CoR10.1 CoR11.1

NAME RESERVATIONS

Supporting documents required

E-services (via website) None

Manual (completing CoR9.1 form and e-mailing it) Certified identity copy (ID) of applicant /owner of customer code Letter from owner of company / close corporation / co-operative / trade mark (if associated name is used and if ticked yes at any of the options under item 1(2) or 2) Certificate of Translation if name is in any other language than one of the official languages of South Africa Proof that applicant has a material interest in name

Details of the transferor Reserved name and reservation

number as it appear on the CoR9.4 Name and address of the transferee Certified copies of identity

documents standard for both transferor and transferee

E-mail address for filing applications

If using e-services, no documents need to be e-mailed Manual namereservationsandregistratio ns@cipc.co.za

namereservationsandregistratio ns@cipc.co.za

namereservationsandregistratio ns@cipc.co.za

Fees

Name Reservation R75 - manual R50 - electronic Extension of Name Reservation R50 ? manual R30 - electronic

Defensive

Name

Reservation

R250 ? manual

R200 ? electronic

Extension

of

Defensive Name

R50 ? manual

R30 - electronic

R75 electronically

R100 manually

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Function

Close corporation amendments

Forms to complete

Supporting documents required

E-mail address for filing applications

Fees

CLOSE CORPORATION AMENDMENTS

CK2

Certified identity copy of applicant

E-mail certified CK2/CK2A

CK2 ? R30

Change in principle Certified ID /passport copies of all forms and supporting

business

members and resigning members

documents to:

Change in name

A written instrument by the close

Change

in corporation confirming the changes of

membership detail membership signed by all members

CC

Membership

-

and change in In the case of a deceased member, an

Electronic:

financial.

executor's letter issued by the Master of eservicesck2@cipc.co.za

the High Court. The CK2 document must CC Membership - Manual: -

be signed by the executor. A certified ID manualck2@cipc.co.za

copy of the executor of the estate must

also be attached.

CK2A

Accounting

Officer's CK2A ? free of

Change in address

resignation letters/consent charge

Change in accounting officer

Change in accounting officer - attach a letter of consent from the accounting officer.

Certified copy/passport of the accounting officer.

letters:

?

manualck2@cipc.co.za:

Manual change in address:

manualck2@cipc.co.za

Manual fin year end changes:

manualck2@cipc.co.za

Principal business change:

manualck2@cipc.co.za

The request for close corporation amendments will not be affected until a certified scanned copy or a hard copy of the CK2/CK2A, signed by all the members and resigning members of the CLOSE CORPORATION, as well as all the supporting documents are received by CIPC.

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Function

Forms to complete

Supporting documents required

E-mail address for filing

Fees

applications

DEREGISTRATION AND RE-INSTATEMENTS FOR COMPANIES AND CLOSE CORPORATIONS

Company and close corporation re-instatement

CoR40.5

Certified ID copy of the applicant re-instatements@cipc.co.za (director/member);

Certified ID copy of the customer filing the application;

Multiple deed search (reflecting ownership of immovable property or not) ? deed search for each of the 10 regional Deeds Offices;

Letter Department of Public Works, indicating that the department has no objection to the re-instatement, if it has immovable property;

Advertisement in a local newspaper giving 21 calendar days notice of proposed application for reinstatement;

Affidavit indicating the reasons for the non filing of annual returns, if deregistration was due to non compliance in relation to annual returns;

Affidavit indicating the reason for the original request for deregistration, if the company or close corporation itself applied for deregistration; and

Sufficient documentary proof indicating that the company or close corporation was in business or that it had any outstanding assets or liabilities (e.g. property, intellectual property rights) at the time of deregistration.

R200

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Function

Company and close corporation deregistration (by company or close corporation)

Forms to complete

An original letter head of either the

company or close corporation or any other

person applying for deregistration. The

letter must contain the following

information:

statement

and

sufficient

documentary proof confirming

that: (i) the company or close

corporation is not carrying on

business or is dormant, and (ii)

has no assets or, because of the

inadequacy of its assets, that

there is no reasonable probability

of the company being liquidated;

tax number (if available);

if the company or close

corporation submits the request,

the letter must be signed by each

active director, member or the

company or close corporation's

duly authorised representative or

otherwise by the person who is

requesting the deregistration; and

a certified ID copy of any of the

persons' signing the letter

wherein deregistration is required.

Supporting documents

required

If the company or close

corporation

makes

the

application:-

tax clearance certificate or any other written confirmation from

the South African Revenue

Services (SARS) that no tax

liability is outstanding;

a certified ID copy of any of the persons' signing the letter

wherein deregistration is

requested; and

if application is submitted by the company or close corporations

duly authorized representative,

proof of such authorization in

the form of a resolution by the

company or close corporation

appointing such representative.

E-mail address for filing applications

deregistrations@cipc.co.za

Fees R0

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Function

Company and close corporation deregistration (by third party)

Forms to complete

An original letter head of either the

company or close corporation or any other

person applying for deregistration. The

letter must contain the following

information,

statement

and

sufficient

documentary proof confirming

that: (i) the company or close

corporation is not carrying on

business or is dormant, and (ii)

has no assets or, because of the

inadequacy of its assets, that

there is no reasonable probability

of the company being liquidated;

tax number (if available);

a certified ID copy of any of the

persons' signing the letter

wherein deregistration is required.

Supporting documents

required

If a third party (any person other

than the company, close

corporation or its duly appointed

representative itself) makes the

application: -

sufficient

documentary

proof confirming that:

(i) the company or close

corporation is not carrying on

business or is dormant, and

(ii) has no assets or, because of

the inadequacy of its assets,

that there is no reasonable

probability of the company

being liquidated;

tax clearance certificate or any

other written confirmation from

the South African Revenue

Services (SARS) that no tax

liability is outstanding; and

a certified ID copy of any of the

persons' signing the letter

wherein deregistration is

requested.

E-mail address for filing applications

deregistrations@cipc.co.za

Fees R0

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