Computerized Patient Record System (CPRS) Setup Guide

Computerized Patient Record System (CPRS) Setup Guide

October 2019

Department of Veterans Affairs Health Data Systems Computerized Patient Record System Product Line

Revision History

Date 10/16/2019

07/31/2019 3/25/2019 08/20/2018 03/30/2011 01/25/2007

11/27/06 12/30/04 10/14/98 10/15/98 10/20/98 10/22/98 11/4/98

Patch OR*3.0*397

OR*3.0*510 OR*3.0*397 XU*8.0*679 OR*3.0*272 OR*3.0*245 OR*3.0*242

Page All

88 21 26

5, 77, 79, 81, 82, 93, 123 ? 125

182

36 138 14 ii 100 110

Change

Project Manager

Added Revision dated

REDACTE

3/25/2019 (see below).

D

Checked for 508 Compliance.

Removed extra space between

some pages.

Removed extra Table of

Contents from Pharmacy

Packages section (G).

Added two NOTE:

REDACTE D

Added ORSUPPLY Key

REDACTE D

Added note regarding Electronic Signature Block restrictions.

REDACTE D

Changed references from Duplicate Drug Class to Duplicate Drug Therapy.

REDACTE D

Added information about the new option, ORCM QUICK ORDERS BY USER

REDACTE D

Added information about the new way to edit items for the Nature of Order file.

REDACTE D

Added new information about REDACTE

document templates.

D

Added information about ORMTIME

Added explanation of global journaling

Added this revision history page

Added description for Enter/Edit Actions

Added description for new option, List Primary Order Menus

Technical Writer REDACTE D

REDACTE D REDACTE D REDACTE D

REDACTE D

REDACTE D

REDACTE D

REDACTE D

Computerized Patient Record System (CPRS)

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Date 11/20/98 11/30/98

Patch

12/7/98 12/18/98

12/18/98

1/15/99 3/22/99 5/25/99 5/25/99 5/26/99 6/21/99 7/8/99 3/7/2000 6/28/2000

Page Change

Project Manager

193 Added printing from GUI to troubleshooting tips

142 Added more detailed description for Inconsistency Checker option (ORE LAB ORDERS CHECK 100=>69)

33

Added new parameters in

Miscellaneous Parameters

197 Added troubleshooting info re Vitals corrections, Radiology errors, and Patient Confidentiality issues

32, 151 Added information about creating Add Orders menu and making it available through the GUI; also how to add items to the Write Orders list

157 Added hardware recommendations

32, 109 Corrected info about adding order menus for the GUI

23

Corrected info about electronic

signature

17

Corrected info about

XQALERT FORWARD

19

Added description of new

option: Auto-DC Parameters

36

Added description of

Document Templates

Technical Writer

174 Changed DGPM Movement Event order example.

4, 5, 61-62, 64, 66, 67, 78

Changed references to drugdrug interaction to Critical Drug Interaction and added information about a new order check: Significant drug interaction

Computerized Patient Record System (CPRS)

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October 2019

Date

Patch

6/29/2000

8/21/2000

Page 24

50-61

Change

Project Manager

Added note that release of outpatient meds must be through signature of authorized provider.

Updated Flagged Orderable Items material and examples to reflect the current state of notifications.

Technical Writer

Computerized Patient Record System (CPRS)

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Setup Guide

October 2019

Table of Contents

I. Introduction ...................................................................................................1

Purpose of CPRS Setup Guide ......................................................................................... 1

Overview of CPRS ............................................................................................................... 2

Differences between OE/RR 2.5 and CPRS ................................................................... 5

II. Preparation & Implementation Checklist..................................................7

CPRS Competency Assessment......................................................................................13

III. CPRS Setup Instructions ..........................................................................16

A. OE/RR-CPRS Clean-up ................................................................................................17

B. CPRS Configuration (Clinical Coordinator) ........................................................19 1. Auto-DC Parameters ......................................................................................................... 20 2. Key Assignment and Electronic Signature Set-up ............................................................ 21 Check for Multiple Keys ........................................................................................................ 23 Electronic Signature ............................................................................................................... 23 3. Edit DC Reasons ............................................................................................................... 27 4. GUI Setup ......................................................................................................................... 28 GUI Parameters ...................................................................................................................... 30 GUI Cover Sheet Display Parameters Menu.......................................................................... 30 GUI Health Summary Types.................................................................................................. 32 GUI Tool Menu Items ............................................................................................................ 33 Adding an Add Orders Menu to the GUI ............................................................................... 34 Document Templates ............................................................................................................. 36 Template Editor...................................................................................................................... 36 Personal and Shared Templates.............................................................................................. 37 Types of Templates ................................................................................................................ 40 Folders.................................................................................................................................... 40 Reminder Dialog .................................................................................................................... 41 Arranging Templates for Ease of Use .................................................................................... 41 Adding a Template to a Note ................................................................................................. 41 Searching for Templates......................................................................................................... 43 Previewing a Template........................................................................................................... 43 Deleting Document Templates............................................................................................... 43

Creating Personal Document Templates.....................................................................44 Personal Template .................................................................................................................. 44 Group Template ..................................................................................................................... 44 Associating a Template with a Document Title, Consult, or Procedure................................. 46 Importing a Document Template ........................................................................................... 47 Exporting a Document Template ........................................................................................... 47 Dialog Template..................................................................................................................... 48 Reminder Dialog .................................................................................................................... 49 Folder ..................................................................................................................................... 50 View Template Notes............................................................................................................. 50 Copying Template Text.......................................................................................................... 51

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