MyLifeOrganized - Help

MyLifeOrganized

User's Guide

MyLifeOrganized - Help

? 2018, . All rights reserved.

No parts of this work m ay be reproduced in any form or by any m eans - graphic, electronic, or m echanical, including photocopying, recording, taping, or information storage and retrieval systems - without the written permission of the publis her.

Products that are referred to in this docum ent m ay be either tradem arks and/or registered tradem arks of the respective owners. The publisher and the author make no claim to these trademarks.

While every precaution has been taken in the preparation of this docum ent, the publisher and the author assum e no responsibility for errors or om issions, or for dam ages resulting from the use of inform ation contained in this docum ent or from the use of program s and source code that m ay accom pany it. In no event shall the publisher and the author be liable for any loss of profit or any other com m ercial dam age caused or alleged to have been caused directly or indirectly by this docum ent.

Table of Contents

Contents

I

Chapter I Introduction

5

Chapter II Installation

8

1 System..R..e..q..u..i.r.e..m...e..n..t.s............................................................................................................. 8

2 Installin..g...M...y.L..i.f.e..O...r.g..a..n..i.z..e..d..................................................................................................... 8

3 How To..R...e..g..i.s.t.e..r..................................................................................................................... 8

Registering ML..O....t.o...l.a..u...n..c..h...f..r.o...m....a...r..e..m....o..v..a..b...l.e...m....e..d..i.a........................................................................................ 9 What if I have lo..s...t..m....y...A..c..t..i.v..a..t.i.o..n....C..o...d..e..?................................................................................................................ 9

Chapter III Getting Started

12

1 The M.a..i.n...W...i.n..d..o..w.................................................................................................................. 12 2 The Ba..s..i.c...S..t.e..p..s.................................................................................................................... 17

Chapter IV Working with MLO Data Files

20

1 Create..,..O..p..e..n..,..a..n..d...S..a..v..e...M...L..O...F..i.l.e..s....................................................................................... 20 2 Import./.E..x..p..o..r..t....................................................................................................................... 20 3 Templ.a..t.e..s............................................................................................................................. 21 4 Search..i.n..g.............................................................................................................................. 22 5 Auto-S..a..v.e.............................................................................................................................. 23 6 Advan.c..e..d...B..a..c..k..u..p...o..f..D..a..t.a...F..i.l.e..s............................................................................................ 23

Chapter V Basic concepts: Outline, To-Do, View,

Workspace

26

1 Outlin.e..r................................................................................................................................ 28

Default Outline....V..i.e...w...s............................................................................................................................................. 29 Adding a Task...o..r...S..u...b..t.a..s...k..................................................................................................................................... 30 Deleting a Tas..k...o..r...S..u...b..t.a..s...k................................................................................................................................... 31 Rearranging t.h..e...T...a..s..k..s....a..n..d...S...u..b..t..a..s..k..s................................................................................................................. 31 Perform ing A.c..t.i.o..n...s...o..n....T..a..s..k...s.............................................................................................................................. 32 Zoom In and Z..o..o...m....O...u..t.......................................................................................................................................... 34 Outline Naviga..t.i.o..n.................................................................................................................................................... 34

Creating Lin..k..s...B..e..t.w....e..e..n...T..a..s..k.s........................................................................................................................... 35 Bookmarks......................................................................................................................................................... 36

2 The To..-.D..o...L..i.s..t...................................................................................................................... 37

Default To-Do .L...i.s..t..V...i.e..w....s....................................................................................................................................... 37

3 Views................................................................................................................................... 39

Manage View .s......................................................................................................................................................... 39 Task Filtering.......................................................................................................................................................... 42

Filter Contr.o..ls...................................................................................................................................................... 44 Task Groupin.g...a..n..d....S..o..r..t.i.n...g................................................................................................................................... 45

Understand..i.n..g...T..a..s..k..L..i.s..t..O...r.d..e..r.i.n..g...................................................................................................................... 46

User's Guide

II

Contents

Computed-Score.P..r..io..r..it.y............................................................................................................................... 46 More Details on C...o..m..p..u..t.e..d..-..S..c..o..r.e...P..r..io..r..it.y.............................................................................................. 47

Colum ns .......................................................................................................................................................... 51

4 Works.p..a..c..e...t.a..b..s.................................................................................................................... 51

5 Counte..r..s............................................................................................................................... 53

Chapter VI Task properties

56

1 Assign.i.n..g...C...o..n..t.e..x..t.s..t.o...a...T..a..s..k................................................................................................ 56 2 Import.a..n..c..e...f.o..r..p..a..r..e..n..t.......................................................................................................... 57 3 Urgen.c.y................................................................................................................................. 57 4 Goal f.o..r..w...e..e..k.,..m...o..n..t.h...a..n..d...y..e..a..r............................................................................................ 58 5 Task T.o..-.D...o...L..i.s.t..V..i.s..i.b..i.l.i.t.y....................................................................................................... 58 6 Assign.i.n..g...T..e..x..t..T..a..g...t.o...a...T..a..s..k................................................................................................ 59 7 Timing...&...R...e..m...i.n..d..e..r.............................................................................................................. 60

Start, Due date....a..n..d...L...e..a..d...t..i.m...e............................................................................................................................... 60 Recurrence .......................................................................................................................................................... 61 Rem inder .......................................................................................................................................................... 62

8 Projec.t.................................................................................................................................. 63 9 Effort ................................................................................................................................... 64

Task Effort .......................................................................................................................................................... 64 Tim e Require.d...f.o...r..a...T...a..s..k...................................................................................................................................... 65

10 Depen.d..e..n..c..i.e..s....................................................................................................................... 65 11 Review................................................................................................................................... 66 12 Task F.o..r..m...a..t......................................................................................................................... 67 13 Task S..t.a..t.i.s.t.i.c..s....................................................................................................................... 67 14 Flags ................................................................................................................................... 68 15 Starre.d.................................................................................................................................. 68 16 Advan.c..e..d...T..a..s.k...P..r..o..p..e..r.t.i.e..s.................................................................................................... 68

Chapter VII Contexts

72

1 Creati.n..g...a..n..d...D..e..l.e..t.i.n..g...C..o..n..t.e..x..t.s............................................................................................ 72 2 Includ.e..d...C..o..n..t.e..x..t.s................................................................................................................. 73 3 Contex..t..H...o..u..r.s....................................................................................................................... 73 4 Contex..t..O...p..t.i.o..n..s.................................................................................................................... 73

Chapter VIII Keyboard Shortcuts

76

Chapter IX More Advanced Features

80

1 Autom.a..t.i.c...F..o..r.m...a..t.t.i.n..g...f.o..r...a...T..a..s.k........................................................................................... 80 2 Markd.o..w...n...F..o..r.m...a..t.t.i.n..g...f.o..r..T..a..s..k..N...o..t.e..s................................................................................... 81 3 Synch.r.o..n..i.z..a..t.i.o..n.................................................................................................................... 82

Synchronizati.o..n...p...r.o...f.i.l.e..s........................................................................................................................................ 83 Adding a S.y..n..c..h..r.o..n..i.z..a..t.i.o..n...P..r.o..f.i.l.e....................................................................................................................... 83 Synchroniz..in..g...D...a..t.a...F..il.e..s.................................................................................................................................... 86

User's Guide

Contents

III

Editing a Sy..n..c..h..r.o..n..i.z..a..t.i.o..n...P..r.o..f.i.l.e........................................................................................................................ 87

Deleting a S..y..n..c..h..r..o..n..iz..a..t.i.o..n...P..r.o..f..il.e...................................................................................................................... 87

Importing a.n..d...E..x..p..o..r.t.i.n..g...S..y..n..c..h..r.o..n..i.z..a..t.i.o..n...P..r.o..f.i.l.e..s.............................................................................................. 88

Synchronizati.o..n...w....i.t.h...M....y..L..i.f.e...O..r..g..a..n...i.z..e..d...C...l.o..u...d.................................................................................................. 89

Automatic s..y..n..c...w....it.h...C...lo..u..d................................................................................................................................. 89

Synchronizati.o..n...w....i.t.h...M....L..O....B..l.a..c..k..B...e..r..r.y................................................................................................................ 90

WiFi Synchron..i.z..a..t.i.o..n............................................................................................................................................... 91

Synchronizati.o..n...w....i.t.h...G...o..o...g..l.e...C...a..l.e..n...d..a..r.............................................................................................................. 92

Collaboration .......................................................................................................................................................... 92

Collaboratio..n...u..s..i.n..g...M..L..O....C..l.o..u..d........................................................................................................................... 92

Collaboratio..n...u..s..i.n..g...s..y..n..c...t.o...a...h..u..b...f.i.le...o..n...L..A...N...o..r...F..T..P........................................................................................ 93

Synchronizati.o..n...f..o..r...P..o..r..t.a..b...l.e...S..c..e...n..a..r..i.o..s............................................................................................................. 94

Resolving Syn..c..h..r..o..n..i.z..a..t..i.o..n...C...o..n...f.l.i.c..t.s................................................................................................................... 94

Outlook Sync .U..s...e..r...M...a..n..u...a..l................................................................................................................................... 95

1. Performi.n..g...t.h..e...S..y..n..c..h..r.o..n..i.z..a..t.i.o..n..................................................................................................................... 96

2. Setting U..p...M..L..O....f.o..r...O..u..t.l.o..o..k...S..y..n..c..h..r.o..n..i.z..a..t.i.o..n................................................................................................. 96

2.1 Outlook Folde.r........................................................................................................................................ 96

2.2 Tasks synchr.o..n..i.z..a..t.i.o..n...a..c..t.io..n................................................................................................................. 96

2.3 Advanced sy.n..c...o..p..t.i.o..n..s......................................................................................................................... 97

2.3.1 MLO Outloo..k...S..y..n..c...P..r..e..s..e..t.s.......................................................................................................... 97

2.3.2 General Ta.b.................................................................................................................................. 98

2.3.3 Outlook Ca.t.e..g..o..r.i.e..s...T..a..b................................................................................................................ 99

2.3.4 Priority Ma..p..p..i.n..g...T..a..b................................................................................................................... 102

2.3.5 User defin..e..d...f..ie..l.d..s...T..a..b.............................................................................................................. 103

2.3.6 Tab Butto.n..s................................................................................................................................ 103

3. Notes a..n..d...T..r.o..u..b..l.e..s..h..o..o..t.in..g........................................................................................................................... 104

3.1 Changing ML..O....O..u..t.l.o..o..k...s..y..n..c...s..e..t.t.in..g..s...a..f..t.e..r..s..y..n..c...o..p..e..r.a..t.i.o..n................................................................. 104

3.2 Changing Ou..t.l.o..o..k..f..o..ld..e..r...a..f.t.e..r..s..y..n..c...p..r..o..c..e..s..s....................................................................................... 104

3.3 Recurring ta.s..k...in...b..o..t.h...p..l.a..c..e..s...M...L..O...a..n..d...O...u..t.l.o..o..k.................................................................................. 104

3.4 Deletion of a..t.a..s..k...i.n...O..u..t.l.o..o..k...w...h..i.c..h...h..a..s...s..u..b..t.a..s..k.s...i.n...M...L..O.................................................................... 104

3.5. How backup and restore of your Outlook tasks could affect MLO

sync

......................................................................................................................................... 104

3.6 The MLO Sy.n..c...L..o..g............................................................................................................................... 105

3.7 Misc Notes ......................................................................................................................................... 105

4 Input..p..a..r.s..i.n..g....................................................................................................................... 105

5 Drag'.n..'.D..r.o..p.......................................................................................................................... 109

6 The R..a..p..i.d...T..a..s..k..E..n..t.r..y..D...i.a..l.o..g............................................................................................... 109

7 Altern..a..t.i.v..e...c..o..m...p..l.e..t.e........................................................................................................... 111

8 Printi.n..g...a..n..d...R...e..p..o..r.t.i.n..g........................................................................................................ 111

9 Printi.n..g...P...o..c.k..e..t.M...o..d............................................................................................................. 112

10 Archi.v..i.n..g............................................................................................................................. 113

Archiving Ma..n..u..a..l.l.y................................................................................................................................................ 113 Archiving Us.i.n..g....A..u...t.o..A...r..c..h..i.v..e.............................................................................................................................. 114

11 Using...t.h..e...C..o..m...m...a..n..d...L..i.n..e.................................................................................................... 115

Chapter X Options

120

1 Curre..n..t..M..L..O....d..a..t.a...f.i.l.e.......................................................................................................... 120

Appearance .......................................................................................................................................................... 120 Autom atic Fo..r..m...a..t..t.i.n..g........................................................................................................................................... 120 To-Do List Or..d..e...r.i.n...g...O...p..t.i.o...n..s............................................................................................................................... 121 To-Do List Fo..r..m...a..t................................................................................................................................................. 121

User's Guide

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download