Agreement between Family and Provider for ... - …



?School Procedures packet2013-2014?Welcome All Students and Families to Delta/Greely Homeschool. ?DGH has been redesigned to follow the correspondence format of statewide programs that have been successful over the past decade. It is our desire to have a program that meets the needs of all students residing in the Delta/Greely Regional Education Attendance Area who choose to home school. ?Contained within this packet is much of the information that you will need to understand how the program works, the procedures that need to be followed and the important program requirements.?DGH is designed to allow for parent choice and flexibility as allowed by the State of Alaska Correspondence Regulations. ?The DGH program strives to be flexible enough to meet the needs of our local population. To that end, to meet the ever changing needs of our students, we encourage you to offer your opinions and suggestions for improvement. We are here to serve you.?Sincerely,Laural Jackson, PrincipalTable of ContentsContact Information……………………………………………….……………Page 1School Calendar………………………………………………………………...2Important Dates…………………………………………………………………3Program Requirements/Noncompliance………………………….……………..5Guidelines for Daily Instruction……………………………….……………….6Grading Scales…………………………………………………..………………7Examples of Monthly Contact…………………………………………………..8Religious Materials/Instruction………………………………………………....9Taking Classes at Other DGSD Schools………………………………………..10Graduation Requirements…………………….…………………………………11DGH computer program…………………………………………………….…..12Internet………………………………………………………………………….13The Allotment/Allowable Expenditures………………………………………..14Reimbursement Instructions…………………….……………………….….15Pre-Approval of Purchase Form………………………………………………16Reimbursement Form…………………………………………………………...17Purchase Requisition Form (for when you want the District to order the materials………………………………………………………………………..18Special Instructor Packet………………………………………………………..19Contact InformationDGH OfficeContact Teacher Holly Stewart895-1043 ext 28hstewart@dgsd.us Secretary Char Lundy:PO Box 369Delta Junction, AK 99737phone: 895-1043 ext 25fax: 895-5198clundy@dgsd.usPrincipal Laural Jackson895-4657 ext 24ljackson@dgsd.us ?DGH on-lineFacebook: Website: deltagreelyhomeschool. DGSD Counseling Website Parent Advisory Council The Parent Advisory Council is open to parents/guardians of any student enrolled in DGH. The council strives to meet on a quarterly basis as noted in the calendar of important dates on page 3. ??????bookmarkIMPORTANT DATES FOR 2013-2014Aug. 8 (1 PM & 7 PM)Paperwork and Packet party to review procedures and paperwork for the program ?August 16 (1:30 PM)First Quarter Parent Advisory Council meeting (open to all parents)August 28School PicturesSept. 26School Picture RetakesOctober 18Kindergarten Developmental Profile dueOctober 31Mid-Semester 1 Progress Report and work samples dueNov. 15 (1:30 PM)Second Quarter Parent Advisory Council MeetingJan. 17, 2014Semester 1 Grades and work samples dueFeb. 14 (1:30 PM)Third Quarter Parent Advisory Council MeetingMarch 7Last day to add a course to an ILP.March 31 Mid-Semester 2 Progress Report and work samples dueMay 1Graduating seniors must have all work completed.May 16Graduation ?May 23 (1:30 PM)Final Parent Advisory Council meetingJune 3Semester 2 Grades and work samples dueIMPORTANT TESTING DATES FOR 2013-2014October 1-3HSGQE Retakes (for 11th and 12th graders)April 1-4State Mandated TestingSBA testing 3rd - 9th grade (Reading, Writing, Math)HSGQE for 10th - 12th grade (plus adult retakes)?SBA (Science) for 4th, 8th, and 10th graders: (April 4)IMPORTANT FINANCIAL DATES FOR 2013-2014July 1, Funds available for 2012-2013. Curriculum orders that are submitted by June 3 will be ordered by the 8th.?January 31, 2014Deadline to submit reimbursements for all expenditures July 1—Dec 31?April 18Deadline for placing current year orders through the school districtMay 15Deadline for 2nd semester reimbursements with original receipts. Deadline to encumber funds for May/June lessons.?June 3Pre-orders for 2014-15 curriculum materials must be submitted in order to assure they are ordered at the beginning of July.?June 15 Deadline to turn in your original receipts for May/June encumbered funds to the school district office (Denise Coakley) Program Requirements:?Monthly Contact: Contact should be initiated by the Home Educator (Parent) before the end of every month. Please see the enclosed Monthly Contact document for more information on what information is desired for monthly contacts. We might also ask you how many hours your student has spent on each course, if additional resources or a home visit are desired, and etc..?Progress Reports and Work Samples: There are four reporting deadlines during the school year; specified on page 2, Important Dates for 2012-2013. Specific details are required in the Progress Reports for each course listed on the ILP; the details needed are determined by the Contact Teacher and Home Educator. A work sample is also required for each course listed on the ILP. Work samples are agreed to by the Contact Teacher and Home Educator. ?State Testing: All 3rd - 12th grade students are required to participate in standardized testing. This includes: developmental profiles, SBAs, Terra Novas, WorkKeys, and HSGQEs. It may also include the ACCESS test if your student is an English Language Learner.?Non-Compliance Course of Action: ?A family will be considered Non-Compliant if they do not maintain monthly contact or submit a Progress Report and Work Samples on time. ?1st warning: Home Educator will be contacted with details about what they need to submit, and by when, to become compliant. Family accounts will be ‘on hold’ until documents have been received. 2nd warning: Home Educator will be contacted by certified letter about what they need to submit, and by when, to become compliant. Family accounts will be ‘on hold’ until documents have been received. 3rd warning: DGH will withdraw any student whose documents do not show adequate progress. Accounts will be closed. ?Students who do not participate in state testing will placed on “probation” until the following year’s testing is complete. This means family accounts will only be allowed to be used for curriculum until the next year’s testing is complete. (Reimbursements will be held until after the testing has been completed.)?Guidelines for Daily Instructional TimeAverage Minutes per DaySubjectGradesK - 3Grades4 - 6Grades7 - 12Language Arts: Grammar, Literature, Spelling, Reading, Writing, Speech120135135Math455560Science/Health253550Social Studies253550Physical Education202530Music/Art/Technology153035Total4 hours5 h 15 m6 hoursSome days might take longer to cover a topic, some days might be shorter, some weeks might have to spill over into the weekend...that’s homeschooling. The important thing is that your child is getting the best education possible...however long that takes. ?It’s not enough to be busy, so are the ants. The question is, what are we busy about?Henry David Thoreau?Grading ScalesFor grades K-3 please use the following grading scale:Letter GradePercentageMeaningE90 - 100ExcellentP70 - 89ProficientN0 - 69Not proficientFor grades 4 - 12 please use the following grading scale:?Letter GradePercentageGPA pts/creditA93 - 1004.0A-90 - 923.7B+87 - 893.3B83 - 863.0B-80 - 822.7C+77 - 792.3C73 - 762.0C-70 - 721.7D+67 - 691.3D63 - 661.0D-60 - 620.7F0 - 590.0INCOMPLETE CLASSES;DGSD AR #5121: A grade of “Incomplete” may be issued by a teacher when the student has not completed the requirements for the course. Incompletes must be made up within ten (10) school days of the end of the grading period. Any incomplete not changed by the end of the ten (10) days automatically becomes and “F” unless there are extenuating circumstances approved in advance by the building principal. During the time an incomplete is on a report card, it will be treated as an “F” in so far as eligibility for extracurricular activities is concerned.For DGH purposes a grade of “Incomplete” will be entered for all classes for which we do not have grades from the parents by the grade submittal date. If the grades are not submitted within the 10 day timeline, the grade will revert to an “F”. 91440074295009144007429500Monthly Contact ExampleHere is an example of an e-mail from one Home Educator (names have been changed): ?Oct. 8thRandy: He is almost finished with his first quarter of math.? He has been having problems with his 3 digit multiplication so we have been doing extra work on that. He knows his facts, but makes silly mistakes such as carries the number in the wrong place value spot. He?just finished his first unit on poetry and did very well.? The kids had to plan a?coffee house reading. (setting, menu, drinks, backdrop and poems) He began writing poems on his own. Spelling is going well, half way through?level. Science and Social....Just finished the 50 states and now beginning a year long ocean study. We will begin a ww2 study in the coming weeks.Sam: He finished his first quarter of math. He is doing very well. Spelling is also going?very well. In Lang. Arts he also did the coffee house read. Performed well and?was very clever with his poems.? He defiantly?has the creepy, goofy personality. lol?He also learned about the 50 states and will begin the ocean and ww2 studies.Jennifer:?She finished her first quarter of math. Did very well. Learning lots of geometry now and doing well.? She is still on lesson 45/120 in spelling. SHe is doing great on her spelling test though. Again, Jenni performed in the coffee house read and spoke very clear and was not nervous. (she has a hard time with public speaking) Her poems were well written. She is excited to learn about the oceans and ww2.Marlee: She finished her first unit in lang. arts. She planned a frontier dinner for her family. She studied the Little House on the Prairie. Her spelling and math are going very?well.? She too finished the first quarter. She is eager to learn her multiplication facts so she is doing additional work on those. She has begun cursive writing as well.? She joined the older kids with the 50 states and will begin the ocean studies. She is very excited for that.Mark: He had a slow start to school. It took him up until last week to get in the groove.? His spelling is now doing better; he had a rough start on review.? His math; we tested him into it?and he got to skip the first 30 lessons.? On writing he has done very well. He has already written 3 papers (a paragraph each).? He even wrote a letter to a soldier in Afghanistan. We will update you on that!? ?Religious Curriculum MaterialsPer state regulations, public schools may not purchase any faith-based curriculum or products. Also, faith-based courses may not be used to determine a student’s full-time status. This means that at least four courses need to be able to be paid for by DGH for the student to be considered full-time and eligible for a full allotment; courses using faith-based curriculum are not allowed to be counted towards the four courses. However, parents are still allowed to use and purchase faith-based curriculum themselves. Credit can be designated for these courses as long as they meet the same requirements as nonsectarian courses (reviewed by the Contact Teacher, are included in the ILP, and Progress Reports and Work Samples are received.) These courses will be noted on the transcript outside of the DGH program. Example of acceptable ILP, noting faith-based courses:?Language Arts - AbekaMath - SaxonScience - AbekaSocial Studies - AbekaPhysical Education - PDCSpanish- Rosetta StoneArt - Artelier?Taking classes in other DGSD SchoolsStudents are able to take classes from other Delta/Greely Schools. For example a student enrolled in Delta/Greely Homeschool may take classes at Delta High School. The courses will each cost $150/semester from the student allotment and students are expected to meet the same attendance and course work requirements as other students in the class. Students who are enrolled in other DGSD Schools are under the supervisory responsibility of the school only during the times of their assigned classes and may not remain at the school beyond those classes unless other accommodations have been made with the site principal. It is the DGH student/family’s responsibility to provide transportation to/from the courses; however DGH students are allowed to use the District bus service when that coincides with the start/finish of their classes.Delta/Greely Homeschool Graduation RequirementsClass of 2016?Student: ________________________________DOB:_____________Phone: H:____________C:______________Mom:__________________________Dad:_____________________?Language Arts: 4 CreditsGrade*English I (1 credit)English I, 1st semester_______English I, 2nd semester_______*English II (1 Credit)English II, 1st semester_______English II, 2nd semester_______English Elective (1/2) _____________________________________English Elective (1/2)______________________________________English Elective (1/2) _____________________________________English Elective (1/2)______________________________________?Mathematics: 3 CreditsGrade *Algebra (1 Credit)Algebra, 1st semester (1/2)_______________________Algebra, 2nd semester (1/2)_______________________Math Elective (1/2)______________________________Math Elective (1/2)______________________________Math Elective (1/2)______________________________Math Elective (1/2)______________________________?Science: 3 CreditsGrade*Biology (1 Credit)Biology, 1st semester__________________________Biology, 2nd semester_________________________Science Elective (1/2)_________________________Science Elective (1/2)_________________________Science Elective (1/2)_________________________Science Elective (1/2)_________________________ ?Social Studies: 4 CreditsGrade*US History (1 Credit)US History, 1st semester (1/2)___________________US History, 2nd semester (1/2)___________________*AK Studies (1/2 Credit)AK Studies (1/2) ____________________________SS Elective (1/2)______________________________SS Elective (1/2)______________________________SS Elective (1/2)______________________________SS Elective (1/2)______________________________SS Elective (1/2)______________________________?Physical Education/ Health: 1 CreditsGrade PE/ Health (1/2)_____________________________PE/Health (1/2)_____________________________?Fine Arts or Foreign Language: 1 CreditGradeFA/FL Elective (1/2)__________________________FA/FL Elective (1/2)__________________________?Electives: 6 CreditsGradeElective (1/2)________________________________Elective (1/2)________________________________Elective (1/2)________________________________Elective (1/2)________________________________Elective (1/2)________________________________Elective (1/2)________________________________Elective (1/2)________________________________Elective (1/2)________________________________Elective (1/2)________________________________Elective (1/2)________________________________Elective (1/2)________________________________Elective (1/2)________________________________Total Credits: 22 *Required Courses?DGH Computer ProgramPre-requisites to be eligible to participate in the DGH Computer Program:?¨?There must be at least one student enrolled full-time through the month of October.¨?One computer option is available for families with 1 - 3 students; two computer options are available if there are 4 or more students.-The computer programs are only available through March of each academic year?Computer Purchase-Reimbursement ProgramThis computer purchase program is designed for families wanting to have specific computer options to match their particular educational needs. The family can purchase a computer of their choice and receive three reimbursements per year to help pay for the cost of the computer. Forty dollars ($40) per month will be reimbursed from the purchase date based on the following payment schedule until full reimbursement level is reached:1st Reimbursement (July-November): November 30th2nd Reimbursement: (December-February): February 28th3rd Reimbursement (March-June): April 30thOriginal receipt for computer is requiredPayments will begin after full time enrollment is verified in NovemberPayment will continue upon receipt of quarterly reports and work samplesMonth of purchase will determine payment start date.This reimbursement does not come from the student allotmentFor eligible students who re-enroll, payments will continue automatically the following November.One Time $199 Reimbursement ProgramFamilies may choose to purchase a computer and receive a one-time reimbursement of up to $199 for the cost. This reimbursement does not come from the student’s account. Preapproval is required and reimbursement will not occur until after the student has been enrolled for the entire student count period in October. Computer Assistance ProgramDGSD has some good used computers that will be loaned to families in need. These computers are available on a first come first served basis and may be limited in number. Available for students enrolled full time through the October count date.$50 user fee/year is responsibility of familyOne computer per every 3 studentsComputer will be relinquished to the family after two years of enrollment with the programFamily is responsible for maintenance of the computerInternet StipendDelta/Greely Homeschool will reimburse families for access to the internet. The family must have at least one student enrolled full-time in the DGH program through the month of October each academic year. The stipend allowable is not to exceed $10.00 per student per month. Original receipts or documentation is required for reimbursement.Internet charges must be clearly marked upon the receipt for eligibility. Receipts showing “bundled” services will be reimbursed for internet access only. Charges for usage fees and modem rental will be deducted from the reimbursed amount. Credits provided for cable, long distance fees and taxes will be excluded when determining the amount to be reimbursed. These expenses are considered personal and /or entertainment and are prohibited by regulation. This stipend is provided outside of the student allotment. Note: The reimbursement form and receipts for May internet services must be received by June 15th. June internet may be reimbursed in July for students who re-enroll. THE ALLOTMENT/ALLOWABLE EXPENDITURESGrades K-3: $1700Grades 4-8: $1900Grades 9-12: $2100There is a $75bonus added to the allocation for families who enroll prior to May 15, 2013.As per regulation 4 AAC 33.421 (k), a statewide correspondence study program may not pay for or provide money for:(1) family travel, including transportation, food, or lodging; or for expenses during, or for any out of state travel unless a governing body or superintendent of the district approves expenses incurred in the out-of-state travel that are associated with direct instructional activities? in this paragraph, “family travel” does not include travel in which a student is accompanied by the student’s family for assessments or other required activities initiated by the district;(2) annual passes or family memberships to a sports or recreational facility; however, an annual pass or membership for the student may be purchased for entry into sports or recreational facility in which the student is provided lessons under the student’sIndividual Learning Plan, if the cost of the pass or membership is prorated to include only the cost of the student’s instructional time?(3) fees that allow entrance to a facility in which no instruction directly connected to a student’s Individual Learning Plan under (e)(1) of this section is given?(4) religious, partisan, sectarian, or denominational textbooks or other curriculum materials;(5) services provided to a student by a family member? in this paragraph, “family member” means the student’s spouse, guardian, parent, step-parent, sibling, step-sibling, grandparent, step-grandparent, child, uncle, or aunt;(6) clothing, uniforms, physical education equipment, or personal items;(7) pets and other animals;( no “animals or related equipment” ie. bees, eggs that will grow into animals, reptiles or insects, ant farms, etc. will be allowed.)(8) furniture;(9) taxes, testing other than educational assessments required by the district, or parking fees;(10) entertainment;(11) permanent items that adhere to or enhance the value of a non-school facility; or(12) items that are considered excessive by the school administrator.?As per 4 AAC 33.422. (b): Textbooks, equipment, and other curriculum materials purchased with state money, including money provided to the parent through a fund account, are property of the district. Materials that are not consumables must be returned to the district when the student leaves the program for any reason. DGH considers curriculum materials from $199.99 or under to be consumable and not subject to return after the student is finished with the material Equipment which is purchased and costs less than $199.99 is depreciated over three years after which time it will be relinquished to the family. Should the family leave the program prior to three years time, the equipment is expected to be returned to the District. Any item purchased by the district over $199.99 must be returned after the student leaves the program. Items returned are placed in the parent resource room or placed on the District surplus item list for sale to general public.Reimbursement InstructionsPlease submit receipts periodically throughout the year to ensure your reimbursements are processed in a timely manner. All items purchased or reimbursed for your student must have an educational purpose related to their ILP. Purchases must be reasonable and reflect student goals.If you have a questionable purchase please submit a Pre-Approval form to your Contact Teacher (prior to purchasing). Delta/Greely Homeschool reserves the right to deny any purchase if it violates district, state, or federal policy, rules or regulations.Excessive spending at the end of the school year will be denied. ?Requirements for completing the Reimbursement Form: ¨?Number your receipts please¨?Date - please write in mm-dd-yy format, date must appear on the receipt¨?Student Name—who the purchase was for¨?Vendor Name must appear on the receipt¨?Description of product, service, etc.¨?Course—which class did the purchase relate to¨?Educational Purpose—what purpose did the purchase serve¨?Total Cost must appear on the receipt (DO NOT include sales tax)¨?Total Amount—total of all receipts in the Total Cost column¨?Attach all receipts and submit to your DGH teacher for approval?Some bookkeeping how-to’s: ·?Attach original receipts to an 8 1/2” x 11” sheet of notebook or printer paper.·?Write your family name and number on the top of the sheet.·?Keep all receipts in the same direction.·?Do not use highlighters on receipts and do not write over any printing on the receipt·?Next to the receipt please write which line on the Reimbursement Form it corresponds to.·?Next to the receipt please write what the purchase was for if it not already obvious.·?If the receipt just lists ‘book’ you will need to write the title of the book next to the receipt.·?On the receipt, the business office needs to be able to see the vendor, date, description and price of each item, total amount paid, method of payment, and any tracking information as proof of your purchase.?? Unacceptable “receipts”: ·?Xerox/faxed/scanned/emailed receipts ·?A statement with a Balance Due ·?Carbon copies or bank copies of checks·?Price tagsReceipts with dates prior to enrollment or after withdrawal.152400152400Pre-Approval for Reimbursement·?All purchases must be appropriate expenditures of public funds as per DGH Parent Student Handbook.·?All expenditures must be directly related to student’s ILP.·?This form must be submitted PRIOR to purchases.·?Letter of alignment and request must be submitted with this form for out of state expenditures.Family Name:_____________________________Phone # _____________________DateTeacher: _____________________Student’s NameName of VendorDescriptions of Equip./Materials/ServiceCourseCostApproved Amount????????????Explain the Educational Purpose and Justification:Parent Signature: __________________________Administrator Signature: _____________________________?Teacher Signature: _________________________Date received at DGH: ______________________________7620057150Family # ____________ REIMBURSEMENT FORMFamily Name:Phone:_____________________?Date:Teacher:____________________*Items must relate to each student’s ILP and be approved by Advisory Teacher to be processed.* Individual receipts not taped to an 8 1/2”x11” paper may cause a delay in processing. ?# ofRe-ceipt??DateStudent NameVendor NameDescription of Purchase/ ServiceCourseEducational Purpose(Supplies, Curriculum,Instruction)TotalCost1???????2???????3???????4???????5???????6???????7???????8???????9???????10??????Total ?Parent Teacher Signature: ________________________________________________Advisory Teacher Signature: ______________________________________________Principal Signature: ____________________________________________________1995805-597535Special Instructor’s (Lessons for Music, Art, etc)?Delta/Greely Homeschool families are able to contract for lessons included in their ILP for such things as art, music, dance and physical education. The families have a choice to either pay for the lessons and get reimbursed by the district or to have the instructor bill the lessons to the District. ?If the District is paying the provider directly, we require additional including paperwork for liabaility, tax and billing purposes. Just work with Char to let her know you want this set up. The cost of a background check will be deducted from the first payment. Generally the cost runs from $10 to $50 depending on how often you have moved. ?Please keep in mind that for students in grades 7-12, lessons which constitute a grade on the student’s report card for fine arts do require that a Highly Qualified Certified teacher of that subject area oversee the planning and grading of the program. DGSD will provide this oversight as part of the DGH program. ??Thank you.?2043430-542290Special Instructors Information Form?Business Name: ___________________________________________________Contact Person: ___________________________________________________Address: _______________________________________________________________________________________________________________________Phone Number: ___________________________________________________Fax Number: _____________________________________________________E Mail: _________________________________________________________Subjects Taught: _________________________________________________Are you an Alaska Certified teacher: Yes No?Please include a copy of your resume, brochure, or other documentation of your qualifications, along with any details that would assist in our approval process. Attached _____Already on file _____?I understand that I will be paid by the family who will be reimbursed based on the invoices for lessons provided unless I have made arrangements to be paid directly through the District. Be sure to contact the DGH office so that necessary paperwork is completed. ?Rate Scale:Individual InstructionGroup InstructionPer Lesson$_________________$_________________Per Month$_________________$_________________Per Week$_________________$_________________Per Session$_________________$_________________?Please read and sign:??I understand clearly that the family, not the District, is retaining your services??The DGH Reimbursement Form is required in order for payment to be rendered either to the parent or to you.??Payments or reimbursements will not be made by DGH until after the services are rendered. The District will not pay for any missed lessons.??Payments will not be made in excess of the rate stated in this agreement. Any excess amount incurred is the responsibility of the family.??DGH is prohibited from paying sale tax.?? If there is any disparity between what you bill and what we pay, this difference is the family’s responsibility and must be resolved between you and them. Instructor Signature: ___________________________Date: _____________ ................
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