Using Microsoft Word to Create Nametags - …



Using Microsoft Word to Create NametagsTo use one of the nametag templates provided, please follow these steps:Create an Excel spreadsheet of the names you want to insert into the nametags with two columns: First Name and Last Name. Make sure the first row of your spreadsheet includes the header (“First Name” and “Last Name.”) If you want additional information on your nametags (title, organization, graduation year, etc.), please include a column(s) with that information.Save the file and close it.Open the nametag template that you would like to use. Avery 5395 are the adhesive badges (8 per sheet) and Avery 74461 are the badge inserts (8 per sheet).A message will pop up on the screen:Select yes.Once the file is open, go to the “Mailings” tab and choose “Select Recipients,” then “Use an Existing List.”Select the Excel file that you saved with the names you would like to merge.The following screen will pop upSelect “Ok.” If your Excel spreadsheet has multiple sheets or the sheets have been renamed, you will see those in the list instead of “Sheet1$.”At this point, you can preview what the nametags will look like by going to the “Mailings” tab and selecting “Preview Results.”If you like how the nametags look, click on “Finish & Merge” and select “Edit Individual Documents.” This will bring up a new document with all of the names inserted into the nametags.Double-check that all names appear correctly. Some may be too long for one line, so you may need to adjust individual nametags.Save this file as a new file (e.g., “Y Event Nametags”).If you want to add additional fields to the nametags (e.g., title, graduation year, etc.), follow these steps:After you have selected your recipient list and selected the appropriate table, you can add additional fields to the template.Move your cursor to the place where you would like the new field inserted. Under the “Mailings” tab, choose “Insert Merge Field” and select the field you would like to add (e.g., title), then hit “Insert.”Make sure that the style of the text (size and font) matches the rest of your nametag.You will need to add this field to all 8 of the nametags.Note: It may look as though the merge fields will not fit on the nametag, but you can check this by previewing your results. If the text does not fit, simply adjust the text size or plete your merge as listed above. ................
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