Office Relocation Project Proposal



centercenterOffice Relocation Project ProposalCollege of Business EBTM 450Role of Associate Dean Played by Eric Akindana, Timothy McDowell, and Ritu DangolSp 2014EBTM 450Professor Neeraj Parolia5/18/20149500095000Office Relocation Project ProposalCollege of Business EBTM 450Role of Associate Dean Played by Eric Akindana, Timothy McDowell, and Ritu DangolSp 2014EBTM 450Professor Neeraj Parolia5/18/2014Executive SummaryIn order to prepare a preliminary project plan for the office relocation project the Associate Dean was assigned to develop a proposal to be submitted to Dean Edwards for approval. In our groups role as the Associate Dean we determined the necessary deliverables and activities that must be completed in order to have a successful project outcome. The earliest reasonable start date was May 15, 2015, with project duration of 48 days and an estimated cost of $10,900.By having the new department faculty offices grouped together it would provide synergies and necessary support for a successful launch. It was determined?11 faculty offices would be needed to house the new BA&T department. We began by identifying Dean Edwards concern, which was the cost and logistics required to bring the BA&T faculty offices together in the financial department office suite. In order to identify the costs related to specific activities we analyzed our resources as well as potential contractors and were able to determine reasonable estimates of expenses. After analyzing the cost we proceeded to develop a logistical method of executing all the required task and activities, including predecessors when necessary.Statement of Scope After analyzing the project parameters and requirements we developed a prioritized objective of cost, time, and performance of the project. The scope of our project was to provide a synergistic environment for faculty?to launch the new department by August 10, 2015 with a budget of $15,000 or less.The key limitations and parameters used to establish the scope and identify necessary activities of this proposal can be viewed belowThe project must be completed by the second Monday of August when faculty report to campus for the fall semester. The vacated offices in the Finance Department suite would need to be painted and the floors striped/waxed Office telephone numbers and room numbers would need to be updated in the university directoryDesk chairs which are long overdue for replacement Offices are assigned based on tenure Faculty would need to determine the office furniture configuration On-campus facilities personnel can move the furniture into the proper position for each office Two offices will require construction of framed walls with doors. Faculty libraries and research documents which will need to be packed and moved No renovation work can begin until the spring semester ends the third Friday in May Project Justification The project for office relocation is centered on identifying and solving the faculty members concerns about the physical location of their offices. The current office locations were arranged in suites based on the faculty member’s department assignment. A recent relocation of seven campus support staff from Van Alstyn to a new facility across campus made offices available in the Finance Department suite, where 11 faculty offices needed to house the new BA&T department. The faculty preferred to have their own office suite area but unfortunately there were currently no unoccupied suites large enough for all 11 faculty member. However, allocation of physical office space was not part of the initial proposal to start the new department; the Dean agreed that having the new department faculty offices grouped together would provide synergies and identity necessary to support their successful launch.Thus it became necessary for our team to take on the role of the Associate Dean, Dr. Stephens. We understood the importance of locating academic faculty offices together and took the lead in developing the proposal. Project Estimates and Plan When we began developing this proposal our team identified that the major objective was the staff relocation process for the new department.?We created a work breakdown structure using the following activities vacated offices, frame walls, frame door, offices assigned, strip floor, paint, determined furniture placement, replaced chairs, update room numbers, update phone number, set up furniture, and wax floor to develop a plan with realistic estimates for the project duration and cost. After identifying each activity needed to complete the project, research was conducted determining duration as well as the cost of each activity to be completed. The total project duration is 48 days at a cost of $10,900. The duration and cost of each activity can be viewed in the table belowTask NameDurationCostEntire Project48 days$10,900.00 Allocate Specific Offices$0.00 Office Assigned2 days$0.00 Vacated Offices10 days$1000.00 Carpentry$4,500.00 Frame Walls10 days$3,000.00 Frame Doors2 days$1,500.00 Finishes$2,500.00 Paint5 days$700.00 Stripe Floor3 days$1,200.00 Wax Floor6 days$600.00 Office Equipment$2,650.00 Determine Furniture Placement3 days$0.00 Replace Chairs5 days$1,650.00 Set Up Furniture10 days$1000.00 University Directory Upgrade$250.00 Update Phone Numbers1 day$125.00 Update Room Numbers1 day$125.00Our two primary resources for project completion were Barton Marlow construction (outsourced) and Internal Employees. Estimated budget calculations are below. Barton Marlow FlooringStriping and Waxing the floor are divided into two sections. To strip the floor, Cost of good totaled at $250.00. For 6 employees, labor cost is $52.78 day for 3 days totaling $1,200.00. Waxing the floor cost of gold sold is $150.00. For 2 employees, labor cost $37.50 a day for 6 days totaling $600.00. The grand total is $1,800.00PaintingPainting Cost of goods totaled at $100.00. Barton Marlow will supply 2 workers at $50.00 per day for 5 days. The grand total is $600.00. Framing Framing Walls and Doors are calculated into one price. 4 employees will work 12 days at $66.67 per hour. In addition, Cost of goods totaled at $1,300.00 bring the grand total to $4,500.000Internal EmployeesFacilities will provide 2 employees to for 4 hours per day at $25 dollars an hour for 10 days at a total cost of $2,000.00.Graduate Student, Nick Sutton will be paid $25.00 per hour, working 5 hours for 2 days costing a total of $250.00. Dr. Stephens will work 4 hours for 2 days costing the project zero dollars. Faculty will three days for eight hours also costing the project zero. These costs will be included in the school budget. Gantt Chart Task NameDurationStartFinishPredecessorsResource NamesCostEntire Project48 daysFri 5/15/15Thu 7/23/15$10,900.00Allocate Specific Offices$1,000.00 Office Assigned2 daysWed 6/17/15Thu 6/18/158Dr. Stephens$0.00 Vacated Offices10 daysFri 5/15/15Fri 5/29/15Facilities$1,000.00 Carpentry$4,500.00 Frame Walls10 daysMon 6/1/15Fri 6/12/155Barton Marlow$3,000.00 Frame Doors2 daysMon 6/15/15Tue 6/16/157Barton Marlow$1,500.00 Finishes$2,500.00 Paint5 daysMon 6/22/15Fri 6/26/157,8,11Barton Marlow$700.00 Stripe Floor3 daysWed 6/17/15Fri 6/19/158Barton Marlow$1,200.00, Wax Floor6 daysThu 7/16/15Thu 7/23/1516Barton Marlow$600.00 Office Equipment$2,650.00 Determine Furniture Placement3 daysFri 6/19/15Tue 6/23/154Faculty$0.00 Replace Chairs5 daysWed 6/24/15Tue 6/30/1514Mark Downs Office Furniture$1,650.00 Set Up Furniture10 daysWed 7/1/15Wed 7/15/1515Facilities$1,000.00 University Directory Upgrade$250.00 Update Phone Numbers1 dayThu 6/25/15Thu 6/25/1519Nick Sutton$125.00 Update Room Numbers1 dayWed 6/24/15Wed 6/24/154Nick Sutton$125.00Network Diagram 3771902044705: Vacated Offices5/15/15-5/29/1510 Days005: Vacated Offices5/15/15-5/29/1510 Days36569655715014: Determine Furniture Placement6/19/15-6/3/153 Days0014: Determine Furniture Placement6/19/15-6/3/153 Days19792951054104: Office Assigned Milestone: Wed 6/17/15004: Office Assigned Milestone: Wed 6/17/15-46799514947907: Frame Walls6/1/15-6/12/1510 Days007: Frame Walls6/1/15-6/12/1510 Days691515177291900left586740002007235390334500841375361950012: Wax Floor7/16/15-7/23/156 Days0012: Wax Floor7/16/15-7/23/156 Days5867400391223400624649520681950044329351570355003926840266065018: Update Phone Numbers6/25/151 Day0018: Update Phone Numbers6/25/151 Day6005195147955005086350154304003291205146049003448050126047500342582514414500386016585725019: Update Room Numbers 6/24/151 Days0019: Update Room Numbers 6/24/151 Days1918335180340001370965198755002159000237680500769620239013900778510103695500805180105409900right351853516: Set-Up FurnitureMilestone7/1/151 Day0016: Set-Up FurnitureMilestone7/1/151 Day5439410138874515: Replace Chairs6/24/15-6/30/155 Days0015: Replace Chairs6/24/15-6/30/155 Days2479675205549510: Paint6/22/15-06/26/155 Days 0010: Paint6/22/15-06/26/155 Days 955040206946511: Stripe Floor 6/17/15-6/19/153 Days0011: Stripe Floor 6/17/15-6/19/153 Days9029707969258: Frame Doors6/15/15-6/16/152 Days008: Frame Doors6/15/15-6/16/152 Days-4445481330Cash Flow Statement -2889250239649000-29610052396490 00 -58216804181475Cash Flow 00Cash Flow 83470751937385The chart shows the project's cumulative cost and the cost per quarter.To see the costs for a different time period, select the Edit option from the Field List.The table below shows cost information for all top-level tasks.To see cost stats for all tasks, set the Outline Level in the Field List.00The chart shows the project's cumulative cost and the cost per quarter.To see the costs for a different time period, select the Edit option from the Field List.The table below shows cost information for all top-level tasks.To see cost stats for all tasks, set the Outline Level in the Field List. -44453013710RecommendationsBased on the estimated cost and duration to complete this project we believe this proposal will be the most efficient and cost-effective. We feel our project proposal will place the new department in a position to achieve its goal of synergy and identity necessary for a successful launch. We also believe that it is critical for the project to begin as soon as feasibly possible to ensure that there is time for unexpected and unforeseen delays. In addition because of resource constraints we strongly believe that the project should cost no more than $15,000 to complete. Many factors have been taken into consideration to develop the proposal including time, cost, scope, feasibility, and project purpose/objective. So we are confident in recommending Dean Edwards to go forward with the approval process for our project proposal. ................
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