Getting References into RefWorks



RefWorks Fundamentals Training Module 6

Creating a Bibliography

Pre-requisite: Navigating RefWorks, Getting References into RefWorks.

Module length: 15 minutes

Module objective: At the end of this module users will have a basic understanding of using Write-N-Cite (or One Line/Cite View) to create a bibliography from a document, as well as how to create a reference list without a document.

Section 1 – Introduction

Creating a bibliography using RefWorks is very simple – the user adds reference information into their RefWorks account. They use that information to insert temporary “citation placeholders” into a document they are writing and when finished, select an output style to format that will format the in-text citations and create a bibliography (or format footnotes and create endnotes).

How does RefWorks know what information to use from an account? They key is the temporary citation placeholders in the document. RefWorks scans the document, looking for double curly brackets and then the Ref ID number.

There are three ways to put the temporary citation placeholders into your paper using RefWorks:

• Using Write-N-Cite plug-in

• Using One Line/Cite View

• Manually adding a citation placeholder

In some cases, users do not want any in-text citations or footnotes, but prefer just a bibliography in a specific style. RefWorks can also create this.

Leader Tip: Demonstrate either Write-N-Cite OR One Line/Cite View if you are short on time. If you have time to do both, great!

Section 2 – Using Write-N-Cite

Write-N-Cite is an OPTIONAL plug-in that is downloaded to a user’s computer and when run, accesses a LIMITED version of their RefWorks account.

• There are Write-N-Cite versions for both Mac and PC. Compatibility requirements are in the online help.

o Mac version is a zipped file. We recommend using Stuffit to unstuff the plug-in.

• Write-N-Cite for Windows works only with Internet Explorer and Microsoft Word.

• Write-N-Cite for Windows installs a button on your desktop as well as an icon on the Word toolbar and a menu option in Word, under Tools. Any of these options will launch Write-N-Cite.

• Using Write-N-Cite from off-site may require configuration for a proxy server.

Leader Tip: If your organization requires proxy authentication, please provide your users with the proxy configuration information and demonstrate how to configure Write-N-Cite.

• Point out where to download Write-N-Cite from within RefWorks (Tools, Write-N-Cite). Mention that once downloaded, user needs to install Write-N-Cite and they may want to read the instructions in the online help before installing.

➢ Launch Write-N-Cite and point out various components – viewing folder, searching database, cite link.

o Edit Citation feature is optional for beginning users.

• Write-N-Cite displays Author, Title, and Year only, with a full view option available if needed.

• Users can have Write-N-Cite AND their regular RefWorks account open simultaneously.

➢ Demonstrate inserting temporary citation placeholders and generating a bibliography using Write-N-Cite.

Leader Tip: If you have time, reformat your document in different output styles to show differences between numbered and author/date in-text citations. Two different formats - Harvard, which is based upon author last name, and Nature, which is a numbered bibliography, are good examples.

User Tip: Personal firewall or internet security software may interfere with Write-N-Cite creating a bibliography. Users need to check their security software and allow access to Write-N-Cite. If that fails, they should take their saved draft document and format it in the Bibliography area of their regular RefWorks account.

Section 3 – Using One Line/Cite View

One Line/Cite View accomplishes the same thing as Write-N-Cite however there are a few differences:

o There is no plug-in to download and install

o There are no browser or word processing software requirements

o You access it from within a regular RefWorks account

The premise is the same – inserting a temporary citation placeholder in a document, and then creating a formatted paper using an output style.

• Demonstrate changing view (to One Line/Cite View) and using citation viewer.

User Tip: Be sure to Clear the Citation Viewer window before creating the next citation

• Demonstrate generating a bibliography from link in citation viewer.

Section 5 – Creating a reference list from a folder of references

There are two ways to create a reference list (aka bibliography) without having in-text citations or even a document:

o In the Bibliography area of RefWorks

o Or from any view (all references, a folder of references, search results) using the Print feature.

▪ The print feature allows a user to select specific references to print and does not restrict the bibliography to all references or a folder of references

Both options allow the user to select a specific output style.

This feature can be used to preview a finished list of references, or to simply generate a list to copy and paste into a document.

• Demonstrate creating a reference list in the Bibliography area.

• Demonstrate creating a reference list using the Print feature.

Section 6 – Conclusion

This section has demonstrated two (or three) ways to create bibliographies:

• Using Write-N-Cite

• Using One Line/Cite View

• Creating just a reference list

Footnotes and endnotes were not really covered in this session; however, footnote information is available in the online help. Use the word processor’s footnote feature and insert the same temporary citation placeholder as you would for an in-text citation.

Need to make sure the output style selected supports footnotes and endnotes. Most say “notes” in the title. Take caution as some output styles are offered in two versions – notes and in-text (pay attention to the title!). Some examples of output styles that will format for footnotes are:

Chicago 15th Edition (Notes and Bibliography)

Turabian 6th Edition, Notes

MLA (supports in-text citations and footnotes)

MHRA

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